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NHAI Leased Accommodation Regulations

Q: Assess the significance of maintaining a fixed recovery percentage for self-leased accommodation across different NHAI employee scales.

The policy of maintaining a fixed 10% recovery rate for self-leased accommodation across various employee scales ensures fairness and consistency. It simplifies financial management by providing a standard deduction rate, which not only streamlines payroll processes but also upholds equity by adjusting recoveries appropriately to different income levels—ensuring higher earners contribute proportionately more than lower earners while fostering financial responsibility .

Q: How have the changes to the House Rent Allowance (HRA) rates for NHAI employees in Chennai and Kolkata impacted their overall benefits?

The enhancements to HRA for employees in Chennai and Kolkata increased the rate to 30% of basic pay as of May 18, 1998. This adjustment acknowledges the higher living costs in these metropolitan regions, thus providing significant financial relief and improving their overall benefits package. The rate aligns HRA more closely with the expenses faced by employees in these cities, offsetting inflationary pressures .

Q: What changes were made to the National Highways Authority of India (NHAI) employee leasing accommodation regulations in the 55th meeting held in July 2005?

In the 55th meeting held in July 2005, it was approved to extend the facility of leased accommodation to NHAI staff appointed on a contract basis. The ceiling limits and recovery rates for leased accommodation were maintained the same as those for the permanent staff cadre, as notified in the office order dated 30 June 2004 .

Q: Evaluate the policy of reimbursing petty repair expenses for leased accommodations. How does it ensure equitable support for NHAI employees?

The policy of reimbursing petty repair expenses ensures equitable support for NHAI employees by providing two months' rent as an annual allowance to cover maintenance. It is reimbursed half-yearly, allowing employees to address property maintenance issues proactively. This structured reimbursement based on official rates taken from the last month of each half-year eliminates disparities and guarantees resource availability for necessary repairs, fostering an equitable support system .

Q: How did the merger of Dearness Allowance (DA) with basic pay affect the entitlement calculations for NHAI employees?

The merger of 50% of the Dearness Allowance with the basic pay created a separate component called Dearness Pay (DP), which was included for purposes like payment allowances, house rent allowance, transfer grants, retirement benefits, contribution to the Provident Fund, and reimbursement of medical claims. However, entitlements like Leave Travel Concession (LTC) and Travelling Allowance (TA)/DA while on tour were calculated excluding the Dearness Pay .

Q: What rationale might the NHAI have for separating HRA regulation criteria from Dearness Pay considerations in LTC and TA/DA entitlements?

NHAI's decision to separate HRA regulation criteria, which include Dearness Pay (DP), from LTC and TA/DA entitlements, reflects a strategic choice to manage operational costs and ensure fiscal prudence. By excluding DP from travel-related allowances, the Authority limits its liability and focuses on direct remuneration expenses rather than variable travel expenses, which can fluctuate significantly. This separation also simplifies bookkeeping, maintaining regulatory clarity and emphasizing primary remuneration over auxiliary benefits .

Q: How could the enhancement of Dearness Allowance (DA) from 51% to 61% impact the financial planning of NHAI employees?

The enhancement of Dearness Allowance from 51% to 61% significantly impacts NHAI employees' financial planning by increasing their overall earnings. This adjustment provides additional financial cushioning against inflation, supporting better budget management and enhancing savings potential. The increase helps in offsetting the higher costs of living, thus improving employees' overall financial wellbeing and helping secure a stable economic future .

Q: What procedural requirement must NHAI employees fulfill to avail leased accommodation benefits? Analyze its significance for organizational accountability.

NHAI employees intending to avail leased accommodation benefits must provide a certificate from the employer of their spouse, confirming non-receipt of House Rent Allowance (HRA). This requirement is significant for organizational accountability as it prevents dual claims of HRA benefits, thus ensuring that resources are allocated efficiently and equitably within the organization, maintaining financial integrity and transparency .

Q: Discuss the adjustments made to the ceiling limits for NHAI leased accommodation in the April 2004 decision and their implications on different employee categories.

The April 2004 decision to adjust the ceiling limits for leased accommodation involved setting specific percentages of the maximum pay scale including Dearness Pay for different classes of cities. The maximum limit was set at 40% for A-1 class cities and scaled down through 25%, 17.5%, to 15% for unclassified cities. This tiered approach ensured accommodation cost alignments with city living standards and maintained fairness across different pay scale categories from Chief General Managers (CGM) to Assistant Managers .

Q: Analyze the implications of allowing contract employees to avail leased accommodation benefits at the same rates as permanent staff. What does this indicate about NHAI's employment policies?

