CORDILLERA Higher Technological Institute

SUBJECT:

STRATEGIC PLANNING

TEACHER:

Ing. TANIAALOMOTO

CAREER:

Higher Technology in Human Talent Management

COURSE:

2nd Nighttime

MEMBERS:

BLANCA DÍAZ

BRYAN LEICA

CECILIA LUCIO

ALISSON ORTEGA

Deivis Pilaquinga

Estefany Zambrano

CONSULTATION:

PRIORITIZATION MATRICES

SEMESTER:

APRIL-SEPTEMBER, 2019

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Content
MATPRIORITIZATION CRITERIA...............................................................................................3
ADVANTAGES..............................................................................................................................3
UTILITIES..........................................................................................................................4
BENEFITS OF USING AN MATRICE PROJECT PRIORITIZATION.......4
PREPARATION OF AN MATPRIORITIZATION RISK...................................................5
TYPES OF MATRISK OF PRIORITIZATION..............................................................................7
PAWHAT IS AN M USED FORATRIZ OF PRIORITIZATION.......................................................8
HOW TO USE AN MATPRIORITIZATION RISK..............................................................8
HOW TO PRIORITIZE PROJECTS AND TASKS?...............................................................10

URLs10

Illustration 1. Weighting of the criteria.................................................................6

Illustration 2. Social Impact........................................................................................................6
Illustration 3. Summary Matrix..........................................................................................7

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PRIORITIZATION MATRICES
The problem prioritization matrix is a tool for selecting the

different solution alternatives, based on the weighting of options and

application of criteria.

It is a key instrument for making decisions and classifying problems.

It teaches us how to be more productive at work and how to make decisions.

important. And it helps us define the causes and effects of problematic situations

to apply more accurate strategies. Remember that every problem can be understood

as a discrepancy between reality and the desired situation.

Well, to create a problem prioritization matrix, first

we need to identify the different alternatives and the decision criteria, with the

the objective of putting everything in common and settling on the solution that is best

weighting obtained.

The application of the prioritization matrix involves a previous step of

determination of the options to decide on, as well as identification of

criteria and the weighting or weighting that each of them will have in the

decision making.

ADVANTAGES
Among the advantages of the prioritization matrix, you will find that:

It is flexible: It can involve few options, few criteria, or many options and

many criteria.

Easy teamwork: It is a tool that can be used for team work.

whether on a screen or on a board.

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Parameterizable: The more complex prioritization matrices (hundreds of options and

criteria) can be parameterized in a software and let the software decide based on

in orders. This already involves programming.

Facilitates consensus: When it is difficult to reach an agreement, a matrix of

prioritization can solve everything.

UTILITIES
Determine alternatives and the criteria to consider for making a decision.
Prioritize and clarify problems, opportunities for improvement, and projects.
In general, establishing priorities among a set of items to facilitate

decision making.

BENEFITS OF USING A PRIORITIZATION MATRIX

PROJECTS
When unexpected events or last-minute problematic situations arise in our

projects, it is advisable to stop, analyze the situation, and determine the possible

solutions. In this process, it can help us a lot to know how to create a matrix of

prioritization, an activity that we should include in the planning process.

In project management, there are many advantages that we can apply with this

tool. We identify everything you can gain if you apply this matrix of

prioritization in crisis situations or moments of decision-making blockage.

We identify everything you can gain if you use the prioritization matrix of

problems in the management of processes and projects.

Effective solutions

Valuation of expectations

Identification of selection criteria

Exploration of different alternatives

Proven solutions under the same criteria

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Risk identification

Possibility of applying saved project simulations in your application

Flexible planning focused on real requirements

PREPARATION OF A PRIORITIZATION MATRIX

1. Define the objective.

First of all, the objective must be clear and explicit.

2. Identify the options.

It is possible that the options are already present, that is, they have been defined.

previously. Otherwise, the team must generate the possible alternatives for

achieve the objective.

[Link] the decision criteria.

If the criteria are not determined, the team creates a consensus list. The

criteria must be clearly defined so that their meaning does not leave any doubt to the

team members.

4. Consider the criteria.

Using an L-type matrix, the different criteria are weighted, confronting them with

the others. To do this, and starting from the vertical axis, the first criterion is compared with the

remaining, assigning the most appropriate value according to the existing value table for this purpose.

