THE PRESIDENT/EXECUTIVE DIRECTOR

Accrediting Agency of Chartered Colleges

And Universities in the Philippines (AACCUP)
5A-B Future Point Plaza 3, 111 Panay Ave.
South Triangle 1103, Quezon City

Sir:

I/We have the honor to submit the Preliminary Survey Report with the following particulars:

Program: ___________________________________________________________________
Major/Components/Specialization Areas: ____________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

SUC: _______________________________________________________________________
Campus Address (of the Program): _______________________________________________
Date of Visit: ________________________________________________________________
Name of Accreditor/s: _________________________________________________________
________________________________________________________

Attached is the accomplished instrument.

Very truly yours,

___________________________________
Accreditor

___________________________________
Accreditor
 SUMMARY OF RATINGS

AREA AREA MEAN

I. Vision, Mission, Goals, and Objectives
II. Faculty
III. Curriculum and Instruction
IV. Support to Students
V. Research
VI. Extension and Community Involvement
VII. Library
VIII. Physical Plant and Facilities
IX. Laboratories
X. Administration
Total:
Grand Mean:

RECOMMENDATIONS:
Based on standards and guidelines on the Preliminary Survey Visit and considering the overall
findings and the Grand Mean, I/We recommend that the assessed program be awarded a Candidate Status
and is qualified to undergo the first survey visit.

Please check:
Within six months, after the PSV, because the grand mean is between 4-5

Not earlier than one year after the PSV, because the grand mean is between 2.5-3.9

Not earlier than two year after the PSV, because the grand mean is between 1-2.4

Do not award the Candidate Status, Conduct another Preliminary Survey, because the grand mean is below

___________________________________
Accreditor
___________________________________
Accreditor
 AREA I: VISION, MISSION, GOALS, AND OBJECTIVES

Checklist of data/information, processes and activities Supporting Docs In-charge

A. State of Vision, Mission, Goals, And Objectives

A.1. Vision Statement

A.2. Mission Statement

A.3. Statement of the Goals of the Academic Unit.

A.4. Statement of the Program Objectives.

A.5. Copy of the Charter of the Institution

A.6. Minutes of the Meetings on the formulation,

review and revision of the VMGO.

A.7. File Copies of the Letters of Invitation to Participants.

A.8. Attendance Record of Stakeholder-Participants.

A.9. Copies of CMOs relevant to VMGO formulation, if

any.
B. Dissemination of Acceptability

B.1. Display boards on which the VMGO are posted.

B.2. Samples of Dissemination materials (brochures,

leaflets, flyers, etc.)

B.3. Evidence/s of awareness and acceptability of the

VMGO

C. Congruence and Implementation

C.1. Evidence/s of congruence between educational

practices/activities and the program under survey

C.2. Awards/citations receives by the program under

survey

C.3. List of Linkages, consortia and networking.

C.4. Data on employability of graduates.

 AREAII: FACULTY

Checklist of data/information, processes and activities Supporting Documents In-charge

A. Academic Qualification and Professional Experience

A.1. Copy of Qualification Standards. UNIVERSITY CODE, MAAM CHERRY

FACULTY MANUAL

A.2. The Faculty’s Personal Data Sheet. FACULTY PROFILE MATRIX MAAM GELENE

A.3. Profile of Faculty According to: FACULTY PROFILE MATRIX MAAM GELENE

A.3.1. educational qualification; FACULTY PROFILE MATRIX MAAM GELENE

A.3.2. length of academic experience; and FACULTY PROFILE MATRIX MAAM GELENE

A.3.3. field of specialization FACULTY PROFILE MATRIX MAAM GELENE

A.4. List of Faculty who have received academic FACULTY PROFILE MATRIX MAAM GELENE

awards/recognition.

A.8. Attendance Record of Stakeholder-Participants. MAAM BUSQUIT

A.9. Copies of CMOs relevant to VMGO formulation, if MAAM BUSQUIT

any.

B. Recruitment Selection and Orientation

B.1. Policies on hiring and Selection UNIVERSITY CODE,

FACULTY MANUAL

B.2. Criteria used in the selection process. UNIVERSITY CODE,

FACULTY MANUAL

B.3. Composition of the Screening Committee. UNIVERSITY CODE,

FACULTY MANUAL

B.4. Evidence of the selection process showing the

names of the applicants

B.5. Evidence/s of the Orientation Program for newly

hired faculty.

