State Planning Commission

Ezhilagam - V Floor, Chepauk, Chennai -600 005

Phone: 044-28545460
E-mail :[Link]@[Link], hodspclu@[Link]

REQUEST FOR PROPOSAL (RFP)

to undertake a Web Platform Development for
“Tamil Nadu Land Use Information System (TNLUIS)”

Selection of Consultant / Agency for the tool creation assignment based on

Quality and Cost Based Selection (QCBS) Method

March 2025

Last date and time for Proposal 21.04.2025

Submission 5.00 pm
 LETTER of INVITATION (LoI)
Dear Sir / Madam,

Sub: Request for Proposal (RFP) for a web platform

development for “Tamil Nadu Land Use
Information System” – Regarding

1. The State Planning Commission intends to engage eligible Consultancy /

Agency to undertake a web-based tool development for “Tamil Nadu Land
Use Information System (TNLUIS)”.
2. Proposals (Single stage, two cover system, viz. simultaneous receipt of
separate Technical and Financial proposals) are invited from eligible
agencies, which have requisite experience in the domain as per the RFP
attached
3. The proposal shall be sealed in an outer big envelope containing (i)
Forwarding letter (ii) sealed Technical proposal with the expression
"TECHNICAL PROPOSAL" and (iii) sealed Financial proposal with the
expression “FINANCIAL PROPOSAL" separately in envelopes, with the
expression “DO NOT OPEN BEFORE 21.04.2025 superscribed on top of
the Big envelope. The Topic/ subject of this RFP should also be mentioned
on the top of the Big envelope. This shall be sent by registered post/ speed
post or by hand only to reach: The Member Secretary, State Planning
Commission (SPC), Ezhilagam, 5th Floor, Chepauk, Chennai -600 005
before 5:00 PM (IST) of the last date of bid submission i.e. 21.04.2025.
4. Late tenders will not be considered. No responsibility shall be taken for
postal delay or non-delivery/non-receipt by the State Planning
Commission. Bids sent by Fax, e-mail, WhatsApp, etc. will not be
considered and are liable to be rejected.
5. A Consultancy/ Agency will be selected under Quality and Cost Based
Selection (QCBS) procedures described in this RFP and in accordance with
the procurement guidelines of the TAMIL NADU TRANSPARENCY IN
TENDERS ACT, 1998 and RULES, 2000 as amended from time to time.
6. Salient features of the tool and instructions for submitting the proposals
and other details are available in the RFP document (attached). You are
requested to submit your response on or before the stipulated date & time
as mentioned in the RFP document

Sd/-
Member Secretary
State Planning Commission (SPC)
 RFP CONTENTS
[Link] Chapter Description Pages
1. Instructions to Consultants / Bidders 5
2. Contract Conditions 18
3. Technical Proposal Forms - I(a), I(b) 21
4. Financial Proposal Forms - II(a), II(b) 23
5. Annexure-I 24

Disclaimer
1. This RFP document is neither an agreement nor an offer by the State Planning
Commission (SPC) to the prospective Consultants or any other person. The
purpose of this RFP is to provide information to the interested parties that may
be useful to them in the formulation of their proposal pursuant to this RFP.
2. SPC does not make any representation or warranty as to the accuracy, reliability
or completeness of the information in this RFP document and it is not possible for
SPC to consider the particular needs of each party who reads or uses this RFP
document. This RFP includes statements which reflect various assumptions and
assessments arrived at by SPC in relation to the consultancy. Such assumptions,
assessments and statements do not purport to contain all the information that
each Consultant may require. Each prospective Consultant should conduct its
own investigations and analyses and check the accuracy, reliability and
completeness of the information provided in this RFP document and obtain
independent advice from appropriate sources.
3. SPC will not have any liability to any prospective Consultancy Company/
Firm/Consortium/Institution or any other person under any laws (including
without limitation to the law of Contract, Tort), the principles of equity, restitution,
or unjust enrichment or otherwise for any loss, expense or damage which may
arise from or be incurred or suffered in connection with anything contained in
this RFP document, any matter deemed to form part of this RFP document, the
award of the Assignment, the information and any other information supplied by
or on behalf of SPC or their employees, any consultants or otherwise arising in
any way from the selection process for the Assignment. SPC will also not be liable
in any manner whether resulting from negligence or otherwise arising from
reliance of any Consultant upon any statements contained in this RFP.
4. SPC will not be responsible for any delay in receiving the proposals. The issue of
this RFP does not imply that SPC is bound to select a Consultant or to appoint
the Successful Consultant, as the case may be, for the consultancy and SPC
reserves the right to accept/reject any or all of proposals submitted in response
to this RFP document at any stage without assigning any reasons whatsoever.
SPC also reserves the right to withhold or withdraw the process at any stage with
intimation to all who submitted the RFP Application.
5. The information given is not an exhaustive account of statutory requirements and
should not be regarded as a complete or authoritative statement of law. SPC
accepts no responsibility for the accuracy or otherwise for any interpretation or
opinion on the law expressed herein.
6. SPC reserves the right to change/ modify/ amend any or all provisions of
this RFP document.
 CHAPTER 1- Instructions to Consultants

1. Background

Tamil Nadu's economic growth has traditionally been segmented across various
sectors, with a significant reliance on agriculture, which utilizes vast tracts of land
alongside burgeoning industrial sectors and rapidly expanding urban centres. The
management of such diverse uses traditionally involves multiple governmental
departments, each with its own set of data and management protocols.
Historically, this compartmentalization has led to significant inefficiencies and a
fragmented approach to land management and policy development.

