TECHNICAL UNIVERSITY OF COTOPAXI

FACULTY OF ADMINISTRATIVE SCIENCES

ENGINEERING IN ACCOUNTING AND AUDITING

ACCOUNTING SYSTEMS LABORATORY

MEMBERS:

JÁCOME VERÓNICA

COURSE:

Seventh 'J'

DATE:

from 2018

THEME: ACCOUNTING SYSTEM 'PHOENIX'

INTRODUCTION

A company or organization is obligated to keep accounting; we have this.

very clear, since accounting is the basis on which decisions are founded
managerial and therefore financial decisions, we can say that since the
smallest economic activity to large economic transactions
Corporations need accounting managed by highly skilled individuals. The
the need that a company may have to choose to acquire an accounting system may
depend on various factors, such as: Company growth, the high volume of
operations that the company generates, the need to systematize the operations, that the
customer service be faster, among other things, and from here the topic about the systems starts
countable.

An accounting system encompasses all the information of the company, including the duly recorded data.
accountants as financial. Thanks to this, it is possible to understand the economic situation of a
society quickly and effectively. Through this type of system, it is possible to create a
standards or guidelines to control all operations of the company, and at the same time classify all
in those daily accounting and financial operations, there are several types of systems
accounting tools that facilitate the work of an accountant, a company among others such as for example
this Pegasus, Zeus, Apollo, and PAC, among others, we have focused on all of these systems
PHOENIX a tool that focuses on providing quick solutions to problems of
processing and obtaining results from the accounting, financial, and tax areas.
what is necessary for companies because this will optimize time, they will be able to achieve a greater

professional performance, generate income and access potential clients. FÉNIX has
advantages for those who want to access this service such as immediate installation of
system, software updates, technical support, warranty, a complete package.
This system can be easy to use, it has online billing, its updates are through
internet, and obtains total and automatic integration of accounting in all its modules.
objectives

GENERAL OBJECTIVE

Analyze the important and relevant aspects of the accounting system 'FÉNIX' through
from a visit to the company, which will help us identify the different elements that
compose it in the same way and thus be able to obtain more information for our
knowledge.

SPECIFIC OBJECTIVES

Visit the company 'FÉNIX' in the province of Cotopaxi to learn about the different
processes and systems that the company has.

Know the processes and other resources that the FÉNIX system has and how it influences.
in society.

Having correct and timely information that helps identify the system
accounting, within companies.
 THEORETICAL FRAMEWORK

ACCOUNTING SYSTEM

CONCEPT

The accounting system provides quantitative and qualitative information with three main
purposes, internal information for management that will be used in planning and control of the
operations carried out from the strategy, decision-making. Internal information to
managers, for use in strategy planning, decision making, and formulation of
general policies and long-term plans, external information for shareholders, the
government and third parties.

IMPORTANCE

Accounting programs are important tools for all the factors that encompass
the development of an organization, the information they manage is required to make
audits, developments, analysis, to make decisions.

ECUADORIAN ACCOUNTING SYSTEMS

PHOENIX
Pegasus
Zeus,
Apollo
PAC
PHOENIX ACCOUNTING SYSTEM

CONCEPT

It is a tool focused on providing immediate solutions to processing problems.

and obtaining results from the Accounting, Financial, and Tax areas, vital for companies
since it optimizes daily tasks, makes the most of time, achieves greater performance
professional and be able to generate new income and access potential clients. (Fenix, 2018)

HISTORICAL REVIEW

In the year 1989, the company Apolo Software was founded by Engineer Hermann Freddy.
Hincapié, I designed a simple tool that would facilitate and promote the work of the accountant;
Initially, I developed the accounting system Apolo.

Subsequently, the Integrated Fénix System emerged to respond to other requirements.

business areas, such as: Billing, Inventory, Treasury, Accounts Receivable and Accounts
by Pagar. Fénix Corp. Is a company with more than 9 years of existence in the market for
Accounting, Financial and Tax area. (Alejandro, 2015)

ARCHITECTURE

The Fénix information system is an integrated system with a Client-Server architecture.

