What
Who
How
When
Timestamp PO Number SKU Vendor ID Vendor Name Lead time
Purchase Planning Place Order
Store / Production Planner abc
Stock Register / ERP / Production Plan Tally/ERP
Before PO Creation Whenever
Planned Actual Status Time Delay Planned Actual
Place Order Issue PO
abc abc
Tally/ERP Phone / Whatsapp
Whenever Same Day
Status Time Delay Planned Actual Status Time Delay
Follow Up With Supplier Receive Mat
abc Purchase Ass
Phone and Whatsapp Receive Material an
Same Day 3 days
Planned Actual Status Time Delay Planned Actual
Purchase Process
Receive Materials QC Passed ?
Purchase Assistant Purchase Assistant
Receive Material and Call for QC QC Checklist
3 days 3 Days
Status Total Ordered Received Time Delay Batch No. Planned
QC Passed ? Store Material
Purchase Assistant Store Supervisor
QC Checklist Material Store Checklist
3 Days 3 Days
Actual Status Time Delay Planned Actual Status
ial Return Material
sor Purchase Assistant / Store Supervisor
hecklist Return Note
Same Day by 6pm
Time Delay Planned Actual Status Time Delay Invoice No.
Billing
Accountant
Accounts Checklist
3 days
PO Value Payment Due Date Paid Date Status Time Delay
Store Material Accounts Process
Store Supervisor Accountant
Material Store Checklist Accounts Checklist
Same Day by 6pm 3 days
Planned Actual Status Time Delay Planned Actual
Accounts Process
Accountant
Accounts Checklist
3 days
Status Time Delay
What
Who
How
When
Prod. Order
Timestamp PO Number Batch no. SKU Planned qty
no.
Plan Production Issue RM to Production
Production Planner Store Supervisor
Production Plan Sheet Raw Material Issue Note
Weekly/Daily as per SO Same Day
Supervisor Actual Qty Status Time Delay Planned Actual
ssue RM to Production Start Production
Store Supervisor Shift Supervisor
Raw Material Issue Note Production Log
Same Day Same Day
Status Time Delay Planned Actual Status Time Delay
Production
In-Process QC Complete Production
QC Engineer Production Supervisor
QC Checklist Production Checklist
Same Day Same Day
Planned Actual Status Time Delay Batch No. Planned
Production Process
Complete Production Final QC
Production Supervisor QC Engineer
Production Checklist QC Checklist
Same Day Same Day
Actual Status Time Delay Planned Actual Status
Move to FG Store Report Dow
r Store Supervisor Maintenance
st FG Store Checklist Downtime Log
Same Day Within 1 hr o
Time Delay Planned Actual Status Time Delay Planned
Report Downtime Billing/Costing
Maintenance / Prod Accounts / Costing
Downtime Log Sheet Costing Sheet
Within 1 hr of stop Within 3 Days
Actual Status Time Delay Remarks Cost per Ton
osting Store Material Accounts Pr
Costing Store Supervisor Accounta
heet Material Store Checklist Accounts Che
Days Same Day by 6pm 3 days
Status Planned Actual Status Time Delay Planned
Accounts Process
Accountant
Accounts Checklist
3 days
Actual Status Time Delay
Prod.
Timesta PO _Type SKU_Cod Batch/ Prod_Or (for FG
Order UOM Location
mp Number (RM/WI e Heat_No der_No dispatch
no.
Quaranti Ref_No Inward_ _Ref_No Moveme (Availabl
Opening Inward_ Outward Closing_
ne_Locat (PO/GR Qty_Gros (SO/Pro nt_Type e/Blocke
_Stock Source _Qty Stock
ion N/ProdL s d/Retur (In/Out) d/Retur
Remarks
Timesta SKU_Cod Batch/ Prod_Or (RM/InP QC_Plan QC_Actu s QC_Acce QC_Rejec
mp e Heat_No der_No rocess/F ned_At al_At (Hold/P pted_Qty ted_Qty
Rejectio _To (RM (Prod/C
(Accept/ Released Inspecto Test_Rep _Ref_No Outward Scrap_Qt
n_Reaso Store/Pr ustomer
Rework/ _At r ort_Link (MRN/D _Qty y
n od/FG /RTV/Re
Rework_
RTV_Qty
Qty
Planned Actual
Timesta SO Custome SKU_Cod Batch/ Order Dispatch
UOM Dispatch Dispatch
mp Number r Name e Heat_No Qty Qty
Date Date
Payment
Dispatch Invoice Invoice Invoice Payment Payment
Received Remarks
Status No. Date Value Due Date Status
Date