The State Planning Commission of Tamil Nadu, which oversees comprehensive

development planning, has often faced challenges due to the lack of a consolidated
data system that can provide real-time, actionable insights into land use patterns.
This fragmentation hinders the state’s ability to plan effectively for its
developmental needs and environmental conservation efforts. Additionally, the
Tamil Nadu State Land Use Research Board, tasked with researching and advising
on optimal land use strategies, has recognized the necessity for an integrated
approach to manage the state's land resources more effectively. The board’s
research has often emphasized the disparities in land use and the potential for
conflict between various land-dependent sectors. The introduction of TNLUIS is a
strategic response to these challenges. Motivated by the need to consolidate and
synchronize land use data across various platforms and departments, TNLUIS will
serve as a unified repository of all spatial data related to land coupled with
research and analysis. It will provide stakeholders, including policymakers,
environmental agencies, and other stakeholders, with a comprehensive overview
of land utilization patterns, facilitating more informed decision-making.

1. Terms of Reference
1.1. Objectives of the Study Assignment:
Based on the strategic goals of the Land Use Information System (TNLUIS), the
objectives are aimed at enhancing the system's utility for stakeholders, optimizing
resource management, and supporting informed decision-making. These
objectives encapsulate the system’s core functionality and its anticipated impact
on land use management and environmental stewardship in Tamil Nadu:

1. Data Dissemination: To effectively distribute comprehensive data gathered

from research across multiple disciplines to all stakeholders, ensuring that
information is accessible and usable.

2. Simplified Data Presentation: To present complex data in an easy-to-

understand format using data visuals, maps, and interactive tools, thereby
facilitating a clearer understanding of land use dynamics.

3. Decision Support: To provide a robust decision support system that

leverages evidence-based insights, enabling policymakers and planners to

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 make informed, strategic decisions regarding land use and development.

4. Data Integration: To amalgamate data from diverse sources into a single,

coherent platform, enhancing the capability to analyze, monitor, and
manage land resources.

5. Resource Optimization: To use integrated data to optimize the

management and conservation of natural resources, ensuring sustainable
development and optimal use of land across Tamil Nadu.

These objectives highlight TNLUIS’s role as not just a repository of information but
as a transformative tool designed to improve how land-related data can be utilized
for the benefit of the state's environmental health, economic development, and
public welfare. By achieving these goals, TNLUIS will play a pivotal role in
advancing Tamil Nadu's capabilities in sustainable land management and
environmental conservation.

1.2. Components of TNLUIS

The user interface of TNLUIS is designed as depicted in Figure 1. Upon on login

the platform allows users (based on permissions) to access specific modules.
Users may also choose to share their data with TNLUIS (which will be validated
by the TNLUIS team). The following provides a brief description of each
component.

1. Nine Modules

This component will show the nine different fields of the GIS modules that are
proposed to be a part of TNLUIS platform. The nine different modules are LULC,
Forest, Climate Change, Disaster Management, Urban and Peri-Urban, Water
Resources, Coastal & Marine Resources, Energy, Industry, and Agriculture.
Detailed information about the tools expected to be built in each nine modules
is given in Annexure 1. Under these modules, various tools (features) that are
identified to be created are to be made available to the users in an interactive
manner. The output of each tool needs to be simple and user-interactive for a
better understanding with analytical visualisations like line graph, bars, pie
charts, other graphs, and maps (Global Forest Watch and Energy Access
Explorer platforms can serve as references for user interface and results display
design). These nine modules should be able to adopt the predictive modelling or
simulations based on the possibility.

[Link] research outcomes:

This component will display the research outcomes of the Tamil Nadu State Land
Use Research Board. To enhance understanding, analytics will be presented,
utilizing visual aids such as line, bar, and pie charts. This section should also
enable administrators to upload forthcoming research results. The research
results should also be reflected in any of the nine modules with an interface to
highlight the insightful findings in text, map view and visual graphics.

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3. Dataset Repository:

This component will serve as the GIS dataset repository, housing utility data and
data from other line departments. This data will be accessible within the 9
different modules as base data or additional data layer. Furthermore, this
component will be dynamic, allowing administrators to select the data of their
choice. If necessary, a live data uploading system can be provided to update the
data. In addition to vector layers, this repository will also include raster data.
This component will provide input data for the tools within the nine modules.

(Figure 1)

1.3. Expected outcome of the tool

Tamil Nadu Land Use Information System (TNLUIS) is poised to significantly

impact a diverse array of stakeholders by providing a centralized, accessible
platform for land use and environmental data based on research and analysis.
This system will revolutionize how various groups interact with and utilize such
data, facilitating better decision-making and management practices across several
sectors.

Decision Support System: TNLUIS will provide a robust decision-support tool

offering real-time data and analytics to policymakers. This system will enable more
informed decisions, particularly in urban planning, resource allocation,
environmental conservation, and disaster management. By integrating
comprehensive land use and environmental data, TNLUIS will help tailor policies
to the specific needs of regions, enhancing the effectiveness of government
interventions.

Resource Management: With detailed data analysis and research findings

themed on natural resources such as water bodies, forest cover, and land use
patterns, TNLUIS will enable better management and conservation strategies. It
will aid in the sustainable exploitation of resources, ensuring long-term availability

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and reducing environmental impacts.

Environmental Sustainability: TNLUIS will play a crucial role in monitoring

environmental parameters, assessing the impacts of various activities, and
ensuring compliance with environmental regulations. It will facilitate the tracking
of biodiversity, pollution levels, and land degradation, thereby aiding in the
implementation of projects aimed at ecological restoration and sustainability.

