Tele: +91-011-23060231/5154 & 5155 Government of India

Fax No.: +91-011-26171279 Directorate of MT

Air HQ (RK Puram)
Wing-5, West Block-6
New Delhi – 110066

REQUEST FOR PROPOSAL (RFP)

No. AIR HQ/81953/93/AMC/MT/ASV (Q) DATED 06 JUN 2018

INVITATION OF ONLINE BIDS FOR AMC OF SELF PROPELLED

UNIFIED GAS SERVICE STATION OXYGEN (UGSS-O2) QTY-05

Dear Sir/Madam,

1. The Online Bids are invited by the Directorate of MT, ASV (Q) (AMC) on PAC basis for
and on behalf of the President of India to enter into Annual Maintenance Contract as given in
Part II of this RFP from Original Equipment Manufacturers. The tender can be viewed at
[Link]

2. The address and contact numbers for sending physical documents as explicitly asked for in
this RFP are given below.-

(a) Bids/queries to be addressed to : PDMT

Air HQ (Vayu Bhawan)
Rafi Marg, DHQ PO
New Delhi-110106
Contract Nos: 011-23060231,
Extn: 5154 & 5155.

(b) Postal address for sending the Bids : As per para 2 (a) above

(c) Contact details for queries:-

(i) For Commercial issues: JDMT ASV(Q)

Air HQ (RK Puram),
New Delhi-110066.
Contact No: 011-23060231,
Extn: 5154/5155.

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 (ii) For Technical issues: JD MT ASV(T), Air HQ (RK Puram),
New Delhi-110066.
Contact No: 011-23060231
Extn: 5154/5155

Dir, GSE Group/DGAQA, H-Block, PO

DHQ, New Delhi. Tele: 011-23793779
/23014922 & Fax No:- 011-23016213

(d) Fax number : 011-26171279

3. This RFP is divided into five parts which are as follows:

(a) Part I Contains General information and instructions for the bidders about the
RFP such as the time and place of submission and opening of tenders, validity period of
tenders, etc.

(b) Part II. Contains essential details of the items required, such as the Schedule of
Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and
Consignee details.

(c) Part III. Contains Standard Conditions of the RFP which will form part of the
Contract with the successful Bidder.

(d) Part IV. Contains special conditions applicable to this RFP and which will also
form part of the contract with successful Bidder.

(e) Part V. Contains Evaluation Criteria and format for Price Bids.

4. The particulars of officials from Company who shall be attending the Pre Bid conference
MUST (R) MUST be received at this HQ one week prior to the date of event for arranging security
clearance.

5. This RFP is being issued without prejudice and with nil financial commitments. The Buyer
reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to
withdraw the RFP, should it become necessary at any stage.

Yours faithfully,

Sd/-
(Rahul Sharma)
Wg Cdr
JDMT ASV (Q)
For and on behalf of the
President of India

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 PART I - GENERAL INFORMATION

6. Critical dates. The critical dates with respect to the tender ref No.
Air HQ/81953/93/AMC/MT/ASV (Q) dated 06 Jun 2018 are as tabulated.

CRITICAL DATE SHEET

Sl No Item Date Time
(a) Published date 06 Jun 2018 1700 Hrs
(b) Bid document download 06 Jun 2018 1730 Hrs
(c) Clarification start date 07 Jun 2018 1000 Hrs
(d) Clarification End date 12 Jun 2018 1000 Hrs
(e) Bid submission Start 14 Jun 2018 1000 Hrs
(f) Bid submission End 20 Jun 2018 1000 Hrs
(g) Opening of Tender Box for Physical 21 Jun 2018 1145 Hrs
Verification of Documents
(h) Bid opening Start (On line) 21 Jun 2018 1400 Hrs

7. Manner of Submission of online Bids.

(a) The Bids duly scanned and uploaded online (defence e-procurement portal) only.
The bids along with the following documents are to be uploaded online only:-

(i) The scope of work at annexure I to this RFP should be submitted by vendor
as complying the services as per scope of work. In case of any deviation, vendor
should bring out the complete details in his bid.

(i) Technical Documents: All technical documentation, broachers etc should be

scanned and uploaded.

(ii) Complete RFP along with all Appendixes are to be signed as “Accepted” and
uploaded along with the bid. In case of any deviation it should be indicated clearly.

(iii) Agency agreement with foreign manufacturer/OEM for specific product, if any
(Scanned and uploaded).

(iv) PAN No, GST No./Regn (Scanned and uploaded).

(v) Registration certificate with DGAQA, Air HQs, DGS&D or Ministry of Defence
for range items in RFP, if available.

(vi) EMD exemption if claimed to be uploaded online.

(b) The bids are to be uploaded as per BOQ, “online” (defence e-procurement portal)
only.

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 (c) If size of technical documents is large and vendors are unable to upload all of them
on the defence e-procurement portal, in that case the vendor must upload a „list of all
documents which are being submitted in physical form in tender box along with bid in the
defence e-procurement portal. The vendors should then submit those documents in
physical form in the tender box by due date and time. The physical submission of
documents is optional.

8. Manner of Submission of Physical Documents for Verification. The following

documents are to be submitted physically in the sealed Tender Box kept near to Reception
marked as “TENDER BOX NO – 2” ACAS (PROCUREMENT). at Air HQ (VB), Rafi Marg,
New Delhi – 110106 prior to bid submission closing date and time.

(a) FD Receipt/Bank Guarantee for EMD amount/Proof of exemption from EMD.

(b) OEM authorization.

(c) Technical Documents. All technical documentation etc (if any) should be
deposited physically after signature/authentication in case if same is not feasible to be
uploaded on line due to technical issues.

(d) Copy of PAN No, GST Regn Number.

(e) Conditions Acceptance Certificate. The bidder shall certify for

acceptance of all the terms and conditions of the RFP placed at annexue V to this RFP. If
the certificate is signed by legally authorized signatory, a copy of the authorization letter
to be uploaded.

9. Time and Date for Opening of Bids. As per Critical Date Sheet.
(If due to any exigency, the due date for opening of the Bids is declared a closed holiday, the Bids
will be opened on the next working day at the same time or on any other day/ time, as intimated
by the Buyer).

10. Location of The Tender Box. Tender Box marked as ACAS (Procurement), Box
No-2, Air HQ (Vayu Bhavan) Rafi Marg, and New Delhi -110 106. Following guidelines may
be followed while submitting the requisite physical document as indicated in the RFP.
No bids are to be dropped in the Tender Box.

(a) The physical documents if any shall be submitted prior to end date & time
mentioned at Critical Date Sheet.

(b) The physical documents (If any) if dropped in the wrong tender Box will be rendered
invalid.

(c) The envelope containing the requisite physical documents should be addressed to
PDMT with complete address as mentioned in Para 2(a). The requisite physical documents
may be sent by hand/post/speed post/courier. However, it is the sole responsibility of
the tenderer to ensure requisite physical documents are received in the Buyer's office prior
to bid submission end date & time. The Buyer by no means will be responsible for any
delay in receipt of requisite documents.

(d) No post-bid clarification on the initiative of the bidder will be entertained.

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11. Opening and Verification of Documents. The physical verification of the specified
documents as asked for in physical form in the RFP will be done at the reception at Air
Headquarters (Vayu Bhavan) Rafi Marg New Delhi- 110 106 on the day of on line opening of
the bids. The Bidders may depute their representatives, duly authorized in writing, to attend
the event on the due date and time. No representatives of firm are required for online Bid
opening.

12. Forwarding of Bids. Completed Bids should be forwarded on line by Bidders under their
scanned copy of original memo / letter pad giving their complete current postal and e-mail
address, contact and FAX numbers of their office. The Bidders, in addition to stating in their
offer the correct legal communication address on which the Supply Order / Purchase Order is
to be placed and dispatched, are to also provide the details of their Bankers with IFSC code and
Account Number

13. Clarification Regarding Contents of The RFP. A prospective bidder who requires
clarification regarding the contents of the bidding documents shall notify to the Buyer in writing
about the clarifications sought not later than 14 days prior to the date of opening of the Bids.
Copies of the query and clarification by the purchaser will be uploaded as corrigendum for all
prospective bidders who have received the bidding documents.

14. Modification and Withdrawal of Bids. The Bidder may modify (resubmit) his bid on line
after submission, as per the provisions available on the portal. No bid shall be modified after the
deadline for submission of bids.

(a) If bidder desires to withdraw before bid submission closing date / time, he may do
so online in the portal. EMD (in case) submitted in physical form shall be returned offline.
However, the cost of the tender will not be refunded to the firm.

(b) No bid may be withdrawn in the interval between the deadline for submission of bids
and expiry of the period of the specified bid validity.

15. Bids are Liable to be rejected for the following reasons.

(a) Non submission of mandatory physical documents for verification.

(b) The Bids received without valid Original OEM authorization certificate.
(c) Non submission of „Online Bids‟.

(d) Canvassing by the Bidder in any form, unsolicited letter and post-tender correction
may invoke summary rejection with forfeiture of EMD. Conditional Bids will not be
accepted.

(e) Submission of Bid in offline mode.

16. Validity of Bids. The Bids should remain valid for 240 days from the date of opening of
tenders from the last date of submission of the Bids.

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17. Clarification regarding contents of the Bids. During evaluation and comparison of bids,
buyer may, at its discretion, ask the bidder for clarification on his bid. The request for clarification
will be given in writing and NO (R) NO change in prices or substance of the bid will be sought,
offered or permitted. No post-bid clarification on the initiative of the bidder will be
entertained.

