RESERVATION RULES

&
SUMMARY OF THE INSTRUCTIONS ON THE
SUBJECT OF RESERVATIONS FOR SC / ST
EMPLOYEES
Prepared / Compiled by
Special Reservation Cell (Section)
Headquarters

2022
 INDEX

Sl.
Contents Page No.
No
1 Constitutional provisions 1

2 Post Based Roster (PBR) 2-6

3 Privileges/Concessions to SC/ST employees 7

4 Facilities granted to SC/ST Employees Association 8

Check list to be followed for Recruitment/Appointment, Selection &

5 9-11
Promotion on Reservation aspects

Reservation/recruitment for Economically Weaker Section (EWS),

6 12-13
Ex-Servicemen & Physically Handicapped Persons.

Summary of important Railway Board’s orders / PB circulars issued

7 14-21
on the subject of reservation policy

Copies of Railway Board’s circulars and PB circulars on

8 Annexures
reservation matter
CONSTITUTIONAL PROVISIONS:

The Post Based Roster (PBR) was introduced as a result of decision of Constitution Bench of the
Hon’ble Supreme Court in the case of [Link] -Vs- State of Punjab. However, before
understanding the concept behind the introduction of post based roster, it is necessary to know
brief background of the constitutional provisions and the existing system of assessment of
vacancies for SCs/STs.

The relevant Articles of the Constitution, which govern the entire scheme of reservation in the
services are:

1. Article 16 (4)

"Nothing in this article shall prevent the State from making any provision for
the reservation in appointments or posts in favour of any backward class
citizens which, in the opinion of the State, is not adequately represented in the
services under the state.”

2. Article 46

“The State shall promote with special care the educational and economic
interests of the weaker sections of the people, and, in particular, of the
Scheduled Castes and the Scheduled Tribes, and shall protect them from social
injustice and all forms of exploitation.”

3. Article 335

“The claims of the members of the Scheduled Castes and Scheduled Tribes
shall be taken into consideration, consistently with the maintenance of
efficiency of administration, in the making or appointments to services and
posts in connection with the affairs of the Union or of a State."

POST BASED ROSTERS

In pursuance of the above provisions of the Constitution, reservation is provided for SCs &
STs in the services i.e., direct recruitment and promotion. The reservation policy has been
revised from time to time as a result of which the percentage of reservation has been
extended with effect from the date shown as under :

1
 VARIOUS HISTORICAL EVENTS IN THE RESERVATION POLICY FOR SC/STs IN
RAILWAYS
EVENTS SC ST
21st Sept. 1947 12 % for Open Market -

16 2/3% other than Open Market -

recruitment

5 % for Open Market

13th Sept. 1950 -do-
recruitment
15% in all promotions and all India 7.5% in all promotions and all
25th March 1970
recruitment India recruitment
Reservation in promotion by selection and LDC method in
1963
Group C and D

LDC in Group B, C and D and selection, promotion of

1968
Group C & D subject to restriction of 50% in reservation.

Reservation on promotion by seniority cum suitability upto 50%

1972
restriction.
Promotion from Group C to B, within Group B and Group B to last grade
1974
of Group A

‘L’ Shaped Roster for less than 14 posts

Cadre Initial
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Strength Rectt.
1 UR UR UR SC UR UR UR ST UR UR UR SC UR UR UR
2 UR UR SC UR UR UR ST UR UR UR SC UR UR UR
3 UR SC UR UR UR ST UR UR UR SC UR UR UR
4 SC UR UR UR ST UR UR UR SC UR UR UR
5 UR UR UR ST UR UR UR SC UR UR UR
6 UR UR ST UR UR UR SC UR UR UR
7 UR ST UR UR UR SC UR UR UR
8 ST UR UR UR SC UR UR UR
9 UR UR UR SC UR UR UR
10 UR UR SC UR UR UR
11 UR SC UR UR UR
12 SC UR UR UR
13 UR UR UR
14 UR UR

2
 The post based roster has to be maintained as per the method of recruitment/induction,
duly distributing the sanctioned strength as per various modes of recruitment.

For example, if the vacancies in a particular grade are to be filled up 50% by promotion,
25% by DR and 25% LDCE and the sanctioned strength is 200, in respect of promotion it has to
be operated up to 100, in respect of LDCE and DR it should be operated up to point No.50. Once
it is operated up to point No.100 or 50, the running account ends and the future demission are
filled up on the basis of replacement of the 100/50 point roster i.e if an SC employee demits
service the vacancy will be filled by SC and similarly ,ST by ST and UR by UR .

While designing the post based roster, care has been taken to ensure that reserved points
are evenly distributed and not kept together and also the system has been so designed by the
Railways that when 15% of sanctioned strength works out to .5 and above, the same has been
rounded off to achieve the requisite percentage. In the case of ‘L” shaped roster, the sanctioned
strength has been stretched up to the level of 14 to arrive at a minimum representation of 1 ST as
100/7.5 works out to roughly a fraction of 1.3 and above.

The important feature of the post based roster is that in respect of promotions the
effective date will be from 10.02.1995, while in respect of open market recruitment it will be
from 21.08.1997.

INITIAL OPERATIONS:

1. At the point of initial operation of the roster, it will be necessary to determine the actual
representation of the incumbents belonging to different categories in a cadre VIS-a-Vis the
points earmarked for each category viz., SC/ST/OBC and General in the roster. This may be
done by plotting the appointments made against each point of roster starting with the earliest
appointee. Thus, if the earlier appointee in the cadre happens to be candidate belonging to the
scheduled caste against point No.1 of the roster, the remark "utilized by SC" shall be entered. If
the next appointee is a general category candidate the remark "utilized by general category shall
be entered. If the next appointee is a general category candidate, the remark "Utilized by general
category" shall be made against point No.2 and so on and so forth till all appointments are
adjusted in the respective rosters. In making these adjustments, SC/ST/OBC candidates on merit,
in direct recruitment, shall be treated as general category candidates.