Allowing contract employees to avail leased accommodation benefits at the same rates as permanent staff indicates a commitment to equitable treatment of all employees by NHAI. This policy reduces potential disparities between contract and permanent employees, promoting a more inclusive and fair workplace environment. It underscores a strategic focus on employee satisfaction and retention, reflective of progressive employment policies .

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123 views9 pages

NHAI Leased Accommodation Regulations

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(infi- m)
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National Highways Authority Of India
(Ministry of Shipping, Road Transport and Highways)
Git-5 qa' a, flame, arm, =1? W410 075
(3-5 & e, Sector-10, Dwarka, New Delhi-110075 4
m
No. : 12011l7l95-Admn 19 August, 2005

OFFICE ORDER

Sub : NHAI [House Rent Allowance & Leased Accommodation] Regulations.

1997 -
Extension of leased accommodation facility to contract
w

The Authority in its 55" Meeting held on 15m July, 2005 has approved to
extend the facility of leased accommodation to NHAI staff appointed on contract
basis. The ceiling limits as well as recovery rates for leased accommodation will be
the same, as approved for the staff cadre and notified vide Office Order of even No.
dated 30.6.2004.

2. All contract employees appointed by the Headquarters will be eligible to avail

unis facility w.e.f. 1“ September, 2005.

3. This issues with the approval of Competent Authority.

(G.P. c anar-
iii
General Manager (Admn.)

1. All officers/staff including contract employees.

2. All PlUsICMUs/SPVs
W '{T‘EfiU W man—{UT PHONE
:91-11-5074100/5074200
(Rafi WREF‘I 3th moi tam-a) 1"ch
:91-1175050360/5050459
National Emmmmmm
Highways Authority of India
(Ministry oi Road Transport
& Highways)
G 5 A 6, SECTOR-10, DWARKA, NEW DELHMVOMS

[Link]/12011/7/95 -
Admn. 30‘h June, 2004

OFFICE ORDER

Subject: NHAI (House Rent Allowance & Leased Accommodation) Regulation,

1997 -
Lease for Staff Cadre.

The Authority in its 51“ Meeting held on 19‘h April, 2004 has approved to extend
the facility of leased accommodation to staff cadre of NHAI. The following ceiling limits
are prescribed for the staff cadre of NHAI for the purpose of leased accommodation
wle.f.01.07.2004.

Category Pay A-1 Class Ala-1/B-2 0- Class Unclassified

Scales (40% of Class (25% (17.5% of (15% of
maximum of maximum maximum of
of pay maximum of pay pay scale
scale of pay scale scale
Including
including Including Including Deafness
Deafness Dearness Dearness Pay)
Pay) Pay) Pay)
Personal Assistant I 5500-9000 5400 3375 2363 2025
Cashier
Works Supervlscr/ Jr. 5000-8000 4800 3000 2100 1800
Hindi Translator/
Technical Assistant]
Receptionist etc.
Stenographer Grade-DI 4000-6000 3500 2250 1575 1350
Accounts! Record
Keeperetc.
Admn. Asst. (Stores/ 30504590 2755 1720 1205 1035
1 Library) 7

(Jamadar 2650-4000 2400 1500 1050 900

I Peon/Watchmen 2550-3200 1920 1200 840 720

Note: In [he case of those who are

drawing higher pay scale: as personal to them, [he ceiling
Iimitsfar leased accommodation shall be determined based on the maximum
oflheirpersonalpay
sealer. Similarly, the rate of recovery for self-leased accommodation shall aIsa be
determined on
[he basis af10% of the average of their personal pay scales.

Conid. .2/7 .
2, In addition, two months rent shall be
paid per annum towards petty repairs of the
premises, This amount shall be reimbursed half yearly on pro-ram basis as
per the rates
prevailing for the last month of the half year in October (for April«Sepiember) and in
April (for October-March). The claim should be made in the format enclosed as Form
‘
A’.

3. The monthly recovery for leased

accommodation shall be as under:-

Category Pay Scales Self-leased

-
Authority leased
Accommodation Accommodation
(10% of Column-3)
(1) (22 (3) 14) -

Personal Assistant / Cashier 5500-9000 1088 109

Works Superviscr/ Jr. Hindi 5000-8000 975 98
Translator/ Technical Assistant!
Recepiionisi etc‘
Stenographer Grade-DI Accounts/ 4000-6000 750 75
Record Keeper eic.
Admn, Asst. (Stores/ Library) 3050—4590 575 53
Jamadar 2650-4000 500 50
PeonNVatchman 255041200 431 43 J

General
(V.K. 511233;)
Manager (Admn.)
To

1. All Staff members

2. All PIUs
sn-{afi-q trtgfi'q W W PM... 91-11-25074100/2574200
W W W Fax 91-11»25093507/2509351t
(W W)
Em ”mam/246mm
National Highways Authority of India
(Ministry of Road Transport & Highways)
(55 & 6, Sector~10 Dwarka New Delhi—110075

No. 11041/1/2000-Admn
March 31, 2004

OFFICE ORQER

Sub: (a) Merger of 50% of Dearness Allowance with .basic pay to NHAI
employees w.e.f. 01.04.2004.
(b) Enhancement oi Dearness Allowance from 51% to 61% w.e.f. 01.01.2004.