1.4. Methodology

Tamil Nadu Land Use Information System (TNLUIS) will be developed through a
multi-phased methodology to create a robust, user-friendly platform. It will integrate
environmental and land use data from TNSLURB and other sources, utilizing both
customized and newly developed predictive models, guided by a technical advisory
committee.
1. TNLUIS will feature a web platform with a spatial framework, integrating
satellite imagery for automated land use analysis (for selected major
classes), supplemented by manual assessments.
2. The platform will offer dual access: public for general information and secure
login for government agencies with advanced tools.
3. TNLUIS will include interactive data visualizations, dynamic maps, and
specialized modules for Climate Change, Forests, Water Resources, Urban
areas, Land Use, Coastal resources, Disaster Management, Energy, and
Sustainability.
4. It will aggregate multi-sectoral predictive models, providing a holistic view of
land use patterns and environmental changes in Tamil Nadu.

Project Initiation and Planning: The data sets from various organizations
(provided by SPC) will be collated and analysed together to come up with various
thematic inferences which will be assimilated to be used in TNLUIS in addition to
several research findings carried out by TNSLURB.

System Design and Data Management: The core of TNLUIS will be its robust
system architecture designed to support high-volume data processing and advanced
GIS capabilities. A detailed data model to be developed to ensure efficient data
storage, processing, and retrieval, maintaining high standards of data integrity and
alignment with existing data standards. The data management phase focus on
establishing data sourcing after validation and developing integration pipelines to
standardize data from various sources, ensuring high data quality and reliability.

Development: TNLUIS is expected to be developed using agile methodologies,

allowing for flexibility and iterative testing of the system's functionalities.
Prototyping different modules will enable early feedback integration, refining system
capabilities in real time.
 System Architecture: TNLUIS should be scalable with a secure system
architecture that supports real-time data processing and integration. The
architecture should support both the data-intensive nature of the system and
the geographic information system (GIS) capabilities.
 Interface Design: The user interfaces should be intuitive and accessible. The
system will feature a dual-panel interface with interactive data visualizations
on one side and a dynamic map view on the other (for references Global

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 Forest Watch for dashboard view and data visualizations).

Testing, and Deployment: Comprehensive system testing, including security and

performance assessments, will precede a pilot implementation phase, where the
system will be deployed in a limited area to evaluate its real-world applicability and
performance. Following successful pilot testing, TNLUIS will be rolled out state-
wide, accompanied by extensive training sessions and detailed documentation to
support end-users and stakeholders.

Maintenance, Upgrades, and Evaluation: Post-deployment, the system is expected

to be continuously monitored to ensure optimal performance, with regular updates
to enhance functionalities and incorporate new data. For a period of three years, a
dedicated in-house support team will provide ongoing assistance and resolve any
emerging issues with the support of the vendor. The system’s performance will be
regularly evaluated against predefined objectives and KPIs, with stakeholder reviews
facilitating a feedback loop that will inform iterative improvements, ensuring that
TNLUIS remains a cutting-edge tool for sustainable land management in Tamil
Nadu. The vendor is expected to provide immediate fixes for basic layer updates and
to be available for any upgradations suggested by SPC upon request during this
period.

This structured methodology not only ensures the successful implementation and
operation of TNLUIS but also sets a foundation for ongoing development and
enhancement, adapting to evolving environmental and technological landscapes.

1.5. Time Frame:

The timeframe of the work would be a maximum 8 months from the time of its
initiation. Time extension would be maximum of 1 or 2 months.
2. Bidding process

2.1. Single stage Bid

This RFP is through a single stage two bid system - (simultaneous receipt of
separate technical and financial bids) issued to undertake the web platform
development of “Tamil Nadu Land Use Information System (TNLUIS)”” as per the
scope listed under the Terms of Reference.
2.2. Details of selection process
2.2.1. The Bidder will be selected through the Quality and Cost Based (QCBS)
selection method with 70% weightage to the technical proposal and 30% weightage
to the financial proposal.

2.2.2. Quality and Cost-Based Selection (QCBS): In the case of QCBS, the total
score is calculated by weighing the technical and financial scores and adding them
to obtain a combined QCBS (Technical cum Financial) score. The proposal
obtaining the highest total combined score in evaluating quality and cost will be
ranked as H-1, followed by the proposals securing lesser marks as H-2, H-3 etc.
The proposal securing the highest combined marks and ranked H-1 will be
awarded the Contract. If two or more bids have the same highest score in the final
ranking, the bid with a higher technical score will be H-1.

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2.2.3. The Technical Proposals are given an absolute technical score (Ta out of
max 100) based on the evaluation criteria in Section/Clause: Evaluation/ Scoring
Criteria. However, to normalise this w.r.t. Financial Score Sf below, a relative
Technical Score (St) based on their relative ranking shall be calculated. The
highest evaluated Technical Score (Tamax) is assigned the maximum relative
Technical Score (St) of 100 (Hundred). The formula for determining the
relative technical scores (St) of all other Proposals is as follows:

St = 100 x Ta/ Ta-max,

in which "Ta-max" is the highest evaluated absolute Technical Score, "St" is the
relative technical score calculated, and "Ta" is the absolute Technical Score of the
proposal under consideration. This normalisation would avoid any unintended
magnification of weightage to the financial score due to different scales of
Technical Scores and Financial Scores.

2.2.4. The Financial Proposals are given a cost-score based on the relative
ranking of prices, with the lowest evaluated Financial Proposal (Fm) being assigned
the maximum financial score (Sf) of 100(Hundred). The formula for determining
the financial scores (Sf) of all other Proposals is as follows:

Sf = 100 x Fm/ F, in which "Fm" is the price of the lowest offer, "Sf" is the financial
score calculated, and "F" is the price of the proposal under consideration.

2.2.5. The weights given to the Technical (T) and Financial (P) Proposals are
specified in Clause 3.2.1

2.2.6. Proposals would be ranked according to their combined QCBS (weighted

technical, St and financial, Sf) scores as follows:

S = (St x T + Sf x P)/100,

in which "S" is the combined QCBS score, T (the weight given to the Technical
Proposal) in %, and P (the weight given to the Financial Proposal) in % (with T + P
= 100%).

