Bolivarian Republic of Venezuela

Ministry of Popular Power for Higher Education Science and Technology

Simón Rodríguez National Experimental University

Nucleus: Caricuao

Course: Introduction to Management

Section: C

Control Function

Facilitator: Participants:

Gabriela Artigas Jesus Marrero

Daniela Quiroz

Miguel Contreras

March - 2019
 INTRODUCTION

We are going to carry out this work with the aim of synthesizing knowledge about the
control in administration. The administrative control process focuses on evaluating and
correct the performance of the activities of the subordinates to ensure that the
objectives and plans of the organization are being carried out. From this, it can be inferred the
the great importance of control as it is only through this function that we will achieve
It is necessary to clarify whether what has been done aligns with what was planned, and in case there are deviations, to identify them.

the responsible parties and correct these errors.

Within the research lies the nature and importance of the function of
control, types of control, social consequences of control. Techniques to promote the
controls. General controls for the financial measurement and control of the organization
human.

This will allow us to gain greater theoretical knowledge so that as future

administrators perform correctly in carrying out our functions.
 Nature and Importance of the Control Function
Control is a fundamental stage in administration, which even if a company has
with magnificent plans, an appropriate organizational structure, and efficient management, the
the executive will not be able to verify what the real situation of the organization is and there is no
mechanism to report if the facts align with the objectives.

Therefore, the control function consists of measuring and correcting the activity.
business, in order to ensure that the company's objectives and the plans devised are implemented
complete. The control must ensure the achievement of objectives and the development of plans. Without
embargo, we should clarify that both plans and objectives are instruments.

Financial planning is the projection of sales, income, and assets taking into account
as a basis for alternative production and marketing strategies as well as the
determination of the resources needed to achieve these short-term projections,
medium and long term

Financial control is the execution phase in which financial plans are implemented.
the control involves the feedback and adjustment process required to ensure that
the plans are followed and to modify existing plans due to unforeseen changes.

The analysis of financial forecasting preparation starts with the projections of

sales revenue and production costs, a budget is a plan that establishes the
projected expenses and explain where they will be obtained, thus the production budget
it presents a detailed analysis of the investments that will be required in materials, labor
and team, to provide support for the projected sales level.

Importance of administrative control.

Every organization is perfectible; that is to say, certain areas can always be improved.
to achieve the objectives set by the management. If it is accepted that everything is perfectible and
that every organization must be willing to find its shortcomings and correct them. That control
it is only possible if there is an information system that serves as a point of
reference to quantify the failures and successes, so that they are constantly being
correcting the mistakes and capitalizing on the successes, which will result in
increase in the value of the company. The idea, which is deeply rooted in some, is erroneous.
organizations that an administrative control system is only useful for diagnosis
failures. It is vital to know the failures and the successes to achieve constant improvement;
This improvement will be achieved to the extent that there is an information system that
allow for good administrative control. Organizations have recognized the
need to channel their efforts towards the implementation of control systems
administrative, the federal government itself has intensified efforts to control the
resources and plans of the public sector. We must remember that, when in organizations
the financial, human, accounting, marketing, production quality systems
they do not manage their functions properly, they tend toward chaos. Hence, for companies,
the challenge of implementing administrative control systems is imperative, especially
in view of the future where the formation of economic blocks and competitiveness
they increase.

Types of Control
Preliminary Control

They are the preliminary reviews that are carried out on the production process before its execution.
It includes a thorough and detailed analysis of the initial work plan, of the
resources to be used and the quantities, types, and quality of the inputs.

They are desirable because they allow management to avoidproblemsinstead of having

that need to be corrected later, but unfortunately this type of control requires time and
timely and accurate information that is often difficult to develop.

Concurrent Control

It encompasses all the supervision activities that are carried out once it begins.
productive process. Each phase of the process is systematically validated and the
added value to it.

The best-known form of concurrent control is direct supervision. When a

the administrator supervises the actions of an employee directly, the administrator
you can concurrently verify the employee's activities and correct issues
that may arise.