18. Earnest Money Deposit. For Indigenous Vendors :- Bidders are required to submit
Earnest Money Deposit (EMD) for an amount of Rs 1,70,000/- (One Lakh Seventy Thousand only)
along with their bids. The EMD may be submitted in the form of an Account Payee Demand Draft,
Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee from any of the public sector banks
or a private sector bank authorized to conduct government business (viz ICICI Bank Ltd/Axis
Bank Ltd/HDFC Bank Ltd only) as per Form DPM-13. (Available in MoD website and can be
provided on request). Demand draft & Banker's cheque should be drawn in favour of CDA (AF),
West Block-V, RK Puram, New Delhi-110066. EMD is to remain valid for a period of forty-five
days beyond the final bid validity period. EMD of the unsuccessful bidders will be returned to them
at the earliest after expiry of the final bid validity and latest on or before the 30th day after the
award of the contract. The Bid Security of the successful bidder would be returned, without any
interest whatsoever, after the receipt of Performance Security from them as called for in the
contract. EMD is not required to be submitted by those Bidders who are registered with the
Central Purchase Organization (e.g. DGS&D), National Small Industries Corporation (NSIC),
DGQA or similar procurement organisations of Ministries of the Government of India for the same
item/range of products, goods or services for which the tenders have been issued. Firms
registered with units/Establishments of Army, Air Force, navy or DRDO Labs which do not qualify
to be part of Central Purchase Organisations will not be exempted from EMD. The bidder is
required to attach the copy of proof for exemption of EMD with their offer. The EMD will be
forfeited if the bidder withdraws or amends, impairs or derogates from the tender in any respect
within the validity period of their tender.

PART II - ESSENTIAL DETAILS OF ITEMS REQUIRED

19. Schedule of Requirements. List of items/ services required is as follows:-

Annual Maintenance Contract in respect of Qty- 05, UGSS-O2 , manufactured by M/s Kirloskar
Pneumatic Company Ltd.

Sl No Sec/ Ref No Description Specifications DOQ Qty

1 361/UGSS-O2 Annual Maintenance Contract for As per scope of Each 05

(GIG NO-1549148) Nitrogen Generating Storage And work listed at
Delivery Station (UGSS-O2 ) Annexure - I

20. The Techno Commercial proposal is to be submitted as per Part V of the RFP. Following
relevant details are to be furnished along with the RFP:-

(a) Confirmation on acceptability of Scope of Work as per Annexure-I.

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 (b) Quotations for Mandatory spares listed at Annexure-II.

(c) Quotations for Non- Mandatory spares listed at Annexure-III.

(d) Taxes and Duties as applicable should be indicated separately.

(e) The Bidders are required to submit commercial compliance matrix as per Annexure - V,
failing which the bid will be rejected.

(f) Job Completion certificate placed at Annexure-VI.

(g) Vendor should inform the buyer about all items (mandatory spares, non mandatory
spares or otherwise also) which would be outsourced by the seller from some other agency
during the currency of the contract. The details of main supplier will also be intimated to the
buyer. If required, buyer may ask the rates of such items at which the seller has purchased
from main supplier. Under such scenario seller would be liable to disclose the rates at which
such spare parts have been purchased by seller from main supplier.
(h) Vendor is to inform the buyer about the major assemblies/ sub assemblies of ASVs
which have not been manufactured by the firm and outsourced from some other firm. Repair/
replacement irrespective of the scope of work of the contract would be the sole responsibility
of the vendor.
21. Validity. The validity of the contract will be three years.
22. Contractual Details. The AMC will involve three scheduled visits per year per
UGSS-O2 by the bidder at four monthly intervals from the date of commencement of the
contract. Subsequent visits will have to be completed within four month intervals. The AMC
for UGSS-O2 (Qty- 05) will be valid for three years on the same terms and conditions. In
addition, vendor will attend to all breakdown calls from units to ensure that no unserviceability
remains unattended for more than 10 days, for reasons attributable to the vendor,
throughout the duration of contract.

(a) Schedule of Visits. Advance intimation with the details of the planned visits
has to be provided by the vendor. Schedule of visit has to be planned and executed with 1 st
visit being carried out within D+120 days (First Term), 2nd visit within D+240 days
(Second Term) and 3rd visit within D+365 days (Third Term). The first cycle of visit shall
be completed within four months (First Term). The consecutive visits are to be undertaken
within intervals of four months and within the period of the Terms as specified above.
However, under no circumstances, the interval between two consecutive scheduled visits
shall be less than three calendar months. In the event of a scheduled visit not being
undertaken within the stipulated period of a Term, the checks / inspections pertaining to
that schedule (as per Annexure – I) will have to be carried out at the earliest. Under no
circumstances checks pertaining to any Term or mandatory spares due for replacement
during a scheduled servicing will be skipped. The scheduled checks and
replacement of mandatory spares of any missed Term, which are not a part of the
schedule of the subsequent Term, will have to be additionally performed/ replaced
whenever the next servicing of the UGSS-O2 is undertaken. The cost of such Mandatory
Spares (of the missed Term), additionally replaced during the subsequent servicing, will be
payable. No additional charges shall be payable for any such additional servicing which the

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AMC vendor may have to carry out during the subsequent term. However, Liquidated
Damage (LD) will be levied per individual UGSS-O2 for not attending/ servicing a particular
ASV in a term or consecutive terms as specified in Para-33(a) & 33(b) below. Additionally,
if any un-serviceability/ failures/ breakdowns occur during such periods when the
scheduled servicing has been delayed, it will be responsibility of the AMC vendor to make
the UGSS-O2 serviceable entirely at the AMC vendor‟s cost and expense. When the
consecutive servicing is delayed beyond four months but is carried out within the Term
period, LD will be levied @ 0.5% per week or part thereof of the combined value of
Servicing Charges + Cost of Mandatory Spares of the Term.

(b) During each visit, the vendor shall depute at least one engineer and requisite
number of technicians (at least one mechanical and one electrical trade) to carry out
necessary checking, inspection, servicing and maintenance as per the Scope of Work
placed at Annexure-I.

(c) AMC team shall continue to stay on the station till the completion of the scheduled
work. AF Units are to ensure that all the UGSS-O2, which are covered by the subject AMC,
are made available to AMC team as and when the team arrives on the station. Information
on the arrival of the AMC team is to be given to the AF Station well in advance by the
vendor or its representatives. In cases where there is no advance information given by the
team, the concerned AF Units will endeavour to make the UGSS-O2 available to the AMC
team as soon as possible. However, in the absence of prior/ advance information from the
vendor to the AF Stns, corresponding delays in availability of UGSS-O2 to the vendor‟s
AMC team will not be attributable to the IAF.

(d) Delinking of Non Mandatory Spares. In the instant proposal the expenditure on
replacement / repair of Non-Mandatory Spares has been delinked from AMC and will
be borne by the concerned Units / AF Stns, under the delegated financial powers of
respective CFAs at Units / Command Headquarters. The vendor is to quote the rates for
Non-Mandatory Spares as asked for vide para 20 (c) above. These rates will be finalized
and will be used for placement of Supply Order on the vender by the needy Units.
Therefore the subject AMC will also act as a rate contract for Non Mandatory Spares
for the purpose of procurement by units. The procurement cases for NMS based on this
Rate Contract will not be treated as PAC / Single Tendering cases but will be processed as
per powers meant for competitive Tendering cases as per para 4.1 of DFPDS-2016.

(e) The firm will ensure to pre-position the kit of Mandatory Spares/Consumable or any
other spare which may be required for scheduled servicing (as per details placed at
Annexure – II), at least one week prior to commencement of servicing. The consignment
consisting the kit for servicing should be marked as follows for dispatch:-
(Name of Senior Logistics Officer with rank)
Senior Logistics Officer
xxx Wg
Air Force Station (Name of Place)
(Name of City under whose jurisdiction the name of place of Air Force Stn falls).
Pin Code: xxxxx
AMC Contract No. with covering letter

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(f) On receipt of Mandatory spares/kit for scheduled servicing Senior Logistics Officer
shall take mandatory spares/kit on Charge by means of CRV. The Logistics section will
thereafter issue the mandatory Spares/kit to the user section mentioning the purpose for
which these spares are being issued in the remarks column. It will be a joint responsibility
of SLO, Oi/c ASV/SEO/SE(M)/any other officer looking after ASV to ensure that BOC,
demand and issue action has been completed at least two days prior to the scheduled visit
of AMC team. The overall responsibility of timely scheduled servicing lies with CEO of the
base. CEO will also set up an AMC coordination cell in the unit. The contact details
of this cell along with the details of dealing staff will be intimated to the firm.

(g) The firm will also ensure that date of CRV should be prior to date of actual servicing
done on equipment.

(h) In the event where there is a necessity to replace/ repair any Non Mandatory
Spare(s), the same shall be replaced by the AMC team during the visit. Non-Mandatory
Spare(s), as per relevant models, will be changed on the recommendations of the OEM/
Specialist, on case to case basis, with the concurrence of CEO/ SEO in the prescribed
format of Receipt Certificate of non mandatory spares, as per the contract. AF Units
are to liaise in advance with the AMC vendor and place the necessary Supply Orders so
that the servicing/ repair team of the AMC vendor can carry the required Non-Mandatory
Spares along with them or dispatch them in advance prior to reaching the AF Units for the
scheduled servicing. The payment for the Non-Mandatory Spares will be made by the
respective AF Units following the Local Purchase/ Local Repair Order procedures as per
extant rules and financial guidelines. The list of Non-Mandatory Spares is placed at
Annexure - III. The AMC vendor shall maintain UGSS-O2 wise record of spares
consumed during the servicing and render Term-wise summaries/ reports of the same to
Air HQs within 45 days of the end of each Term.

(j) Consumables & Tools. AF Units will provide general purpose consumables like
Petrol, Diesel, Grease and Cotton W aste etc. to the AMC team. The standard (general
purpose) tools are also to be provided by the units to the AMC team. However, the AMC
team shall carry all special/specific tools for the type of scope of work along with them
during the AMC visits. The Buyer (IAF) should facilitate general support services such as
transportation of heavy equipment brought by AMC team for testing/servicing of
UGSS O-2. Updated Log Book and relevant documents will also be provided by IAF unit
to firm‟s engineers during every AMC visit.

(k) Serviceability Status. The AMC vendor shall ensure that the serviceability of the
UGSS-O2 are maintained above 90% during the currency of the contract. The AMC
vendor will ensure that the down time of any UGSS-O2 does not exceed a maximum of
10 days at a stretch, for reasons attributable to the AMC vendor.

