FileJet: Official Project Documentation

Version: 1.0 Date: July 28, 2025 Project Status: Design & Planning Phase

1. Project Overview

1.1. Abstract

FileJet is a dynamic and scalable Software-as-a-Service (SaaS) platform designed to simplify secure
digital file transfers and software access. It enables users to seamlessly upload, manage, share, and
download files across devices using cloud storage solutions like AWS S3, with pre-signed URLs
ensuring safe and efficient transfers. In addition to file management, FileJet offers a curated library of
free, premium, and limited-time software tools, catering to the diverse needs of students,
freelancers, and professionals. Key features include a drag-and-drop upload interface, real-time file
previews, and robust authentication mechanisms. Built using modern technologies, FileJet delivers a
responsive, accessible, and engaging user experience for managing digital resources with ease.

1.2. Introduction

In today’s digital landscape, users often rely on separate platforms for file sharing and software
access, leading to a fragmented experience. FileJet is a modern, unified SaaS platform designed to
bridge this gap by offering both secure file transfer and curated software distribution in a single
solution. Tailored for students, freelancers, and professionals, the platform features personalized
user dashboards, secure pre-signed URL-based transfers, and robust role-based access control to
ensure privacy and ease of use. Administrators benefit from built-in tools for content moderation and
user management, while the system’s scalable cloud infrastructure supports growing digital
demands.

2. System Architecture & Technology Stack

This project will be developed using a modern, robust technology stack chosen for its scalability,
security, and extensive community support.

• Front-End: HTML5, CSS3, JavaScript (ES6+), Bootstrap 5

o Description: The user interface and admin panel will be built using standard web
technologies. Bootstrap will ensure a responsive, mobile-first design, while vanilla
JavaScript will handle all client-side interactivity, including API calls to the backend
and dynamic UI updates.

• Back-End: PHP (via XAMPP) with the Laravel Framework (Recommended)

o Description: The server-side logic, including user authentication, API endpoints, and
business logic, will be handled by PHP. Using a framework like Laravel is highly
recommended to accelerate development with its built-in features for security,
routing, and database management.

• Database: MySQL

o Description: A relational database perfect for storing structured data such as user
profiles, file metadata, software listings, license information, and user roles.

• File Storage: Amazon Web Services (AWS) S3

 o Description: All user-uploaded files and software packages will be stored in an AWS
S3 bucket. This separates large file storage from the main application server,
ensuring high availability, durability, and scalability.

• Deployment Tool: GitHub

o Description: Version control for the codebase will be managed through Git and
hosted on GitHub.

3. Module Description

The FileJet platform is composed of two primary modules: the Admin Panel and the User Interface.

3.1. Admin Panel

• User & Role Management: Admins can create, modify, or deactivate user accounts, assign
roles (e.g., user, contributor, reviewer), and manage user permissions.

• Category & Software License Management: Admins can organize software into structured
categories and manage licensing options (free, premium, trial). They can assign or revoke
licenses and define expiration periods.

• File Control & Content Moderation: Uploaded content is monitored through a robust
moderation system. Admins can review file metadata, flag or remove inappropriate content,
and regulate upload permissions.

• Analytics & Reporting Dashboard: The dashboard provides real-time insights into user
activity, file uploads/downloads, software access patterns, and system errors.

• Access Control & Security Oversight: Admins ensure that sensitive files and premium
software are only accessible to authorized users and can monitor for suspicious activity.

• Scalable Infrastructure Management: The module will provide visibility into cloud resource
usage to support scaling efforts.

3.2. User Interface

• Secure Access & Authentication: Features OTP-based registration and login, with options for
Multi-Factor Authentication (MFA) for enhanced account protection.

• File Management Made Easy: Users can effortlessly upload, send, and track file deliveries
with real-time status updates.

• Smart Software Browse: Users can explore software by category, type, or price, with quick
filters to find free tools, trial versions, or licensed software.

• User Dashboard & Tracking: Users can view their detailed download history and track
software license expiry and renewals.

• Interactive Feedback Loop: Users can submit software suggestions and share feedback or
ratings to improve platform offerings.

4. Core Technical Workflows

4.1. User Authentication Flow

The system will implement a secure, two-stage authentication process:

 1. New User Registration: A new user signs up with their email and password. The backend
generates and emails a One-Time Password (OTP). The user must enter this OTP to verify
their email and activate their account.

2. Existing User Login: A returning user logs in with their credentials. If MFA is enabled for their
account, they will be prompted to enter a time-based code from their authenticator app
before being granted access.

4.2. File Upload Workflow (with AWS S3)

To ensure security and scalability, file uploads will use pre-signed URLs:

1. Request Permission: The user's browser informs the PHP backend that it wants to upload a
file.

2. Generate URL: The backend authenticates the user and generates a temporary, secure
upload URL using the AWS SDK. This URL points directly to a location in the S3 bucket.

3. Direct Upload: The browser uploads the file directly to the provided S3 URL, bypassing the
FileJet server. This saves server bandwidth and handles large files efficiently.

4. Finalize: Once the upload to S3 is complete, the browser notifies the backend, which then
saves the file's metadata (name, size, S3 path, user ID) to the MySQL database.

5. Project Constraints & Considerations

5.1. Advantages

• Easy UI/UX: A clean interface designed for fast file delivery.

• Secure: Implements modern encryption and access control standards.

• Flexible Licensing: Supports time-limited trials and various license models.

• Organized Sharing: Allows for categorized public and private file sharing.

• Mobile-Friendly: A responsive design that works across all devices.

5.2. Limitations

• Cost: Cloud storage fees on AWS S3 will scale with platform usage.

• Maintenance: Software licensing and security policies will require regular updates.

• Offline Functionality: The platform will have limited capabilities without an internet
connection.

6. Hardware and Software Requirements

• Minimum Hardware:

o Processor: Core i3 (12th Gen) or AMD Ryzen 3 7320U

o Hard Disk: 512 GB

o RAM: 4 GB

• Software:
 o Frontend: Modern Web Browser (Chrome, Firefox, Safari, Edge)

o Development Environment: XAMPP (for Apache, PHP, MySQL)

o Code Editor: VS Code (Recommended)

o API Testing: Postman (Recommended)

o Documentation: MS Word

7. Future Enhancements

• AI-powered file tagging and suggestion engine.

• Group collaboration features (shared workspaces).

• Integration with e-signature platforms.

• A SaaS marketplace for third-party developer tools.

• Blockchain-based file verification for auditable integrity.

• A gamified reward system to encourage active users.