2. After completing the adjustment as indicated above, a tally should made to determine the
actual percentage of representation of appointee belonging to the different categories in the
cadre, if there is no excess representation of any of the reserved categories or if representation of
the reserved categories exceeds 50% it shall be adjusted in the future recruitment. Vacancies of
candidates belonging to such categories of candidates belonging to the categories points, against
which the excesses occur, belong.

3
3. For the cadres up to 12 or 14, "L" shaped rosters are to be maintained (12 for direct
recruitment and 14 for promotions). The roster is to be read horizontally till the last entry in the
horizontal row i.e. like ’L’

All the posts of a cadre are to be earmarked for the categories shown under column-
initial appointment. While initial filling up will be by the earmarked category, the replacement
against any of the post in the cadre shall be rotation shown horizontally against the last post of
the cadres.

The relevant rotation by the indicated reserved category could be skipped and carried forward to
next unreserved point if it leads to more than 50% representation or reserved category. There are
3 methods in the maintenance of the post based rosters.

1. Writing the names horizontally.

2. Second method is to leave about 4/5 blank spaces under each point to record the names of
those persons who replace the slots
3. Third method is in the form of a running account up to the sanctioned strength, thereafter
replacements are recorded in chronological order.

Eligibility Criteria for SC/ST Employees in selections :

Professional Ability Record of Service Seniority

Max. Marks
50 30 20

Safety Category -
Professional Ability Total
Qualifying Marks
UR 60% 60%
SC / ST 60% 60%
(Excluding Seniority)

Non-Safety Category -
Professional Ability Total
Qualifying Marks
UR 60% 60%
SC / ST 50% 50%
(Excluding Seniority)

4
SELECTION POST :
ASSESSMENT OF VACANCIES - TECH. [Link] IN GP 1900:

LDCE QUOTA:

1. Total sanctioned strength in LDCE quota = 22

2. Total No. of staff in LDCE quota = 12
3. Total Existing vacancies against LDCE quota = 10
4. Higher grade vacancies(employees who will be
promoted against LDCE quota) = 02
5. Anticipated vacancies in LDCE quota for 15 months = NIL
6. Total vacancies = 12
7. Total No. of vacancies for which selection is now
proposed to be conducted = 12
8. Roster points to be filled as per the Post Based Roster.
Existing vacancies - 10

Roster Points: 01(UR), 02(UR), 03(UR), 08(ST), 17(SC), 18(UR), 19(UR),

20(ST), 21(UR), 22(UR),

Communal breakup of vacancies : 07UR+ 01SC+ 02ST = 10 vacancies.

Higher Grade Vacancies : (02)

Rosters Points : 05(UR), 07 (UR)

Total Vacancies

Existing Vacancies : 07 UR+ 1SC+ 2ST = 10 vacancies

Higher Grade Vacancies : 02 (UR) = 02 vacancies

Total vacancies : 09 UR+1 SC+2 ST = 12 vacancies

9. Field of consideration: By calling volunteers among the Khalasi Helpers in GP 1800 and
Khalasis in GP 1800 who have completed three years service and possessing the qualification of
Matriculation.

10. Selection consisting of: Written examination only.

Assessment to be approved by the competent authority i.e. ADRM who has to nominate
the departmental committee and also to indicate the officer to set the question paper and
also the officer who has to evaluate the answer sheets.

5
NON - SELECTION POST :
ASSESSMENT OF VACANCIES:

1. Total Sanctions = 74
2. Total Actuals = 66
3. Total Existing vacancies = 08 (05UR + 1SC+ 2ST)
4. Higher Grade Vacancies = 21
5. Anticipated vacancies = NIL
6. Total vacancies = 29

There are (08) eight existing vacancies and (21) twenty one higher grade vacancies and NIL
anticipated vacancies, total (29) Twenty Nine vacancies in the category of Khalasi Helper in GP
1800 which will be filled as per the Post Based Roster.

The following are the vacant roster points.

Existing vacancies : (08)

Roster points : 20(ST), 34(ST), 39(UR), 43(UR), 45(UR), 58(UR), 62(UR), 04(SC)

05UR+ 01SC + 02ST = 08 vacancies.

Higher Grade Vacancies: (21)

The following roster points will be vacated by the employee working as Khalasi Helper on being
promoted as Tech. [Link].

Roster points:

08(ST),10(UR),14(UR),15(UR), 16(UR),17(SC),18(U R), 23(UR), 24(SC), 28(UR), 29(UR),

31(UR), 32(UR), 33(UR) 35(UR), 36(UR), 38(SC), 60(ST), 69(UR), 71(UR), 72(UR).

16UR + 03SC + 02ST = 21 vacancies.

Existing vacancies = 05UR + 01SC + 02ST= 08 vacancies

Higher grade vacancies = 16UR + 03SC + 02ST = 21 vacancies.

Total vacancies = 21UR+ 04SC + 04ST = 29 vacancies.

6
PRIVILEGES / CONCESSIONS AVAILABLE TO SC/ST EMPLOYEES IN RAILWAYS

I. In the case of Recruitment

a) Age relaxation
b) Relaxation in Marks/Standards of suitability
c) Passes to be given for attending Written Test/ viva-voce
d) Special Drives to be conducted for SC/ST for wiping out of Backlog in the respective
categories
e) Fee concessions.
f) Relaxation of "Experience" prescribed in Direct Recruitment.
g) Relaxation of standards relating to educational qualifications.
h) Relaxation of standards in departmental competition examinations &confirmation
examinations.

II. In the case of Promotions:

a) Pre promotional training (Safety posts)

b) In service Training (Non-safety posts)
c) Promotions on relaxed standards.
d) Age relaxation where applicable.

