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Community Event Planning Guide

The document outlines a group task for college students to plan a community event, detailing steps such as defining the event's purpose, assigning roles, creating a project plan, budgeting, scheduling activities, and considering risks. Each group member is expected to take on a specific role and contribute to the planning process. The final output includes a written event plan and a presentation to share the plan with the class.

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noraabubakar2020
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9 views1 page

Community Event Planning Guide

The document outlines a group task for college students to plan a community event, detailing steps such as defining the event's purpose, assigning roles, creating a project plan, budgeting, scheduling activities, and considering risks. Each group member is expected to take on a specific role and contribute to the planning process. The final output includes a written event plan and a presentation to share the plan with the class.

Uploaded by

noraabubakar2020
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Group Task: Event Planning

Your college is planning to organize a community event (e.g., Talent Show, Charity Run, or Food
Festival). As part of a group of 4, you are the event committee. Your task is to plan and propose the
event details, showing teamwork and clear role division.

Instructions for Group of 4 Students:


• 1. Define the Purpose and Concept of the Event: Explain why the event is being organized and
what theme or idea it will follow.
• 2. Assign Roles: Each member takes a role (e.g., Chairperson, Secretary, Treasurer,
Marketing/Promotion).
• 3. Create a Simple Project Plan: List 5–7 main tasks (e.g., booking venue, promotion, logistics,
cash handling, waste management) and assign responsibility.
• 4. Budget Planning: Draft a simple budget. Estimate possible costs (venue, food, decoration,
promotion) and potential income (ticket sales, sponsorship).
• 5. Program Schedule: Outline the main activities and timeline for the event day.
• 6. Risk & Safety Considerations: Suggest at least 2 possible risks (e.g., bad weather, low
attendance) and how to handle them.

Expected Output (for submission or presentation):


• A short written Event Plan (2–3 pages) including purpose, roles, tasks, budget, schedule, and
risk management.
• A presentation (5–7 minutes) to share your event plan with the class.

■ Remember: Successful event planning requires clear objectives, teamwork, and preparation!

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