INTRODUCTION TO MS WORD Lab # 4
TABLE OF CONTENT
Introduction
By far the simplest way of creating a table of contents is to use Microsoft Word’s
superb built-in table of contents functionality and let Word do the hard work.
In summary the approach involves the following:
Apply built-in heading styles to the headings throughout your document that you want to appear in the
table of contents
Use the Table of Contents function on the References tab to automatically generate a table of contents.
The table will be based on the heading styles you just applied.
TABLE OF CONTENT
Use built-in heading styles to mark entries
Heading styles are categorized into levels – level 1, 2, 3 etc. For example:
For a long document it is probable that you only want the level 1 headings to appear in the
table of contents. However, there are times when you may also want lower levels in the table
too. The key though is to apply heading style levels consistently throughout the document.
Imagine for example if you used heading style 1 for the title in chapter 1 but heading style 2
for the title in chapter 2. Chapter 2 would look like a child of a chapter 1 parent in the
automatically generated table of contents when in fact it should be ranked at the same level.
To mark entries using built-in heading styles:
Select the text that you want to appear in the table of contents (e.g., a chapter title)
Click an appropriate style in the Styles group on the Home tab Note that the important link for the table of
contents is the LEVEL.
TABLE OF CONTENT
Create a table of contents from the gallery
To create a table of contents from the gallery:
Click in the document where you want to insert the table of contents. This is normally at the beginning of a document after
the title page but before body of the document.
Click Table of Contents in the Table of Contents group on the References tab and select one of the automatic table styles.
Note the following:
The only difference between the two automatic styles is the title:
Table 1 = Contents
Table 2 = Table of Contents
Word applies a style called TOC heading to the title of the table. You can change this by
highlighting the table heading text then applying an alternative style from the Styles group on the
Home tab – e.g., Heading 1.
The two automatic tables only incorporate heading levels 1-3. If you need to incorporate lower
levels, you will need to build a custom table of contents.
CAPTIONS
Definition: Caption
A caption is a line of text that appears below an object to describe it. For example: “Figure 2:
Sales”.
To add a caption to an item:
Select the object that you want to add a caption to – e.g. a figure, table or equation
Click Insert Caption in the Captions group on the References tab to launch the Caption dialog box
Adjust the settings as applicable e.g.
Select the label that best describes the object such as picture or equation. You can also click New Label to use your own
Type text (including punctuation) that you want to appear after the label
Change numbering style
Click OK
BIBLIOGRAPHY
Definition: Bibliography
A bibliography is a list of sources consulted or referred to whilst creating a document. Bibliographies are typically
placed at the end of a document.
Definition: Source
A source is something you have consulted or referred to whilst creating a document. Examples of sources include:
Books
Journals
Periodicals
Reports
Sources are listed in the bibliography
Definition: Citation
A citation is a reference made within the document to a source listed in the bibliography. The reference typically
shows as a bracketed number so the reader can easily identify the source in the bibliography
BIBLIOGRAPHY
Add a new citation and source into a document
To add a new citation into a document:
Click the location where you want the citation to appear in the document (e.g., the end of a sentence
where you made reference to a source)
Select a style from the Citations & Bibliography group on the References tab. This style defines what
the citation will look like – e.g. “(8)” or “(NRT, 1998)”
Click Insert Citation in the Citations & Bibliography group on the References tab. Then do one of the
following:
To create a new source click Add New Source then fill in the source information in the dialog box. Click
OK
To refer to an existing source click the relevant source from the drop-down menu
BIBLIOGRAPHY
Create a bibliography
A bibliography presents all the sources in a document’s Current List (see Source
Manager illustration above) in a professional and consistent format. It makes sense
then that you can only create a bibliography after having inserted one or more
sources into a document.
To create a bibliography:
Click where you want to insert the bibliography. This would typically be at the end of a document.
Click Bibliography in the Citations & Bibliography group on the References tab
Select one of the predesigned bibliography formats to insert the bibliography into the document