Work Notebook Guidelines for Land Handover
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ScribdTranslationsWork Notebook Guidelines for Land Handover
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ScribdTranslationsWork Notebook: Land Handover Act
What is the work notebook?
It is the document that is opened by the contractor on the date of delivery of the land, which must be signed by the
inspector or supervisor and resident, they are the only ones authorized to make annotations in this document.
Here are noted the most relevant events that occur during the execution of the work, as well as inquiries, orders and
the answer to these queries.
2. REGULATIONS GOVERNING THE WORK NOTEBOOK
Regulation of Law No. 30225, Law on State Contracts
Article 191.1-Work Notebook
On the date of delivery of the land, the contractor delivers and opens the work notebook, which is signed by the
supervisor or inspector, and the resident, to prevent any adulteration. They are the only ones allowed to make notes in
this document, except in cases of absences previously authorized by the entity, in this case authorization can be granted
the signature of another professional who performs this work.
Article 191.2-Work Notebook
It consists of 1 original sheet and 3 detachable copies, which are delivered to the entity, contractor, and supervisor.
inspector, and the original document remains on site, under the custody of the resident, but access is allowed.
to this.
Article 191.3-Work Notebook
If the contractor or their staff do not allow access to the work notebook to the inspector or supervisor, it constitutes grounds for action.
of a penalty equivalent to 5 per 1000 (5/1000) of the amount of the valuation, this is for each day of
impediment.
Article 191.4-Construction Notebook
Upon completion of the execution and receipt of the work, the original of the work notebook remains under the authority of the entity.
delivering this, after the physical verification of the work and must be recorded as the last entry.
Article 192.1 Annotation of occurrences
Relevant events that occur during the execution of the work are recorded, with signatures at the bottom of each entry.
The requests that are required as a result of these occurrences must be submitted directly.
to the entity, through the contractor or their representative, by means of written communication.
Article 192.2 Annotation of occurrences
The authorized personnel for making notes continuously assess the risks present on site, recording the
results, effects, and unmet actions.
Article 192.3 Annotation of occurrences
The work notebook is closed by the inspector or supervisor when the work has been definitively received by
the entity.
NOTE: The original sheet is used for the settlement of work.
STRUCTURE
Annotation number
Date of annotation
Identification of who makes the annotation
Occurrence in work
Opening of the notebook
Transcript of the land delivery record
Start date of work
Start and end date of deadlines
3. START OF THE WORK EXECUTION PERIOD
Article 176.1 Start of the execution period for work
It takes effect from the day after the following conditions are met:
a) that the entity notifies the contractor who the inspector or supervisor is
b) that the entity has delivered all or part of the land
c) that the entity establishes the delivery schedule for materials and supplies
d) that the entity has delivered the complete technical work file
that the entity has provided the contractor with the direct advance
PROFILE, ATTRIBUTE, FUNCTIONS AND RESPONSIBILITIES OF THE SITE RESIDENT,
INSPECTOR OR SUPERVISOR
What is a site resident?
He is the technical representative of the contractor, he is in charge of planning, and he also coordinates the direct staff.
of the work.
He is a licensed, qualified, and specialized professional, who can be an engineer or architect, as applicable.
nature of the work, must have 2 or more years of experience in the specialty, this requirement may vary
with the scope and complexity of the work.
According to the regulations, the site resident cannot provide services on more than one site at a time.
A resident engineer is a combination of a site manager, an inspecting engineer, a supervisor of
safety and a foreman, therefore they must have medium experience and ability to cover these aspects
that can be seen in the work.
2. CAPABILITIES
Ability to differentiate which activities are prioritized in the work.
Having an overview of the main problems that can arise in a construction project.
To possess authority and leadership ability
Being able to recognize your limitations, informing your superiors that it is necessary to hire.
advisors in specific areas
3. FUNCTIONS OF THE RESIDENT ENGINEER:
A. IN THE ADMINISTRATIVE AND PROJECT MANAGEMENT AREA
To ensure that the work has the necessary permits to be executed.