2.2.7. All scores shall be calculated up to two decimal places only.

2.2.8. If two or more bids have the same highest score in the final ranking, the
bid with a higher technical score will be considered as H-1.

3. Technical Proposal

3.1. The technical proposal should be submitted in Forms I(a) & I(b)
detailed in the annexure. While preparing the technical proposal (the "Technical
Proposal"), the bidder is expected to take into account the various requirements
and conditions stipulated in this RFP document. The technical proposal should
contain a write-up explaining the bidders understanding of the requirements, the
proposed methodology, work plan, time schedule and the names of the Key
personnel from consultant/agency.

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 3.2. The Technical Proposal shall not include any financial information relating
to the Financial Proposal

3.3. Technical Evaluation/ Scoring Criteria

3.3.1. Criteria, sub-criteria, and point system for scoring the points for
Technical Proposal (St):

S. Parameter Technical & Evaluation Criteria Marks Remarks

No.
1(a) Experience in providing consultancy 10  Greater than 10 years: 10
services in IT and GIS domains marks
 5-10 years: 7.5 marks
 >5 years: 5 marks
1(b) Experience in providing consultancy 10  Greater than 5 projects: 10
services in IT & GIS domains to TN State marks
Govt/ or any other State Government /  5 projects: 7.5 marks
Experience of GoI/ PSU/ Nationalised entities in the  3-5 projects: 5 marks
the last 3 years. This experience should  Less than 3 projects: 2.5
organization include successfully managing projects marks
of a similar scale, diversity and
complexity
1(c) Organisation domicile 10  At least one office in
Chennai – 10 marks
 At least one office in Tamil
Nadu – 5 marks
 Outside of TN – 2.5 mark
2. Proposed Evaluation will be based on the 30 Marks would be given by the
Operating presentation to be made by the Evaluation Committee based
Mechanism - Applicants. The date & time for on the merit of presentation
Design, Work Presentation would be conveyed
Plan / through email
Execution
Strategy
3 Projects handled The Firm must have a specialist GIS team 20  More than 10 projects: 20
for development and continuous marks
support. And the firm should have  5-10 projects: 15 marks
experience in the development of GIS-  Less than 5 projects: 10
based platforms in multiple sectors marks
especially those sections listed in
TNLUIS
4 Profile of key The Firm must have a robust 20  More than 10
personnel and organizational capacity with a Sectoral/domain experts
their expertise minimum of 20 employees, including with minimum of 5
dedicated professionals specializing in research publications – 20
IT, GIS, and project management or marks
related domains and a team of  5 to 10 Sectoral/domain
domain experts as mentors to experts with minimum of 5
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 regularly provide advise for this research publication – 10
project (profile of key personnels and marks
mentors to be provided).  Less than 5
Sectoral/domain experts
with minimum of 5
research publication – 5
mark

4. Financial Proposal

4.1 The financial proposal (the “Financial Proposal”) should be

submitted in the Forms II(a) & II(b). The Financial Proposal shall be
inclusive of all the costs including all applicable taxes associated
with the assignment. It is clarified that, for the purposes of
evaluation, the Financial Proposal should be prepared in INR. In
submitting the Financial Proposal, the Bidder shall adhere to the
following requirements:

4.1.1 All the costs i.e. total cost associated with the Assignment shall
be included in the Financial Proposal. These shall normally cover
remuneration for the Bidder’s personnel proposed for this
assignment and their administrative or other out-of-the pocket
expenses etc. The total amount indicated in the Financial
Proposal shall be without any condition attached or subject to
any assumption, and shall be final and binding. In case any
assumption or condition is indicated in the Financial Proposal, it
shall be considered non-responsive and liable to be rejected.

4.1.2 The Financial Proposal shall take into account all the expenses
and tax liabilities and cost of insurance, cost for engaging experts
for this project propose levies and other impositions applicable
under the prevailing law on the Bidders and their staff.

4.1.3 he Financial Proposal shall be submitted in accordance with the

forms and templates provided in RFP document.
4.1.4 All payments to the Bidder shall be subjected to deduction of
taxes at source as per applicable laws

4.1.5 The Applicant shall be responsible for all the costs associated
with the preparation of their Proposals and their participation in
the Selection Process including subsequent negotiation, visits to
the SPC, Assignment site etc. The SPC will not be responsible or
in any way liable for such costs, regardless of the conduct or
outcome of the Selection Process.

4.2 In case of any discrepancy between the amount quoted in figures

and words, the amount quoted in words will be considered for

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 evaluation purposes. The proposal should be submitted as per the
standard Financial Proposal submission forms prescribed in this
RFP.

4.3 The Bidder may modify, substitute, or withdraw its Proposal after
submission, provided that written notice of the modification,
substitution, or withdrawal is received by Authority prior to Proposal
Due Date (the "PDD"). No Proposal shall be modified, substituted,
or withdrawn by the Bidder on or after the PDD. The modification,
substitution, or withdrawal notice shall be prepared, sealed,
marked, and delivered in accordance with the provisions of this RFP,
with the envelopes being additionally marked "MODIFICATION",
"SUBSTITUTION" or "WITHDRAWAL", as appropriate.

4.4 Any alteration / modification in the Proposal or additional

information or material supplied subsequent to the PDD, unless the
same has been expressly sought for by SPC, shall be disregarded.

4.5 The rates and amounts indicated in the Financial Proposal shall be
without any condition attached or subject to any assumption and
shall be final and binding. In case any assumption or condition is
indicated in the Financial Proposal, it shall be considered non-
responsive and liable to be rejected.

4.6 SPC reserves the right of seeking additional information including

copies of the other project completion report or Audited annual
statement of accounts while examining individual cases.