III. Other facilities:

a) Reservation rosters to be followed in the allotment of Railway Quarters i.e. 10% in Type-I
&II, 5% in Type-III& IV.
b) Separate Grievance register to be maintained at Divisional level & Unit level
c) Employee can represent about his grievance directly to National Commission for SCs &
STs without following the usual procedure.
d) Posting near the native place.

7
 FACILITIES GRANTED TO SC/ST EMPLOYEES ASSOCIATION

1. Representation made by the SC/ST Railway employees Association relating to the

grievances of SC/ST Railway employees should be examined and appropriate action may
be taken upon.
2. Receipt of representation / correspondence made by the Association on the matter of
reservation in the recruitment and promotion should be acknowledged.
3. The SC/ST association should be informed about the government policy decisions
relating to SC/ST employees.
4. On the request of Association their representatives will be allowed the facility to meet
informally the GM / PCPO, HQ Officers, DRMs, Divisional officers & CWM
representing their grievances.
5. Informal meetings twice in a year are to be conducted and formal minutes of the meeting
need not be circulated to the Association and record note of discussion of informal
meetings should be circulated for taking further necessary action. 20 participants are
permitted for Zonal / Divisional level informal meetings. Two days SCL & Special
Passes for office bearers of the association to attend the informal meeting.
6. Staying facility may be provided to the office bearers.
7. Office accommodation may be provided at Zonal / Divisional and Branch level. The No.
of Branches may not exceed the No. of Branches allowed to any of the recognized union.
8. Representatives of Association included in the Housing allotment committee, Welfare
Committee such as Colony Committee and SBF.
9. Transfer of elected office bearer of SC/ST Association in the same grade may not
generally resorted to in ordinary situation.

8
CHECK LIST TO BE FOLLOWED FOR RECRUITMENT / APPOINTMENT ON
RESERVATION ASPECTS

1. Ensure that the assessment of vacancies for placing Indent for the post / category have
been assessed as per Post Based Roster as certified by SPO/R or by the official
nominated for this purpose.
2. Ensure that the age relaxation for SC/ST candidates is extended to such reserved
candidates while applying for recruitment to the post / categories.
3. Ensure that the names of SC/ST candidates recommended for appointment by the
recruiting agencies are written in the Post Based Rosters as per the list of merit order duly
charging such SC/ST candidates against reserved points and against UR Points on their
own merit wherever indicated specifically in the merit list.
4. Ensure that the Post Based Rosters (PBR) are maintained in the prescribed format of
registers / books supplied for direct recruitment and promotion separately.
5. Ensure that the SC/ST candidates appointed on their own merit by direct recruitment and
adjusted against unreserved points are retain their status of SC/ST and they are
considered to get benefits of reservation for further promotion in future.
6. Ensure that the SC/ST candidates as far as possible are posted nearer to their home town
or at places where they can be provided quarters.
7. Ensure that the maximum age limit prescribed for direct recruitment to all Railway
Services/posts in non-gazetted categories is increased by 05 years for SC/ST candidates.
8. Ensure that at the time of issuing call letters to SC/ST candidates for issuing appointment
orders necessary Railway Passes are issued to them for travelling from their home town.
9. Ensure that the community certificates produced by the SC/ST candidates at the time of
their initial appointment have been verified ensuring that they have been issued by the
competent Revenue Authorities in the prescribed format and as per the guidelines issued
by Railway Board and Sothern Railway administration from time to time.
10. Ensure that the Trainee/Apprentices who have failed to complete their training at the time
of their appointment are given the benefit of repeat training before their absorption.

(General important aspects of reservation rule have only been indicated in the above
check lists and hence, all the clarification/instructions issued by Railway Board from
time to time in the matter of application of reservation rule will have to be followed
strictly)

9
CHECK LIST TO BE FOLLOWED FOR SELECTION ON RESERVATION ASPECTS

1. Ensure that the assessment of vacancies for the selection to the post / category have been
assessed as per Post Based Roster as certified by SPO/R or by the official nominated for
this purpose.
2. Ensure that a SC/ST officer on the Selection Committee has been included in the
selection where SC/ST employees are coming up for consideration.
3. Ensure that in case of all promotions made on the basis of seniority cum suitability the
concession of 10% of the marks are granted to SC/ST candidates in the suitability test,
written test in non-safety categories
4. Ensure that in the case of SC / ST employees 50% marks in professional ability and 50%
in aggregate (excluding marks for seniority) for non-safety categories and 60% marks in
professional ability and 60% in aggregate (excluding marks for seniority) for safety
categories for empanelment are followed for them.
5. Ensure that the age relaxation for SC / ST employees in selections wherever permissible
in certain categories is followed.
6. Ensure that the pre-promotional training for SC/ST employees in safety categories for a
period of 3-4 weeks is conducted for such SC/ST employees before being subjected them
to a written examination for selection.
7. Ensure that the SC/ST employees who secure a minimum of 20% of total marks in the
written test, viva-voce, in the record of service and also in aggregate are considered for
ad-hoc promotion for in service training on the basis of “Best among the failed scheme”
in non-safety categories.
8. Ensure that the Post Based Rosters (PBR) are maintained in the prescribed format of
registers/books supplied for direct recruitment and promotion separately.