B.6. Policies on inbreeding. UNIVERSITY CODE,

FACULTY MANUAL

C. Faculty Adequacy and Loading

C.1. Roster of faculty with valid professional license, if

applicable

C.2. Faculty Manual UNIVERSITY CODE,

FACULTY MANUAL
 C.3. Copy of the loading System UNIVERSITY CODE,
FACULTY MANUAL

C.4. Report on faculty-student ratio

C.5. Files of individual Faculty Load FACULTY PROFILE MATRIX

D. Rank and Tenure

D.1. Policies on rank and tenure, including pertinent UNIVERSITY CODE,

FACULTY MANUAL
Board resolution

D.2. Copy of the Merit System and Promotion Plan. MSP

D.3. Profile of the faculty according to: FACULTY PROFILE MATRIX

D.3.1. appointment status; and FACULTY PROFILE MATRIX

D.3.2. academic rank FACULTY PROFILE MATRIX

D.4. List of faculty arranged according to academic rank. FACULTY PROFILE MATRIX

E. Faculty Development

E.1. Copy of the Faculty Development Program. FACULTY PROFILE MATRIX

E.2. Summary of faculty who were granted scholarship, FACULTY PROFILE MATRIX

Fellowship, etc.

[Link] copies of Scholarships/ fellowship/Training

Contract

E.4. Summary of in-service training conducted in campus

by the program under survey, including list of faculty-

participation

E.5. Budgetary Allocation for faculty Development

 Checklist of data/information, processes and activities Supporting Documents In-charge

F. Professional performance and Scholarly Works

F.1. Updated Course Syllabi of individual faculty FACULTY PROFILE MATRIX

F.2. Samples of Instructional Materials developed and FACULTY PROFILE MATRIX

produced by the faculty (workbook, manual, module, ICT

materials. Etc.)

F.3. Composition and profile of the Instructional Materials FACULTY PROFILE MATRIX

Development Committee.

F.4. Faculty who served as lecturer, resource person, FACULTY PROFILE MATRIX

consultant in his/her field of specialization as well as in

allied disciplines.

F.5. List of publications where faculty outputs are published. FACULTY PROFILE MATRIX

G. Salaries, Fringe Benefits and Incentives

 G.1. Policies and guidelines on salaries, benefits and privileges, UNIVERSITY CODE,
FACULTY MANUAL
including the system of availment.

G.2. List of privileges, fringe benefits and incentives are UNIVERSITY CODE,
FACULTY MANUAL
provided to the faculty.

G.3. Copy of the Plantilla

G.4. Evidence/s that fringe benefits and incentives are

provided to the faculty.

G.5. Description of the Faculty Performance Evaluation

System, including the instrument/s used.

G.6. List of faculty given recognition/award/credits for

outstanding performance and production of scholarly

works.

H. Professionalism

H.1. Evidence/s on faculty attendance in class and other

institutional activities.

H.2. Minutes of the Meetings Conducted.

H.3. Evidence on Submission of Required Reports by the

faculty.

H.5. Records of Termination cases, if any.

H.6. Evidence/s of professional growth (advanced studies and

attendance to seminars and other in-service training)

H.7. Code of professional Ethics/RA 6713 and other pertinent

CSC issuance

H.8. Evidence/s of dissemination and observance of RA 6713,

the Citizen’s Charter and other pertinent legal issuance.

 AREA III: CURRICULUM AND INSTRUCTION

Checklist of data/information, processes and activities Supporting Documents In-charge

A. Curriculum and Program Studies

A.1. Copy of Curriculum (with prerequisites courses, where

applicable)

A.2. CHED Policies ad Standards, CMOs, where applicable

A.3. Copies of MOA or MOU with agencies/institutions

regarding Immersions, OJT, RLE, Practice Teaching, and

other related activities.

A.4. Minutes of the Academic Council meetings.

A.5. Policies on curriculum development/review.

A.6. Policies on validation of subjects taken by transferees, and

accommodation of students with special needs.

B. instructional Process, Methodologies and Learning

Opportunities

B.1. Compilation of uploaded course syllabi, in all subjects.

B.2. Evidence/s on remedial programs conducted.

B.3. List of teaching strategies used in the different subjects

areas

B.4. Sample course requirements submitted by students.

[Link] of class observations.

B.6. List of Academic linkages or consortia.

C. Assessment of Academic Performance

C.1. Sample copies of summative examination (mid-term and

final) with Table of specifications.

C.2. Samples of non-traditional assessment tools, e.g. rubric

 Portfolio, etc.