Regardless of the physical configuration of your WORK network, the Fénix system allows
several stations work online, all of them connected to the database server
data. (Alejandro, 2015)
REGISTER

Our technical team will provide the registration of the computers that your company owns.
installation moment. If your registration expires, you must contact one of our
representatives to renew the registration so that they can enjoy new updates and
advantages of the system.

REQUIREMENTS

the essential elements that taxpayers must have in order to

automate or start its accounting process in each of the companies such as computer
dual core i6 or 7, a trained human personnel in computing, a general chart of accounts and
the accounting records to be entered into the system for the preparation of balances.

CHARACTERISTICS OF THE PHOENIX SYSTEM.

Easy to handle, dynamic and intuitive

Totally graphic environment
Network and internet operation. Remote connection via the internet for branches and
technical support.
Online invoicing
System updates via the internet
Total and automatic integration into accounting in all its modules
Printing of barcode labels
Exportable multiple selection reports to Excel, Word, Pdf, Html, Xml, Txt.
Generation of queries and modification of reports by the same user.
Balance sheet and comparative results
ADVANTAGES OF THE PHOENIX SYSTEM

Save money.
Save time
Speed in obtaining information
Reduce human error
Quick report preparation
Data security

DISADVANTAGES OF PHOENIX.

The entry of inaccurate flyers can lead to failure.

It requires a great deal of effort and time to achieve the goal.
It is expensive.

Sufficient resources are needed.

It needs control and maintenance.
Loss of information or service.
Electronically stored information can be manipulated and easily accessed.
if the proper controls and security measures are not properly utilized

LOG IN TO THE SYSTEM

User identification
 Upon entering FENIX, a screen appears where you must enter the identification of
user with their corresponding key.

If you are not a system user and do not have a password, you must click with the mouse.
To exit, press the Esc key.

If there are no users created yet, select the Administrator user and in
Password digiteadmin, which is the default password of the system.
that can be changed at any time.

Selecting a company

Once access to the System has been granted, you must select the company to the
what do you want to enter.

MAIN MODULES

Accounts receivable

It allows managing the accounts of each of the clients who owe the company.
with options that allow for the registration of payments or total cancellation of what is owed, which
They can be canceled with different forms of payment, provides accounts receivable reports.
general, by client, by area, etc.

Accounts payable
In this module, payments are made to each of the suppliers to whom the company
is in debt, provides account statement reports to suppliers, advances, details of
payments, etc.

Treasury

Through this module, the company's cash and bank are controlled, which are fed
with each of the transactions that are carried out in the sales, purchases, accounts modules
to be collected, to be paid; provides account statement reports.

Taxation

Show record of the transactions made in sales and purchases, consolidating the
information in a single form for the prior review before the monthly declaration and
providing the transactional annex.

In this module, you can migrate the information entered in the previous modules to
then obtain a condensed version in the respective financial balances, these balances may
to be printed when the company requires it on the desired date.

Billing

In this module of the system, it allows the preparation and generation of invoices online.
manually, in addition to canceling invoices, creates delivery receipts, allows to carry out
an invoicing including VAT, it is possible to make order inquiries, prepare proformas and
finally has an invoice printing option.
Inventories

The system allows the entry of new items for inventory control and to carry out
stock inquiries, prices, summary of sold items, inventory movements
indices of consumed items and inventory turnover.
Accounting.

It especially speeds up the registration of accounting entries, the obtaining of ledgers, and balances of
balances, integrated with high consistency and error elimination.

It integrates with all auxiliary modules (accounts receivable, accounts payable, billing, purchases, cash, banks, etc)

combining operational agility with a logical organization of the task and great adaptability to
each work style.

Quickly and easily obtain the final financial statements from the information.
generated in the different auxiliaries. This System generates information on various aspects
required by the SRI for multiple tax submissions.