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(l) Air Lift in Unusual Circumstances. At the instance of force majeure such as
prolonged Riots/ Natural calamities/ Civil disorder/ Militancy in an area when it is
difficult/unsafe for AMC vendor team to reach the units, the buyer (IAF) shall endeavor to
arrange air lift of the AMC team subject to criticality of repair/servicing requirement for Op
purpose.

(m) Breakdown Maintenance. At the instance of any failure/ breakdown/

unserviceability of any UGSS-O2 arising during the currency of contract, the AMC vendor
will make as many additional visits as may be necessary on free of charge basis. The
following points needs to be adhered to by the firm:-
(i) In the event of said failure/ breakdown/ unserviceability of any UGSS-O2, the
AF Units will inform the AMC vendor by facsimile/ telephone/ e-mail.
(ii) On receiving such intimation from any of the AF Units, the AMC vendor is to
detail a maintenance team to attend the breakdown within 10 days of reporting
the defect and to undertake the repair at the earliest. In case of delay in
reporting by vendor for technical assessment beyond 10 days, this HQ will deduct
the amount on account of LD charges @ 0.5% per week or part thereof from the
value of the bills of subsequent scheduled servicing carried out by firm on any of the
UGSS-O2 listed out in this contract during the currency of contract. The deduction
will continue till the firm attends to breakdown. However maximum amount can be
deducted upto 10% of the contract value for the particular/specific delay.

(iii) The firm will identify the defect and submit the quotation within five days from
the date of technical assessment. Any delay beyond five days in submission of
quotation would result in invocation of LD as mentioned in para m (ii). The AMC
vendor will advise the concerned AF unit on the requirement of spares for the
rectification/ repair and the cost of the spares if the same is not available in the
approved list of Non Mandatory Spares at Annexure - III.

(iv) The concerned AF Unit will ensure that a Supply Order for the required
spares is placed on the AMC vendor immediately following the laid down
procedures.
(v) The representative of the AMC vendor will ensure that the required spares
are carried by them. The acceptance of repair will be subject to the satisfaction of
the user and its meeting the QRs of the user‟s manual.
(vi) When such a breakdown service is to be attended and the number of days
left before the next AMC servicing falling due is less than 30 days, then the AMC
team may perform the repairs as well as next scheduled AMC activities.

(n) All spares and repair required beyond the scope of AMC would be met by the units
following the laid down procurement/logistics procedures under financial powers of
respective local CFAs/Command HQs. Such procurement proposal should also include the
visiting charges of firm.

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(o) Comprehensive servicing of UGSS-O2 will be undertaken by the AMC team during
each visit as per the Scope of Work placed at Annexure - I to this RFP. The Mandatory
Spares supplied/ replaced shall be taken on charge by the units following extant logistics
procedures and two copies of the CRV will be handed over to the AMC team. The AMC
team shall be obliged to undertake minor repairs on the UGSS-O2 during their visit without
any extra cost. On completion of the job, the concerned unit will render a Joint Completion
Report.
(p) All efforts will be made to repair all repairable Non- Mandatory Spares, provided the
cost of repair is less than 50% of the cost of a new spare. When defective Non Mandatory
Spares are Beyond Economical Repair (BER), they will be replaced with new ones only.
Spares being declared BER are to be certified by the CEO. AF Units are to procure or get
the Repairable Non Mandatory Spares repaired by following the Local Purchase/ Repair
Order procedure and make such payments thereof under the delegated financial powers of
their respective CFAs or Command Headquarters. When a spare has to be sent to the
AMC vendor‟s works for repair; the cost of to and fro transportation of the spare, if
any, shall be borne by the AMC vendor.

(q) The PDMT will reserve the right to terminate the contract at any time without
assigning any reasons whatsoever.

(r) Adherence to Annual Budgeted Discipline of AMC. The AMC vendor is to carry
out all the scheduled servicing strictly within the period of validity of the contract.
AMC vendor is also to maintain a clear parallel record of incurred total expenditure
at any given period of time in order to ensure budgeted discipline of AMC. Any
Claims/ Bills submitted in respect of any supplies/ services made/ carried out
beyond the period of validity of this contract will not be entertained or admitted for
payment.

(s) Travel Accommodation, Boarding & Local Conveyance. Travel, accommodation,

Boarding & local conveyance of the AMC team will be the responsibility of the AMC vendor
and wherever possible, the AF Unit may provide the accommodation for the AMC team on
chargeable basis as per IAF norms so that the team can stay in the close proximity of the
AF Units. No separate claims on any account, other than the agreed AMC charges, will be
admissible. Any such claims, if presented, will not be entertained by the Buyer.

(t) Training of Air Force Personnel. During each visit, it will be obligatory on the part
of the AMC team to educate and train the IAF technicians on safe operation and
maintenance of the UGSS-O2. To effectively undertake this, concerned AF Units are to
detail required number of air warriors to associate with the AMC team and gain hands on
experience.

(u) Downgradation of a UGSS-O2 While on AMC. If any of the UGSS-O2, which are
on AMC, gets downgraded to class V B or class VI BER during the period of contract, it will
be automatically deleted from the AMC. The Buyer reserves the right to allot another
UGSS-O2 for inclusion in AMC, if available and necessary.

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23. Place of Execution of AMC Servicing. The vendor will undertake the AMC servicing at
the designated Air Force units the UGSS-O2 are located. The locations of the UGSS-O2 are
subject to change. Please note that Contract can be cancelled unilaterally by the BUYER in
case visits are not completed within the scheduled periods.

24. Terms of Delivery. The AMC needs to be executed for each UGSS-O2 at their respective
locations as per the schedule of the contract. The AMC servicing shall be treated as having
been executed only on the signing of the Joint Completion Report (JCR) by the CEO/SEO
of the respective units for each UGSS-O2.

25. Location Details. The details of the UGSS-O2 which form the part of RFP, along with
their locations, are placed at Annexure - IV. The UGSS-O2 may be relocated/ redeployed at a
new location due to operational considerations. In the event of such re-relocation(s); the
details of the UGSS-O2, along with the address of the new location, will be communicated
to the Seller at the earliest by the dispatching unit as well as the receiving AF Units and
their controlling Commands. Seller may also communicate to units regarding the availability of
UGSS-O2 before routing the AMC team. The Seller shall fulfill the commitments under this
contract, at the new location(s), without any extra charges. Such changed location(s) may include
places like Leh, Thoise, Andamans, Awantipur, Srinagar etc.

PART III – STANDARD CONDITIONS OF RFP

The Bidder is required to give confirmation of their acceptance of the Standard Conditions
of the Request for Proposal mentioned below which will automatically be considered as part of the
contract concluded with the successful bidder (i.e. Seller in the Contract) as selected by the Air
HQ. Failure to do so may result in rejection of the Bid submitted by the Bidder.

26. Law. The Contract shall be considered and made in accordance with the laws of the
Republic of India. The Contract shall be governed by and interpreted in accordance with the laws
of the Republic of India.

27. Effective Date of the Contract. The contract shall come into effect on the date of
signatures of both the parties on the contract (Effective Date) or from a date mutually accepted by
both the Buyer and the Seller and shall remain valid until the completion of the obligations of the
parties under the contract. The deliveries and supplies and performance of the services shall
commence from the effective date of the contract.

28. Arbitration. All disputes or differences arising out of or in connection with the Contract
shall be settled by bilateral discussions. Any dispute, disagreement or question arising out of or
relating to the contract or relating to construction or performance, which cannot be settled
amicably, may be resolved through arbitration. The standard clause of arbitration is as per Forms
DPM-7, DPM-8 and DPM-9 (Available in MoD website and can also be provided on request).

Page 12 of 36
29. Penalty for use of Undue influence. The Seller undertakes that he has not given, offered
or promised to give, directly or indirectly, any gift consideration, reward, commission, fees,
brokerage or inducement to any person in service of the Buyer or otherwise in procuring the
contracts or forbearing to do or for having done or forborne to do any act in relation to the
obtaining or execution of the present Contract or any other Contract with the Government of India
for showing or forbearing to show favour or disfavour to any person in relation to the present
contract or any other Contract with the Government of India. Any breach of the aforesaid
undertaking by the Seller or any one employed by him or acting on his behalf (whether with or
without the knowledge of the Seller) or the commission of any offers by the Seller or anyone
employed by him or acting on his behalf, as defined in Chapter IX of the Indian Penal Code, 1860
or the Prevention of Corruption Act, 1986 or any other Act enacted for the prevention of corruption
shall entitle the Buyer to cancel the contract and all or any other contracts with the Seller and
recover from the Seller the amount of any loss arising from such cancellation. A decision of the
Buyer or his nominee to the effect that a breach of the undertaking had been committed shall be
final and binding on the Seller. Giving or offering of any gift, bribe or inducement or any attempt
at any such act on behalf of the Seller towards any officer/employee of the Buyer or to any other
person in a position to influence any officer/employee of the Buyer for showing any favour in
relation to this or any other contract, shall render the Seller to such liability/penalty as the Buyer
may deem proper, including but not limited to termination of the contract, imposition of penal
damages, forfeiture of the Bank Guarantee and refund of the amounts paid by the Buyer.

30. Agents/Agency Commission. The Seller confirms and declares to the Buyer that the
Seller is the original manufacturer of the stores/provider of the services referred to in this contract
and has not engaged any individual or firm, whether Indian or foreign whatsoever, to intercede,
facilitate or in any way to recommend to the Government of India or any of its functionaries,
whether officially or unofficially, to the award of the contract to the Seller; nor has any amount
been paid, promised or intended to be paid to any such individual or firm in respect of any such
intercession facilitation or recommendation. The Seller agrees that if it is established at any time
to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later
stage it is discovered by the Buyer that the Seller has engaged any such individual/firm, and paid
or intended to pay any amount, gift, reward, fees, commission or consideration to such person,
party, firm or institution, whether before or after the signing of this contract, the Seller will be liable
to refund that amount to the Buyer. The Seller will also be debarred from entering into any supply
contract with the Government of India for a minimum period of five years. The Buyer will also
have a right to consider cancellation of the contract either wholly or in part without any entitlement
or compensation to the Seller who shall in such an event be liable to refund all payments made by
the Buyer in terms of the Contract along with interest at the rate of 2% per annum above the
interbank offered rate of RBI. The Buyer will also have the right to recover any such amount from
any contracts concluded earlier with the Government of India.