C.3. Samples of assessment tools for individual differences and

multiple intelligence

C.4. Sample of class records.

C.5. Copy of the grading system, including evidence that it has

been approved.

C.6. Evidence that course requirements are returned to

students after they were evaluated and recorded.

D. Classroom Management

D.1. Policies on class attendance and discipline.

D.2. Evidence that independent work/performance is

encouraged and monitored, such as student outputs.

E. Graduation Requirements

E.1. Policies that apply to student returnees, transferees and

students with academic deficiencies including residency.

E.2. Sample copy of a Students Clearance before graduation.

E.3. Samples of researches conducted by students.

E.4. Policies on OJT, (Practice Teaching, RLE, Apprenticeship,

Practicum, etc.) if applicable.

 Checklist of data/information, processes and activities Available Available

But

Inadequate

F. Administrative Support for Effective Instruction

F.1. Administrative Manual

F.2. Evidence of dialogues conducted among the administration,

faculty, and students.

F.3. Schedule of regular faculty consultation hours.

F.4. A system of awards/recognition for graduating students

with outstanding achievement

F.5. Results of a study on the licensure performance of

graduates, if applicable.

F.6. evidence of administrative support to improve licensure AREA IV: SUPPORT TO

STUDENTS
performance of graduates, if applicable.

F.7. Conduct of a tracer study on the employability of graduates

F.8. Feedback from employers regarding performance of

graduates.

Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

A. Student Services Program

[Link] of the objectives of the SSP.

A.2. Organizational Chart of the SSP.

A.3. Functional Chart of the SSP.

A.4. Profile of the SSP staff.

A.5. Copy of the SSP Master Plan.

A.6. Evaluation program to assess the effectiveness of the SSP.

A.7. Inventory of physical facilities, equipment, supplies and

materials for the SSP.

B. Admission and Retention

B.1. Bulletin Information

B.2. Student Handbook

B.3. Data on Student admission (enrollment trends, drop-out,

rate, transferees, course shifters, etc.

C. Guidance Program

C.1. Profile of the guidance and Counselling Head

C.2. Updated Student Profiles

C.3. Policies on the confidentiality of student records

C.4. A copy of the Testing programs

C.5. List of students who availed of the counselling service.

C.6. List of students to availed of the counseling service.

C.7. Sample of Counselling Referral form.

C.8. List of prospective employers inviting graduates of a

particular program.

C.9. Sample letters of employers inviting graduates of a

particular program to apply.

C.10. Alumni Directory and officers of the Alumni Association.

C.11. Linkage/s established with industries and prospective

Employers.

C.12. Copy of the instrument to evaluate the guidance

program.

D. Other Student Services

D.1. Copies of the Health Services Program.

D.2. Profile of the Medical/Dental services

D.3. Records of students who availed of Medical/Dental

services

Food Services

D.4. Copy of sanitary permit for the canteen operation.

D.5. Health certificates of the canteen staff and food

handlers.

Sports and Development Program

D.6. Policy on the selection of athletes.

D.7. Budget Allocation of sports development.

D.8. Inventory of facilities, equipment, supplies and

materials provided to the Sports Services Unit.

D.9. Evidence of monitoring and evaluation of sports

activities.
 Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

Student Publication

D.10 Policies governing student publication.

[Link] of the Editorial Board, including advisers.

D.12. Copies of the School papers published,

D.13. Profile of the school paper’s advisers

D.14. Inventory of facilities, equipment, supplies and

materials for the Student Publication Unit.

Socio-Cultural Development Program

D.15. A copy of the Socio-Cultural Development Program.

D.16. Schedule of socio-cultural activities regularly

Conducted.

D.17. Copy of the financial assistance program (scholarship,

grant-in-aid, student loans, attendance to seminars, etc.)

D.18. List of incentives and privileges to varsity athletes and

members of cultural groups.

Housing Services (optional)

D.19. Polices on the operation of Student Dormitories.

D.20. Profile of the Dormitory Head and Staff.

D.21. Copy Dormitory rules and regulations.

D.22. Report on the monitoring and evaluation of private

boarding houses.

E. Scholarships/Grants

E.1. Copy of the institutional Scholarship Program containing:

E.1.1. List of scholarship available.

E.1.2. List of school privileges of scholars (stipends, free

or discounted tuition fees, food allowance, etc.)

E.1.3. policies on the selection and retention of

scholars/grantees in different categories.

E.1.4. a mechanism for fund generation from sponsors,

benevolent individual, agencies, institutions and

 organizations; and

E.1.5. system of monitoring a grantee/scholar’s

academic status.

