LAB NO.

5 24/01/2021

DESIGNING A REPORT IN MS OFFICE (INSERTING HEADINGS,

SUBHEADINGS, EQUATIONS, FIGURES, TABLES AND REFERENCES)
Lab outcomes:
After completing this lab, students will be able to;
 Start working on MS Word and explore the options of inserting headings, subheadings,
equations, figures, tables, and references.
 Implement properties of inserting headings, subheadings, equations, figures, tables, and
references in a text document.

Corresponding CLO and PLO:

 CLO-1, PLO-5 (Modern Tool Usage)

Theory:
In this lab students are exposed to detailed understanding of inserting headings, subheadings,
equations, figures, tables, and references of MS Word and their usage. Students will be assigned
a writing task to implement these options of MS Word and explore their applications in a specific
document.

Equipment:
 Personal Computer
 MS Word Tool

Procedure:
In fifth lab we are going to learn and use the References tab. We use the references tab when we
need references in our document, or we need to show the contents of the document. To insert the
options of the references tab we need a proper document in which the titles, headings, and
figures etc., are properly defined.

 References Tab:
In this tab we can insert table of contents, footnotes, references, and citation etc.

Figure 1: References Tab.

1
i. Table of Contents:
The first section of References tab is Table of Contents. Using this section, we can insert table
of content in our document. The table of content shows the contents of a document at the
beginning of the document.

Figure 2: Table of content section.

To insert the table of contents just click on the Table of content option and select one of built-in
table, it will insert the table of content at beginning of document.

Figure 3: Inserting table of contents.

Figure 4: Table of contents.

2
 We can make a custom table of contents using the Custom Table of Contents option.

Figure 5: Using the Custom Table of Contents option.

Using this option, we can add the number of subheadings in the table and also edit the style of
table.

Figure 6: Creating a custom table of contents.

3
 Figure 7: Custom table of content.

We can see that the subheadings are shown in this table. To jump to a heading directly in the
document hold Ctrl key and left click on the heading to jump directly to that page.
The update table option updates the table if there are any changes made to the document. For
example, I will change wording of the heading and then update the table.

Figure 8: Changing the name of heading.

Now after editing I will update the table. To update the table, click on update table option and
select whole table.

Figure 9: Update table option.

Figure 10: Updated table.

4
ii. Footnotes:
In this section we can add footnotes in our document. Footnotes are notes which describe
something given on the page. Footnotes appear on the bottom of the page.

Figure 11: Footnotes section.

To insert a footnote the cursor should be placed at that place, now click on insert footnote option.
A number will appear at that point and the other part of footnote appears at footer of page in
which we can describe or mention anything.

Figure 12: Inserting footnotes.

Figure 13: Footnote at end of the page.

5
 The Insert Endnote has the same function, it only adds a note at the end of a document.

Figure 14: Insert Endnote option.

Using the last two options of footnotes section we can move between the notes inserted in
document.

Figure 15: Two options of Footnotes section.

iii. Research:
The third section of references tab is research. This section allows us to research about a specific
topic within MS Word.

Figure 16: Research section.

Using the search, we can search the topic which is relative to our subject. For example, when I
click on search option it will shows me the results of the topics in my document.

Figure 17: Using the search option.

We can also use the search bar for custom search.

6
The Research option is used to search for a specific topic and then insert an article from a
journal or website directly into the document, which also adds bibliography at the end of the
document.
To insert an article in document, click on research option and then type a relative topic. It will
show the results of the search. The result includes many different articles from different author.

Figure 18: Using the research option.

We can use these articles from websites or journals in our document. To add them in the
document, click on the plus icon on top right of article.

Figure 19: Adding an article in the document.

To insert the text from the article, select the text from the article copy and paste it in the
document.

7
 Figure 20: Inserting text from an article.

Now click on the add button to add the name of the author at the end of the paragraph and add
bibliography at the end of the document.

Figure 21: Adding the author of the article.

iv. Citation and Bibliography:

By using the citation section, we can add custom references of the sources in our document. The
citation may be from a book, a website, an article, or a column etc.

Figure 22: Citation and bibliography section.