(c) Enhancement of calling limlt for rent for Leased Accommodation.

It has been decided that w.e.f. 0104.2004. DA

equal to 50% of the existing basic pay
shall be merged with the basic pay and shown distinctly as Dearness Pay (DP) which would
be counted for purposes like payment allowances. HRA, transfer
grant. retirement benefits,
contribution to PF, reimbursement of medical claims, various advances etc. The
entitlement
for LTC. TA/DA while on tour and transfer shall, however. continue to be
governed on the
basis of the basic pay alone without taking into account Dearness
Pay,
2. It has also been decided to enhance Dearness Allowance
payable to employees of
National Highways Authority of lndia from existing rate 59% to 61% wet. 01.01.2004. From
01042004 Dearness Allowance equal to 50% of basic pay would be converted to
Dearness
Pay consequently Dearness Allowance from 01.04.2004 would be payable @ 11% as per
the Government of indie. Ministry of Finance, Office Memorandum No.1
(1)/2003—[Link](B)
dated 1“ March. 2004.

3. Accordingly, in supersession of the earlier orders the

on rent for leased
accommodation, the following ceiling limits are prescribed for the officers of the NHAI w.e.f.
01.04.2004.

5|. Pay Scales Category A—1 Class AIB Class ‘C’ Class Unclassified
No. cities @ @ 25% of @ 15% of cltles @
40% of max. max. of pay max. of 15% of max.
of pay scale scale pay scale of pay scale
(including (including (including (includlng
DP) DP) DP) DP)
1. 18400—22400 CGM 13440 8400 5880 5040
2. 14300-18300 GM 10980 6863 4800 4118
3. 1200046500 DGM 9900 6183 4335 3713
4. 10000—15200 Manager 9120 5700 3990 3420
5. 8000-13500 Sr. Accounts Officer 8100 5063 3540 3038
6. 7450-11500 Asstt. Programmer/ 6900 4313 3020 2588
Accounts Officer
7. 6500-10500 AM/Librarian/PS 6300 3938 2757 2363

Contd..
The monthly recovery for leased accommodation shall be as under:-

(i) Self-leased Accommodation

Category Rate of Recovery per month

(10% of average of the scale)
CGM Rs. 3000/-

GM Rs. 2400/-
DGM Rs. 2100/-

Manager Rs. 1800/‘

Sr. Accounts Officer Rs. 1500/—
Assistanl; Programmer/Accounts Officer Rs, 1422/-
Asstt. Manager/Librarian/PS Rs. 1275/.

(ll) Authority Leased Accommodation (Otherwise than self-lease)

Category Std. Rent

CGM Rs. 765/— pm
GM Rs. 444l—p.m.
DGM Rs. 378/-p.m.
Manager Rs. 222l-p.m.
Sr. Accounts Officer Rs.170/— pm.

4. This issues with the approval of Chairman.

(V.K. Sharma)
General Manager (Admn)

To.

All officers 8. Staff at Headquarters

All PDS of PIUs/CMUs

Note: in the case of those who are drawing higher pay scales (CDA) as personal to them. the
ceiling limits for leased accommodation shall be determined based on the maximum of their
personal pay scales Similarly, the rate of recovery for self-leased accommodation shall also
be determined on the basis of 10% of the average of their personal pay scales
Wtéfiw win: W W m 9141-5080390
(WWWIWW) 917115080988
. . _
91H50 30355
,
~

National
.

nghways Authonty of India Fax saw-5030450

(Mimstry of Road Transport & nghways) 9141-5080433
(L5 5 5‘ seam-<0 DWARKA NEW DELHHVODAS 9‘~11»5080360

Nu. ML’RR/lZOU/T/fi ~Adnm. 15.022002

OFFECE GRBEE

Sinévjen; Til‘iAigiiame Rem Alluwmcc it Leann] Accommodation)

Regazhitims. 199i Enhancement for an"
Leased Rani
Au‘ummodatinn and Hausa Rant Alluwanrc at Chennai and
Calcut! a.

