PART 3 [ REPORT ]

A) Question

As the secretary of the English Language Society, you have been asked
to write a report by your teacher advisor on the society’s recent trip to an
interesting place in Malaysia. 2
1 3 4 P1

Your report should include: 4 P2

 the aim of the visit
 the activities carried out
 what students have learned and your recommendations
4 P3

Write your report in 200-250 words.

4 P4

(adapted from Module: Write Better – A guide to SPM English 1119/2)

B) Task Requirement

1. The main task

- Write a report on the society’s recent trip

2. The purpose – to write about the society’s recent trip to an interesting place in
Malaysia

3. Who am I writing to - the society’s teacher advisor

4. Prompts to be included–

P1 the aim of the visit

P2 the activities carried out at the place visited

P3 what students have learned

P4 give recommendations or suggestions

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C) Steps

1. Understand the question

 Read the questions carefully and underline the key words and phrases.

2. Plan what you want to write

 Decide what facts and information you will need to include.
 Decide on the subject – based on the task.
 Divide your ideas up under headings.
 Organise your paragraphs according to the headings.
 Think about what your opinion is and how you will use the notes provided.
 Decide what your recommendations or suggestions are.

3. Organise your prompts

 Write the following at the top:
To :
From :
Subject/Title :

 Introduction
 State what the report is about / What you are going to write in your
report.

 Main Part (Paragraphs 2 - 4)

 This is the main body of your report.
 Give information and use formal language to expand the points,
support each point with examples.
 Make sure you use a heading for each paragraph.

 Conclusion (Paragraph 5)
 Give recommendations or make suggestions about what you
think should be done.

4. Write your report.

- present the information in a formal way (note the use of Passive Voice for some
sentences)
5. Check for errors - spelling, grammar and punctuation

(Full Blast and Download)

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D) Outline

To :
From :
Subject/Title :

Introduction
Aim / purpose of the
……………………………………………………………………
visit / duration/ date /
…………………………………………………………………… place /
…………………………………………………………………… participants

[Heading 1]
……………………………………………………………………
……………………………………………………………………
………………………………
Paragraphs 2 - 4
Activities carried
[Heading 2] out
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………

Conclusion
……………………………………………………………………
What students
…………………………………………
have learned from
the trip and
……………………………………………………………………
recommendations
…………………………
for future trip(s)

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E) Useful Expressions

1. Introduction
State what the report is about.
- The aim / purpose of this report is to….
- This is a report on…..
- This report describes / focuses on / deals with…

2. Main part (Paragraphs 2 - 4)

- The main reason is… / Another important reason…
(remember to use connectors like because, but, for, since, and, or, etc. and
cohesive devices like):
- Firstly, …
- Furthermore, …
- Moreover, ...
- In addition, …
- However, …
- Nevertheless, …
- As a result. …
- Besides, …… etc.

3. Conclusion
State your overall impression / opinion / give recommendation or make
suggestions about what you think
- In my opinion… / As far as I am concerned…
- All in all,
- To sum up…
- On the whole…
- In conclusion…
(Full Blast and Download)

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 F) Tips/Samples

 Samples given are with errors

(i) A sample of a weak script (0-4)

To : Teacher Advisor, English Language Society
From : Syahir Ahmad (Secretary , English Language Society)
Subject : The report on English Language Society’s recent trip

The aim of this report is about trip. This report include the detail on the trip.

They are three teachers and 16 students join trip. The trip maked by teacher Jimmy,
teacher Bobby and teacher Sharipah.
P2
The bus arrive school on 6.00 am. we visit the Planetarium Negara. Many information
we were get in this place. the activities carried out. Many activities carry out.

This trip interesting. I happy can release stress.

