Home » Project Management as a Service (PMaaS) and Why It’s the Future
Project Management as a Service
Why PMaaS is the
Future
The future of project management.
Change, transformation, and adaptability have become the “new
normal” for the majority of organizations looking for success in an
evolving business climate.
The success of projects and programs weighs heavily on the
organization as a whole, especially on senior leadership. But
within this new normal, there is a solution that can bring relief in
the form of an adaptable service.
Table of Contents
What is PMaaS
Benefits of PMaaS
PMaaS For Virtual and Remote Work
How PMaaS Can Save You Money
How to Know PMaaS is Right for You
What is PMaaS
Flexible project management
consulting that shifts to meet
your needs.
Think of it as flexible project management consulting that shifts
and adjusts to fit your needs.
Project Management as a Service, or PMaaS, is a form of PM
consulting, but unique in that your PMaaS provider
([Link]
management-as-a-service-pmaas/) takes on the whole
responsibility of ensuring a project's success, which includes:
Finding and onboarding the right people fast.
Coaching and training new hires so they hit the ground running.
Smoothly transitioning people out as your needs evolve.
Providing expert support through remote project management.
Giving you timely and accurate reports on your portfolio’s progress and
value.
Using insights to constantly improve your project processes and
performance.
Basically, your provider meticulously manages the entire lifecycle
of your project and program management roles—from start to
finish.
PMaaS is an on-demand service.
Need expert project management muscle right now? That’s where
PMaaS shines. It's a versatile, on-demand service that gives you
access to top-tier project management talent precisely when you
need it most – like during mergers, acquisitions, or other high-
stakes projects.
This adaptability lets you respond to changing project demands
without overworking your internal team. You get the best expertise
and support every step of the way.
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Benefits of PMaaS
Scale up or down according to
business needs and demand for
resources.
A major shift in business, such as a merger or acquisition, requires
a sudden increase in the demand for project management
resources.
Scale Up Quickly
Whether you need 3 or 30 project managers, PMaaS supports
your business in moments of immense change.
PMaaS includes managing hiring and onboarding, managing the
success of a project, and redistributing resources as necessary.
Wind Down Efficiently
With major business shifts, the scope can change quickly. Control
costs by scaling down when necessary. PMaaS handles the
offloading or redistributing of contracts as necessary—without
affecting project schedules or necessitating HR’s intervention.
Avoid delays in staffing new
initiatives.
The introduction of a new initiative can stretch the resources of an
HR department for staffing
([Link]
acquisition/pages/[Link]). Interviews
and onboarding of expert project managers require expertise and
strain resources and time.
Think about it: HR is sifting through a massive database of
thousands of potential project managers. How do they know who’s
the perfect fit without project management expertise? It's like
finding a needle in a haystack.
HR’s search for project
managers is like finding a
needle in a haystack.
PMaaS places you with the right
people.
PMaaS providers have a highly refined database of qualified
candidates. We’ll match you with the perfect fit for your company
and handle all the onboarding so you don’t have to lift a finger.
Access Highly Skilled Professionals
PMaaS provides you with immediate access to highly skilled,
experienced project and program management professionals
([Link]
management-made-in-america-expertly/) for as long as needed.
PMaaS gives you instant access to highly skilled, experienced
professionals for as long as you need them. This saves you a ton
of time compared to starting a search from scratch. With PMaaS,
you have a pool of qualified:
Program Managers
Project Managers
Project Controllers
Project Planners/Schedulers
All of these skilled professionals apply our library of resources
([Link]
management-communities-of-practice/) and tools as needed to
client projects or to enhance your project.
Lack of talent in the right
skill sets was the single most
important factor responsible
for project failure, according to
a Project Management
Institute (PMI) survey
conducted in 2020.
Add flexibility to organizational
responses.
Unexpected challenges or new opportunities within your
organization can be difficult to manage or take advantage of
without the proper resources.
Being able to scale up or down when needed gives you the
ability to handle any major change within your organization,
including:
Integrating with other departments
Adding or removing new departments
Management of employees
Redistributing project managers and resource allocation
Deadlines for projects or initiatives.
([Link]
project-management-as-a-service/)
Take the staffing burden off HR.
The HR team already has enough on their plate, especially during
a major business shift. Managing all the HR stuff for a constantly
changing project can be overwhelming.
PMaaS Handles HR Details for Faster Project
Onboarding
With PMaaS, the onboarding process begins before the project
manager begins his or her work for your company.
With PMaaS, onboarding starts before the project manager
even begins working for you. We handle everything,
including:
Training new project managers and getting them familiar with your
company culture.
Finding and providing the right resources.
Billing and accounting for each project manager.
Salary and negotiations.
Insurance and benefits.
Employment packages.
Evaluating employee performance.
Get Up to Speed with an Established, Expert Staff
Of Project, Program, And Portfolio Managers
Experienced project managers know how to set up and manage a
project; they know what they need, who they need, and how to
work together.
Hit the Ground Running Without Slow Onboarding
With PMaaS, our dedicated and experienced project managers are
introduced to your business before they even start. This means
your project takes off without the usual 30-90-day onboarding
delay.
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PMaaS for Virtual and Remote work
Bring talent directly to you without
delay.