F. Co-curricular and Extra-curricular Programs and activities

F.1. List of recognized student organizations, including

their advisers.

F.2. Sample Constitution and By-Laws of student

Organization.

F.3. List of co-curricular and extra-curricular activities

including relevant information.

F.4. A system of incentives, awards/recognition for

outstanding achievement, in co-curricular and extra-

curricular activities.

F.5. Sample Accomplishment Reports of recognized

student organization.
 AREA V: RESEARCH

Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

A. Priorities and Relevance

A.1. Copy of the Institutional Research Agenda.

A.2. Structure of the Research and Development Unit,

including the profile of the Research Head.

A.3. A copy of the research program of the program

under survey.

A.4. Evidence of participation of different stakeholders

in the formulation of the research agenda.

A.5. abstract of researches conducted.

B. Funding and other Resources

B.1. Copy of the budget allocation for research funding

agencies.

B.2. List of Linkages/networking with research funding

agencies.

B.3. Inventory of research facilities, equipment and

amenities.

B.4. Profile of the research personnel/staff.

B.5. List of patents, licenses, copyrights and other

research

B.6. Copy of the Research Staff Development program.

B.7. List of team/collaborative researches conducted.

C. Implementation, Monitoring Evaluation ad Utilization of

Research Results/Outputs.

C.1. Copy of the Research Manual.

C.2. Summary of Faculty Researches Conducted.

C.3. List of in-service training conducted to enhance

faculty research capabilities of faculty.

 C.4. Report in in-house reviews conducted.

C.5. Evidence/s that research results have been utilized.

C.6. Policies pertaining to intellectual property Rights

(IPR).

D. Publication and Dissemination

[Link] of publication and Dissemination of

research result.

D.2. List of Dissemination activities conducted 9Forum,

conferences, seminars, etc.)

D.3. Copies of published articles.

D.4. Linkages/s established for exchange of research

publications.

D.5. Composition of a Technical Committee to edit

research manuscripts and technical reports.

[Link] of faculty who served as paper presenters,

lecturers, external evaluator, dissertation/thesis
advisers, critic, etc, including relevant information.
 AREA VI: EXTENSION AND COMMUNITY INVOLVEMENT

Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

A. Priorities and Relevance

A.1. Copy of benchmark survey instrument.

[Link] of completion between the curriculum of

the program under survey and its extension program

A.3. List of linkages established with extension-

oriented agencies.

A.4. Copies of MOA or MOU with partner or

collaborating GA’s, NGO’s and Institutions.

B. Planning, implementation, monitoring, and Evaluation

Planning

B.1. Evidence of extension planning sessions.

[Link] of the extension program, including relevant

information.

Implementation

B.3. Organizational Structure of Extension Unit

B.4. Profile of Unit Head and his/her Staff.

B.5. Operational Plan of the extension Program, with

focus on implementation strategies.

[Link]/Experts for extension projects, if necessary.

[Link] of transfer of appropriate technology to

the target clientele.

B.8. Samples of packaged

technologies/news/information disseminated to the
clientele.

[Link] of Extension Manual.

Monitoring
 B.10. Copy of the monitoring and evaluation
instrument.

B.11. Sample accomplishment and terminal reports.

Funding and Other Resources

B.12. Copy of Budgetary Allocation for the extension

program.

B.13. Evidences of outsourcing for fund augmentation.

B.14. Evidences of outsourcing for technical assistance

and service inputs from other agencies.

C. Community involvement and Participation in the

Extension Activities

C.1. evidence of community participation in the

planning and implementation of extension
projects/activities.

C.2. Evidence of technology adoption, utilization and

commercialization.

C.3 Copy of a long-term sustainable extension

program, e.g. community development projects, etc.

C.4. List of collaborating agencies, including the nature

of collaboration.

Total _____________ ________________ __________________

 AREA VII: LIBRARY

Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

A. Administration

A.1. Organizational Structure of the Library

A.2. Profile and Function of the Head Librarian

A.3. Composition of the library Advisory Committee,

including their functions.

B. Staff/Personnel

B.1. Profile of the Library Staff and Personnel.

B.2. Evidence of compliance on adequacy of library

personnel.

B.3. Copy of the Library Staff Development Plan.

[Link] on library personnel compensation,

privileges and fringe benefits.

C. Collection Development, Organization and Preservation

C.1. Policies on collection Development

C.2. Inventory of core collections.

