SAP Business One Procurement Process Guide
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ScribdTranslationsSAP Business One Procurement Process Guide
Translated by
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Exercises
Unit: Purchases - suppliers
Topic: Procurement Process
At the end of this exercise, you will be able to:
Carry out the steps of the purchasing process.
Create merchandise entry orders for quantities
partial.
Check the warehouse status for the purchased items.
Discuss the effects of purchase documents on the
inventory and accounting.
In this exercise, create an order for the necessary items.
One of the items has never been ordered before, therefore, it may
create a master item record. When the supplier sends
the partial quantities, create a goods receipt order.
Use the warehouse status report to see the quantities in
stock. Then, create a second goods entry for a
additional delivery. When you receive the invoice from the supplier,
introduce a supplier invoice
Perform the purchasing process for the second time to understand.
better the effect on inventory and accounting during each
step of the process.
1-1 You wish to place an order with supplier V10000. To do this, call the document.
of the order and enter the supplier number. Request two units of the
articles012405375, 0200112y012405374.
1-1-1 Enter the following values in the order:
Values
Provider AP-992
Supplier reference number 56982
Article number 012405375
Quantity 2
Article number 0200112
Quantity 10
Article number 012405374
Quantity 2
I still haven't recorded the order.
1-1-2
Note. Remember that purchase transactions
they do at the Costeo Warehouse
Make sure in the Warehouse column that it has the code
02
1-1-3 What payment conditions does the system suggest? How did it determine them?
___________________________________________________________
___________________________________________________________
Add the order.
Order number:_____________
Select OK.
The delivery of the order has arrived; however, it is not exactly what has
order. The supplier's delivery document refers to its number of
order. (56982)
Enter a goods receipt with reference to the order document.
Enter the supplier number and display all order documents
pending.
Field name or data type Values
Provider AP-992
Supplier reference number 56982
1-2-1 The supplier did not deliver all the items and quantities. The supplier
delivered the full amount for 012405375 and 012405374, but delivered
only an amount of 5 for 0200112.
For this reason, I modified the quantity in the goods receipt of
0200112a 5.
Record the goods entry document.
Goods entry number:_____________
Check the current stock situation of the items 012405375.
012405374 in the inventory data sheet of each item. Save the
following amounts.
012405375 012405374
In stock
Committed
Requested
Available
1-2-3 Add the goods receiving document.
1-2-4AP-992 send an invoice for the aforementioned deliveries with the
Invoice number 00125/40. Enter a supplier invoice in the
system for representing the supplier payment request.
Field name or type of Values
data
Provider AP-992
Reference number of 00125/04
supplier
2-1-1 Create an order for supplier V20000. Request 5 units of the item
A00001.
Field name or type of Values
data
Provider V20000
Article number A00001
Quantity 5
I recorded the order.
_____________
You want to determine first which warehouse is assigned for this item,
so that I can determine the stock level for that warehouse.
2-1-3 Check the stock level currently found in the warehouse.
Leave the order open.
2-2 The items from your order have arrived. You will create a goods receipt order.
from an order. When I recorded the incoming goods order,
will check the stock level and the entry to understand how this document
it affects inventory and accounting.
From an open order, create a goods receipt order.
Check the lines and quantities of the incoming goods order
to ensure they match the quantities delivered by the
provider.
Field name or type of Values
data
Article number A00001
Quantity 5
Then, record the goods receipt order.
Goods entry number:_____________
Open the goods receipt order you have created and verify the
effects of the goods entry order.
2-2-2-1 Visualize the master item record.
Select the correct tab to verify the amount of
inventory.
Which column shows the increase caused by the order of
goods entry?
__________________________________________________
Return to the goods receipt order.
2-2-2-2 Visualize the seating to see the effect of the incoming order.
of goods has in the accounting.
What are the two accounting entries that were created?
automatically because the system uses the inventory
permanent?
Return to the goods receipt order.
2-3 An invoice from the supplier arrives for the delivered items. It will create an invoice of
suppliers to pay the supplier. When you record a supplier invoice,
he/she will verify the entry to understand how this document affects the accounting.
From a goods receipt order, create a supplier invoice.
55723-09
from the supplier invoice in the corresponding fields.
Field name or type of Values
data
Reference number of 55723-09
provider
Document date Date of yesterday
I recorded the supplier invoice.
Supplier invoice number:_____________
Open the supplier invoice you have created to view the entry.
Complete the following table according to the information in this document:
Values
What is the amount of the
supplier invoice?
2-3-1-1 Visualize the entry to understand the effect of the invoice of
suppliers in accounting.
What field of the entry contains the reference number of the
provider?
Which account was credited with the amount when the order was created?
goods receipt and now the amount is debited once
Has the supplier's invoice been recorded?