Feedback Control

They are the posterior controls carried out on the entire chain of the production process, to
establish the deviations of the final product with respect to the standardized.

Feedback control implies that some data has been gathered and analyzed.
and the results have been returned to someone or something in the process that is being monitored
in a way that corrections can be made.

The main disadvantage of this type of control is that at the moment when the
The administrator has the information that the damage is already done, that is to say, it takes place afterwards.
of the action.

Social consequences of control

Social control appears in all societies as a means of strengthening and
survival of the group and its norms

Minor norms and laws are what make up the groups. The implementation of a
moral social (due to the social influences it generates) and the liberal critique as self-defense and
as an interpretation of events and interests, it is the path to social change. The
social cognition or the perspective of deviant behavior correctly has a
a scheme of stereotypes and value judgments in its non-scientific version, and it is possible and
habitual as professional scientific knowledge; it is indeed impossible to have a society without
norms and the issue is their precise nature and the mechanisms for the case, without burdening with
more additional problems, only the common good with a functional regulation for the
social order. Since control is important, there must also be control over the
controllers with a consensus on regulations for a balance of powers and controls,
that is not repressive in its attitude.

Persuasive social control for achieving conformity mainly works with

ideas and values, which translate into respectful attitudes towards the norms. There is a tendency towards a
free moral, optional, personalized, fewer rules and with less control.

Techniques to promote control

Information systems

Information systems encompass all those means through which the

the administrator gathers data and reports related to the functioning of each and every
one of the activities of the organization. The information systems that can be used
a company is multiple and variable and must be established according to the
particularities of each company. Information systems include techniques such
such as: accounting, auditing, budgets, computerized systems, systems
machining, files, forms and reports.

Reports and statements

A. Control reports used for the direct control of operations.

Control reports: used for the direct control of operations.

Current control reports. To indicate the deviations from the planned performance
as it occurs, so that action can be taken promptly to stop the losses:
Summary of control reports. To summarize the deviations from the execution.
planned over a period (usually a month), as a check of the
current control reports and as an indication of the overall effectiveness of the
realization of responsible executives.
 B. Information reports that represent more extensive data in order to
management can formulate plans.

Forms

Printed forms are essential elements for the transmission and recording of data.
related to the activities developed in each department; there are a multitude of
forms used in the company that range from an attendance control card to
an accounting policy.
Forms facilitate the transmission of information while serving to record.
adequately the operations. When designing the shapes it is advisable to observe the
following guidelines.
a. Proper use of spaces.
b. Clarity and conciseness.
c. Design uniformity
d. Design adiagramof form control.
e. Design a catalog of shapes.
f. Design only what is necessary (avoid excessive paperwork).
g. Ensure that important matters and activities are properly recorded, and
keep unnecessary and routine forms to a minimum.

Control for a Financial Measurement

Financial Audit:

The financial audit is the periodic inspection of accounting records to verify

that these have been properly prepared and are correct, it also helps with control
general of the company.

It is done to verify the accuracy of the records, and at the same time
review and evaluate the projects, activities, and procedures of the company.

It allows for comparisons between what was expected to be achieved (standard) and what was actually achieved.
It is achieving. It highlights any deviation and suggestions for actions are offered.
corrective.

This type of audit of accounting records and reports from the same area must be conducted.
by an external firm of public accountants.

To know that the records are accurate, true, and in accordance with accounting practices
approved form a reliable basis for the purposes of good general control.
 CONCLUSION
Control is a very important element within any organization, as it is the one that
it allows to evaluate the results and know if they are in line with the plans and objectives that
wants to get the company.

Only through this function can errors be specified, identify those responsible and
correct the failures, so that the organization is on the right track.
Control must be carried out at any level of the organization, thus ensuring this
that the objectives are met. But it should be clarified that control should not only be
to be completed at the end of the administrative process, but rather, it must be carried out
together the activities are carried out so that, in this way, the issues are resolved.
the most effective way and in the shortest time possible to address all the deviations that arise.