Business
Transaction
Cycle Flowchart
Sales system Purchase system Payroll system
customers place order headquarters (HQ) review POS sales data record attendance of staff via punch card
and fingerprint
order information→POS system list the purchase requirements
data directly sent to external accountant
make payment branch staff check actual stock
calculate payroll based on attendance
cancel order confirm order confirm stock shortages
calculation sent to HQ
checked by manager e-invoice fills in Internal Requisition Form
reviewed by HQ and branch manager
refund to customers customer account system reviewed and approved by manager and HQ
HQ approves payroll
generate daily sales report system generate Purchase Requisition
HQ releases salary via bank
reviewed by manager send to supplier
pay slips distributed to branch and staff
reconcile with actual cash received confirm prices, quantity and delivery
schedule
forward to external accountant
issue Purchase Order to supplier
external accountant verify financial data
receive goods with Delivery Order
send to headquarters (HQ)
inspects goods
if correct if incorrect/damaged
prepare Goods Received Note receive invoices from supplier record discrepancies
send to HQ manually enter into the MyInvois system report to supplier for replacement
forwards original to HQ
HQ receive relevant supporting documents
review and verify the documents
generate a Payment Voucher
make payment to supplier