31. Access to Books of Accounts. In case it is found to the satisfaction of the Buyer that,
the Seller has engaged an Agent or paid commission or influenced any person to obtain the
contract as described in clauses relating to Agents/Agency Commission and penalty for use of
undue influence, the Seller, on a specific request of the Buyer, shall provide necessary
information/inspection of the relevant financial documents/information.
Page 13 of 36
32. Non-disclosure of Contract documents. Except with the written consent of the
Buyer/Seller, other party shall not disclose the contract or any provision, specification, plan,
design, pattern, sample or information thereof to any third party.

33. Liquidated damages. In the event of the AMC vendor`s failure to submit the Bonds,
Guarantees and Documents, supply the stores/goods and conduct trials, installation of
equipment, training, etc as specified in this contract, the Buyer may, at his discretion, withhold any
payment until the completion of the contract. The Buyer may also deduct from the AMC vendor as
agreed, liquidated damages (LD) to the sum equivalent to 0.5% of the contract price for the
default mentioned for every week of delay or part of a week subject to a maximum value of the
Liquidated Damages being not higher than 10% of the value of the delayed stores/ services.

(a) The AMC servicing on every UGSS-O2 is to be carried out during each Term.
AMC servicing are to be carried out within four months of the previous AMC
servicing and it has to be carried out within the specified period of the Term. LD will
be levied for delays in attending/ servicing a particular ASV even within the specified Term
@ 0.5% per week or part thereof of the Servicing Charges + Cost of Mandatory Spares of
the specified Term, when the interval from the previous servicing exceeds four calendar
months. In case the servicing is not carried out during a Term or consecutive Terms, then
LD will be levied as per Para – 33 (b) below separately for each Term and will be
chargeable from the date of commencement of the respective Terms.

(b) In case the scheduled servicing of any of the terms is not completed within the
duration of the Term(s), then LD @ 0.5% per week or part thereof and not exceeding 10%
of the value of servicing charges + cost of mandatory spares of that/ those Term(s),
calculated from the date the Term(s) commenced, will be deducted per UGSS-O2 from the
payment claimed for subsequent completed servicing or PBG. LD will be calculated at the
above rates separately for each Term from the beginning of the respective Terms.

(c) In case the AMC vendor stops undertaking further servicing and hence no further
bills are submitted by the AMC vendor for payment, then the amount of such LD at the rate
of 10% of the total cost of the missed/ skipped servicing will be deducted from PBG.

(d) On the receipt of information from a unit, in whatsoever mode it may be, conveying
the breakdown/ un-serviceability of a UGSS-O2 or any of its equipment/ system; the AMC
vendor is to provide maintenance service to make the UGSS-O2 or its equipment/ system
serviceable within ten days from date of intimation to the AMC vendor. In case the down
time is more than 10 days and the delays beyond 10 days are attributable to the AMC
vendor, LD will be levied for delay in attending the breakdown/ un-serviceability. The LD so
levied will be calculated on the basis of the Service Charges for the prevalent year and
specific Term of the AMC. The concerned AF Units will intimate the Dte of MT on the
quantum of LD to be levied along with the details of calculation and necessary
copies of documents/ correspondences and endorse the same to the AMC vendor
also.

Page 14 of 36
 (e) The expenditure in replacement of NMS will be borne by Unit following LP/LRP
procedure as per DPM 09, DFPDS-16 and other policies/ regulations issued by GoI time to
time. However, firm will ensure the supply of NMS within 10 days from the placement of
supply order by AF unit. If firm fails to supply item within 10 days, LD charges @ 0.5% per
week or part thereof will be deducted from the bill submitted by the firm against supply or
replacement of NMS. However, maximum amount can be deducted upto 10% of the bill
value.

(f) LD will be levied @ 0.5% per week or part thereof and not exceeding 10% of the
value of the Supply Order for Non Mandatory Spares not supplied by the AMC vendor
within 10 days of placement of Supply Order by an Air Force Station. Such LDs will be
deducted by the concerned AF Stns from the payment due to the AMC vendor for supply of
the spares. This is independent of the LD which may be due to be levied as per 33(d)
above.

(g) LD will not be levied in cases where the delay is not attributable to the AMC vendor,
for e.g. when a UGSS-O2 is temporarily not available at its designated destination and
prior intimation to the effect has not been given to the AMC vendor, Force Majeure
circumstances, natural calamities and due to the inability of the Air Force Units to spare the
UGSS-O2 for servicing due to busy schedules of flying or operational commitments.

34. Termination of Contract. The Buyer/ Seller shall have the right to terminate this contract
in part or in full in any of the following cases:-

(a) The Buyer on behalf of the President of India reserves the right to terminate this
Annual Maintenance Contract at any time and stage without assigning any reason thereof
and after giving a notice of at least two months. The Seller will not be entitled to claim any
compensation against such termination. However, payment, if any, due to the Seller for
services already rendered satisfactorily and for supply of spares successfully completed
and accepted against authentic Supply Orders placed on the Seller, will be payable to the
Seller as per the contracted/ agreed rates on such termination after deduction of Liquidity
Damages as may be applicable.

(b) The delivery of the AMC services are delayed for causes not attributable to Force
Majeure for more than three months after the date when the scheduled servicing was due.

(c) The Seller is declared bankrupt or becomes insolvent.

(d) The buyer has noticed that the Seller has utilized the services of any Indian/ Foreign
agent in getting this contract and paid any commission to such individual/ company etc.

(e) The delivery of the AMC services are delayed for causes attributable to Force
Majeure for more than six months after the scheduled date of last visit.

(f) When the contractor fails to honour any part of the contract including failure to
deliver the contracted stores/ render services in time.
Page 15 of 36
 (g) When the contractor is found to have made any false or fraudulent declaration or
statement to get the contract or he is found to be indulging in unethical or unfair trade
practices.

(h) When both parties mutually agree to terminate the contract.

(j) When the items offered by the supplier repeatedly fails in the inspection and/ or the
supplier is not in a position to either rectify the defects or offer items conforming to the
contracted quality standards.

(k) Any special circumstances, which must be recorded to justify the cancellation or
termination of contract.

35. Notices. Any notice required or permitted by the contract shall be written in English
language and may be delivered personally or may be sent by Fax OR registered pre-paid
mail/airmail, addressed to the last known address of the party to whom it is sent.

36. Transfer and Sub-letting. The Seller has no right to give, bargain, sell, assign or sublet or
otherwise dispose of the contract or any part thereof, as well as to give or to let a third party take
benefit or advantage of the present Contract or any part thereof.

37. Patents and other Industrial Property Rights. The prices stated in the present contract
shall be deemed to include all amounts payable for the use of patents, copyrights, registered
charges, trademarks and payments for any other industrial property rights. The Seller shall
indemnify the Air HQ against all claims from a third party at any time on account of the
infringement of any or all the rights mentioned in the previous paragraphs whether such clams
arise in respect of manufacture or use. The Seller shall be responsible for the completion of the
supplies including spares, tools, technical literature and training aggregates irrespective of the
fact of infringement of the supplies, irrespective of the fact of infringement of any or all the rights
mentioned above.

38. Amendments. No provision of present Contract shall be changed or modified in any way
(including this provision) either in whole or in part except by an instrument in writing made after
the date of this Contract and signed on behalf of both the parties and which expressly states to
amend the present Contract.

39. Taxes and Duties

(a) General/GST

(i) Bidders must indicate separately the relevant Taxes/Duties likely to be paid in
connection with delivery of completed goods specified in RFP. In absence of this,
the total cost quoted by them in their bids will be taken into account in the ranking of
bids.

(ii) If a Bidder is exempted from payment of any duty/tax upto any value of
supplies from them, he should clearly state that no such duty/tax will be charged by
Page 16 of 36
 them up to the limit of exemption which they may have. If any concession is
available in regard to rate/quantum of any Duty/tax, it should be brought out clearly.
In such cases, relevant certificate will be issued by the Buyer later to enable the
Seller to obtain exemptions from taxation authorities.

(iii) Any changes in levies, taxes and duties levied by Central/State/Local

governments such as GST, Service tax, Octroi/entry tax etc, on final product upward
as a result of any statutory variation taking place within contract period shall be
allowed reimbursement by taking place within contract period shall be allowed
reimbursement by the Buyer, to the extent of actual quantum of such duty/tax paid
by the Seller. Similarly, in case of downward revision in any such duty/tax, the actual
quantum of reduction of such duty/tax shall be reimbursed to the Buyer by the
Seller. All such adjustments shall include all reliefs, exemptions, rebates,
concession etc, if any, obtained by the Seller.

(iv) Levies, taxes and duties levied by Central/State/Local governments on final

product will be paid by the Buyer on actuals based on relevant documentary
evidence. Taxes and duties on input items will not be paid by Buyer and they may
not be indicated separately in the bids. Bidders are required to include the same in
the pricing of their product.

(b) GST

(i). If it is desired by the Bidder to ask for GST extra, the same must be
specifically stated. In the absence of any such stipulation in the bid, it will be
presumed that the prices quoted by the Bidder are inclusive of GST and no liability
of tax will be developed upon the Buyer.

(ii). On the Bids quoting GST extra, the rate and the nature of Tax applicable at
the time of supply should be shown separately. GST tax will be paid to the Seller at
the rate at which it is liable to be assessed or has actually been assessed provided
the transaction of sale is legally liable and the same is payable as per the terms of
the Supply Order.

Part IV – Special Conditions of RFP

The Bidder is required to give confirmation of their acceptance of Special Conditions of the RFP
mentioned below which will automatically be considered as part of the Contract concluded with
the successful Bidder (i.e. Seller in the Contract) as selected by the Air HQ. Failure to do so may
result in rejection of Bid submitted by the Bidder.