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5 Evaluation Committee
The Evaluation Committee (EC) appointed by the Authority will carry
out the evaluation of Technical and Financial Proposals. The
Evaluation Committee (EC) will scrutinize and determine if the
proposals are complete and in accordance with the RFP. The Technical
proposal will be evaluated as per the eligibility criteria and point
system, and each responsive proposal will be attributed a technical
score. Bidders scoring not less than 50% of the total points in Technical
Proposal shall be qualified for opening of Financial Proposal and that
of unqualified bidders shall not be opened. The SPC would invite those
bidders who have secured the minimum qualifying mark for opening of
the financial proposals indicating the date and time. The EC would
evaluate if there were any computational errors in the financial
proposal and in the case of discrepancy between figures and words, the
amount quoted in words will be considered for evaluation purpose.

6. Bid validity

The Proposal shall be valid for a period of not less than 90 (Ninety) days
from the PDD

7. Earnest Money Deposit (EMD)/ Bid security or Bid Securing

Declaration (BSD) –
7.1. The bidder shall submit Earnest Money Deposit (EMD) of Rs.10,000/-
(Rupees Ten Thousand Only) as integral part of the assignment. The EMD
amount should be the exact amount and no excess or less amount should be
furnished in the form of Demand Draft / Bank Guarantee issued by one the
Nationalised / Scheduled Banks in favour of the AO, State Planning
Commission payable at Chennai
7.2 Technical Bid (Pre-qualification tender application) not accompanied
Earnest Money Deposit will be rejected as Non-Responsive Tender
7.3 This EMD will be refunded to the unsuccessful tenderer after completion
of selection process or at the expiration of bid validity period of 90 days,
whichever is earlier
7.4 The EMD of the successful tenderer will be refunded after the tenderer has
furnished the required security deposit and signed the agreement.
7.5 If the tenderer withdraws his bid after issue of work order or after
acceptance of work order or failure to execute the contract agreement or fails
to pay the required Security Deposit amount within the time specified in the
work order, the Earnest Money Deposit submitted with the Technical Bid will
be forfeited.
7.6 No interest is payable on EMD by SPC

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8. RFP Processing Fee: There is no processing fee for this RFP

9. Number of Proposals: No Bidder or its Associate shall submit more

than one Application for the Consultancy

10. Right to reject any or all Proposals:

10.2. Notwithstanding anything contained in this RFP, SPC reserves the

right to accept or reject any Proposal and to annul the Selection Process
and reject all Proposals or any of its components thereof, at any time
without any liability or any obligation for such acceptance, rejection or
annulment, and without assigning any reasons thereof.
10.3. Without prejudice to the generality of above, SPC reserves the right
to reject any Proposal if:
I. At any time, a material misrepresentation is made or discovered, or
II. The Bidder does not provide, within the time specified by SPC,
the supplemental information sought by SPC for evaluation of
the Proposal.
III. Such misrepresentation/improper response by the Bidder may
lead to the disqualification of the Bidder. If such
disqualification/ rejection occurs after the Proposals have been
opened and the highest-ranking Bidder gets disqualified/
rejected, then SPC reserves the right to consider the next best
Bidder, or take any other measure as may be deemed fit in the
sole discretion of SPC, including annulment of the Selection
Process

11. Deadline for submission

11.1 The last date of submission of proposal is 21.04.2025 (5.00 pm)

11.2 The address for submission of proposal is “The Member Secretary, State
Planning Commission, Ezhilgam-V Floor, Chepuak, Chennai-5”

12. Pre-Bid Meeting: Not Applicable

13. Clarification and Amendment of RFP Document

13.1 At any time before the submission of Proposals, SPC may, for any
reason whether at its own initiative or in response to clarifications
sought by an Applicant, modify the RFP document by issuance of
Addendum/Amendment. All amendments/ corrigenda will be posted
only on SPC's Official Website. All such amendments will be binding
on all Applicants
13.2. In order to afford the Bidders or Applicant a reasonable time for
taking an amendment into account, or for any other reason, SPC
may at its sole discretion, extend the Proposal Due Date.

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14. Award of Contract
After selection, a Letter of Award (the LOA) will be issued, in duplicate, by
SPC to the Successful Bidder and the Successful Bidder shall, within 3
(three) working days of the receipt of the LOA, sign and return the
duplicate copy of the LOA in acknowledgement thereof.
15. Signing of Contract
15.1 The Contract will be executed within 1 week after the receipt of the
acknowledged copy of the LoA from the successful Bidder
15.2. The successful Bidder shall return the original copy of the Contract,
duly signed, and dated, within 7 (seven) days from the date of receipt
of the Contract, to the SPC by hand or registered/ speed post or by
a suitable digital means

16. Commencement of Assignment:

The successful Bidder is expected to commence the Assignment on the
date of Commencement of Services as prescribed in the LoA and/or the
Contract. If the successful Bidder fails to either sign the LoA/Contract or
commence the assignment as specified herein, the State Planning
Commission may invite the second ranked Bidder for Contract signing

17. Works plan

Before the commencement of the Services, the Consultant shall submit a

Work plan detailing the methods, schedule of delivery of services, and
deployment plans for Personnel, Equipment and Materials for the
execution of the services. The Services shall be carried out and monitored
as per the approved Work plan as updated

18. Performance Security/ Performance Bank Guarantee

After the issue of the Letter of Award (LoA or the Contract) by SPC, the
Consultant shall furnish to SPC, “Performance security” at 5% of the
Contract Value to be appropriated against breach of the Agreement or for
recovery of penalty/ liquidated damages. The Performance security would
be returned to the Consultancy at the end after the expiration of the
contract without any interest

19. Resolution of Disputes

All disputes and difference between the parties in connection with the
contract or its interpretation, shall be settled amicably with best efforts.
Beyond the efforts, the disputes would be governed by and construed in
accordance with, the laws of India and the Courts at Chennai

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20. Termination for Default/ Penalty/ Liquidated damages