(General important aspects of reservation rule have only been indicated in the above
check lists and hence, all the clarification/instructions issued by Railway Board from
time to time in the matter of application of reservation rule will have to be followed
strictly)

10
CHECK LIST TO BE FOLLOWED FOR PROMOTION ON RESERVATION ASPECTS

1. Ensure that the assessment of vacancies for the promotion to the post / category have
been assessed as per Post Based Roster as certified by SPO/R or by the official
nominated for this purpose.
2. Ensure that the Post Based Rosters (PBR) are maintained in the prescribed format of
registers/books supplied for direct recruitment and promotion separately.
3. Ensure that the SC/ST candidates appointed on their own merit by direct
recruitment/promotion and adjusted against unreserved points are retain their status of
SC/ST and they are considered to get benefits of reservation for further promotion in
future.
4. Ensure that the possibility of down grading the reservation posts in higher grade posts
and filling up the same by promotion in lower grades have been explored in the category
where sufficient number of SC/ST employees are not available and also the possibility of
diversion of promotional quota vacancies to direct recruitment quota wherever such
direct recruitment is permissible have also been explored while assessing the reserved
vacancies for promotion.
5. Ensure that the possibility of relaxing the condition of two years minimum service in the
existing grade to one year in non-running categories have been explored so that SC/ST
employees are allowed to get promoted under GM powers.
6. Ensure that the community certificates produced by the SC/ST employees at the time of
each promotion have been verified ensuring that they have been issued by the competent
Revenue Authorities in the prescribed format and as per the guidelines issued by Railway
Board and Southern Railway administration from time to time.

(General important aspects of reservation rule have only been indicated in the above
check lists and hence, all the clarification/instructions issued by Railway Board from
time to time in the matter of application of reservation rule will have to be followed
strictly)

11
 RESERVATION FOR ECONOMICALLY WEAKER SECTION (EWS)

 10% reservation in direct recruitment is earmarked for persons belonging to EWS who are not
covered under the scheme of reservation for SCs, STs and OBCs.

 The scheme of reservation for Economically Weaker Section (EWS) in Central Government Posts
and Services in respect of all direct recruitment vacancies is implemented w.e.f 01.02.2019.

 The person who seeks benefit of reservation under EWS and whose family has cross annual
income below Rs. 8.00 Lakhs are only to be identified as EWS for this purpose. Also the persons
whose family owns or possesses any one of the four assets indicated in OM dated 31.01.2019
shall be excluded from EWS.

 The person who seeks benefit of reservation under EWS should produce an income and asset
certificate issued by a competent authority in the prescribed format as a proof of candidate’s
claim as belonging to EWS.

 In the offer of appointment issued to the candidates claiming to be belonging to EWS, a

conditional clause should be added stating that the appointment is provisional and is subject to the
income and asset certificate being verified through proper channel by appointing authority.

 A Post Based Reservation Roster Register for Direct Recruitment as per the prescribed format
duly following the terms and conditions with the model roster as stipulated by the DOPT for
effecting 10% reservation for EWS is to be followed.

 The persons belonging to EWS who are selected on the basis of merit and not on account of
reservation are not to be counted towards the quota meant for EWS reservation.

RESERVATION FOR EX-SERVICEMEN

 20% of vacancies of erstwhile Group-D and 10% of vacancies of Group-C categories are
earmarked for reservation for Ex-Servicemen against direct recruitment.

 The relaxation in age limit is permitted for Ex-Servicemen to the extent of period of service plus
three years.

 Once an Ex-Servicemen joined a government job on civil side after availing of the benefits given
to him as an Ex-Servicemen for his re-employment, his Ex-Servicemen status for the purpose of
re-employment ceases.

 The persons belonging to SC/ST, OBC categories recruited and appointed against Ex-Servicemen
quota shall be adjusted against their respective quota.

12
 RECRUITMENT AGAINST PHYSICALLY HANDICAPED QUOTA

 4% of total vacancies are reserved for physically handicapped persons. 01% of vacancies shall
be reserved for each of the categories viz., Deaf, Blind, LD & OD handicapped persons.

 The recruitment will however be only in the posts identified to be suitable for them.

 The physically handicapped persons are eligible for age relaxation up to 10 years and relaxation
of another 05 years for them if they belong to SC/STs.

 The physically handicapped persons are exempted from payment of application and
examination fee.

 The physically handicapped persons are exempted from typing qualification for appointment to
clerical posts.

 The PwBD vacancies are arrived at during the time of assessment of vacancies.

 Instructions issued by DOPT vide OM dated 17.05.2022 are made applicable in Railways
mutatis mutandis for grant of reservation in promotion to PwBDs in the non-gazetted posts of
Indian Railways as identified vide Ministry of Social Justice and Empowerment’s notification
No.38-16/2020-DD-III dated 04.01.2021.

 Board vide RBE 97/2022 decided that the instructions issued by DOP&T vide OM dated
17.05.2022 may be made applicable mutatis mutandis for grant of reservation to PwBD in
promotion from Group C to Group B posts.