40. Performance Guarantee.

(a) The Bidder will be required to furnish a Performance Guarantee by way of Bank
Guarantee through a public sector bank or a private sector bank (ICICI Bank Ltd., Axis
Bank Ltd or HDFC Bank Ltd.) authorized to conduct government business for a sum equal
to 10% of the annual value of the contract within 30 days of acceptance of the contract.
Page 17 of 36
 This PBG will be valid for 20 months and will be renewed after every one year based on
the amount involved in subsequent years. The Performance Bank Guarantee for third year,
i.e. final year of the contract, should be valid up to 20 months beyond the expiry of the
contract. The PBG should be valid covering the AMC clauses of the RFP. The specimen of
PBG is given in Form DPM-15 (Available in MoD website and can be provided on request).

41. Payment Terms. (For Indigenous Vendors). It will be mandatory for the Bidders to
indicate their bank account numbers and other relevant e-payment details so that payments could
be made through ECS/EFT mechanism instead of payment through cheques, wherever feasible.
A copy of the model mandate form prescribed by RBI to be submitted by Bidders for receiving
payments through cheques, wherever feasible. A copy of the model mandate form prescribed by
RBI to be submitted by Bidders for receiving payments through ECS as per Form given in DPM-
11 (Available in MoD website and can be given on request). The payment will be made on
submission of user‟s clearance certificate, all relevant bills and documents for each site in respect
of AMC contract.

42. The AMC vendor has to submit Bills/ Invoices within 45 days of undertaking the
servicing at any AF Unit. Subsequently Air HQ will take another 15 days for clearance/
passing the Bills/ Invoices for payment subject to their being in order and all necessary
documents have been forwarded along with the Bills/ Invoices. A certificate to the effect
that there are no further Bills/ Invoices pending for submission in respect of a term is to be
rendered by the Seller within 45 days of the end of the term. Firm should also ensure that
bills on account of scheduled servicing of last term should be submitted to Dte of MT not
later than two months after the expiry of contract. In addition, a certificate to the effect that
there are no further Bills/ Invoices pending for submission in respect of the subject
contract is to be submitted within 90 days after the termination of the contract.

43. Procedure for submission of bills will be as follows:-

(a) The Bills/ Invoices (in duplicate) for claiming the Servicing charges and cost of
Mandatory spares shall be submitted by the Seller to the Directorate of Mechanical
Transport at Air Headquarters, West Block VI, RK Puram – 110 066. The Bills/ Invoices
pertaining to visit to a unit are to be submitted within 45 days of the visit and bills on
account of scheduled servicing of last term should be submitted to Dte of MT not later than
two m o n th s after th e expiry of contract. Bills/Invoices are
to be submitted giving details of servicing carried out on each individual UGSS-O2
separately. The following documents are to be submitted along with bills:-

(i) Contractor‟s bill IAFA - 68 (Revised) (in triplicate).

(ii) Joint Completion Reports (in original) (As per Annexure - VI).

(iii) Receipt certificate of Mandatory Spares (in original) along with CRV copies of
Mandatory Spares.

(iv) Summary of UGSS-O2 unit wise and date of visit (in duplicate).

Page 18 of 36
 (v) A Certificate as per Para 46(c) of Part-IV – Special Conditions of
RFP.

(b) The Seller is to submit the Bills of Non Mandatory Spares along with the relevant
documents, duly authenticated by the CEO, to the S Lgs O of the respective AF Units
within 45 days of acceptance of the spares. AF Units are to ensure that payment is
released to the Seller within 30 days of submission of Bills/ Invoices, subject to the
Bills and documents submitted by the Seller being in order.

44. Paying Authority. Payment in respect of servicing and mandatory spares shall be
released on receipt of above documents as mentioned in Par 45(a) at Dte of MT, Air HQ, RK
Puram and payment will be made by Controller of Defence Accounts (Air Force), West Block-
V, RK Puram, New Delhi – 110 066.

45. Repeat Order Clause. Not Applicable.

46. Fall Clause. The following clause will form part of the contract placed on successful
Bidder:

(a) The price charged for the Mandatory Spares as well as Non Mandatory Spares
supplied for AMC on the OEM under the contract by the Seller shall in no event exceed
the lowest prices at which the Seller sells the Mandatory Spares of identical description to
any persons / Organisation including the purchaser of any Department of the Central
Government or any Department of state Government or any statutory undertaking the
central or State Government as the case may be during the period till performance of all
Supply Orders placed during the currency of AMC.

(b) If at any time, during the said period the Seller reduces the sale price, seller or offer
to sell such Mandatory Spares as well as Non Mandatory Spares to any person/
organisation including the Buyer or any Deptt, of Central Govt. or any Department of the
Sate Govt. or any Statutory undertaking of the Central or State Govt. as the case may be
at a price lower than the price sale or offer of sale to the Central Govt Procurement
Department and sale or offer of the sale shall stand correspondingly reduced. The above
stipulation will, however, not apply to:

(i) Exports by the Seller.

(ii) Sale of goods as original equipment at price lower than the prices charged for
normal replacement.

(iii) Sale of goods such as drugs which have expiry dates.

(iv) Sale/service of goods at lower price on or after the date of completion of

sale/placement of the order of goods/service by the authority concerned under the
existing or previous Annual Maintenance Contract as also under any previous
Page 19 of 36
 contracts entered into with the Central or State Govt. Depts, including their
undertakings excluding joint sector companies and/or private parties and bodies.

(c) The Seller shall furnish the following certificate to the Paying Authority along with
each bill for payment for supplies made against the Annual Maintenance Contract – “We
certify that there has been no reduction in sale price of the stores of description
identical to the stores supplied to the Government under the contract herein and
such stores have not been offered/sold by me/us to any person/organisation
including the purchaser or any department of Central Government or any
Department of a state Government or any Statutory Undertaking of the Central or
state Government as the case may be up to the date of bill/the date of completion of
supplies against all supply orders placed during the currency of the Rate Contract at
price lower than the price charged to the government under the contract except for
quantity of stores categories under sub-clauses (i), (ii), (iii) and (iv) of sub-para (b)
above details of which are given below - ........”.

47. Quality Assurance. The vendor will provide assurance for quality service as per
QRs/ Scope of Work listed at Annexure-I to the full satisfaction of the CEO/STO of the AF Units.

48. Inspection Authority. The Inspection will be carried out by CEO/STO of consignee
unit, where the UGSS-O2 are located. The mode of Inspection will be Departmental Inspection.

49. Warranty. The following Warranty will form part of the contract placed on successful
Bidder:
(a) The Seller warrants that the goods/ services supplied under the contract conform to
technical specifications/ Scope of Work prescribed and shall perform according to the said
technical specifications.

(b) The Seller warrants for a period of 18 Months from the date of replacement, fitment
and declaring the equipment serviceable, whichever is later, that spares supplied under the
contract and each component used in the repair thereof shall be free from all type of
defects/ failures. If within the period of such warranty, the goods are reported by the Buyer
to have failed to perform as per the specifications, the Seller shall either replace or rectify
the same free of charge, within a maximum period of 10 days of notification of such defects
received by the Seller provided that the goods are used and maintained by the Buyer as
per instructions contained in the operating manual. The Warranty of the spares/ repair
would be extended by such duration of downtime. Record of the downtime would be
maintained by the user in the logbook. Spares required for warranty repair shall be
provided free of cost by the Seller.

(c) The Seller also warrants that necessary service and repair back up during the AMC
period of the equipment shall be provided by the Seller and he will ensure that the
downtime is within 10% on an annual basis, calculated from the date of commencement of
the AMC.

Page 20 of 36
 (d) The Seller shall associate technical personnel of the maintenance agency and
quality assurance agency of the Buyer during the AMC servicing and repairs and shall also
provide the details of complete defects, reasons and remedial actions for defects.

Part V – Evaluation Criteria & Price Bid issues

50. Evaluation Criteria. The broad guidelines for evaluation of Bids will be as follows:

(a). Only those Bids will be evaluated which are found to be fulfilling all the eligibility and
qualifying requirements of the RFP, both technically and commercially.

(b) The Lowest Bid will be decided upon the lowest price quoted by the particular
Bidder as per the Price Format provided as [Link] along with tender documents.
The consideration of taxes and duties in evaluation process will be as follows:

(i) For determination of L-1. Determination of L-1 will be done based on

total basic prices (not including levies, taxes and duties levied by Central /
State / Local Governments such as GST and Local Taxes, on final product.
Custom duty, if any, is to be included in the basic cost

(ii) Not in scope of L-1 determination: Levies, taxes and duties levied by
Central / State / Local Governments such as GST, Entry Tax etc., and any
other taxes / duties.

(c) If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price will prevail and the total price will be
corrected. If there is a discrepancy between words and figures, the amount in words will
prevail for calculation of price.

(d) The Lowest Acceptable Bid will be considered further for placement of contract /
Supply Order after complete clarification and price negotiations as decided by the Buyer.
The Buyer will have the right to award contracts to different Bidders for being lowest in
particular items. The Buyer also reserves the right to do Apportionment of Quantity, if it is
convinced that Lowest Bidder is not in a position to supply full quantity in stipulated time.

(e) Determination of L-1 will be done based on total of basic unit prices for
servicing, mandatory spares and entire cost of NMS (not including levies, taxes and
duties levied by Central/ State/ Local governments such as GST on final product) of
all items/ requirements as mentioned above, after negotiations as required. The
entire NMS cost is being considered only for L1 determination, however, it will not
from part of contracted amount, as only rate of each line of NMS is being fixed in

Page 21 of 36
 this contract, for procurement by Units under their Financial powers on or as and
when required basis.

51. PRICE BID FORMAT. The bid format is provided as [Link] along with this tender
document at [Link] Bidders are advised to download this [Link] as it is and
quote their offer in the permitted column. Bidders are also to fill the duties & taxes columns as
applicable, to ascertain the total cash out go. However, the determination of L1 will be done
as per the above mentioned evaluation criteria.