C.3. Evidence on the provision for non-print, digital and

electronic resources.

C.4. List of research books and materials.

C.5. Inventory of Filipiniana collection.

C.6. Evidence of an accepted and standard classification

system

C.7. Policies on preservation, care and upkeep of library

resources.

C.8. Evidence that library resources are provided.

C.9. List of classified library holdings discarded or

weeded-out books, serials, professional books, and
electronic resources.

D. Services and Utilization

 D.1. Schedule of library hours posted conspicuously.

D.2. Copy of library rules and regulations posted

conspicuously.

D.3. Display board where list of new book arrivals and

other relevant information are posted.

D..4. Evidence on the existence of an integrated library

system (OPAC, Internet, CD Rom, database, E-library,
etc.)

D.5. Summarized statistical data on library resources

utilization.

E. Physical Set-up and Facilities

E.1. Library floor plan showing the location of the

different offices.

E.2. Description of lighting, verification, safety and

security conditions.

E.3. Inventory of library, furniture, and other physical

amenities.

Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

F. Financial Support

F.1. Copy of general budgetary allocation for the library.

F.2. Evidence of the Head Librarian’s participation in

budget preparation.

F.3. Evidence that library fees are utilized for library

purposes.

G. Linkages

G.1. List of linkages established for exchange of

materials, funding and technical assistance.
 Checklist of data/information, processes and activities Available Available

But
Checklist of data/information, processes and activities Available Available
Inadequate
But
A. Site Inadequate
Checklist of data/information, processes and activities Available Available
A.1. SiteCenter
H. Student Development Plan/Physical
(For ocular Inspection)– Plant Map displayed But
prominently in the campus.
H.1. Floor Plan of the student Center showing the location Inadequate
A.2. Evidence
of different of Land Ownership.
offices. AREA VIII: PHYSICAL
A. Site PLANT AND FACILITIES
A.3.
H.2. Vicinity
InventoryMapof equipment, furniture and amenities at
A.1. Site Development Plan/Physical – Plant Map displayed
the SC.
B. Campus
prominently in the campus.
I. Food
B.1. Services/
A copy of Canteen
theLand (ForDevelopment
Campus ocular inspection).
Plan.
A.2. Evidence of Ownership.
I.1. copy of theof
B.2. Permit to Operate conspicuously
A.3. Description
Vicinity Map a mechanism to ensure the following:
displayed.
B. Campus B.2.1. traffic safety in and out of the campus;
I.2. Display board where food/menu for the day,
B.1. AB.2.2.
copywaste
including of themanagement;
prices Campus
are Development Plan.
posted.

B.2. B.2.3.
Healthmaintenance,
[Link] ofrepair
of a mechanism
Certificate and
Canteen upkeep
toStaff
ensure property;
andthe following:
food handlers.

I.4.B.2.4.
B.2.1. cleanliness
traffic
Inventory and
ofsafety orderliness
in and
equipment in the
outfurniture.
and of the campus and
campus;
B.2.5.
B.2.2. security
J. Accreditation waste of theocular
management;
Center (For academic community inside the
inspection)
campus.
J.1.B.2.3. maintenance,
Inventory of equipmentrepairand
andfurniture.
upkeep property;
C. Buildings
K. HousingB.2.4. cleanliness and orderliness in the campus and
(Optional)
C.1. Approved building plan, showing the location of the
K.1.B.2.5.
Floor
different security
Plan ofinof
buildings thecampus.
academic
Dormitories,
the community
showing inside
entrance andthe
campus.
exit points, conference hall, mess hall, Dorm Head’s
C.2. Evidence
office, etc. that electrical lines are safely installed and
periodically checked.
K.2. Certificate of Occupancy.
C.3. Schedule of water potability testing and past control
K.3. evidence that the maintenance system exists.
inspection.
[Link]
C.4. Requirements on admission
of the janitorial of student,
staff, including faculty and
work schedule.
staff boarders.
D. Classrooms (For ocular inspection)
K.5. Copy of house rules and regulations including
D.1. Numberfor
strategies ofdissemination.
classrooms utilized by the program under
survey.
K.6. List of dormitory staff and their PDF.
D.2. Sample of photographs of material resources inside
K.7.
the List of occupants, including Vital Information about
classrooms.
them.
E. Offices, Function Rooms and Staff Rooms (For ocular
inspection).

E.1. Photographs of offices and function rooms.

E.2. Inventory of equipment, amenities and supplies in

function rooms and offices.

E.3. availability of toilets and store room, where needed.

