YEAR OF GOOD SERVICE TO THE CITIZEN

FACULTY OF ECONOMIC SCIENCES AND

ADMINISTRATIVE

Teacher: Colchado Huiza Doni

Organizational Design

Theme: Administrative Reorganization

Group: "A"

Cycle: VI

Members:

 Perez Vicente Katerin Yovana

CARAZ - 2017
 ADMINISTRATIVE REORGANIZATION

Questions and analysis topics

1.- What importance does having a ____ have for the value chain of an organization?
infrastructure according to their conditions of action?

It is very important because it constitutes a strength in the value chain of a

organization, since it is a necessity to have a structure that allows raising the level
performance of an organization and create the conditions to face the changing
market demands and lay the foundations to improve performance and foresee adaptation
the structure as it evolves.

By providing infrastructure in accordance with their operating conditions, there will be

a better organization of the business processes or activities, generating value for the customer,
thus identifying ways to generate more benefits for the consumer and thereby obtain
competitive advantage.

2.- What aspects influence the decision to undertake a reorganization project?

administrative?

A change in the market situation.

Greater competitiveness.
Need for greater expansion of the organization.
An increased demand from customers for products and services.
A poor structuring in the areas of the organization.
A poor location of the work areas.
 3.- What are the most relevant conceptual and methodological elements that must be
to take into account for carrying out a reorganization?

Conceptual elements Methodological Elements

Concept of the organization: It is a process that Planning: Determination of the guidelines

part of the specialization and division of labor for reorganization generals. Ensuring the
group and assign functions to specific units covering the priority factors that impact
e interrelated by lines of command, in the functioning of the organization.
communication and hierarchy in order to contribute to the
Instrumentation: It consists of selecting and applying
achievement of common goals by a group of people.
the viable information gathering techniques in
Scopes and sources of organizational structure: their function of scope and the form of coverage of the
areas of influence are: reorganization.

Interns; Need to increase the speed of information analysis: Examination of the

response, slowness in the flow of organizational component resources according to their
economic, change of strategy, functionalities nature, relationship, interdependence and location
techniques and technologies or both, detection in the structure.
internal operational problems, difficulty in making decisions
Implementation: Transformation of the criteria
decisions, improve performance.
agreed on specific actions to implement in
Externals; Change in the market situation, practice viable options to meet needs in
competition pressure, modification of the order and time.
economic conditions of the country, changes in the
Follow-up y Evaluation: Analysis of
legal environmental market, proposal from groups of
behavior of the changes made
affiliation, by inter-organizational agreement, to
through mechanisms information
d that
national and international treaties, by demand
they check and quantify the conditions of
of the clients.
performance and the quality of the results.
General reorganization procedure: The
restructuring of a work organization must
to be carried out in an orderly manner and in accordance with a

study project.
4.- Who should be responsible for directing a reorganization process?

It falls to a collegiate body that is not only responsible for the execution of the reorganization,
but becomes its main promoter.

It could also be said that the responsibility falls on the entire administrative unit in which
All members must respond to the exercise of authority; here, it is essential.
necessary adjustment, balance, and correspondence throughout the entire reorganization process;
in which the entire administrative body is required to fulfill the actions
ordered.

5.- In what way does the reorganization affect the legal basis of an organization?

When a reorganization occurs, the legal basis will be affected by a modification or

adjustment of its structure in the foundations of its regulations since they are in this
the object and the operational criteria of the organization are established. It should be noted that

within the legal framework will also be affected by a new adjustment of the analysis
structural (international treaties, national and sectoral plans, federal laws,
regulations, international standards to standardize actions and guide aspects of
competitiveness, among others) and the reduction of personnel (the regulation of work and forecast
social the regulation of the organization, the budget, social security, among others).

6.- What should be the content of a diagnosis to guide the reorganization?

The content of a diagnosis to guide the reorganization is as follows:

A. Conceptualize a general framework for reorganization.

B. Organizational structure according to the current situation and the trajectory
historical.
C. Definition of a general objective and objectives by specific area.
D. Analysis of congruence between the programs and the actual operation according to the infrastructure

existing.
E. Identification of improvement opportunities.
F. Options to Improve Organizational Performance.
G. Consideration of the necessary support systems.
7.- What advantages does it represent for the organization to define a framework for carrying out
Is the reorganization finished?

To know the degree of compliance with institutional objectives.

Relate strategy with actions.
Define the foundations for product costing to quantify the real cost of operation.
Establish the scope of action for management levels, middle management, and staff.
operational.
The streamlining and simplification of decision-making.
Improve the quality of products and services for both internal clients (teams of
work) as well as external clients (users, suppliers, organizations with which
interacts, etc.)
The regrouping, rationalization, and reorientation of resources around guidelines
such as the definition of a global work system, establishment of priorities,
implementation of information networks by area, performance evaluation system,
support for the internal decision-making process, social design of change

8.- What elements should be included in an analysis of organizational structure?