52. This communication is being issued without prejudice and with NIL financial commitments,
whatsoever.

53. One copy of this RFP duly stamped and signed in all pages, be returned to us for our
reference and records along with your Most Competitive Bid. It is reiterated that the purchaser
reserves the right to withdraw the RFP without assigning any reasons, should it become
necessary at any stage.
Thanking you,
Yours faithfully,

Sd/-
(Rahul Sharma)
Wg Cdr
JDMT ASV (Q)
Annexure:- As stated

Page 22 of 36
 Annexure - I
Refers to Para 20 (a) of RFP

SCOPE OF WORK FOR UGSS-O2 TO BE CARRIED OUT DURING AMC VISIT

ENGINE
Sl.
Activity on UGSS-O2 T1 T2 T3
No.
1 Check & Lubricate the links & connections of all external controls. Y Y Y
2 Replace fan belt Y
Check the grease caps or lubricators on auxiliary equipment like idlers,
3
Starter motors etc. Y Y Y
Check the tension of the driving belts for auxiliary equipment like
4
charging alternator. Y Y Y
5 Replace oil filter element.(250hrs/once in a year) Y
6 Replace suction Air filter element. Y
Check all nuts, bolts, fasteners and mounting Accessories and tighten
7
the same with proper fitting and mounting Y Y Y
8 Replace Pre and Micro fuel filters (250hrs/once in a year) Y
9 Check the fuel lines leakage and fuel spillage Y Y Y
Check the fan belt for proper tension and alignment, If required correct
10
the same. Y Y Y
11 Check alternator belts for proper tension and alignment. Y Y Y
12 Check the exhaust manifold and pipe for any leakage Y Y Y
13 Replace hose (pump to Radiator) Y
Drain & clean the fuel tank. Check for any leakage & corrosion/pitting.
14
Correct the Same. Y
Drain the lubricating oil and replenish with fresh oil of recommended
15 grade.
(250hrs/once in a year) Y Y Y
Check the serviceability of Oil pressure gauge/RPM Meter/ water
16
Temp Y Y Y
17 Check any leakage form cylinder head of engine Y Y Y
18 Check the Water cooling circuit. Y Y Y
19 Check the parking /brake systems in ACD Trolley. Y Y Y
20 Check complete serviceability of light fitted with canopy Y Y Y
21 Check the compressor for smooth running. Y Y
22 Check operation of NRV, if required service. Y Y Y
23 Remove and clean Air filter element. Y Y Y
24 Check the condition of rubber hoses replace if required Y Y Y
25 Check Oil condition in air oil separator replace as per schedule Y X Y
26 Check/Inspect any craks/puncture diaphragm of OSV bleeding Valve Y Y Y
27 Check correctness of loading and unloading of compressor Y Y Y
28 Replace Air oil separator filter element Y
29 Replace all activate filter element Y
30 Replace suction Air filter element. Once in a year. Y
Page 23 of 36
 31 Replace oil filter element. (250hrs/once in a year) Y
32 Replae spin oil filter element Y
CANOPY (ACD & 02 CHARGER)
33 Provide rubber flat for proper fitment & sealing of doors. Y Y Y
34 Check the door clamps and repair, if required. Y Y Y
35 Check the correctness of the brackets obn sub assemblies. Y Y Y
36 Check the fire extinguisher for life and replace if necessary. Y Y Y
Check and provide all the equipments label/name plates on gauge
37
panel board Y Y Y
Check the parts of undercarriage, body frame, doors and canopy for
38
weak welding joints, dent, rectify accordingly. Y Y Y
Check the electrolyte level in each cell & top up with distilled water.
39
Record sp. gravity. Y Y Y
Activity on O2 Charger and Prime mover vehicle
40 Replace oil filter element of prime mover truck(250hrs/once in 1 Yrs) Y
41 Replace filter element ) Y
42 Replace fuel filter (250hrs/once in a year) Y
43 Check and clean fuel assembly Y Y Y
44 Replace the air line filter for booster Y
45 Check the operational of Booster(LP & HP)(Externally Y Y Y
46 Check the condition of filter element(O2 Gas) Replace if required-NMS Y Y Y
47 Check the leakage of Gas in shut off valves and high pressure fittings Y Y Y
48 Check the battery charging through alternator from prime mover Y Y Y
49 Check the water separator assembly for prime mover Y Y Y
50 Check the solenoid valve (COAX make), replace if required Y Y Y
51 Check the operational condition of all SRVs and PRVs panel mounted Y Y Y
52 Check lighting system in vehicle and canopy Y Y Y
53 Check the serviceability of O2 Gas leakage sensor, replace if required. Y Y Y
54 Check the serviceability of firefighting system, rectify accordingly Y Y Y
55 Check the system monitor in electrical panel Y Y Y
UNDERCARRIAGE AND CANOPY
Check the tightness of wheel mounting bolts and other firments on axie
56
&body frame Y Y Y
Check the condition of wheel bearings and sttering gear points and
57
grease them properly Y Y Y
58 Check the functioning of steering system. Replace/adjust if required Y Y Y
59 Check smooth operation of the doors and oil the hinges if required. Y Y Y
60 Provide rubber flat for proper fitment & sealing of doors. Y
61 Check the canopy fitment and inner acoustic foam lining Y Y Y
62 Check fire extinguisher for life & replace if necessary Y Y Y
63 Check the condition of tyres & tubes. Change if required Y Y Y

Page 24 of 36
 Check the parts of undercarriage, body frame, doors and canopy for
64
weak welding joints, dent, rectify accordingly. Y Y Y
65 Check serviceability of fire alarm of fire fighting system Y Y Y
66 Functional test of safety valves and sensors once in a year Y
67 Checking and servicing of brake system (foot and parking brake) Y Y Y

Page 25 of 36
 Annexure - II
(Refers to Para 20 (b) of the RFP)

PRICE LIST OF MANDATORY SPARES

Qty No of
reqd times to be
Sl per replaced in Price per
Part No Description
No Unit a year Unit
I Yr II Yr III Yr I Yr II Yr III Yr
1 8057-21-82-01 Oil Filter Element for Prime Mover Truck Mounted 1 1 1 1
8057-12-60-01 Air Filter Element Set For Prime Mover Truck 1 1 1 1
2 Mounted
3 8057-21-84-01 Fuel Filter Primary for Prime Mover Truck Mounted 2 1 1 1
4 270-00-185-51 Air Line Filter Assembly 1 1 1 1
5 273-01-444-51 Air oil Separator Element 1 1 1 1
6 8057-20-56-01 Element for Filter M020GDM (General Filter) 1 1 1 1
7 8057-20-57-01 Element for Filter M020SDM (Super Line Filter) 1 1 1 1
8057-20-58-01 Element for Filter M020ADM (Activate Carbon 1 1 1 1
8 Filter)
9 8057-21-92-01 Oil Filter (Engine) 1 1 1 1
10 273-03-860-51 Filter Element Primary for Air Suction 1 1 1 1
11 273-03-861-51 Filter Element Secondary 1 1 1 1
12 8057-21-93-01 Fuel Filter 1 1 1 1
13 8057-21-94-01 Air Filter Element for Engine 1 1 1 1
14 8057-21-95-01 Hose Water Pump to radiator 1 1 1 1
15 8057-21-96-01 Fan Belt -Engine 2 1 1 1
16 271-01-432-51 Spin -on Oil Filter Element- Compressor 2 1 1 1

REPLACMENT SCHEDULE OF MANDATORY SPARE

Qty I Year II Year III Year

Sl
Part No Description per
No.
Unit T1 T2 T3 T1 T2T3 T1 T2 T3
1 8057-21-82-01 Oil Filter Element for Prime Mover Truck Mounted Y Y Y
8057-12-60-01 Air Filter Element Set For Prime Mover Truck Y Y Y
2
Mounted
3 8057-21-84-01 Fuel Filter Primary for Prime Mover Truck Mounted Y Y Y
4 270-00-185-51 Air Line Filter Assembly Y Y Y
5 273-01-444-51 Air oil Separator Element Y Y Y
6 8057-20-56-01 Element for Filter M020GDM (General Filter) Y Y Y
7 8057-20-57-01 Element for Filter M020SDM (Super Line Filter) Y Y Y
8057-20-58-01 Element for Filter M020ADM (Activate Carbon Y Y Y
8
Filter)
9 8057-21-92-01 Oil Filter (Engine) Y Y Y
10 273-03-860-51 Filter Element Primary for Air Suction Y Y Y
11 273-03-861-51 Filter Element Secondary Y Y Y
12 8057-21-93-01 Fuel Filter Y Y Y
13 8057-21-94-01 Air Filter Element for Engine Y Y Y
14 8057-21-95-01 Hose Water Pump to radiator Y Y Y
15 8057-21-96-01 Fan Belt -Engine Y Y Y
16 271-01-432-51 Spin -on Oil Filter Element- Compressor Y Y Y
Page 26 of 36
 Annexure - III
Refers to Para 20 (c) of RFP

PRICE LIST OF NON MANDATORY OF UGSS-O2 QTY - 05

Sl. Unit Price (Rs)

Part number Description
No. 1 Year 2 Year 3 Year
1 8057-11-49-00 2/2 way valve, direct acting type
2 272-00-524-50 90SPL Elbow G3/8AXG/8A
3 273-00-117-50 Adaptor
4 272-00-138-50 Adaptor (M8XG 1/4"A)
5 273-00-115-50 Adaptor (NRV Bottom)
6 269-02-040-50 Adaptor 1/2:BSPx3x8"BSP
Adaptor M24x1.5 Femal x 5/8"BSP Male in
7 8057-11-82-00
Brass
8 8057-20-09-00 Air Delivery Manifold For Compressor
TrolleyUGSS-O2
9 8057-11-75-00 Air Distribution Header For Oxygen Charging
and Distribution
10 8057-10-46-00 Air Filter For Oxygen Trolley
11 273-03-859-50 Air Suction Filter Assly With Two Elements
12 8057-20-07-00 Air/Oil Separator With Top Cover Assembly
13 998-49-071-50 Assly of T Connecting Socket OD 6 Light
14 998-16-243-50 Assly of Union Screw Socket G1/4 Heavy
Auto Drain Trap for 12V DC 1/2" BSP
15 8057-20-88-00
16KG/CM2 G
16 8047-16-00-00 Balata Packing 50 MM Wide x 6 MM THK
17 272-00-192-50 Ball Coupling Assly
18 270-02-618-50 Ball Valve 1/2" BSP
19 275-00-711-50 Ball Valve 20 NB
20 275-00-712-50 Ball Valve 40 NB
21 270-02-681-50 Ball Valve 20 NB (3/4" BSP)
22 273-040 Bare Compressor
23 8057-11-73-00 Battery 180 AH
24 8057-11-13-00 Battery Box For Oxygen Charging Vehicle
Battery Charger With DC to Convertor (12V to
25 8057-11-90-00
24V)
26 8057-21-13-00 Battery Holding Bracket Assembly For
Compressor Trolley
27 999-42-040-50 Battery Lead Acid 12V x 21 Plates X 150 AH
28 273-01-101-50 Body For NRV-72A
Bottle Mounting Structure for O2 Charging &
29 8057-12-30-00
Distribution
30 8057-20-53-00 Bracket for Air Filtration System UGSS-O2
31 8057-10-57-00 Bracket for Charging Connection