COMMENTS:
C = Target ready is minimally informed/omission may be present.
= No mention of the aim/purpose of the visit, what students learnt from the visit
and no clear recommendation given.
= Minimal information of the activities.
CA = Produces a text that communicated straight forward ideas using conventions of
the communicative task reasonably appropriately.
O = Uses simple connector only – and.
= No cohesive devices
L = Uses basic vocabulary, noticeable errors but meaning can still be determined

MARKS:
Content C 1
Communicative Achievement CA 1
Organization O 0
Language L 1
TOTAL 3/20

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ii) A sample of an average script (10-12 marks)

To : Teacher Advisor, English Club

From : Syahir Ahmad (Secretary of the English Club)
Subject : A Trip to Port Dickson Sea Turtle Sanctuary
Introduction
This is a report on a trip to Port Dickson Sea Turtle Sanctuary carried out by English Club
last week. This report consist of activities were held during the trip.

Aim P1
The aim of the visit was to create awareness of the danger faced by sea turtles. We were
hoping to make each and every members of English Language Society to love sea turtles.
P2
Activities
We were exposed to many vital facts about sea turtles. For instance, sea turtles are
extremely endangered and are going to extinct because of hunting and sea pollution.
Then, we also saw young sea turtles going out to the sea for the first time.

What students have learnt P3

This trip has successfully create an awareness about sea turtles in every participants. We
learnt the effects of sea pollution and the importants to take care of endangered animals.

Conclusion P4
Overall, this trip is very successful and worth the funds that we spend. We hope to make
more trips in the future. More students should visit to this place because it was very
educational.

COMMENTS:
C = All content is relevant
CA = Communicate straight forward ideas
O = Generally well organised and coherent,
= also, and, for instance, overall, then are used
L = Uses a range of simple vocabulary, uses simple grammatical forms with a good
degree of control

MARKS:
Content C 5
Communicative Achievement CA 3
Organization O 1
Language L 2
TOTAL 11/20

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iii) A sample of an excellent script (16-20)

To : Teacher Advisor, English Language Society

From : Syahir Ahmad (Secretary of the English Language Society)
Subject : A Trip to Port Dickson Turtle Sanctuary
Introduction
This is a report on an educational trip to Port Dickson Turtle Sanctuary which was
organised by the English Language Society of SMK Kampung Tiga on 13 April 2022.
The aim of the visit was to inculcate awareness among the young members of the threats
faced by sea turtles which can lead to their extinction. Furthermore, we were hoping to
make each and every member of English club to have a more comprehensive
understanding of sea turtles.
Conservation Centre
Firstly, we were greeted by one of the guides at the sanctuary who briefed us on the
history of the sanctuary. It is a conservation centre for the turtles because Port Dickson
beaches are well-known for turtle landings especially the Hawksbill species.
Facts About Turtle
We were exposed to many mind-blowing facts about sea turtles. For instance, sea turtles
are extremely endangered and facing extinction because of hunting, sales of eggs, injuries
or death from being trapped in fishing nets, pollution to the beaches and uncontrolled
development of nesting areas. Hence, the main reason for setting up this centre is to
create awareness to protect and educate the community to help bring in all the turtle eggs
found on the beach to the centre.
Hatchlings
The eggs were hatched and recorded in the hatchery centre. The hatchlings were then
released to the sea. Fortunately, we were also shown the turtle hatchlings going out to the
sea for the very first time.
Conclusion
All in all, this trip has successfully created an awareness about turtles among the
members. We have learnt the effects of our careless and irresponsible actions on the poor
creature. Therefore, it is important for us to protect our turtles and other endangered
animals. It is recommended that more educational and eye-opening trips to be organised
in the future.
COMMENTS:
C = All content is relevant
CA = Uses all the conventions of the communicative task effectively to hold reader’s
attention and communicates with ease.
O = Well-organised and coherent, using quite a variety of cohesive devices with good
effect.
L = Uses a range of simple and complex grammatical forms with control and flexibility.
MARKS:
Content C 5
Communicative Achievement CA 5
Organization O 4
Language L 5
TOTAL 19/20

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G) Hands-on Practice

You are the Head Prefect. You have been asked to write a report to the principal
on the most serious discipline problem in school.

Your report should include:

 the aim of the report

 the most serious discipline problem and the reasons for this problem
 your recommendations on how to overcome them

Write your report.

(adapted from Model Essays for English CEFR -Ilmu Bakt)

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