13
 SUMMARY OF IMPORTANT CIRCULARS ISSUED ON THE SUBJECT OF RESERVATION

Sl. RBE / Page

Subjects Letter No. Date
No PBC No. No
Posting of SC/ST near their home town on initial
1 78-E(SCT)/45/25 06.07.1978 22
appointment
Promotion of SC/STs employees against the reserved
2 vacancies- In service training to the best among the 81-E(SCT)15/28 15.04.1982 23
failed candidates.
Reservation benefits are given only to those SC/STs in
3 promotion who are appearing against re served quota 83-E(SCT)/42/1 14.04.1983 25
vacancies.
Housing facilities-Railway Employees belonging to
4 SC/ST where the number of Railway quarters is 50 or 82-E(SCT)/26/2 27.09.1983 29
more.
Posting of SC/ST near their Home town on initial
5 85-E(SCT)I/43/1 24.12.1985 336/85 31
appointment/ promotions/ transfers.
Housing facilities-Railway Employees belonging to
6 SC/ST where the number of Railway quarters is 50 or 84-E(SCT)/21/1 22.08.1986 144/86 33
more.
Promotion of SC and ST employees in Group D and C
and also from Group D to C and Group C to Group B
7 88-E(SCT)I/23/1 3/8.05.1989 119/89 36
against reserved vacancies- In service training for
candidates who are below standard.
Measures to increase SC/ST representation in the
8 service under the Government through Direct 89-E(SCT)I/25/4 02.06.1989 38
Recruitment.
Placements/Postings/Transfer of Scheduled Caste and
9 scheduled Tribe employees-Harassment and 89-E(SCT)I/29-5 08.11.1989 277/89 39
discrimination in the matter of.
Representation of Scheduled Castes and Sch. Tribes in
10 service- Selection for class III Posts involving safety of 90-E(SCT)I/25/3 21.09.1990 246/90 42
operation.
Filling up of vacancies reserved for Scheduled Castes
11 and Scheduled Tribes falling in the promotion quota 90-E(SCT)I/25/23 29.11.1990 219/90 43
through direct recruitment.
Pre-selection/Pre-promotion Training in Safety
12 88-E(SCT)I/42/2 08.04.1991 71/91 46
Categories.
Court Judgment /Orders- Promotion of Scheduled 89-
13 16.06.1992 47
Castes/Scheduled Tribes against reserved vacancies. E(SCT)I/49/5(Pt.)
Reservation for other Backward Classes and for
14 90-E(SCT)I/71/1 03.03.1994 53
scheduled Castes and Scheduled Tribes.
Carry forward/ exchange of reserved vacancies with
15 95-E(SCT)I/25/3 02.04.1995 59
SCs and STs and vice-versa.
Promotion of SC/ST Employees against reserved
16 vacancies- In service Training to the candidate who are 88-E(SCT)I/23/1 25.06.1995 57/95 61
below standard.
Court Judgment /orders-Promotion of SC/STs against 89-
17 18.09.1995 67
reserved vacancies. E(SCT)I/49/5(Pt.)

14
Sl. RBE / Page
Subjects Letter No. Date
No PBC No. No
Promotion of SC/ST employees against reserved
18 vacancies-In service Training to the candidates who 88-E(SCT)I/23/1 24.07.1996 49/96 72
are below standard.
The constitution (Scheduled Tribes) orders
(Amendment) Ordinance 1997 for inclusion of Koch-
19 94-E(SCT)I/31/2 04.02.1997 77
Rajbongshi Community in the list of Scheduled Tribes
in Assam.
Reservation of SC/STs on ex cadre posts filled up on
20 96-E(SCT)I/25/11 06.02.1997 80
tenure basis.
Procedure regarding filling up posts of Stenographers 82
21 on Railways- Relaxation to SC/STs in selection/ 97-E(SCT)I/25/2 03.03.1997
suitability tests.
Reservation rosters- Posts based- Group ‘C’ and ‘D’
posts of Direct Recruitment Category- Implementation
of the Supreme Court’s Judgment of R.K. Sabharwal
22 95-E(SCT)I/49/5(1) 21.08.1997 113/97 84
Vs. State of Punjab (AIR) 1995 SC 1371), Union of
India Vs. Virpal Singh Chauhan (AIR 1996-SC442)
and Union of India Vs J.C. Malik
Reservation rosters- Posts based- Group ‘C’ and ‘D’
posts of promotion category- Implementation of the
Supreme Court’s Judgment of R.K. Sabharwal Vs.
23 95-E(SCT)I/49/5(2) 21.08.1997 114/97 92
State of Punjab (AIR) 1995 SC 1371), Union of India
Vs. Virpal Singh Chauhan (AIR 1996-SC442) and
Union of India Vs J.C. Malik.
Continuation of Reservation for the SCs/STs in
24 97-E(SCT)I/25/11 05.09.1997 119/97 99
promotion.

Reservation in allotment of Railway quarters to

25 97-E(SCT)I/22/5 09.10.1997 118/97 101
Scheduled Caste/Scheduled Tribe Employees.

Reservation of 25% vacancies in Peons’ cadre while

26 filling up by transfer from sweepers, Farashes, 97-E(SCT)-I/25/19 27.02.1998 104
Chowkidars etc.
Separate interviews of the reserved candidates (SC,
27 ST, etc.)- Combined written examination in the matter 97-E(SCT)-I/25/24 02.09.1998 104/98 105
of recruitment and promotion.
Relaxation of 10% marks in the minimum
28 qualifying marks in Appendix-IIA & Appendix-IIIA 97-E(SCT)I/25/25 08.09.1998 107
examinations to SC/ST employees.
Measures to increase the SCs/STs/OBCs representation
29 in services under the Railways through direct 98-E(SCT)I/25/8 18.12.1998 266/98 108
recruitment.
Fulfilment of SC/ST/OBC reservations in direct
30 98-E(SCT)I/25/14 06.01.1999 Jan-99 111
recruitment categories.
Third Report of the National Commission for SCs and
31 STs --- follow up action on recommendation--- false 99-E(SCT)I/25/4 20.04.1999 114
SC/ST certificate holder.
Verification/ acceptance at Caste Certificate produced
32 99-E(SCT)I/31/2 04.05.1999 121
by candidates.