Attention to regulatory provisions.

Redefinition of objectives.
Redesign or regrouping of units by process.
Reduction of personnel according to this sequence:

Freezing of vacant positions.

Settlement of personnel from ancillary or support areas.

Staff settlement of substantive areas (following hierarchical levels in order

ascending, that is, secretarial personnel, analysts, office manager, department heads,
etc.

Redistribution and/or reorientation of functions.

Design and application of questionnaires and forms to gather information about:

Functions by area.
 Procedures.

Workloads.

Work methods.

Human, technological, and structural dimension of change.

Coordination with external instances.

Replanning of territories or work areas.

Ensuring the order of processes.
Review of the features and handling of products or services.
Estimation of the resources needed to confront the change.
Establishment of viable and timely operating conditions.
Reassessment of working relationships with organizations that provide supplies,
services or action guidelines.
Reduction of hierarchical levels and administrative units.
Organization training to assimilate change.
Forecast for the divestment of areas.
Promotion of the creation of supplementary job sources

9.- Why are the working conditions of an organization reviewed in a process of

reorganization?

In order to stay informed of each step taken and correct some deficiencies
or failures that can be encountered in order to generate quality products and services since it is one
of the fundamental aspects in the reorganization process.

10.- What does the disincorporation of areas for their concession represent for an organization?
third parties

It means the streamlining and decentralization of production processes and decision-making.

through the support of the production of goods and the provision of services with the appropriate

careful coordination of work in the disengagement of areas.

11.- What are the basic components of a reorganization project?

 Statement of reasons
Justification
Background
Responsible parties
Coordination mechanisms
Objectives
Strategy
Indicators
Actions
Resources
Organizational aspects
Execution
Results
Conclusions and recommendations
Apprentices and annexes

PRACTICAL CASE

FUND FOR PUBLIC CHARITY: PRODUCTIVITY AGAINST BUREAUCRACY

Integrate a reorganization project that specifies the elements that must be considered
to carry out the following activities:

1.- Establishment of a mechanism responsible for the study:

The institution funds for public charity due to the problems presented.
will lay the foundations for conceiving a new structure:

The steering committee for the change will be led by the general director Joaquín Palacios;
Divisional legal director headed by Marcelo Fernández Campos and the director
consultative. This team will be responsible for designing and implementing the measures of

evaluation in the reorganization process.

To analyze the program and determine the necessary actions, a meeting was called.
meeting with the three mentioned officials due to the necessity
to reorganize the entity in a short period.
2.- Review of the legal basis:

This institution has regulations subject to legal terms and regarding its
nature is subject to a large number of legal provisions specific to the agencies
with its characteristics, a situation that often becomes evident when there is a need
to make any type of administrative change.

3.- Formulation of a diagnosis of the current situation:

In the meeting held, the following problems were diagnosed:

The poor organization of legal provisions (laws, agreements, regulations,

decrees and agreements) present a poor structuring.
Difficulty in the functioning of the organizational structure up to the level of
address.
A poor establishment of the staff roster that does not allow the organization.
The failure in some part of the content of the general organization manuals and
procedures.

4.- Definition of the framework:

The framework will include as leaders the general director Joaquín Palacios who
will be responsible for strengthening the legal provisions regarding the functions of the structure

functional, for that Marcelo Campos will verify the contents of the manuals in order to
determine the hidden errors within the institution funds for public charity.

To establish a good framework, it is necessary to consult with the workers as well.

they are the ones who experience problems day by day.

5.-Analysis of:

5.1) Organic structure:

The institution Public Charity Funds will have to redefine its objectives and
the strategies.
Redesign or regroup the units by process.
Implement a new reorientation of functions.
 You must train the entire organization so that they can assimilate the change.

5.2) Working conditions:

This institution should seek active participation at all levels.

hierarchical.
Elimination of the relevant errors found.
Achieve a commitment from the staff.
Develop a technical level that aligns with the staff roster.

5.3) Effects of budgetary aspects:

Collection of payroll: (Senior management, operational level, fees).

Integration of the payroll by areas: (Positions, fees).

6.- Alternative to disincorporate areas for their concession to third parties.

Watching the changes in the structure regarding the legal provisions to the areas
relevant to the operational conditions of the personnel, outsourcing will be sought in certain areas.
areas to improve administrative flow these areas are:

Research and Development Department

Broadcasting direction.
Department of Transportation.

Warehousing and Inventory Management.

Programming direction.
All this should be done through a responsible regulatory body, the disincorporation of
the areas must be carefully grounded in the transition process and the
authority, all of this should be prepared in advance considering the sensitivity of the personnel

requires.