CPWF Project Inception Report
CPWF Project Inception Report
Project Title: Resource profiles, extrapolation domains, and landuse patterns Project Number: G1 Project Leader: Andy Nelson
For submission to the
Date: October 20, 2011
1
CPWF Project Inception Report
1.
1.1
Progress made during project inception
Achievements
- Agreements signed with two national partners, third agreement pending. - Preliminary land-cover maps of Bangladesh developed for the 2010-11 boro, aus, and aman seasons. - Test sites geo-referenced and characterized.
1.2
Bottlenecks
- No funds were provided from CPWF during this period, which has delayed all activities and milestones under objectives 1 and 2 by 6 months. - Difficulty in hiring a PDF to be based in Dhaka. After receiving 40 applications and two rounds of review, we have finally identified a suitable candidate and are about to make an offer. - We have not been able to agree on terms with BWDB. We will discuss this with IWM, since they have a long-standing collaboration with BWDB, and investigate options for contracting to BWDB through IWM.
1.3
Insights and learning
- Lack of funding has stymied progress to date. - I would suggest that future projects treat the inception period as a 6-month preproject stage, which would then be followed by a three-year project when work can be expected to take place. - This inception meeting will be the third related to this project and yet little has been achieved to date to merit three international meetings, which seems like an unnecessarily high transaction cost.
1.4
Partnerships
- We have signed agreements with LGED and IWM, which will give us access to expertise and spatial information required for the objectives of G1. SRDI has agreed on terms and we will sign the agreement with them in the coming days. Each of these partners has expertise in key thematic areas for the G1 project and they will also deliver important spatial information to the project and feedback on the extrapolation domains and land-use maps that G1 will produce.
1.5
Other feedback
- The delay in funding, approximately 6 months, necessitates a no-cost extension of the project to allow us to complete delayed activities. The lack of funds has meant that almost no progress has been made on the first two objectives that were due to be reported on. - I would like to request a no-cost extension of 6 months to accommodate this delay and to adjust the milestones accordingly, in line with expected delays in the other G projects.
2.
Compliance with contracting requirements
Documents required to finalize contracting requirements and for Where to find it next tranche payment
1. Updated proposal reflecting changes negotiated with partners during 2 Annex 1 to this report
Updated and / or annexed? No change, not annexed
CPWF Project Inception Report
the inception period (if any) and cover note explaining what has changed 2. Updated Project Workbook reflecting changes negotiated during the inception period: Annex 2 to this report Annex 2 to this report Annex 2 to this report Annex 2 to this report Updated Contact details for LGED updated No change No change, but includes a request to move all milestones back 6 months to accommodate the delay in funding. No change No change, but see above for milestone plan delay No change.
Completed contact sheet
Updated outcome logic model Milestone plan developed for the duration of the project with particular emphasis on the next year)
Baseline plan, outcome targets and outcome indicators for projects main two outcomes Updated Gantt Chart
Annex 2 to this report Annex 2 to this report
Updated budget worksheets (CPWF will not increase your budget; all changes beyond moving 5k must explained and justified as comments in the respective budget worksheets and in the financial report below) 3. Signed MOUs corresponding to your proposal
Annex 2 to this report
Annex 3 to this report
4. Third-Party Intellectual asset audit
Annex 4 to this report
LoAs with LGED and IWM attached Not attached, third-party IP has not yet been determined.
3.
Needs from the CPWF
Quicker release of funds in the future. This delay is the major reason for the lack of activity to date.
CPWF Project Inception Report
4.
4.1
Financial management
Summary financial report
Time1 2011 2011 2012 2012 2013 2013 Completion Report and Final Audit for project closure
Inception Report
Progress Report
1 Annual Report
2 Annual Report US$
Progress Report
(thousands of $US) Value of tranche payment received this report period Value of tranche payments received to date Value of expenditures for report period Accumulative value of expenditures to date Balance held against cumulative tranche payments Value of committed funds
US$ -
US$
US$
US$
Progress Report US$
US$
(7)
I certify that the summary financial report is correct Chief financial officer: Date:
Adjust the dates to fit with our contract period
CPWF Project Inception Report 4.2 Project leaders commentary on the summary financial report
Amount USD Expected date of expenditure
Please explain any significant commitments currently being held
Commitment is held against payment to which partners or providers?
No funds received. Nothing to report.
If you are over-spent / under-spent please explain why or any aspect of the financial progress of your project that has or will affect progress:
No funds received. Nothing to report.
If you had moved budgets across line items please explain why:
No funds received. Nothing to report.
Any other comments about financial aspects of your project, and any advice you would like to receive:
No funds received. Nothing to report.
CPWF Project Inception Report
5. Annexes
Send annexes as separate attachments to the main report
Annex 1: Updated Project Proposal not updated, not attached Annex 2: Updated Workbook and Worksheets attached G1_AnnexA_Project_Workbook_DRPC2010-128_1011 Annex 3: MOUs signed with project partners attached Signed LOA with IWM and LGED Annex 4: Third-Party Intellectual Audit not attached, third-party IP has not yet been determined