15
Sl. RBE / Page
Subjects Letter No. Date
No PBC No. No
Filling up of reserved posts due to non-availability of
33 99-E(SCT)I/25/10 11.05.1999 102/99 125
SC/ST candidates --- ad-hoc promotions.
Determination of Merit Position of SC/ST/OBC 98-E(SCT)I/25/14
34 07.06.1999 132/99 128
candidates in direct recruitment Panels. pt
Separate interviews of the reserved candidates (SC,
35 ST, etc.)-Combined written examination in the matter 97-E(SCT)I/25/14 14.06.1999 - 130
of recruitment.
Consideration of SC/ST candidates against general
36 99-E(SCT)I/25/13 24.06.1999 147/99 131
posts.
Reckoning of the number of quarters at a station for
37 99-E(SCT)I/21/1 25.06.1999 148/99 134
providing reservation to SCs/STs.
Filling up of reserved posts by temporary down- 99-E(SCT)-I/25/10
38 29.06.1999 151/99 137
gradation due to non-availability of SC/ST candidates. pt.
Determination of status of SCs/STs who get promoted
39 97-E(SCT)I/25/24 30.06.1999 152/99 140
without relaxation.
Extended zone of consideration for selection posts
40 99-E(SCT)I/25/18 09.07.1999 167/99 143
from Gr. ‘C’ to Gr. ‘B’ for SCs/STs.
Filling up of shortfall in promotional category through
41 99-E(SCT)I/71/21 24.12.1999 315/99 145
direct recruitment in the category of stenographers
Assignment of seniority among SC/ST candidates in
42 97-E(SCT)I/25/24 10.03.2000 40/2000 148
Selection posts.
Relaxation of 10% marks in the minimum qualifying
43 marks in Appendix-IIA & Appendix-IIIA 97-E(SCT)I/25/25 13.03.2000 43/2000 151
examinations to SC/ST employees
Treatment of backlog vacancies reserved for SCs/STs
2000-
44 as a distinct group and non –applicability of 50 percent 04.08.2000 149/2000 157
E(SCT)I/25/19
ceiling thereon
Carry forward of single vacancy in Group ‘B’ and
45 99-E(SCT)I/25/26 16.03.2001 58/2001 161
Group ‘A’ posts.
Sparing of Railway servants as on duty when 2000-
46 29.06.2001 124/2001 164
summoned by the National Commission for SCs/STs. E(SCT)I/25/17
47 Providing of Reservation in a single post cadre. 97-E(SCT)-I/25/4 11.01.2002 06/2002 166
Adhoc promotions-consideration of cases of Scheduled 2002-E(SCT)-
48 03.05.2002 59/2002 168
Caste/Scheduled Tribe employees I/25/3
Reservation in promotion-Treatment of SC/ST
49 99-E(SCT)I/25/13 07.08.2002 128/2002 175
candidates promoted on their own merit.
Inclusion of a member of SC/ST in Area Housing
50 2002-E(SCT)I/21/1 20.11.2002 208/2002 178
Committee
Reservation in promotion to Senior Scale on adhoc 2002-
51 19.12.2002 223/2002 180
basis E(SCT)/I/25/12
Verification/acceptance of caste certificate produced
52 2002-E(SCT)I/31/2 03.01.2003 181
by candidates.
Filling up of reserved posts due to non-availability of
53 99-E(SCT)-I/25/10 27.03.2003 51/2003 184
SC/ST candidates- Ad-hoc promotion
Reservation in promotion-Treatment of SC/ST
54 99-E(SCT)I/25/13 20.06.2003 103/2003 187
candidates promoted on their own merit
55 Model Roster for recruitment on local/regional basis. 94-E(SCT)I/39/1 31.07.2003 190
2002-
56 Promotion of Group B officers to Senior Scale 01.10.2003 174/2003 193
E(SCT)/I/25/13

16
Sl. RBE / Page
Subjects Letter No. Date
No PBC No. No
Promotion by selection from Group ‘C’ to Group ‘B’ 2003-
57 24.11.2003 207/2003 196
Service-relaxation/Concession to SCs/STs thereof. E(SCT)I/25/14
Non- permissibility of exchange of reservation 2003-
58 06.01.2004 03/2004 199
between SCs and STs. E(SCT)I/25/16
Reservation for SC/ST/OBC candidate at the time of 2004-
59 11.06.2004 123/2004 206
engagement of Casual Labourers/Substitutes. E(SCT)I/25/12
Reservation in promotion- Treatment of SC/ST
60 99-E(SCT)-I/25/13 06.05.2005 77/2005 208
candidates promoted on their own merit.
61 Regarding reservation in a single post cadre 97-E(SCT)I/25/4 18.07.2005 118/2005 210
Application of Reservation Rules in cadre restructuring
- Court cases challenging para 14 of Railway Board
2004- PBC
62 Circular dated 09/10/2003 - SLP(C) No. 13125- 02.01.2006 212
E(SCT)I/49/11 03/2006
37/2005 Union of India and others vs Pusha Rani and
others SLP(C) No. 13209/2005 UOI vs [Link]
Action against the employees those who submitted
false/bogus SC/ST Community Certificate and also against
P(S)171/1/Policy/Vol PBC
63 the employees those who got appointment on obtaining
. IX
12.09.2006
151/2006
216
SC/ST Community Certificate from the incompetent
authorities
P(R)MC- PBC
64 Mutual Transfers between SC/ST and others 27.03.2007 218
24/Transfers 44/2007
91/2007
Zone of consideration for SC/ST candidates to be called for
65 appearing in the 70% selection for filling up Group B posts
E(GP)2002/2/49-Pt 21.06.2007 PBC 219
123/2007
Guidelines for dealing with false community certificate
P(S)171/policy/comm PBC
66 cases-Procedures for termination of services and contesting
.veri.
24.03.2008
41/2008
244
court cases arising out of false community cases .
Principles for determining the seniority of staff belonging to 29/2008
E(NG)I-97/SR6/3
67 SC/ST promoted vis-a-vis General / OBC staff Promoted
[Link]
29.02.2008 PBC 223
later. 42/2008
28 th Report (14thLok Sabha) of the Honble Committee on
2004-E(SCT)1/80/2 PBC
68 the Welfare of SCs and STs on the subject "Reservation for
Part-IV
05.06.2008
82/2008
225
and Employment of SCs and STs in Southern Railway (SR)"

