1.
Purchase requisition creation at store for DC
T-CODE : ME51N
Select ‘purchase requisition’ from drop down, enter item category as ‘U’, enter material number
then press ENTER. Enter quantity and supplying plant code, and then click on check. It will show
you message “No message issued during check”. Then click on SAVE.
You can check the Purchase requisition in t-code “ME5A”then press ENTER.
Click on Get Variant. Select proper variant from list then press ENTER. Enter the release date
and execute (F8 key). It will display you list of open purchase requisitions.
2. Receiving material from DC to Store
T-CODE : MIGO
Select ‘place in storage ‘from dropdown. Select ‘material document’ from drop down. Enter Material
Document number which is given by DC. Then press ENTER.
Enter Storage Location. To make your life easy the storage location will be defaulted to 0009 hence
you have to do nothing.
Enter Batch Number which is same as material number. To make your life easy the batch number
will be defaulted to material number hence you have to do nothing.
Tick on “Item O.K” and then click on “Check”.
It will give us message as “Document is O.K.” then click on “Post”.
3. Purchase requisition creation at store for DSD
T-CODE : ME51N
Select ‘purchase requisition’ from drop down. Click on “Source determination”
Enter the material number and then press ENTER.
Enter the quantities and then press ENTER. Note that the Quantities is always in the Base UoM of
the material.
Click on Check
It will show you message as “No message issued during check”. Then click on “Save”.
4. Receiving material from DSD to Store
Take purchase order number by using T-CODE ME2N, Enter T-code “ME2N” in command
field and press ENTER. Then click on ‘execute’ button Write down the PO number in the bill.
Enter T-code “MIGO” in command field and press ENTER.
Select “Goods Receipt” from dropdown.
Select “ Purchase Order” from next dropdown.
Enter Purchase Order Number then press Enter.
5. Petty cash purchase at store
Enter T-code “MIGO” at command field then press ENTER.
Select “ Goods Receipt” from dropdown.
Select “ Other” from next dropdown
Enter “501” at “Receipt w/o PO”.
Enter document header [Link] vendor name in this field.
Enter the material which you have purchased from petty cash then press ENTER.
Enter the quantity and its unit then press ENTER.
Enter the plant and storage location.
Now select checkbox “Item OK” then click on “Check”.
It will give you message as “Document is O.K.” then click on “Post”.
Your material document is now posted with number.
6. Recording of row wastage
Enter T-code “MIGO” in command field and press ENTER.
Select “ Goods Issue” from dropdown.
Select “R10 Other” from dropdown.
Enter movement type “901” at GI cost center field.
Enter material number and then press ENTER.
Enter Quantity and its unit.
Enter Movement type “901”, Plant and storage location then press [Link] make your life
easy the storage location will be defaulted to 0009 hence you have to do nothing.
Enter batch [Link] make your life easy the batch number will be defaulted to
material number hence you have to do nothing.
Select the checkbox and then click on “Check”
Click on “Post” Material document will be posted. Declared waste has posted.
7. Recording of cooked wastage.
Enter T-code “ZMATDOC” at command field then press ENTER
Enter material number, Plant, Quantity then select “test run”.
Note: In case of PH you have to enter the Alternative BOM for the respective ZFRT material. Eg
P-XXXXXXXX -1
(Veg Supreme) 1 is Personal, 2 is Medium, 3 is Family)
Then click on Execute.
It will give you result as “material document posted successfully”. Then click on “Back to menu
button”.
Now, deselect the check box for Test run. Then click on “Execute”.
The material document will be posted.
8. Goods return to DSD Vendor
Enter T-Code “MIGO” at command field then press ENTER
Select “Return Delivery” from dropdown
Select “ Material Document” (GR Number) from dropdown.
Enter material document number (GR number) which you want to return to vendor then press
ENTER
Click on the material line which you want to return
Enter the quantity which you want to return then press ENTER.(enter in ‘qty in unit of entry’ )
Now select the reason for movement from ‘where’ option. click on box “Reason for Movement”
Now click on “Item OK” then click on “Check”
It will give you message as “Document is O.K.” then click on “Post”
Material document number will be posted
9. Goods return to DC
Enter T-code “MIGO” at command field then press ENTER
Select “ Transfer Posting” from dropdown
Select “ Others” from next dropdown
Enter Document header text then enter material which you want to transfer then press ENTER
Enter plant and storage location and also destination DC code where you want to return
material. Then press ENTER.
