Chapter 1: Introduction
Background of the Study
This study focuses on improving record management in schools by developing a simple information
system that automates student data entry and retrieval.
Problem Statement
Currently, student records are stored manually, which leads to data loss, duplication, and delays in
accessing information.
Objectives of the Study
General Objective: To design a computerized student record management system.
Specific Objectives:
• To capture and store student details digitally.
• To generate student reports automatically.
• To improve record retrieval speed and accuracy.
Scope
The study is limited to student registration, storing personal details, and generating basic reports.
Chapter 2: Background of the Study and Literature
Review
This chapter covers existing systems used for record management and reviews previous research
that highlights the benefits of automation in education institutions.
Chapter 3: Research Methodology
Research Tools
• Questionnaires to collect information from school administrators.
• Observation of the current manual record-keeping process.
• Interviews with staff handling student data.
Method
A descriptive research design was used to analyze the problems and determine system
requirements.
Chapter 4: System Analysis and Design
Functional Requirements
• User login and authentication
• Adding, editing, and deleting student records
• Report generation
Non-Functional Requirements
• System should be secure
• Easy-to-use interface
• Should run on common Windows PCs
System Design
Includes data flow diagrams, entity-relationship diagrams, and interface mockups.
Chapter 5: System Development and Testing
The system was developed using MySQL as the database and PHP for the user interface. Testing
involved unit testing, integration testing, and user acceptance testing.
Chapter 6: Discussion, Recommendation, and
Conclusion
The developed system met the objectives of the study. It is recommended that the school adopt this
system to improve record management. Future work may include integrating fee payment tracking.