Grant of facilities to All India SC/ST Railway Employees 2003-E(SCT)I/22/27 PBC

69 Association - Regarding holding of Informal Meeting Pt.I
13.06.2008
101/2008
227

Grant of facilities to All India SC/ST Railway Employees

2005-E(SCT)I/22/14 PBC
70 Association - Inclusion of a member of SC/ST in Colony
Pt.I
27.06.2008
97/2008
230
Care Committee
Age relaxation to SC/ST/OBC candidates for 85/2008
E(Sports)2007/Poli
71 recruitment against Sports Quota through Open 16.07.2008 PBC 232
cy/4(Clarifications)
Advertisement - Clarification regarding 109/2008
Principles for determining the seniority of staff
E(NG)1-97/SR6/3 PBC
72 belonging to SC/ST promoted earlier vis-a-vis 24.09.2008 234
Vol.V 187/2008
General/OBC staff promoted later.
19/2009
Reservation in promotion- Treatment of SC/ST
73 99-E(SCT)I/25/8 29.01.2009 PBC 239
candidates promoted on their own merit.
27/2009
126/2010
Reservation in promotion- Treatment of SC/ST
74 99-E(SCT)I/25/13 01.09.2010 PBC 242
candidates promoted on their own merit.
130/2010

17
Sl. RBE / Page
Subjects Letter No. Date
No PBC No. No
Reservation of promotion - Treatment of SC/ST P(R)171/Policy/SC PBC
75 30.11.2010 268
candidates promoted on their own merit T 180/2010
Verification of Character and antecedents of candidates
for appointment to civil posts under the Government of
India including Central Public Sector Enterprises - PBC
76 2011-E(SCT)I/30/2 27.05.2011 270
Review of procedure in cases of appointment of 73/2011
SC/ST/OBC candidates and Persons with Disabilities
under the Special Recruitment Drive in 2008 and 2009
Grant of facilities to All India SC/ST Railway
Employees Association and All India OBC Railway
2003-E(SC)I/22/27 PBC
77 Employees Federation - Number of participants of 29.06.2012 276
[Link] 106/2012
office bearers in the informal meetings with Railway
Board
Grant of facilities to All India SC/ST Railway
Employees Association - Up gradation of existing 2003- PBC
78 03.07.2012 278
three 2nd AC Card Passes to Ist AC at Apex level and E(SCT)I/22/27 Pt.I 112/2012
extension of Zonal Card Passes upto Delhi / New Delhi
Grant of facilities to All India SC/ST Railway
Employees Association and All India OBC Railway
2012- PBC
79 Employees Federation / Associations - Provision of 12.10.2012 280
E(SCT)I/71/11 154/2012
Officers Rest House to the office bearers of the
Association
Providing of 2nd AC Card Passes of Divisional
2003-
President and Divisional Secretary of Divisional / PBC
80 E(SCT)I/22/27 29.07.2013 282
Extra Divisional Executive Committee of All India 153/2013
[Link]
SC/ST Railway Employees Association clarification
76/2013
Selection to the Group-B post of ACM - Clarification 2004-
81 31.07.2013 PBC 286
regarding classification of post E(SCT)I/25/20
97/2013
Implementation of Reservation Rules in Cadre
P(R)524/P/CRC/20 PBC
82 Restructuring - Merged grades and Non-merged grades 10.12.2013 288
13 159/2013
- reg.
Filling up of backlog of reserved vacancies / posts in
promotion quota through Special Promotion Drive by
83 2014-E(SCT)I/30/1 23.09.2014 166/2014 290
temporary down-gradation to lower grades due to non-
availability of SC/ST candidates.

Promotion of SC/ST employees against reserved 31/2015

84 vacancies in Stenographers grades on Railways - 2008-E(SCT)I/25/6 27.03.2015 PBC 291
Applicability of the best amongst the failures scheme. 39/2015

Grant of facilities to All India SC/ST Railway Employees

Association and All India OBC Railway Employees 2005- PBC
85 Federation/Association - Inclusion of a member of SC/ST &
21.05.2015 295
E(SCT)I/22/14 Pt.I 83/2015
OBC in colony Inspection Groups

P(S)171/P/Monthly PBC
86 Policy matters on reservation in promotion 08.02.2016 304
Statement 17/2016
Verification / Acceptance of Caste Certificates 2016-
87 22.06.2016 75/2016 306
produced by Candidates E(SCT)/I/31/1

18
Sl. RBE / Page
Subjects Letter No. Date
No PBC No. No
P(S)171/[Link]/ PBC100/1
88 Complaints regarding community Certificate cases 308
2013/Vol.I 6
Contempt Petition (C) No. 314/2016 in SLP (C) No. 117/2016
89 4831/ 2012-Samta Andolan Samiti through President 2016-E(SCT)I/25/8 30.09.2016 PBC 315
Vs. Sanjay Kothari & Others. 139/2016
Grant of facilities to All India SC/ST Railway
P(R)171/Policy/SC PBC
90 Employees Association - regarding holding of Informal 22.12.2016 318
T 180/2016
Meeting.
Regularization of promotion by selection of SC/ST 44/2017
91 candidates through the “Scheme of best among the 2013-E(SCT)I/25/6 09.05.2017 PBC 319
failed candidates”. 74/2017

