Wedding Project Management Guide
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ScribdTranslationsWedding Project Management Guide
Translated by
ScribdTranslationsPROJECT MANAGEMENT
Efficient project management is a common characteristic of
many entrepreneurs and businesspeople. But we can also apply the
project management methodology into our daily routine for planning from
a move to a wedding. Project management requires a
methodology for us to be able to achieve our goals
marked on time and within budget.
For example, a large project that many of us are familiar with is the
wedding planning. For this, the first thing that is necessary to define is the
The wedding is approaching. You have to decide if you want to have an intimate wedding to
a few family members or a big wedding with hundreds of invited guests.
You also have to define how much time you have to plan the wedding.
Maybe you're interested in getting married in the spring of this year, or better take your time.
more calmly until the spring of next year. Also, you should
to give you a fixed budget. If you consider that getting married is just a
You might want to spend the minimum and essential, but if you are
thinking about planning the wedding of your dreams (or your partner's dreams)
You will need to have a much more generous budget.
In project management, tasks must be defined definitively and
marking an expected result.
The wedding is a very big project. That's why we divide it into sub-projects.
smaller. This way we can work independently, thoroughly
and coordinated. For example, we make a first division by creating these five
large blocks:
The ceremony
The banquet
The grooms' dresses
The guests
The honeymoon.
Within the first block of the ceremony, we can subdivide it into tasks.
specific:
Choose church
Choose the decoration of the church
Prepare the necessary documentation to get married
Take the prenuptial course
Select the readings of the ceremony
Select the music for the ceremony
Choose the godparents and witnesses, etc.
You must continue detailing and breaking down the project until
You reach simple and confined tasks. For example, within the task
by choosing the church decoration, we can create subtasks:
Choose the flowers from inside the church, prepare the lighting of the
church, prepare the exterior of the church, etc. And within the task of
choose the flowers from inside the church you can subdivide it even more
in choosing the flowers for the pews, choosing the flowers for the altar, etc.
Establish deadlines and resources
For each of the tasks you have defined earlier, you have to
set the deadlines and resources needed for its achievement. The deadlines are
They can be marked in two main ways:
Indicating the specific date and time. For example, the start of the
The ceremony will be on June 12th at 11:00 in the morning.
Indicating the dependency and duration. For example, the buses.
they will start taking the guests to the restaurant 30 minutes before the
start of the banquet, in two shifts of 15 minutes each.
For each of the tasks, you need to define what type of resources...
you need. In a company, when we talk about resources we refer to
generally the money we have to allocate for the achievement of each
task. At a wedding, the concept is broader. You can consider your
sister, a friend's car, your grandparents' farm, ... When it comes to
Identifying resources creativity can save you a lot of money.
example, to define the resources of the sub-task 'choose the flowers for the
I assign 500€ for the task "altar," and for the sub-task "prepare the lighting of the church".
I ask my friend Antonio, who has an advertising agency, how
wedding gift took care of lighting the church with the material of which
It is available in your business. In this case, this resource would not have a direct cost.
in euros.
Adjust the project
At this point, you should have a list of all the tasks that define your
project with all the detail you need. Each of those tasks has to
to have the necessary resources assigned. Additionally, each task must have
marked what is its temporal dependency in relation to other tasks and its
duration.
But with all this information, you are probably wondering, am I going to
to have everything ready to celebrate the wedding with 100 guests on the 12th
in June with a budget of €15,000?
To answer that question, you should create a Gantt chart and
determine the critical path. If with the current planning you believe it is not
to potentially meet the project goal, you will need to make adjustments:
optimize the order of tasks, delay the wedding date, increase the
budget or simplify the wedding plans. In the end, you decide what they are.
the priorities and what you are willing to sacrifice.
5. Evaluate the risks
You will find that several of the tasks you have defined have certain risks.
associates. Depending on your risk tolerance and what you like
surprises you should consider making contingency plans to alleviate the
risks.
Web positioning
For example, are you planning to have the banquet outdoors? Like the wedding.
It's mid-June, so it's likely to have pleasant weather. However,
embargo, you should consider what you are going to do if it rains that day. Perhaps
Could you talk to the restaurant to set up a tent or to have one?
room available nearby where you can all settle in. If on the other hand,
Do you consider having the banquet outdoors a risk you do not want?
you will have to rethink this task to find a restaurant that suits you
offer the banquet inside.
6. Run your project
The final phase of the project is its execution. During this part, you must...
make sure you complete the project as you planned. In a company
metrics are usually established to control possible deviations. In the
In the case of a wedding, some of the main metrics can be the money.
spent and the days left until the wedding.
During this phase, unexpected events will also arise that you will need to address.
response. For example, if the priest refuses to marry you having as a witness
your father who divorced your mother years ago. You will have to see if you can
convince him to change his mind, choose another godfather or another church
where to officiate the wedding. That's why it's important to have a plan B ready.
in case of crisis.
The keys to project management
Project management is easy if you can break it down into tasks.
simple and manageable. Each phase of the project is important. However, in
Many times success lies in paying special attention to the phases of
definition and detail why it allows you to create a solid structure for the rest
of the project.
During the execution phase, the key is the rigorous control of the project. You have
to make sure you are following the plan. In case any arise
Unforeseen events require you to be flexible enough to adapt certain things.
tasks without dangerously impacting the final result.