Stages of Custom Clearing Process
1. Information of shipment
Customer name
Vehicle number
Bilty number
Phone number of driver
Once a new job is created the party should be alerted about this
new job, once the driver reaches near border the party should be
alerted about this.
It has to be confirmed whether the shipment is in in LC/TT or
without any banking documents and insurance of the goods.
2. Indian custom clearing
Once the documents are received all the datas of the shipment
has to be filled in the designated places and phone number of
indian party should be entered.
Verify all documents before sending for indian custom clearance
Enter Import export code of indian party
Whether the shipment is in LUT/ IGST Paid if IGST paid the AD
code is compulsory in the banks letter head or have to mentioned
in the invoice along with bank name and branch. AD code is must
for Shipment in LC(letter of credit)
Enter the GSTIN number of indian party
Enter packing list , number of packages, weight of the goods
Enter the GR number of the shipment if Gr number is present in
first stage, automatically it has to be filled in the blank.
If any required data/document is missing the party should be
alerted about this matter.
Once all the data is filled then the system will generate a page
having all information required for indian customs
After the indian custom clearance process is complete and the
vehicle is permited to enter in Nepal custom, the party should be
informed.
Again when the vehicle enters neapl customs the party should be
informed.
3. Nepal custom clearing
Banking documents should be confirmed along with type of
payment whether LC or TT, once it is confirmed it has to received
by us ASAP. All the important dates and amount from the lc
should be checked and entered. This step has to be started once
any hint of the new shipment is received
If the shipment requires any additional documents that has to be
collected from the concerned party and should be entered
Shipment requiring special attention should be marked
Freight and insurance amount should be confirmed from the
customer and filled.
Gather the courier details from the customer enter all the datas,
contionously track the courier and once it has been received by us
enter all the document and confirm the party
Once above data is complete, pragyapan form has to be filled and
the party should be informed for the tentative duty of the
shipment and asked to deposit the amount in the account.
After completion of the above steps all the documents has to be
presented in the customs for clearance in Nepal customs.
SImultaneouly concerned authority has to be informed to track
the status of the shipment throughout the clearance process
Once all the process of clearance has been finished all the
documents has to be submitted to the accounts department nd
informed about all the shipments which has been cleared.