Enter quantity which you want to return and its unit.
Select “Item OK” then click on “Check”
It will give you message as “Document is OK” then click on “Post”.
Your material document will be posted
Share this material document number with DC
[Link] store transfer
1st step - Receiving store need to raise PR to the sending store.
• Enter T-code “ME51N” at command field and press ENTER.
• Select “NB Purchase Requisition” from dropdown. Enter Item Category as “U” (“U” as it means
that stock transfer from DC to store)
• Enter material number, quantity and Base UOM. Press Enter key.
• Enter the Supplying plant code (Sending Store Code)
• Click on Check. It will show you message “No message issued during check”.
• Click on SAVE to create Purchase Requisition(PR)
• Note PR Number. Give the PR number to Sending Store Team.
2nd step - stock transfer out process has to done by sending store.
• Enter T-code “MIGO” at command field then press ENTER.
• Select “A08 Transfer Posting” from dropdown.
• Select “R10 Others” from next dropdown. Enter Movement “303” at GI for cost center.
• Enter “PR number” in document header text.
• Enter material which you want to transfer then press ENTER.
• Enter plant and storage location and also destination Store code where you want to transfer
material. Then press ENTER.
• Enter quantity which you want to transfer and its unit.
• Select “Item OK” then click on “Check” It will give you message as “Document is OK”
• Click on “Post”. Your material document will be posted.
• Share this material document number with receiving store for Goods Receipt
3rd step - receiving store need to accept the stock in system
• Enter T-code “MIGO” and press ENTER.
• Select “A10 Place in Storage” from dropdown.
• Select “R02 Material Document” from dropdown.
• Enter 'Material Document number' given by supplying store. Then press Enter
• Enter Storage Location as 0009 Batch Number is same as material
• Check the quantities of different materials in system with received quantities
• Tick on 'Item O.K' and then click on 'Check'. It will give us message as “Document is O.K.”
• Click on 'Post' to save goods receipt document Goods Receipt document number is generated
Movement Type Codes and Meanings
101 -Goods Receipt from DSD vendors
102 -Goods return to vendors
201 -Goods issue to cost centre
303 -Goods return to DC / Transfer-out from Store
305 -Goods receipt from DC / Store (Transfer – in)
309 -Frozen to Chilled Transfer Posting
501 -Petty cash purchase
551 -Recording of scrap (expired material)
701 -Inventory booking- excess stock
702 -Inventory booking short stock
901 -Booking of waste
Reports
1. List of purchase requisition at Stores for DCs and Stores
Enter T-code “ME5A” at command field then press ENTER.
Click on “Get Variant”
Select “Standard Variant” from list and press ENTER.
Enter plant code and date of release then click on “Execute”
It will give you list of Purchase Requisitions.
2. List of purchase requisition at Stores for DSD vendors.
Enter T-code “ME2N” at command field then press ENTER.
Enter plant code and document date then click on ‘execute’
It will give you list of purchase requisition.
3. Stock variance report
Use T-Code MB5B
Enter plant code
Select date range
In settings select ‘totals only – non-hierarchical representation’ option.
Click on ‘Execute’ option.
Click on ‘current display variant’ icon
Select ’ material description ‘ and move to left side by clicking on left
arrow <.
Click on copy button.
To down load the report
Click on list > save > file > text with tabs >
Enter the file name ending with .xls , click the icon on the right side of file
name Colum to save the file in correct destination. Select file types excel. Click
on Generate to save in Excel file.
4. Item movement report.
Enter T-code “MB51” at command field. Then presses ENTER
Enter plant, storage location, Movement type and Date.
It will give you the report against the movement type you selected.
To down load the report
Click on list > Export >local file > text with tabs >
Enter the file name ending with .xls , click the icon on the right side of file
name Colum to save the file in correct destination. Select file types excel. Click
on Generate to save in Excel file.
5. Report to check closing stock
T code - ZINVENTORY
Step – 1
Enter your respective Store SAP Plant Code.
Step – 2
Enter From Date
Step – 3
Enter To Date
Click on Execute.