SPC reserves the right to terminate the Contract in whole /part for default;
impose Penalty in case of any delay/ deficiencies; recover Liquidated
damages for Error/ Variations

21. Code of Integrity

The Agency and its Personnel shall observe the highest standards of ethics
and shall not have engaged in and shall not hereafter engage in any corrupt
practice, fraudulent practice, coercive practice, obstructive practice,
undesirable practice or restrictive practice (collectively the "Prohibited
Practices")
22. Force Majeure
Neither the SPC nor the Successful Bidder shall be liable to the other for
any delay or failure in the performance of their respective obligations due
to causes or contingencies beyond their reasonable control such as Natural
phenomena and other causes like War, Accidents etc.
23. Schedule of the Selection Process

The Authority would endeavour to adhere to the following schedule:

Event Description Date and Time

Bid Start Date 22.03.2025

Last date for receiving 15.04.2025

queries / clarifications

Proposal Due Date (the 21.04.2025

PDD)

Opening of Technical Will be intimated

Proposal

Opening of Financial To be intimated to

Proposal Technically Qualified
Applicants

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CHAPTER 2 - CONTRACT CONDITIONS

1. All the communications including intimation regarding 1st stage of tools

development progress/ platform development completion/ Project
Completion Report of the platform/white paper/research work etc. will be
submitted to the Member Secretary, State Planning Commission by the Key
personnel of the firm.
2. Copyright: SPC would hold all rights including the Intellectual Property
Rights (IPR) for all the research studies/ white papers/research work/GIS
module/Predictive modules created or developed under this project. Any use
of these (data/module/model) as publication or as a tool / providing access
to any unauthorised person/agency is strictly banned. The user
manual/features of the TNLUIS tool shall be put up in the official website of
SPC for wider circulation.
3. Adherence to Timelines: The assignment should be completed within the
time line stipulated in the Letter of Approval (LoA) and in the Contract.
Unless extension is approved by SPC in writing, the delay in submission of
the project completion report beyond the stipulated time will attract penalty
as per the penal provisions of the bond executed by the Bidder. This penalty
shall be calculated on the released funds and would be deducted from the
last/remaining instalment(s).
4. In case of any breach of the terms and conditions, the Bidder organization/
individual shall have to refund the released amount with penal interest
compounded annually.
5. Officials from SPC may expected to see the progress of the tool’s
development at any stage, the firm should present those details to SPC on
request.
6. The persons employed in the development project will be treated as the
employees of the Bidder organization only. The conditions of their service
will be governed in accordance with the rules and order of that Bidder
organisation as applicable to such personnel.
7. The Bidder organisation or key personnel of the project/individual expert
will not accept any financial assistance from any other source(s) for the
same project assigned under the scheme.
8. The organisation shall take care of any requirements like accommodation,
furniture, research, l aboratory, equipment, secretarial & managerial staff
and material required for the project. No additional budget for any such
activities will be provided.
9. The names of the key personnel and firms will be specified in the Letter of
Approval (LoA)

10. The Bidder Organisation or the key personnel or his associates or individual

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 expert or sub- Bidders or any personnel from the firm or related to the firm
shall not share the data related to this work with any other
person/organisation/firm as experts without the prior approval of the SPC.
The work shall not be used by the key personnel or any experts or his
associates or anybody else for any other purpose. Violation of these will
invite legal action.

11. The Bidder shall make suitable arrangements for the safe custody of raw
data and other documents related to the work. The SPC may ask for
perusal/review of raw or processed data at any time. The data
algorithm/model/simulation belongs to SPC.

12. During the work, there might be some changes in the scope of the work
depending upon circumstances on mutual agreements only. The same may
have to be carried out by the firm expert without any additional
compensation

13. No other additional payment will be made for any purpose other than
those specified in the project budget.

14. Plagiarism/Proprietary rights: The Bidder organisation may certify while

submitting the deliverables that all the component of the project are original
and has not been plagiarized/belongs to any others who own the proprietary
rights for those. Subsequently, if anyone claims any proprietary rights on a
later date, the bidder organisation will be held responsible for such claims
and any legal or monetary claim/compensation will have to be borne by the
Bidder organisation only.

15. Deliverables & Payment Schedule: The Terms of Reference (TOR) envisages
the assignment to be undertaken in a time bound manner i.e. a maximum
of 8 months. Time schedule for important Deliverables to be submitted to
SPC and the payment schedule linked to the specified deliverables is given
below:

[Link]. Deliverables Timelines Amount to be paid

1 On approval of One month from date 25% of contract value (5%

the prototype of of inception will be withheld by SPC as
the platform and security deposit which will
the UI and be released one month after
features of the successful hosting of the
nine modules platform in TNSDC server
and made live and on
issuing project completion
certificate)
2 Completion of 5 months from date 25% of contract value
development of 6 of inception
modules

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 [Link]. Deliverables Timelines Amount to be paid
3 On approval and 7 months from date 25% of Contract value
successful of inception
demonstration of
the all the 9
modules and
additional tools of
TNLUIS platform
4 On Successful 8 months from the 25% of Contract value
hosting of the date of inception
platform in
TNSDC server
after completion
of all necessary
security audits
and made live

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 Technical Proposal Form I(a)
I. Brief Description of the Firm
1. Name :
Mailing Address (with Telephone
2. :
/Mobile Number and E-mail address)

3. Permanent Address :

Sectors in which the Consultancy /

4
Agency has experience *
Years of Experience
5 :
Consultancy/ Agency has experience *
Details of the projects handled*
7 (i) Last Five Years
(ii) Beyond Five Years
No. of Qualified people working in the
7
Consultancy/ Agency
Details of personnel to be deployed for
8
this project**

* Add separate sheet for each item if it needs to be elaborated.