The accounting is carried out based on accounting definitions specified by the accountant.
migrating the information required from the integrated modules, maintaining a
total integrity between the seniors and the assistants.
SUMMARY

PHOENIX

It is a tool focused on providing immediate solutions to problems.

of processing and obtaining results from the Accounting, Financial and
Taxation, vital for businesses as it optimizes daily tasks,
make the most of time, achieve greater professional performance and power
generate new income and access potential clients.

CHARACTERISTICS OF THE PHOENIX.

Easy handling, dynamic and intuitive

Fully graphical environment
Network and internet operation. Remote connection via internet for branches and
technical support.
Online invoicing
Printing of barcode labels
Exportable multiple selection reports to Excel, Word, Pdf, Html, Xml, Txt.
Query generation and report modification by the same user.

DISADVANTAGES OF PHOENIX.

The entry of inaccurate flyers can lead to failure.

It requires great effort and time to achieve the goal.

It is expensive.
Phoenix is a very necessary tool for solving accounting problems as it is
used in most companies, whether needed to a greater or lesser degree
but it is a very useful way to first save time and then gain more breadth in the area
that is aligned with the need that arises, on the other hand it is very helpful because it can
working online becoming an indispensable tool for a business world
so wide.

One of the disadvantages that could arise is that by not providing data to the program
true or not exact these would lead to failure at the time of granting an audit of
everything that was accounted for during that period, it should be emphasized that this is not only one of the

Disadvantages of using Phoenix include others such as its high cost that not all companies can afford.
accessibility to obtain the program since its maintenance also matters a lot
that like other programs needs updates to ensure its functioning is
optimal.

In its main modules, we will find the use of what we know as a book.
diary being this an essential part since it is an instrument that chronologically keeps everything
action that is carried out in later processes, also in phoenix we find what is
trial balance that summarizes the information obtained in the records of the
journal book without a doubt there are many more tools that this great program uses
to provide us with an excellent experience regarding its content and its
development when working in large business movements.

To conclude this analysis, it would be appropriate to provide the program at a lower cost for
that people who do not have the necessary money obtain it or at least be provided with it
samples of how it is used and if the interested party really liked it, they should obtain it.

A complete version with all the necessary guarantees, as a suggestion it is worth mentioning
it is a very appreciated software, and recognized in the world of big business and that
today it is managed to its full extent in order to achieve great accomplishments and cover
great needs for this is fénix to the expensive but with a great utility and with a great
contribution in all areas of finance.
CONCLUSIONS

It can be concluded that the FÉNIX accounting system has beneficial qualities for
to keep accounting for small and medium-sized enterprises, this system offers
advantages such as time optimization and the use of economic resources
human, prevents and reduces human error, the information obtained from the system
it is reliable and timely, provides data security, and finally has
a speed in the preparation of reports.
The FÉNIX accounting system allows for quick automation of accounting by
what is verified is the optimization of time, the good transactional management and
it allows for an adequate organization of accounting files.
The FÉNIX accounting system is only suitable for small and medium enterprises because
that if it is a large company, a more advanced system would need to be acquired.
according to the needs of the company.

RECOMMENDATIONS

To the natural persons required to keep accounting who still do not control the
operations of their businesses through an accounting system consider
implement the FENIX system since it has qualities and advantages
representative, such as time optimization, resources, the reduction of errors,
etc. These advantages of the system ensure an adequate handling of operations of
the small business and timely acquisition of information.
Taxpayers required to keep accounting can opt for the FÉNIX system.
because it allows for good transactional management and an appropriate organization of the
accounting files.
In the case of large companies that have to manage with a large amount of
it is not advisable to use this FÉNIX system as it also has its
disadvantages, as there is a risk of losing some information or that someone could
can manipulate the information.
REAGENTS
What is the Fénix accounting system?
a) It is used to optimize daily tasks, make the most of time, achieve a greater
professional performance.
b) It helps to easily get a job and achieve greater professional performance.
c) It serves so that people can minimize their work time and obtain the
results more quickly.
d) It serves so that both companies and individuals can have a
greater work performance and better management of daily tasks.
2. The Fénix system is a......
a) System
b) Application
c) Tool
d) Method
3. Who is the founder of the Fénix System
Hermann Freddy Hincapié.
b) Alejandro Prieto Llorente.
c) Freddy Hincapé Llorente.
Hermann Hicapé Llorente
4. What are the characteristics of the FENIX?
a) Easy handling, dynamic and intuitive, fully graphical environment and billing in
line