88% of companies have started employing virtual teams,
according to our polled webinar audience. And 42% relied on
virtual project management
([Link]
for) (including cloud-based systems and/or PMaaS).
The sudden shift ([Link]
project-management-no-problem/) to remote work caused a rapid
adoption of virtual practices, methods, and technologies.
PMaaS can support on-site and remote work environments with
resources that work virtually, saving time and expense. When
necessary, these resources can travel.
Virtual Work Deepens the Talent Pool
PMaaS opens up organizations to the best virtual resources
regardless of location.
Sourcing top-quality programs and project managers for a months-
long project can be a difficult task. While city centers may have an
influx of capable project managers, other areas may have difficulty
sourcing the right talent from their locale.
The remote resources
([Link]
a-service-a-new-spin-on-a-time-tested-strateg/) offered through
PMaaS provide access to talent outside the immediate area, which
can provide additional expertise and business value.
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How PMaaS Can Save You Money
Top talent with no contract
negotiations.
Outsourced project management services allow you to hire the
specialized skills you need for specific projects without requiring
you to take on full-time employees’ salaries and benefit payments.
Save on onboarding costs.
You don’t need individual contracts ([Link]
benefits-of-project-management-as-a-service-pmaas) for every
project manager. With PMaaS, multiple hires can be a part of your
service without the added expenses of individual onboarding.
PMaaS does all of the leg work for you, including:
Alignment and proof of concept design,
Intake screening and selection
Initial onboarding
Demand and capacity planning
Account management
Ongoing project management learning opportunities
Resource offboarding.
PMaaS takes on the
responsibility for the success
of the project.
Your bottom line stays strong,
PMaaS contracts change.
Budget creep, scope creep, extended timelines—these can have
serious consequences on your bottom line.
With PMaaS, when goals aren’t met, you have the contingencies
in the contract to protect your spending.
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How to Know PMaaS is Right for You
PMaaS allows organizations to focus
on their core expertise instead of
allocating resources to PM.
Your specialty is what drives your business. Stretching resources
to accommodate project management needs can create
inconsistency in your company’s ability to provide value to your
clients.
PMaaS is a supportive option for businesses that don’t have the
capacity for an in-house PMO or ones that have one and want
supplemental resources to support it.
PMaaS can also help companies who want to cast a wider net to
find quality project management talent without giving up
resources.
PMaaS can be a source of supportive resources during major
business shifts, including mergers and acquisitions, the
introduction of new divisions, or major changes in strategy.
PMaaS is also a good choice for those who need better
organization or have been met with complex projects
([Link]
service#what-projects-are-more-likely-to-benefit-from-pmaas-
1) requiring more maturity, including:
Projects that are outside your core expertise
Projects of a larger scale with a lot of stakeholders
Projects that will influence the future of the business
Projects with very tight deadlines
Projects that will end up pulling employees away from their primary
duties
PMaaS catapults your company
forward without added expenses.
Project management as a service can help your company move
forward in the way you need it to and as quickly as you need it to.
FAQs
How is PMaaS different from traditional project
management consulting?
Traditional consulting often focuses on advising and guiding your
team, while PMaaS takes on the full responsibility for managing
your projects. Think of it as having a dedicated, expert project
management department without the overhead.
What are the signs that my organization has low
project management maturity, and how can
PMaaS help?
Some signs of low maturity include inconsistent processes,
frequent cost overruns, and difficulty meeting deadlines. PMaaS
can bring structure and expertise to help you mature your project
management practices.
Is PMaaS suitable for service organizations or
those in the service sector?
PMaaS is particularly valuable for service organizations because it
helps optimize resource allocation, improve project delivery, and
enhance client satisfaction. It's a great fit for industries like IT,
healthcare, finance, and professional services.
Can you provide a detailed project management
services description within the context of PMaaS?
PMaaS encompasses a wide range of services, including project
planning and scheduling, risk management, communication
management, quality control, and stakeholder management. We
tailor our services to your specific needs and provide the expertise
to ensure successful project outcomes.
How does PMaaS handle data security and
confidentiality?
We take data security and confidentiality very seriously. We have
robust measures in place to protect your sensitive information,
including secure data storage, access controls, and regular audits.
We also ensure our team members adhere to strict confidentiality
agreements.
What if my project needs to change after we've
engaged PMaaS?
PMaaS is designed to be flexible. We can easily adjust our
resources and services to accommodate your changing needs,
whether you need to scale up, scale down, or adjust the scope of
your project.
How do I get started with PMaaS?
Simply reach out to us! We’ll schedule a consultation to discuss
your needs and tailor a PMaaS solution that’s perfect for you. We’ll
handle everything from there so you can focus on your core
business.
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Learn More
Contact a PM Solutions Expert to Enhance Your Project Management
Success
Matt Crawford
Director, Business Development
Toll-free (US): 800.983.0388
International: +1.484.450.0100
Email:
pmexperts@[Link]
The Project Management Experts®
PM Solutions is a project management services firm helping organizations apply project management
and PMO practices to improve business performance.
Toll-free (US): 800.983.0388
International: +1.484.450.0100
pmexperts@[Link] ([Link]
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