**The Curriculum Vitae of the individual personnel should be enclosed.

II. Outline of recent experience on assignments of similar nature:

S. Details of the project

submitted? (Y/N)
Main Objectives

commencement

No. (brief descriptiomn of

assignment
assignment

sponsoring

Completion
completion
the study

Owner or

Certificate
authority

technical details and

Name of

Date of
Cost of

Date of

the links/publications
of

associated with that

work)

1 2 3 4 5 6 7 8 9

III. Composition of the Team Personnel and the task which would be
assigned to each Team Member
1. Provide details of field structure and levels of supervision in
the field along with their responsibilities (Details shall be
restricted to 1 page).

2. Key / Technical / Managerial Staff

[Link]. Name Position Task assignment

3. Support Staff
[Link]. Name Position Task assignment
(Details of [Link] 2 & 3 together shall be restricted to 1 page)
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 Technical Proposal Form I (b)

I. Work Plan Time Schedule

[Link] Item Month-wise Activity

II. A short note on the line of approach and methodology

outlining various steps for this project.

III. Description on the Supervision and Quality Control Measures

including data security.

Place: Signature
Date: Seal of Organization
(Authorized representation)

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 Financial Proposal

The financial proposal should include the schedule of price bid with cost breakup.
I. Schedule of Price Bid
Form –II(a)
Items Amount
In figures In Words
1. Proposed Budget
2. GST @ …… %
3. Total Budget

Place: Signature
Date: Seal of Organization
(Authorized representation)

II. Cost Estimate of Services

Form -II (b)

S. Item head Amount

No. In In Words
figures
1 Development of TNLUIS platform with tools,
predictive models, AI integration under 9 different
modules and required spatial framework,
database, security and user interface.
2 Training and Support on successful deployment
3 Operation & Maintenance Charges for three years
GST/Taxes (if any)
Total Budget (including GST)

Place: Signature
Date: Seal of Organization
(Authorized representation)

Note:
1) The financial evaluation shall be based on the above Financial Proposal.
2) No escalation on any account will be payable on the above amount
3) All payments shall be made in Indian Rupees and shall be
subject to applicable Indian laws after withholding taxes if any.

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 ANNEXURE: 1

Description of TNLUIS modules

The following parameters are mentioned for your reference and the parameters might
not be explicit for the modules. All these modules can use the pre-existing tools and
if required new tools can be created and for the creation of the tools SPC can support
to get the data for the tools. In addition to the below mentioned parameters, consultant
can also suggest the parameter to be created under each module.

1. Land use Land Cover Module

The Land Use and Land Cover (LULC) module

1. Collate and house all LULC data (provided by SPC) for a minimum of 10 years
i.e from 2015 onwards. Current year (2025 should be carried out by the vendor
if its not available from other authenticated source)
2. Automate Land Use Land Cover analysis for minimum 10 classes for coming
years. It should include the classes under nine-fold land use classification as
per the Land use statistics (MoSPI) - The nine-fold classification of land use
- Forests, Area under Non-agricultural Uses, Barren and Un-culturable Land,
Permanent Pastures, Land under Miscellaneous Tree Crops, Culturable Waste
Land, Fallow Lands, Current Fallows, and Net Area Sown. In addition to this
Built Area also to be included.
This module is expected to help identify information about the landscape of an area,
making it highly useful for
1. Selection of land suitable for infrastructure projects, water conservation works,
industries, agro forestry etc, as it comes with information about the soil,
groundwater, buffer from habitations etc.,
2. Land use Land cover data will be readily made available to carry out any
feasibility report

The following are the parameters/tools expected to be available in the LULC module
of TNLUIS:

SNo Module Name Parameters / Tools

1 LULC Module Yearly mapping of land use and
land cover
2 Status of fallow land
3 Land suitability assessment
4 Annual Forest Cover Assessment
5 Urban tree cover assessment tool

2. Climate change Module

The climate module is expected to play a vital role in addressing climate-related issues
at the state level, offering a comprehensive understanding of how climate change
affects various sectors. By analyzing historical data and future projections, this
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module helps assess the extent of climate impacts on ecosystems, agriculture, water
resources, and human health.
1. Predictive modelling of climate vulnerable areas
2. Real time integration of Weather data from various authenticated sources
The following are the tools anticipated to be available in the Climate Change modules
of TNLUIS:

SNo Module Parameters/Tools related to

Name

1 Monsoon Pattern

2 Heat Stress, Urban heat islands, blue green

infrastructure mapping

3 Rainfall data
Climate
Change
4 Drought data
Module
5 Flood data

6 Future Scenario of Climate Change Impact

7 Climate Risk Vulnerability Analysis

3. Disaster Management Module

The disaster module helps identify disaster-prone areas and enables prompt response
to natural disasters. The module also helps determine the extent of areas affected by
floods, landslides, and forest fires, as well as the underlying causes of these disasters.
It also allows us to pinpoint vulnerable areas.
1. Predictive modelling of disasters based on historic data and other research-
based simulations
2. Real time integration of Weather data from various authenticated sources
The following are the tools anticipated to be available in the Disaster Management
modules of TNLUIS:
SNo Module Name Parameters
1 Flood modelling / simulation in
addition to historic data
visualizations
2 Landslides
Disaster Management
3 Module Forest Fire
4 Heat Waves
5 Drought
6 Air pollution
Exclusive tools for Western Ghats and coastal areas are also expected
to be added.