Page 27 of 36
32 8057-20-50-00 Bracket for Compressor Suction Filter for
Compressor
Bracket for Oil Filter Compressor Trolley
33 8057-21-31-00
UGSS-O2
34 272-00-925-50 Bracket (Engine Fuel and Air Line Filter)
35 273-03-840-50 Bracket Engine Suction Filter
36 273-02-351-50 Cap For Fuel Tank Unit
37 8057-10-81-00 Cap Blanking 1 1/2" (Female) in Aluminum
38 8057-21-08-00 Cap Blanking 1 1/2" (male) in Aluminum
39 8057-10-62-00 Charging Connection Assembly
Chock Wheel Generating Trolly (Tyre
40 8056-10-26-00
Size70.50x16)
Chock Wheel Transportation Trolly (Tyre Size
41 8056-30-13-00 330
OD x14)
42 999-13-761-50 Circlip Internal Type B 72x2.500TH K
43 8057-12-88-00 Clamp For Solenoid Valve forOxygen Trolley
44 8057-11-21-00 Clamp for Spark Arrestor
45 8047-31-27-00 Clamps for Three pipes 8 MM OD Wit Bush
46 8047-31-26-00 Clamps for Double Pipe 8 MM OD Tube
47 999-30-536-50 Clip Hose ID 80 to 100
48 272-00-137-50 Clogging Indicator
49 211-11-093-50 Compressor Trolley Lighting Circuit
50 8057-20-86-00 Condensate Drain Tray- Compressor Trolley
51 272-00-164-50 Connecting link Assly
52 211-11-095-50 Control Cable Harness
Copper Washer (Sealing) For 3/8"BSP(M)
53 8057-11-39-00
Connection
Copper Washer (Sealing) For 5/8"BSP(M)
54 8057-11-38-00
Connection
55 8057-10-63-00 Delivery Nozzle 1/4" NPT (M) x M24 x 1.5 (F)
Delivery Pipe (BET'N Air End & Air Oil
56 8057-20-62-00
Saperator Suitable)
Detachable Basket (For Hose Between O2
57 8057-21-09-00
Vehicle And Compressor Trolley
58 270-01-209-50 Diaphragm
59 273-00-812-50 Diaphragm
60 8057-10-10-00 Distribution panel for Oxygen Trolley
61 273-01-373-50 Dog Chain
62 8057-21-32-00 Drain Pipe G 1/2 x 170 L CH
63 8057-21-33-00 Drain pipe G 1/2 x 250 L CH
64 273-00-303-50 Drive Spider
Earthing Cable For Diesel Portable Green
65 030-00-441-50
Colour
66 999-30-561-50 Elbow Equal Female G 3/4 DD1*TB
67 999-30-556-50 Elbow Equal Female G 3/8
68 999-30-587-50 Elbow Male and Female G 1/2"

Page 28 of 36
69 273-03-088-50 Engine Stop Cable
Exhaust End Pipe For Compressor Trolley of
70 8057-22-08-00
UGSS O2
Exhaust Pipe For Engine for Compressor
71 8057-20-28-00
Trolley
Exhaust Silencer Resicential Type With Spark
72 8057-22-07-00
Arrestor
73 8057-11-59-99 Female Stud Elbow 1/4" NPT (F) x 8 MM OD
74 274-05-952-50 Fire Extinguisher
75 271-01-360-50 Flow Control Nozzle 3/4"PLx4"TR CH
Fuel Tank 120 Ltrs, FRP Type With Fuel
76 273-03-850-50
Guage
77 273-00-134-50 Gasket - compr. Side ch
78 273-01-448-50 Gasket (for air oil separator)
79 270-00-136-50 Gasket CH
80 273-00-136-50 Gasket NRV Bottom CH
81 273-00-135-50 Gasket NRV Top CH
82 273-00-119-50 Gasket for suction adaptor bottom
83 993-00-507-00 Gasket Round Flange 65NB
84 8057-12-92-00 Gauge Panel Board for O2 charging Vehicle
85 8057-10-12-00 High Pressure Hose for Oxygen Trolley
Hose Assembly (1/4"x51"L) [Link]
86 8057-20-95-00 Air Compressor Trolley UGSS-O2( Between
Scavange Pipe and Air End)
Hose Assembly (1-1/2"x23"L)
[Link] Air Compressor Trolley
87 8057-20-93-00
UGSS-O2( Between Beko Filtration system
and final Del. Pipe)
Hose Assembly (1-1/2"x64"L) both end
88 8057-20-97-00 [Link] Air Compressor Trolley UGSS-
O2( Between AOS(MPVL) and after cooler)
Hose Assembly (1-1/2"x82"L)
[Link] Air Compressor Trolley
89 8057-20-94-00
UGSS-O2( Between After Cooler and Beko
Filtration system)
Hose Assembly (3/4"x28"L) [Link]
90 8057-20-96-00 Air Compressor Trolley UGSS-O2( Between
Oil Filter and Air end) ([Link]-5794)
Hose Assembly (3/4"x95"L) both end
91 8057-20-98-00 [Link] Air Compressor Trolley UGSS-
O2( Between cooler and Oil Filter)
Hose Assembly (3/4"x96"L) both end
92 8057-20-99-00 [Link] Air Compressor Trolley UGSS-
O2 (Between AOS and Oil cooler)
Hose Assembly (3/8"x40"L) both end 90
93 8057-21-01-00 CONN. for Air Compressor Trolley UGSS-O2(
Between Oil Stop Valve and Air End)

Page 29 of 36
 94 8057-11-43-00 Hose assembly 1-1/2"x36"L for O2 Vehicle
95 8057-12-17-00 Hose assembly 11/2"BSPx44"L
Hose Bead([Link]) for high pressure
96 8057-13-01-00
Hose
97 273-50-802-50 Hose pipe suction filter
Hose with quick change coupling 1 1/2" x
98 8057-20-72-00 7.5 mtr long between Oxygen Trolley and
Compressor Trolley
Hyd Air Clamps PCS-1-08-PA for 8MM OD
99 8057-31-25-00
Tube
100 271-00-272-50 Instrumounting M12 both end
Insulation for Booster Air Tubing Size 13 ID x
101 8056-40-48-00
6 THK
Insulation for Booster Air Tubing Size 19 ID x
102 8056-40-47-00
6 THK
103 999-68-117-05 Isolating Valve size:1/4"BSP (F)
104 997-00-023-05 Key Parallel Type A 12.0x68L
Kit For PRV 1 For UGSS-O2 (For
105 8057-10-88-00
[Link])
Kit For PRV 2 For UGSS-O2 (For
106 8057-10-89-00
[Link])
Kit For PRV 3 For UGSS-O2 (For
107 8057-10-90-00
[Link])
108 273-01-198-50 Lock Nut 1 1/2"BSP
109 8057-10-24-99 Male Branch Tee 1/4" NPT (M) x 8 ODx8 OD
110 805712-74-00 Male Stud Connector 1/2"BSP(M) x 12 OD
111 8057-13-05-00 Male Stud Connector 1/4"NPT(M) x 6 OD
112 8057-12-73-00 Male Stud Connector 3/4"NPT(M) x 20 OD
113 8057-12-72-00 Male Stud Connector 3/4"BSP(M)x 20 OD
114 8057-10-29-99 Male Stud Connector 5/8"BSP(M)x 8 OD
115 8057-12-76-00 Male Stud Elbow 1/2" BSP(M) x 12 OD
116 8057-10-23-99 Male Stud Elbow 1/4" NPT(M) x 8 OD
117 8057-12-75-00 Male Stud Elbow 3/4" NPT(M) x 20 OD
118 273-03-147-50 Minimum pressure valve Assly-MPVL40
Mounting Bracket For O2 Fire Fighting
119 8057-11-20-00
System Mounting
120 999-30-687-50 Nipple Hex 1/2" TR
121 999-30-689-50 Nipple Hex G 3/4A TR
122 999-30-695-50 Nipple Hex P1 1/2" TR
123 8057-10-14-00 Non Return Valve for Oxygen Trolley
124 273-01-100-50 Non Return Valve Assly
125 272-01-501-50 Nozzle Assly
126 999-12-657-50 O Ring Vito - x24.600x2.400 O x C
127 271-01-431-50 Oil Filter Head (70 LPM)
128 271-00-320-50 Oil Leval Indicator Assly 1" BSP
129 270-01-200-50 Oil Stop Valve Assly OSV-25NG
130 273-03-855-50 Oil Temp. Switch Direct MTG, 115 DEG
Page 30 of 36
131 211-11-345-50 Oxygen Analyser
132 211-11-076-50 Oxygen Charger Panel
133 8057-12-64-00 Oxygen Gas Booster Model - DLE15-30-2-
GG-S-FEC with one [Link] 1/4"HP & 2
Nos- Adapters
134 8057-10-21-00 Oxygen gas filter for Oxygen Trolley
Packing for Bottle Mounting Structure -
135 8057-11-41-00
UGSS-O2
136 8057-12-22-00 Pipe For Fire Fighting System 1040 Long
137 8057-12-20-00 Pipe For Fire Fighting System 360 Long
138 8057-12-21-00 Pipe For Fire Fighting System 580 Long
139 999-30-859-50 Plug S Q HD FP 1/2"
140 211-11-094-50 Power Cable Harness
Pressure Gauge 0-10 KG/CM^2 Yanket 1/8"
141 272-02-552-50
BSP
Pressure Gauge 0-16 KG/CM2 G for Oxygen
142 8057-10-18-00
Trolly
Pressure Gauge 0-400 KG/CM2 G for Oxygen
143 8057-10-17-00
Trolly
Pressure Gauge 0-600 kg/cm2 G for Oxygen
144 8057-10-16-00
Trolly
145 8057-12-87-00 Pressure Reducing Valve PRV4
146 8057-12-86-00 Pressure Reducing Valve PRV 5
147 8057-10-36-00 Pressure Switch for Oxygen Trolley
148 8057-10-34-00 Pressure switch for Oxygen Trolley
149 8057-10-35-00 Pressure switch for Oxygen Trolley
150 275-01-188-50 Proportional Regulator-P2P
151 8057-10-35-00 Proportionate Relief Valve for medical
Oxygen 386 KG/CM2
Quick Change Coupling 11/2" for compressor
152 8057-20-71-00
trolley
Radiator inlet Pipe for compressor Trolley
153 8057-20-91-00
UGSS-O2
Radiator outlet Pipe for compressor Trolley
154 8057-20-92-00
UGSS-O2
155 8057-20-11-00 Radiator Oil Cooler and Aftercooler Assembly
with 625M
156 273-00-302-50 Ring Driving
157 272-02-965-50 Rubber Block
158 8057-12-24-00 Rubber Pad for Battery
159 8057-20-18-00 Rubber Pad for Combi Coooler
160 8057-11-29-00 Rubber Pad for Fire Fighting System
161 8056-20-26-00 S.S Reducing Union 6MMx8MM OD Tube
Suit for 400 Kg/CM2
162 030-48-020-00 Safety Valve 1"BSP 7.5-9.0
163 273-01-447-50 Scavange Pipe
164 286-42-091-50 ACRD. Street Elbow Band Rc11/2
165 999-01-638-50 Screw Hex STD M10x1.5x25L

