55. Which correspondence is undesirable to place on official records?
Demi-official
56. Who should sign the proceedings criticizing the subordinate officer?
Head of office.
57. Before signing the paper on which issue special care should be given by the
signing authority:
Legal matters.
58. The MP is writing a letter to the District Collector to draw his attention to an
urgent matter. Who is to sign the reply to the MP:
Collector.
59. The reply to MLA from Panchayat department Head quarters office secretariat
on his petition to be signed by :
[Question Deleted]
60. After signing of the paper to whom it is handed over:
Despatch clerk.
61. Where the despatch clerk enters the date of despatch in?
Personal Register.
62. Who is to affix despatch stamp on each office copy?
Despatch clerk.
63. Which slip is pasted in the envelop?
Economy slip.
64. In case confidential papers, what is affixed on both end of the economy slip:
Zeal.
65. When economy slip cannot be used?
Registered Post.
66. The letters to the office with in the head quarters are sent:
Local delivery book.
67. Which register is to be checked by the fair copy superintendent daily?
Despatch-cum account register.
68. What is to be handed over when a clerk goes on casual leave?
Office Key.
69. How many pages are to be typed by a Malayalam typist daily?
[Question Deleted]
70. Normally when receipt of petitions will be acknowledged by Govt. office:
[Question Deleted]
71. How many years the despatch-cum account register is to be retained?
Three years.
72. The fair copy superintendent is to submit this register to the head of office
every month for verification:
Call book.
73. Whose responsibility is the supply of records?
Record Keeper.
74. In whose custody the attendance register will be kept in each sections:
Superintendent.
75. Generally who is authorised to inspect the record room periodically:
Head Ministerial officer.
76. What will be in the place of records issued?
Slip.
77. How many records can be used from the same time from the record section?
[Question Deleted]
78. In which method the registers in the Govt. officer can be maintained:
Prescribed form.
79. When telephone message are received it is treated as:
Demi-official.
80. If an oral instruction is received from the Hon. Minister. What is to be done?
Brought to the notice of Head of the Department.
81. Muslim officers will be granted 2 hours from 12.30 to 2.30 p.m. on this day for
jumma prayers:
Friday.
82. An interval of 45 minutes are allowed to Govt. employees from :
1.15 to 2 P.M.
83. When the attendance closes after the office opens?
10 minutes.
84. Each superintendent should maintain a register to record the staff going out at
office …… hours.
Movement Register.
85. How many years can keep the record issue register?
Three years.
86. This kind of reference is also registered as the same way as any other paper
received in the tappal:
Arising reference.
87. It is consists of the current file and note file:
[Question Deleted]
88. A communication received in the office is stamped and numbered is called:
Current.
89. The preparation of any communication is called:
Drafting.
90. The term used to denote the process of copying and despatching of
communication is :
Issue.
91. It is written by the clerk to facilitate disposal of :
Note.
92. Reply to a reference issued from the office has to be filed with a current
already pending is called:
Old case.
93. Process of putting up previous correspondence for disposal of a case is :
Referencing.
94. A minor division of office consisting of a superintendent and one or more
clerks under him is called:
Section.
95. The current and enclosure arranged below is punched and a tag is passed
through the hole is :
Tagging.
96. The tappal is opened and stamped in the presence of :
Head of office.
97. The Tappal received in the office is opened and entered in:
Distribution register.
98. In which file the concerned clerk add the current, if it is related to an unclosed
case:
Current file.
99. The authority to pass orders in the notes submitted from the section is :
Head of office.