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4. Coastal & Marine Resources Module

The coastal module provides a comprehensive analysis of coastal resources and

effectively identifies vulnerable areas. It enables the assessment of coastal
vulnerabilities, highlights high-risk zones, and supports the implementation of
targeted strategies to mitigate coastal impacts. By examining factors such as erosion,
sea-level rise, and storm surges, this module aids in planning and decision-making,
promoting sustainable coastal management and resilience for both ecosystems and
coastal communities.
The following are the tools anticipated to be available in the Coastal & Marine
Resources Module of TNLUIS:

SNo Module Name Parameters

1 Coastal & Marine Sea Erosion
2 Resources Module Sea Level Rise
3 Sea Surface Temperature
4 Sea Water Intrusion
5 Marine Resources
6 Blue Carbon and Mangroves

5. Forest Module:

The forest module plays a pivotal role in monitoring various aspects of forest health
and management. By tracking changes in forest cover, analyzing forest fires,
monitoring wildlife conservation, and implementing effective forest protection
measures, this module contributes to sustainable forest land management. This
comprehensive approach ensures the preservation of vital forest ecosystems,
biodiversity, and the ecological balance of the region.
The following are the tools anticipated to be available in the Forest modules of TNLUIS:

SNo Module Name Parameters/Tools

1 Forest Module Forest/Tree Cover Change
2 Forest Fire Vulnerability
Model
3 Habitat Mapping Tool
4 Sacred Groves Mapping
5 Wetlands Monitoring
6 Mangrove Forest Monitoring
7 Agroforestry

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6. Agriculture Module:

The agriculture module will provide invaluable insights to officials, empowering them
to make informed decisions in this critical sector. By monitoring the state's
agricultural patterns, this module will help identify pressing issues such as land
degradation and declining agricultural productivity. This proactive approach will
enable the implementation of targeted interventions, such as soil conservation
measures, sustainable farming practices, and crop diversification, to enhance
agricultural productivity and ensure food security. The following are the tools anticipated
to be available in the agriculture module of TNLUNIS:

[Link] Module Name Parameters

1 Agriculture Fallow Land Mapping
2 Module Soil Degradation Analysis
3 Yield estimation
4 Crop Monitoring

7. Energy and Industry Module:

The energy and industry module plays a crucial role in identifying suitable locations
for future installations, such as renewable energy infrastructure parks. By employing
a scientific approach, this module ensures that the development of these installations
does not negatively impact land management practices. By carefully analysing factors
such as land use, environmental sensitivity, and grid connectivity, this module helps
identify optimal locations that minimize environmental impact while maximizing
energy production. The following are the tools anticipated to be available in the Energy
and Industry module of TNLUIS:

[Link] Module Name Parameters

1 Energy and Solar energy potential
Industry Module
2 Wind energy potential
3 Hydropower installations

8. Urban and Peri-urban Module:

Urbanization, while a sign of economic growth, often leads to rapid and unplanned
development, resulting in significant environmental degradation and resource
depletion. As cities expand, the pressure on peri-urban regions intensifies, leading
them to face similar challenges as urban areas. To mitigate these negative impacts,
it's imperative to closely monitor both urban and peri-urban regions. This module can
be helpful in tracking changes in land use, population growth, and environmental
indicators. This will enable policymakers to make informed decisions, implement
effective policies, and safeguard the long-term sustainability of these regions.

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The following are the tools anticipated to be available in the Urban and Peri-urban
Modules of TTNLUIS:
SNo Module Name Parameters
1 Urban and Peri-urban Urban & Peri-urban Analysis Tool &
Module growth models
2 Tree Cover Status in Urban areas
3 Waterbody Change Detections
4 Flood Modules
5 Mapping of Urban Heat Island Effect
6 Air Pollution Monitoring
7 Groundwater Potential Mapping

9. Water Resources
Monitoring and evaluating the state's water capacity is crucial for addressing the
numerous challenges posed by water scarcity. Water, a vital resource for agriculture,
industry, and domestic use, necessitates careful management. To effectively tackle
these challenges, the government must prioritize the monitoring of water bodies and
water capacity. By closely monitoring water resources, the government can make
informed decisions regarding water allocation, infrastructure planning, and public
health measures. This proactive approach will significantly contribute to sustainable
development, economic growth, and the overall well-being of the state's population.
The following are the tools anticipated to be available in the water resources of TNLUIS:

[Link] Module Parameters

Name
1 Water Drainage Network
Resources
2 River Basin
3 Groundwater Potential
4 Surface Water Bodies
Mapping
5 Blue Infrastructure

The Land Use Information System (TNLUIS) will adopt a phased approach to
develop a robust and user-friendly platform that integrates diverse environmental and
land-use data. Leveraging research by TNSLURB and collaborating institutions,
TNLUIS will incorporate predictive models sourced from reputed organizations,
customized to Tamil Nadu’s needs. Where existing models are unavailable, new ones
will be developed in partnership with leading research bodies under the guidance of
TNSLURB.

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 24.03.2025

CORRIGENDUM

to “Request For Proposal (RFP) to undertake a Web Platform

Development for Tamil Nadu Land Use Information System (TNLUIS)”
notified on 22.03.2025

[Link]. Reference as per Contents of RFP Amended Clause

RFP
1. Clause 7
7.1 The bidder shall 7.1 The bidder shall
Earnest Money
Deposit (EMD)/ submit Earnest Money submit Earnest Money
Bid security or Bid Deposit (EMD) of Deposit (EMD) of
Securing Rs.10,000/- (Rupees Rs.1,00,000/-
Declaration (BSD) Ten Thousand Only) as (Rupees One Lakh
integral part of the Only) as integral part
assignment. The EMD of the assignment. The
amount should be the EMD amount should
exact amount and no be the exact amount
excess or less amount and no excess or less
should be furnished in amount should be
the form of Demand furnished in the form
Draft / Bank Guarantee of Demand Draft /
issued by one the Bank Guarantee
Nationalised / issued by one the
Scheduled Banks in Nationalised /
favour of the AO, State Scheduled Banks in
Planning Commission favour of the AO, State
payable at Chennai Planning Commission
payable at Chennai

Sd/-xx
Member Secretary, SPC

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