Page 31 of 36
166 273-10-322-50 Suction Hose between Filter and Compressor
167 945-00-780-00 Seamless Tube 6 OD x 1.2 THK as per A213
TP 316/ASTMA-269-TP 3
168 275-01-190-50 Servo Cylinder
169 270-00-767-50 Servo cylinder with link Assembly.
170 273-10-031-50 Shim - 0.15 THK CH
171 273-10-030-50 Shim - 0.2 THK CH
172 8057-10-11-00 Shut Off Valve Panel Mounted
173 273-00-107-50 Silencer 3/8
174 8057-10-52-00 Solenoid valve 24 V DC for Booster Air Drive
175 273-03-260-50 Spacer Compressor End
176 273-03-259-50 Spacer F/End
177 8057-10-65-00 Spark Arrestor for vehicle Silence
Special Adaptor for Oxygen filling to Aircraft
178 8057-11-77-00
UGSS-O2
179 8057-21-34-00 Special Union (G-2"A PL x G-1-1/2"A PL)
180 273-01-197-50 Special Union 11/2"BSPx11/2"BSP
181 273-01-675-50 Special Union 11/2"BSPx11/2"BSP
182 017-00-080-50 Special Union G1x3/4
183 274-00-948-50 SPL Union G1-1/2"A x G2"A
184 274-00-230-50 Special Union 1-1/2"BSPx1-1/2"BSPT
185 273-01-103-50 Spring
186 272-00-161-50 Suction throttle Control Assembly
187 273-03-777-50 Suction Pipe Assembly(For Fuel Tank)
Suction Pipe with Flange suitable for rubber
188 273-03-862-50
Hose
189 273-03-624-50 Suction Pipe - Engine Filter Assembly
Support Bracket (Bottle Tubing) UGSS-O2
190 8057-12-39-00
(12 Cylinder Design)
T bolt clamp for Rubber Hose J T 7 A 20
191 273-10-324-50
(Hose OD - 133mm )
T bolt clamp Rubber Hose J T 7 A 20 (Hose
192 273-10-325-50
OD - 53mm)
T bolt clamp Rubber Hose J T 7 A 20 (Hose
193 273-10-323-50
OD - 112mm)
194 270-00-357-50 Tab Washer
195 996-00-510-01 Temp gauge 50mm 40 to 125 C
196 8057-12-03-00 Temperature Gauge - 20 to 50 Deg C
197 996-00-610-01 Thermowell 1/2BSPT Immerson 2 0L
198 211-04-161-50 Tray Cable 150W x50 HT x 2.5 THK with top
cover In GI Sheet
199 012-12-430-00 Union 3/4" PL x 3/4" TR
200 8057-12-77-00 Union Elbow 20mm OD x 20mm OD

Page 32 of 36
 Union TEE 6 OD x 6 OD x 6 OD for UGSS-
201 8057-13-04-00
O2
202 273-01-102-50 Valve Plate
203 273-00-105-50 Venting Valve
204 273-01-104-50 Washer for NRV-72A
205 999-18-480-50 Washer plain Copper 60.5x2
Weighing Arrangement for Fire fighting
206 8057-12-98-00
System
207 8057-13-39-00 Spool Section Seal hp
208 8057-13-40-00 Air Drive Section Seal Kit
209 8057-13-41-00 Gas Section Seal Kit (DLE 15 Side)
210 8057-13-42-00 Check Valve Section Seal Kit (DLE 15 Side &
DLE 30 Side)
211 8057-13-43-00 Gas Section Seal Kit (DLE 30 Side)

Page 33 of 36
 Annexure IV
Refers to Para 25 of RFP

LOCATION OF UGSS-O2 QTY 05

Sl No ASV SL NO UNIT LOCATION COMMISSIONING WARRANTY

DATE EXPIRED ON
1 AA0038 AF STN JODHPUR 07 Nov 14 06 May 16
2 AA0039 AF STN BANGALORE 14 Jan 15 13 Jul 16
3 AA0040 AF STN CHANDIGARH 21 Jan 15 20 Jul 16
4 AA0041 AF STN TEZPUR 27 Jan 15 26 Jul 16
5 AA0042 AF STN BAREILLY 29 Jan 15 28 Jul 16

Page 34 of 36
 Annexure - V
Refers to Para 20(e) of RFP

SUMMARY OF STANDARD TERMS AND CONDITIONS

(to be submitted along with Bid)

Sl Remarks
No Applicable Clause of Clause Acceptance (Append
amplification
Text, if any)
RFP DPM 2009
1 Part I Para 16 Page No 170 Validity of Quotes/Bids Please Specify ……..2018
Para 13 (240 days from TOD)
2 Part I Para 18 Page No.170 Earnest Money Deposit YES/ NO
3 Part II Para 22 Page No. 172 Contractual details YES/ NO
Para 5
4 Part II Para 23 & Page No. 172 Place of execution of YES/ NO
24 Para 4 AMC servicing/ Terms
of Delivery
5 Part III Para 33 Page No.177 LD clause YES/ NO
Para 8
6 Part IV Para 40 Page No. Performance Bank YES/ NO
262 Para 1 Guarantee @10%
7 Part IV Para 41 Page No.263 Terms of Payment YES/ NO
Para 6
8 Part IV Para 46 Page 188 Fall Clause Acceptable / Not Acceptable
Para 9
9 Part-IV Para 47 Page No Quality Assurance (Yes/No)
196 Para 23
10 Part-IV Para 48 Page No.273 Inspection Authority (Yes/No)
Para 24
11 Part IV Para …. Page No.275 Claims and Warranty (Yes/No)
& 49 Para 28&29
12 Part V Para 50 Page No.275 Evaluation Criteria (Yes/No)
Para 28&29
Company Seal
Date:…………….. Signature of Authorised Representative / Designation

(For details kindly visit MoD/GoI Website [Link])

Page 35 of 36
 Annexure- VI
Refers to Para 20 (f) of RFP

JOINT COMPLETION REPORT Year* 1/2/3 Term* 1/2/3

To be submitted in four copies
(Pink copy for CDA, Blue copy for Air HQ, Yellow copy for unit & White copy for firm)

1. This is to certify that the term servicing as laid down in schedule of work in Annexure-I of
the maintenance contract has been carried out satisfactorily by the representative of the firm in
respect of following UGSS-O2 in accordance with Air HQ contract no Air
HQ/81953/93/AMC/MT/ASV (Q) dated……………….18.

(a) [Link] ……..…(b) [Link] ……....(c) [Link] ……..… (d) [Link] ……..(e) [Link] ……..….

2. This servicing was to be carried out in 1st/2nd/3rd Year 1st/2nd/3rd Term from
……….……(date) to ………..………(date), the same is carried out from : ………………(date)
to …….……… (date) at (Unit) ……..….

3. It is certified that mandatory spares have been replaced during servicing as per schedule
at Annexure-II.

4. It is certified that --------% serviceability of each UGSS-O2 was maintained during the term
of AMC. The details of the UGSS-O2 which were unserviceable for more than 10 days in the
period from (date ………………….) to (date………………….) are as under:-

Sl No Period of unserviceability Total period of unserviceability

From To No of days

5. Remarks by CEO/SEO: Scheduled AMC servicing has been carried out satisfactorily and
the equipment are serviceable.

6. Remark (If any) by the firm :

7. Schedule of next visit : _______________to _______________

M/s ……........ Engineer SNCOi/c CEO/SEO (with stamp)

Mob No. AFNET No: AF Net No:
Date : Date : Date : .
Refer to Bill / Invoice No ………………………………….………dated………… for the
Year 1st /2nd/3rd * Term 1st / 2nd / 3rd *
(To be filled by the Seller at the time of submitting Bill to Air HQs)
Checked by at Air HQ :

Passed by at Air HQ :
* Strike out which is not applicable

Page 36 of 36