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Illustration 1. Weighting of the criteria.

5. Compare the options

All options are compared against each other based on each of the criteria.

for this, as many type-L matrices are created as criteria have been defined, establishing the

comparisons of the options to be analyzed for each of the criteria.

Illustration 2. Social impact.

6. Select the best option

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Finally, a type-L matrix is used in which each option is compared against the

based on the combination of criteria. In this summary matrix, the criteria are placed in the

vertical axis and the options horizontally.

For each cell of the prioritization matrix, the obtained value is multiplied by

weighted criterion (for each criterion) by the value of option rating

(for each option).

Illustration 3. Summary matrix.

The prioritization matrix is a powerful tool for decision-making.

decisions. Somewhat laborious, it can be greatly facilitated by the use of

computer tools.

TYPES OF PRIORITIZATION MATRIX

Complete analytical criterion method: Suitable for smaller teams

ranging from 3 to 8 people with few options and few criteria.

◦Criteria consensus method: It is suitable for larger groups (more

of 8 people) who consider more criteria and options (more than 8). It does not have

as many steps as the complete analytical method.

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Combination Method ID: It is based on cause and effect rather than criteria.

appropriate when there is a lot of interrelation between the options.

WHAT IS A PRIORITIZATION MATRIX USED FOR

To choose what is supposed to be the best choice, and I say supposed, because it will be the

best option according to the definition, weighting, and application of criteria.

Now, its usefulness is maximized when we have more than 5 options and not.

fewer than 4 criteria, which is when it starts to become complex to choose an option

eye.

Situations where we conduct a matrix data analysis are numerous. I can

count the times I have seen a phenomenal application of prioritization matrices:

Selection of the best software to acquire.

For the prioritization of standards in the audit program for the

improvement of quality (PAMEC in Colombia).

To determine the best location for a production plant.

Improvement project with the greatest impact on the organization.

Best personal computer.

Best apartment to buy.

HOW TO USE A PRIORITIZATION MATRIX

A prioritization matrix should be considered in the following cases:

When there is a backlog of pending tasks to be executed

When one is not sure of the best use of available resources or energy

in the organization
When specific improvement goals are being sought.

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When a decision needs to be made in situations where the criteria for

a good solution is known or accepted, but its relative importance

is unknown or disputed.

As has been seen, prioritization matrices show the relationships between the

problems or ideas, help prioritize resources and processes and organize data. This helps

to reduce options and compare them in a systematic and reliable approach.

By selecting and weighting the criteria, the best can be quickly highlighted.

options for the best alternatives. These tools can be used for

rationalize the team's approach before the detailed planning of

implementation can happen or allow the selection of priority elements through

the application of a set of criteria.

This approach requires consensus at each step, but gives the same opportunity to each

selection to be chosen and drastically increases success.

Whenever an election must be held, some form of

prioritization. Those responsible for it can have a hunch, vote, or analyze

for some specific impact that they consider important, but they will decide what they believe

What is better, more important or should be done first? If the prioritization process.

It is incomplete or arbitrary, and the chances of success are reduced.

Ultimately, the discipline of a prioritization matrix allows us to avoid that

establish arbitrary priorities that are less likely to help

achieving the desired objectives. However, the complete analytical method requires

significant time and effort, and it should only be used if the risks or the benefits

potential justifies it.

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HOW TO PRIORITIZE PROJECTS AND TASKS?

Considering the deadlines
Divide the project into stages
Consider the time required for each task
Consider your relationship with the client

It is not just a way to assign greater importance to some tasks over others. It is, rather...

that nothing, a form of organization and planning.

The greatest declared enemy of project management is improvisation, a

a factor that must be avoided at all costs. When improvisation is the driving force of

a project, its execution, the quality of its tasks, the estimated deadlines are at stake,

its sustainability and, of course, its continuity.

In addition, it helps us have a clearer vision of what we want and how

we can achieve the proposed objectives effectively, that is, maximizing

We take advantage of the human, technical, and material resources we have at hand, it is a lot.

more than discarding or postponing tasks. The secret to doing it well is knowing

found the project we lead and know how to anticipate the needs that may arise

to arise on the road.

URLs
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prioritization, weighting and application

of criteria.

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