Create Task List Template
Here is a Task List Template in Table Format for project managers, based on best practices
from the course materials and workbook. This template is designed to help you systematically
capture, review, and refine all tasks for your project—whether you’re using AI or traditional
planning methods.
Task Name Description Phase Importanc Dependencie Owner / Team Estimate Status Notes
e (1-5) s d
Duration
Site Assess land Initiation 5 - Civil 2 weeks Not
Feasibility suitability and Engineering Starte
Study regulations d
Solar Plan and design Planning 5 Site Electrical Eng. 4 weeks Not
Microgrid solar infrastructure Feasibility Starte
Design d
Community Hold meetings, Planning 4 Site Community 3 weeks Not
Engagement gather feedback Feasibility Relations Starte
d
Smart Grid Deploy IoT and Executio 5 Microgrid Electrical Eng. 6 weeks Not
Installation energy systems n Design Starte
d
Park Design and build Executio 3 Community Landscaping 4 weeks Not
Landscaping green spaces n Engagement Team Starte
d
Permitting Obtain all required Initiation 5 Site Legal/ 3 weeks Not
permits Feasibility Compliance Starte
d
Procurement Source and order Planning 4 Permitting Procurement 2 weeks Not
materials and Starte
equipment d
Construction Build infrastructure Executio 5 Procurement Construction 12 weeks Not
and facilities n Team Starte
d
Testing & Test all systems and Closure 4 Construction QA/Engineering 2 weeks Not
Commissioni handover Starte
ng d
Project Transfer project to Closure 3 Testing & Project 1 week Not
Handover operations/maintena Commissioni Manager Starte
nce ng d
How to Use This Template
● Task Name: Name of the task or deliverable.
● Description: Brief explanation of the task.
● Phase: Project phase (Initiation, Planning, Execution, Closure).
● Importance (1-5): Rate the criticality of the task (1 = low, 5 = high).
● Dependencies: Tasks that must be completed before this one starts.
● Owner / Team: Who is responsible for the task.
● Estimated Duration: How long the task should take.
● Status: Not Started, In Progress, Completed, Blocked, etc.
● Notes: Any special considerations, risks, or reminders.
Tips:
● Use this template as your first draft—then review, refine, and add detail as your project
evolves.
● AI can help you generate an initial list, but always add your own insights and check for
missing or duplicate tasks.
● Update the status and notes regularly to keep your plan actionable and current.
This template is ready for use in Excel, Google Sheets, or your favorite project management
tool, and can be easily adapted for any project size or complexity.