Review of the plans and measurements to report if there is any anomaly.
Ensure compliance with hygiene and safety regulations on site
Carry the work notebook together with the inspector or supervisor.
Supervise the quality of materials and equipment
B. IN THE TECHNICAL AREA OF THE WORK
Ensure that the materials entering the site meet the specifications.
Predict and schedule material tests and strength tests
Understand the information contained in the plans, descriptive report, and specifications.
Know and understand the technical standards
Ensure that the execution yields of the tasks are within an allowable range
4. INSPECTOR OR SUPERVISOR
INSPECTOR: He is a professional, official, or employee of the entity, designated by it.
SUPERVISOR: It is a natural or legal person hired to supervise, appointed by the entity.
FUNCTIONS OF INSPECTOR OR SUPERVISOR:
The entity controls the work carried out by the contractor through the inspector or supervisor.
Ensure the proper technical, economic, and administrative execution of the work.
You must respond to the inquiries made by the contractor.
He has the authority to order the removal of a worker or subcontractor who harms the smooth running of the
work
Reject and order the withdrawal of materials and equipment due to poor quality or non-compliance with specifications
techniques.
TECHNICAL FILE:
What is a technical file?
It is a set of technical and economic documents that allow for the proper execution of the work.
UNDERSTAND:
Descriptive memory
Technical specifications
Execution plans
Measurements
Project Budgets
Price analysis
Construction schedule
Polynomial formulas
Soil study
Geological study
Environmental impact
2. PUBLIC WORKS
Construction, reconstruction, remodeling, improvement, demolition, expansion, and habilitation of goods
real estate (roads, bridges, buildings) that require technical direction, technical file, labor,
materials and equipment.
3. UNDERSTAND:
A. DESCRIPTIVE MEMORY
It is the detailed description of the project, which includes introduction, background, current state of the work, ways of
access, strategy for the development of works, safety measures, tolerances, description of what is desired
reach, conclusions and recommendations, etc.
B. EXECUTION PLANS
It is the graphical representation of the work to be executed, its dimensions, layout, and components that make it up.
C. TECHNICAL SPECIFICATIONS
They are a set of rules and documents specific to each game, related to the description of the jobs,
construction procedure, quality of materials, method of measurement, and payment conditions required in the
execution of the work.
D. MEASUREMENTS
They are the quantified expression by items of the construction works that have been scheduled to be executed,
expressed in units of measure. They are necessary because they help determine the project budget, control the
execution and payment thereof.
E. ANALYSIS OF UNIT PRICES
It is the quantification of the amount of resources (labor, materials, and equipment) that are required to execute.
a batch, does not include VAT.
F. WORK BUDGET (REFERENCE VALUE)
The referential value constitutes the estimated cost of the work to be executed, determined from the preparation of the
work budget, which consists of direct costs, general expenses, profit, and taxes.
G. POLYNOMIAL FORMULA
H. SCHEDULE
It is a document that is used to determine the execution period of the work considering the restrictions that
they can exist for its normal development, such as rains or weather conditions
adverse.
4. HOW THE TECHNICAL FILE IS APPROVED
First, it must be approved by the professionals responsible for its preparation and by the professional in charge of its
review.
Then, it is necessary for the technical work file to be approved by the corresponding official.
subscribing to the document indicated in the internal organization rules of the Entity.
It will be part of the document that approves the technical file, the Certificate of Non-Existence of Remains.
Archaeological (CIRA), issued by the Directorate of Archaeology of the Ministry of Culture.
5. TYPES
Original technical file
It is the approval by the Entity prior to the start of the work and is used in the selection process so that
bidders submit their proposals.
Additional technical file
It corresponds to the technical file of the additional work service that is approved and prepared by the Entity.
directly or indirectly.
6. MODIFICATION OF THE TECHNICAL FILE
The technical file cannot be modified as that implies modifying the contract.
However, it can be modified in some cases with justification and technical support, as long as it is necessary for the
compliance with the contract, these cases may be:
Defects in the technical file
Deadline modifications
Additional works