The fiyllowing amendment is made to the office order of even number

timed 3,11.20(i(3({f0py enclnsml):

Delete para 4 and renumber existing paras; 5 and 5 as paras: 4 and 5.

This imam; wim the approval ethe L'Jhainnml,

Lu 01’ '
1

(DIED/LY‘ i)A
Dy. Genera] Managu (Adam;

L AH nt'fitcrs ami staffs

2;. A“ PIE}:
3. SMx‘HSjwnw‘; {Effcszfl
WWWW Fax : 9l-11-6924393.
(7:1?le W W) 91-11‘6928523
. . ‘ ‘

National Highways Authority of India E~Mail

Website
nhai@[Link]
http:\\[Link]
‘

(Ministry of Surlace Transport) org

1 EASTERN AVENUE. Mammal BAGH NEW oELHmooas

3.11.2000
’

[Link]/12011/7/95-Admn.
'

OFFICE ORDER

Subject: NHAI (House Rent Allowance & Leased Accommodation) Regulation, 1997
—

Enhancement of Rent for Leased Accommodation and House Rent Allowance

at Chennai and Calcutta.

The Authority has approved the enhancement of monetary ceilings for hiring of
residential accommodation for officers of NHAI.

2, Accordingly in supersession of the earlier orders on the subject. the following

ceiling limits are prescribed for the officers ofthe NHAI weft 1.4.99.

SI. Pay Scales Category A-l Class A/B- lB-2 ‘C‘ Class Unclassifi
No cities @ Class @ @ 17.5% ed cities
40% of 25% of of max. of @ 15% of
max. of max. of pay scale max. of
pay scale pay scale pay scale
1. 1840042400 COM 8960 5600 3920 3360

2. 14300-18300 GM 7320 4575 3200 2745

3. 12000-16500 DGM 6600 4125 2890 2475

4. 1000045200 Manager 6080 3800 2660 2280

51 8000-13500 Sr. Accounts 5400 3375 2360 2025

Officer
6. 7450-11500 Assn. 4600 2875 2013 1725

Programmer/
Accounts Officer
7. 6500-10500 AM/Librarian/PS 4200 2625 1838 1575

Note: In the case of those who are drawing higher pay scales as personal to them, the
ceiling limits for leased accommodation shall be determined based on the
maximum of their personal pay scales Similarly, the rate of recovery for self-leased
accommodation shall also be determined on the basis of10°/n ofthe average oftheir

personal pay scales.

Contd. ..2/-
3‘ In addition, two months rent shall be paid
per annum towards petty repairs of the
premises. This amount shall be reimbursed half yearly on pro-rata basis as
per the rates
prevailing for the last month of the half year-in October (for
April-September)
and in April (for
October-March). The claim should be made in the format enclosed as Form ‘A‘.

4, The officers intending to avail the lease facility shall be required to give a certificate by
the employer, if any, of his/her spouse that he/she is not drawing HRA.

5, The monthly recovery for leased accommodation shall be as under:-

(i) Self-leased Accommodation

[Link]/Librarian/ Rs. 850/- pm,

(ii) Authority Leased Accommodation (Othewvise than self-lease!

Category Std. Rent

CGM Rs.510/- p.m.
CVO/GM Rs.296/— p.m.
DGM Rs.252/- pm,
Manager Rs. 1 48/— pm.
Sr. Accounts Officer Rs.113/— pm,
& Others

_6. The Authority has also approved payment of enhanced House Rent Allowance
@ 30% of
the basic pay in respect of employees posted in Chennai and Calcutta w.e.£ 18.5.1998 in
accordance with the Department of Expenditure letter dated the 18‘"
No.2(30)/97-E-II(B) May,
1998.
.

Q,
£1 ;
»
(S.L gauat an)
,1; General Manager (Admn.)

l. m 0mm w $41.
L Um. (El—Us.
[See NHAI (House Rent Allowance & Leased
Accommodation) Regulation, 1997

I certify that I have an incurred

expenditure of Rs.
(Rupees ) on
petty repairs on the accommodation hired
NHAI (House Rent Allowance & Leased under the
the claim are as under:- Accommodation) Regulation, 1997. The details of

1. Period of Claim
:
April-September, 200_
October-March, 200_
2. Month of Claim
:
October, 200_
April, 200_
3. Name & Designation

4. Type of Lease :
Company/Self
5. Present lease period (i.e., from
to

6‘ Rate of lease in last month

(i.e., in : Rs.
September for April-September & in
March for October—March

7, Amount of Expenditure
: Rs

8. Claim Restricted to : Rsi

Reimbursement as per rules may please be made to me.

'(Signature of the Officer)

Name :

Designation :

Date

Common questions