To add citation, click on Insert Citation option and select add new source option. Now enter the
info about the source of the material added to the document.

Figure 23: Adding a new source of the material.

8
Now select whether is a book or a website or any other type of source. Here I am selecting a
website, so I need to enter the info about the website.

Figure 24: Entering the info of the source.

Once the citation of the source is entered there will appear a number in front of paragraph as
appeared when entering footnotes.
To manage the sources, we can use the Manage Sources option. We can edit the sources, delete
them, or add a new source.

Figure 25: Managing the sources.

9
 The style option is used to give the citations different styles according to the standards of the
world.

Figure 26: Different styles of citations.

The bibliography inserts a list of the details of the sources of the material in the document. To
add bibliography, click on bibliography option and select one the built-in bibliography to add it
in the document.

Figure 27: Adding bibliography in the document.

v. Captions:
In this section we can add captions to the figures which may be pictures, shapes or any other
thing.

Figure 28: Captions section.

10
 To add a caption to the figure, select a figure and then select Insert Caption option to insert
caption.

Figure 29: Insert captions.

We can also add the table of figures by using the Insert Table of Figures option. To add table of
figures, click on this option.

Figure 30: Inserting table of figures.

The cross-reference option has been described before in detail so I will not explain it here.

vi. Index:
The index is used to show the reference of the subjects and words etc. in the document. The
index can be also used to define words or subjects at the end of the document.

Figure 31: Index section.

11
To insert index in a document, first we need to mark the entries for it. To mark entries first select
a word or a subject and then click on Mark Entry option.

Figure 32: Marking entry for index.

We can select multiple entries for the index. Once the entries have been marked simply click on
Insert Index option to insert the index. We can also modify the appearance of the index.

Figure 33: Inserting Index.

Figure 34: Inserted index.

12
vii. Table of Authorities:
This section works also same the index section. We use this section to show those words which
has importance in the document.

Figure 35: Table of Authorities section.

To insert table of authorities first we need to mark the citations. To mark citations, select a word
or text and then click on Mark Citation option.

Figure 36: Marking citation.

We can select multiple citations, once we have marked the citations, we can insert the table. To
insert the table, click on the icon of Table of authorities. This feature will show the words in
form of table and also shows in which page does the word lies.

Figure 37: Inserted Table of Authorities.

13
Observations:
This lab was the last lab for MS Word. In this lab I learned how to use the References tab of MS
word. After attending this lab I’m now able to add more details to a word document by using the
references tab to insert different tables and add references into the document.

Rubrics
Absent Student is Student can Student has Student has Student
unable to understand followed constructed perfectly
follow the the provided instructions the implemented a
provided laboratory to construct functional/ working
instructions instructions the working model/ logic/
properly. and familiar fundamental schematic/ circuit/ block
The student with the lab schematic/ model/ block diagram/ code
can name the environment block diagram/ and
hardware or (Trainer/ diagram/ code, and successfully
Demonstration
simulation software/ code/ model have executed the
platform, but IDE), but on the successfully lab objective
unable to cannot protoboard/ executed the in Realtime or
implement implement trainer/ program/ run in a
anything on the simulation circuit on simulation
practically or platform software. software environment
on the practically or platform and produced
software on the the desired
software results
Category Ungraded Very Poor Poor Fair Good Excellent
Percentage [0] [1-20] [21-40] [41-60] [61-80] [81-100]
Marks 0.0 0.01 - 0.20 0.21 - 0.40 0.41 - 0.60 0.61 - 0.80 0.81 - 1.0

Date Total Marks Instructor’s Signature

Report not Plagiarized Requirements Observations Appropriate Correctly

submitted content are listed and are recorded computations drawn
presented or experimental along with or numerical conclusion
Laboratory incomplete procedure is detailed analysis is with
Reports submission presented procedure performed exact results
and complete
report in all
respects
Category Ungraded Very Poor Poor Fair Good Excellent
Percentage [0] [1-20] [21-40] [41-60] [61-80] [81-100]
Marks 0.0 0.01 - 0.20 0.21 - 0.40 0.41 - 0.60 0.61 - 0.80 0.81 - 1.0

Date Total Marks Instructor’s Signature

14
15