Verification of Caste/Community Certificate of

Scheduled Caste, Scheduled Tribe and Other
92 2017-E(SCT)I/25/4 08.11.2017 321
Backward Classes at the time of appointment/
promotion
Correction of No. of Master Circular on Reservation 27/2018
93 for Scheduled Castes / Scheduled Tribes / Other 91-E(SCT)I/46/1 21.02.2018 PBC 323
Backward Classes in Railway Services 68/2018
Transfer of Office Bearers of All India SC/ST Railway PBC
94 2018-E(SCT)I/22/2 14.06.2018 326
Employees Association 144/2018
Implementation of interim/directions in Special Leave
to Appeal (C) No. 30621/2011 arising out of final
judgment and order dated 15.07.2011 in CWP No.
91/2018
13218/2009 passed by the Hon'ble High Court of
95 2018-E(SCT)I/25/9 19.06.2018 PBC 329
Punjab & Haryana and Special Leave to Appeal (C)
116/2018
No. 31288/2017 arising out of Hon'ble Delhi High
Court Judgment dated 23.08.2017 and other related
court cases-regarding.
Posting of SC/ST candidates/employees near their 89/2018
2018-
96 home town on initial appointment/ promotion/ 19.06.2018 PBC 334
E(SCT)I/25/10
transfers 138/2018
Implementation of interim/directions in Special Leave to
Appeal (C) No. 30621/2011 arising out of final judgment
and order dated 15.07.2011 in CWP No. 13218/2009 passed 94/2018
97 by the Hon'ble High Court of Punjab & Haryana and Special 2018-E(SCT)I/25/9 21.06.2018 PBC 339
Leave to Appeal (C) No. 31288/2017 arising out of Hon'ble 136/2018
Delhi High Court Judgment dated 23.08.2017 and other
related court cases-regarding.
Hon'ble Supreme Court judgment dated 15-09-2017 in
the SLP(C) No. 9574 of 2013 filed by All India
Adiwasi Employees Federation against judgment dated
149/2018
20-12-2012 of Hon'ble High Court of Bombay, Nagpur 2018-
98 24.09.2018 PBC 345
Bench - Appointment of candidates belonging to Halba E(SCT)I/25/12
207/2018
Koshti / Halbi Koshti / Koshti. Etc., castes against
vacancies reserved for the Scheduled Tribes -
regarding
Recommendation of the parliamentary committee on
186/2018
welfare of SC/ST of law Assistant/Chief Law Assistant
99 2018-E(SCT)I/80/6 20.11.2018 PBC 365
in reservation cell Exclusively for dealing with
268/2018
reservation matters

19
Sl. RBE / Page
Subjects Letter No. Date
No PBC No. No
Reservation for Economically Weaker Sections
(EWSs) in Civil posts and services in the Government
21/2019
of India (Ministry of Railways) and new post based 2019-E(SCT) - I /
100 07.02.2019 PBC 369
reservation roster for direct recruitment for Scheduled 25/1
17/2019
Casts. Scheduled Tribes, Other Backward Classes and
Economically Weaker Sections.

Reservation for PwBD for recruitment from Open E(NG)II/2017/RC- PBC

101 27.02.2019 391
market- Lists of post identified suitable for them 2/1/Policy 44/2019

Facilities granted to All India SC/ST Railway MC 65

102 Employees Association and All India OBC Railway 2019-E(SCT)I/46/1 11.06.2019 PBC 393
Employees Federation / Association 286/2019

Reservation in promotion-treatment of SC/ST PBC

103 2018-E(SCT)I/25/9 30.06.2019 426
candidates 141/2019

142/2019
Pre-selection training to SC/ST candidates for selection
104 E(GP)2010/2/39 28.08.2019 PBC 434
for promotion from Group C to Group B posts
206/2019

Recreation of review approvals in the light of the

105 Departmental of Personnel & Training instructions 99-E(SCT)II/27/I 11.11.1999 288/1999 446
dated 02.07.1997, regarding

Regarding Extending status of Scheduled case of PAN, 2019/E(RRB)/25/4 PBC

106 13.11.2019 455
Sawasi caste to member of Tanti caste of Bihar 2 283/2019

Operation of New Post Based Roster for Direct

107 Recruitment for SC, ST, OBC and EWS Clarification 2019-E(SCT)I/25/1 10.12.2019 209/19 468
regarding
57/2020
Representation of SC/ST and OBC Associations in the
108 E(W)2019/FU-1/12 05.08.2020 PBC 474
Staff Benefit Fund (SBF) Committees
139/2020
Regularization of promotion by selection of SC/ST
PBC
109 candidates through 'Scheme of best among the failed 2013-E(SCT)I/25/6 02.06.2021 476
91/2021
candidates'
Reservation for Economically Weaker Sections
(EWSs) in civil posts and services in the Government
of India (Ministry of Railways) and new post based PBC
110 2019-E(SCT)I/25/1 09.06.2021 479
reservation roster for direct recruitment for Scheduled 93/2021
Castes, Scheduled Tribes, Other Backward Classes and
Economically Weaker Sections
Filling up of reserved posts due to non-availability of 1999- PBC
111 20.07.2021 509
SC/ST candidates - Ad-hoc promotions E(SCT)I/25/10 130/2021
Reiteration of instructions relating to reservation in PBC
112 2022-E(SCT)I/25/1 20.01.2022 519
temporary appointments. 21/2022
Reservation in Promotion- procedure to be followed 53/2022
113 prior to effecting reservations in the matter of 2018-E(SCT)I/25/9 13.04.2022 PBC 524
promotions 76/2022

20
Sl. RBE / Page
Subjects Letter No. Date
No PBC No. No
Reservation in Promotion- procedure to be followed
prior to effecting reservations in the matter of PBC
114 2018-E(SCT)I/25/9 02.05.2022 529
promotions by all departments of the Central 91/2022
Government
Grant of facilities to AISC/STREA and
2021- PBC
115 AIOBCREF/A- Provision of Officers Rest House to 09.06.2022 532
E(SCT)I/71/22 104/2022
the Office Bearers of the Association
Reservation in promotions - Procedure to be followed
PBC
116 prior to effecting reservations in the matter of 2018-E(SCT)I/25/9 22.06.2022 538
105/2022
promotions
RBE
Reservation in promotion to Persons with Benchmark E(NG)I/2019/ PM 74/2022
117 01.07.2022 541
Disabilities 4/8 PBC
107/2022
Reservation in promotion to Persons with Benchmark PBC
118 E(GP)2022/2/20 18.08.2022 568
Disabilities to Gr. B posts 141/2022

21
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