E.4. List and description of function rooms (administrative

office, faculty room, faculty lounge, music room,
conference hall, multimedia room, etc.)

F. Assembly and athletic facilities (For ocular inspection)

F.1. Lay-out of the Sports Center.

 Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

A. laboratories/Shops/Faculties

General (for all laboratories)

A.1. building plan showing the location of laboratory

rooms/shops used by the program under survey.

A.2. copy of laboratory lay-out.

A.3. inventory available equipment, gadgets, fixtures in

every laboratory.

A.4. Laboratory Manuals.

 A.5. First-Aid Kit and Antidote Charts displayed
conspicuously.

A.6. List of safety and precautionary measures being

implemented.

A.7. Evidence of training conducted on the proper use of

laboratories

Computer Laboratory, Multimedia Center

A.8. Inventory of usable computer units and other

equipment.

A.9. Guidelines in the use of computer laboratories.

A.10. PDF of the designated computer technician/s.

Natural Science/Technology/PE Facilities

A.11. Inventory of equipment, fixtures, apparatuses,

supplies and materials.

A.12. Availability of a stockroom.

A.13. Evidence on the availability of gas, water and

electricity for practicum purposes.

A.14. Guidelines in the use of equipment and

apparatuses.

B. Equipment and Supplies

B.1. Inventory of available equipment, apparatuses,

supplies and materials.

B.2. List of fabricated tools and apparatuses, including

relevant information.

B.3. List of fabricated equipment with patent (state patent

number), if any.

C. Maintenance

C.1. Description of a system on:

C.1.1. maintenance of cleanliness and orderliness in

the laboratories;

C.1.2. replenishment of perishable materials.

C.1.3. coding and inventory, and

C.1.4. repairs and calibration.

C.2. Composition of the Maintenance and Repair Unit.

C.3. PDF of the maintenance personnel.

D. Special Provisions
 D.1. Evidence of compliance on the requirements and
operation of laboratories, if applicable.

AREA X: ADMINISTRATION

Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

A. Organization

A.1. Organization Chart of the Institution displayed at the

Administration.

A.2. Copy of the Board Resolution approving the

organizational structure and other relevant resolutions.

A.3. Functional Chart.

A.4. composition of the Administrative Council

A.5. Composition of Academic Council including its powers

and functions.

A.6. College/University Code.

A.7. System of communication flow.

A.8. Administrative/ Operations Manual.

A.9. Qualification Standards for administrative Personnel.

B. Academic Administration

B.1. Educational profile and functions of the academic

administrators.

B.1.1. Dean/Director, and

B.1.2. Department Cahir or his/her equivalent.

B.2. evidence of participatory administration in

College/Institute.

B.3. Dean’s Supervisory Program

C. Student Administration

C.1. Policies and guidelines on different aspects of student

life.

C.2. Evidence of student’s participation in planning and

implementation of student activities.

C.3. Evidence of good working relationship among the

administration, faculty, staff, and students.

D. Financial Management

D.1. Qualification of the Head of the FMO, including his/her

functions.

D.2. Guidelines in budget preparation.

D.3. Evidence of participation of the academic unit in budget

allocation.

D.4. Statement of budget priorities.

D.5. Plantilla of Administrative personnel.

E. Supply management

E.1. Composition of the Supply Management Office, including

their qualifications, functions and responsibilities.

E.2 Description of the system of supply management.

E.3. Composition and functions of the Bids and Awards

Committee.

E.4. Evidence of compliance to RA 9184 (Procurement of

equipment, supplies, and materials.)

E.5. File copies of annual inventories of serviceable and non-

serviceable equipment.

Checklist of data/information, processes and activities Available Available Not Not

But Available Applicable

Inadequate

F. Records Management

F.1. Composition of the Records Management Office,

their qualifications and functions.

F.2. Description of the records management in the

Institution

F.3. Description of the system of maintaining the

confidentiality and security of official records.

F.4. Updated records/files identified under

 Administration.

G. Institutional Planning and Development

G.1. Composition of the Planning Unit, including their

functions.

[Link] of the Development Plan, long term and short

term.

G.3. Evidence of participatory financial management.

G.4. Description of inter-office sharing of resources

(facilities and equipment)

G.5. copy of the Personnel Performance Evaluation

instrument.

G.6. Evidence on the use of the Personnel Evaluation

result to improve performance and delivery of services.

G.7. Annual Reports.

Total _____________ ________________ __________________

Area Mean ________________

Recommendations: