Invitations & Replies
• We celebrate many occasions [Link]
invite someone for an occasion we use the
written form-INVITATION.
• An invitation is complete [Link]
answers the questions concerning
[Link] occasion
[Link] of the Invitee(s)
[Link](s) of the host(s)
[Link],time,venue
[Link](s) of the chief guest/special invitees,in
case of an official invitation.
Types of Invitations
[Link]
[Link]
FORMAL INVITATIONS
These are of two types
Meant for a lot of invitees(card form)
Meant for an individual(letter form)
Meant for a lot of invitees
Points to remember
1) These are written in third person,& simple present tense
2) All the components are written in separate lines using
varying fonts.
3) Name of the invitee is not written, the invitee’s address is
written only on the envelope.
4) Name of a VIP if any must appear prominently.
5) There is no signature of the host.
6) The abbreviation RSVP(french)(Repondez, s’il vous plait’)
[Link] reply is written below on the left with name(s)
address & phone no. of the host(s)
7) Word limit is [Link] the invitation in a box.
The Principal,Staff and Students
of
Kendriya Vidyalaya, Moradabad
solicit your gracious presence on
ANNUAL SPORTS DAY
at 5:00 p.m. on January30,2022
at the Railway stadium
Shri Sudhir Kumar,Divisional Railway Manager
has kindly consented to be the Chief Guest
&
[Link] Kumar
has graciously consented to give away the prizes.
RSVP
0591-2354679
*You are requested to be seated by 4:30 p.m.
Meant for an individual
• Written like a formal letter
• Name of the invitee is included
• The word limit is 50 words and the invitation is
to be enclosed in a box.
Kendriya Vidyalaya-1
Agra
January 15,2022
Shri Sudhir Kumar
Divisional Railway Manager
Agra
Subject: Invitation of Annual Sports Day.
Sir,
It gives us immense pleasure to inform you that we are celebrating our
school’s Annual Sports Day at 5:30 p.m. on January 25,2022 in the Railway
Stadium. We shall consider it a great honour if you could grace the occasion
and preside over the function as the Chief Guest and give away the prizes.
Yours sincerely
Shailesh Goel
Principal
As Secretary of the Literary Club of St. Anne’s
School, Ahmedabad, draft a formal invitation
in not more than 50 words for the
inauguration of the club in your school. (Delhi
2009)
The Principal, Staff and Students
of
Cordially invite you
For the
inauguration
Of
The Literary Club
By
Shri Vikram Seth, Renowned Novelist
RSVP
Secretary
9786543434
Note: Please be seated by 10:30 am
Examples
• The literary club of your school is putting up
the play ‘Waiting for Godot’. As secretary of
the club, draft an invitation inviting the
famous writer Sudeesh Gupta to be the guest
of honour at the function. Write the invitation
in not more than 50 words. You are
Govind/Gauri. (All India 2014)
ABC School
Shastri Nagar
Agra
January 13, 2022
Mr. Sudeesh Gupta
Fifth Lane
Viraj Colony
Agra
Subject: Invitation as Guest of Honour.
Dear Sir
The Literary club of our school is putting up the play ‘Waiting for Godot’
on 17th January, 2022 in our school auditorium from 9:00am-11:00am. On
behalf of our club, I would like to extend a cordial invitation to you to be
the guest of honour at the function. It would be our privilege if you
consent to grace this occasion with your esteemed presence.
Yours sincerely
Gauri
Secretary
Literary Club
Informal Invitation
Points to remember
• Written in letter form(informal). Don’t include
receiver’s designation, receiver’s address and
the subject.
• The informal invitation letter is to be enclosed
within a box.
• Word limit is 50 words.
S-24,Avas Vikas
Moradabad
January 15,2022
Dear Richa,
You are invited with your family for dinner at 7:00 p.m. on
January 23,2022 at our residence. We are celebrating our first
wedding anniversary. Hope to see you.
With warm regards
Sunita Rajan
• Rohit has got success in CBSE-PMT. He wants
to celebrate his admission to Shivaji Medical
College, Nagpur by throwing a party to his
friends. Write an informal invitation giving
details of venue, time and date. Do not exceed
50 words.
L-48, Priya Vihar
Moradabad
15th January 2022
Dear Madhav
You will be glad to learn that I have secured 80th
rank in the CBSE-PMT competition. I have got
admission in a prestigious institution – Shivaji
Medical College, Nagpur. I wish to celebrate this
happiness with [Link] join the celebrations and
merry-making on January 20, 2022 at 8:00 pm in my
residence.
Yours lovingly
Rohit
Replies to Formal Invitations
CARD FORM
• Use the third person
• Mention occasion , date , time ,venue.
• Enclose the matter in a box.
• Express gratitude for the invitation.
• State your acceptance/inability to attend.
• Convey your best wishes
REPLIES TO INVITATIONS
Your friend, P.V. Sathish, has invited you to attend
the wedding of his sister, Jaya. You find that you
have an important paper of pre-board examination
on the day of the wedding. Thus you cannot attend
the event. Write in about 50 words a formal reply to
the invitation expressing your regret. You are
Puneet/Puneeta Vij, M-114, Fort Road, Chennai.
M-114, Fort Road
Chennai
January 22, 2022
P.V. Sathish
S-55, Kent Road
Salem
Puneet expresses his heartfelt thanks to P.V. Sathish for the
invitation to his sister’s wedding on 30th January 2022 at his
residence. However, he won’t be able to attend it as he has an
important paper of pre-board examination on the day of the
wedding. Please accept his heartfelt wishes.
Best wishes and regards
Puneet
Replies to Formal Invitations
LETTER FORM
• Write as a formal letter
• Mention occasion , date , time ,venue.
• Enclose the matter in a box.
• Express gratitude for the invitation.
• State your acceptance/inability to attend.
• Convey your best wishes
• You are Dr. Stanzin, a certified art therapist
from Leh. You have been invited by G. D Public
School, Jammu, to conduct a seminar for
students on ‘Art Therapy the Way Forward”.
This seminar is to introduce students to the
usefulness of art in dealing with personal and
social problems. Write your reply, in about 50
words accepting the invitation.
M-45, Hill Road
Leh
January 22, 2022
The Principal
G.D. Public School
Jammu
Subject: Acceptance of the invitation for conducting a seminar on Art Therapy.
Dear Sir
This is to express my thanks for your gracious invitation for conducting
a seminar on January 30, 2022 at 11:00am in your school on ‘Art
Therapy the Way Forward’. This will help to introduce students to
the usefulness of art in dealing with personal and social problems. I
confirm my presence for the same.
Yours sincerely
Dr. S. Stanzin
REPLIES TO INFORMAL INVITATIONS
Written as(informal)letter format.
Matter to be enclosed in a box.
Mention occasion, date, time, venue
Convey your gratitude and best wishes
Mention your acceptance/ inability to attend
You have been invited to an evening bash by
Surya, your close friend, to celebrate his
selection in NDA. Respond to the invitation. You
are Nitin of 56, Gautama Enclave, New Delhi-56.
.
56, Gautam Enclave
New Delhi
January 22, 2022
Dear Surya
Thanks a lot for inviting me to the evening bash on January 30,
2022at 7:00pm in your favourite pizza palace. Heartiest
congratulations for getting selected in NDA. Indeed you have
made us all proud. I will be delighted to join the celebrations.
Yours lovingly
Nitin