b) Totally graphical environment, easy to handle, dynamic and intuitive, and it is expensive.

c) Online billing, sufficient resources and a completely graphic environment are needed.
It is expensive, enough resources are needed, and a completely graphical environment.
5. FENIX is a ...................... focused on providing immediate solutions to the
problems of........................ and........................ results of the area

Accounting, Financial and..................., vital for companies as

optimize daily tasks.
a) Organization, accounting, support, business
b) Tool, processing, acquisition, taxation
c) Accounting, support, organization, tax
d) Tool, processing, accounting, business
6. It is mandatory to update the system every:
1 year
b) 2 years
c) 1 month
d) 4 months
7. WHAT ARE THE MAIN MODULES OF THE ACCOUNTING SYSTEM
PHOENIX?
a) Initial Situation Statement, Journal, Summarization, Auxiliary Books, Balance
of Verification, Inventories, Purchases - accounts payable, Sales - accounts receivable and
Proformas–orders.
b) Initial Situation Statement, Journal, Ledger, Auxiliary Books, Balance
Checking, Inventory and Purchases - accounts payable
c) Initial Situational Statement, Journal, Posting, Auxiliary Books, Balance
of Checking, Inventories and Purchases - accounts payable.
d) Initial Situation Statement, Trial Balance, Inventories, Purchases -
accounts payable, Sales - accounts receivable and Proformas - orders.

What are the disadvantages of the Fénix System?

It needs monitoring and maintenance.
b) Printing of code labels.
c) Loss of information or service.
d) Balance sheet and results, cost.

9. To prevent risks in the Fénix accounting system, it is needed.

a) Update the system every year.
b) Avoid the misuse of the system.
c) Not updating the accounting system.
d) Perform maintenance every 6 years.
10. What are the customer requirements when using the phoenix system?
 a) 10 gb of available disk space. Pentium IV processor (minimum), memory
256 Mb RAM (minimum).
b) 100GB of disk space available. Pentium IV processor (minimum), memory
256 Mb RAM (minimum).
c) Pentium iv processor (minimum), memory 256 Mb RAM (minimum).
d) 100GB of disk space available. Pentium IV processor (minimum), memory
2 Mb RAM (minimum).

BIBLIOGRAPHY
Alejandro, J. (February 26, 2015). Fénix Accounting System Modules. Retrieved from
Unable to access and translate the content from the provided link.

ANOMINO. (August 19, 2015). ENTREPRENEURS. Obtained from

[Link]
debitoor/proforma-invoice

ANONYMOUS. (DECEMBER 12, 2011). ONLY ACCOUNTING. Obtained from

Unable to access the content of the provided link.

Caurin, J. (January 3, 2017). The inventory in the company. Retrieved from

[Link]
[Link]/inventario&num=1&client=opera&hl=en-
419&gl=ec&strip=0&vwsrc=0

Fenix, S. A. (January 3, 2018). Fenix Manual. Obtained from Scrib:

Unable to access content from external URLs.

Rojas, R. (MAY 6, 2015). PURCHASING PROCESSES - ACCOUNTS PAYABLE AND

PAYMENTS. Obtained of
Unable to access the content from the provided link.
com/omjj0r9dufed/purchasing-processes-accounts-payable-and-payments/+&cd=1&hl=en-
419&ct=clnk&gl=ec&client=opera

ANNEXES