PROCEDURE FOR CONTROL AND PLANNING OF ACTIONS

[Link]

Count with a control system that helps to plan the traffic of spare parts for

a better customer service.

2. SCOPE

The present procedure may be applicable in the spare parts process.

like in the warehouse area.

3. DEFINITIONS

Product: Input, spare part, equipment, machine or tool that is

markets or uses within the repair shop.

Constant movement: These are products most requested by customers.

The type of rotation must be indicated with a priority code.

Slow movement: These are the products that have had a minimum of 2 in a year.

movements, this type of rotation must be indicated with a code of

slow priority.

Safeguard: They are the tools assigned to the personnel, for the

performance of your work, protected by a record.

Obsolete or null movement: They are products in good condition, that in a

no movement has been registered.

Unusable: these are the products that are considered damaged and irreparable.

situation that must be determined beforehand with a technical report.

4. RESPONSIBILITIES

Parts department manager: Responsible for the proper functioning of the entire

The repair shop, in accordance with the established objectives, attends to safety.

personnel and training of the employees under your charge, provides the information

regarding the operations of the auto parts store and the areas involved, plan the

constant improvement of operations, analyze the flow of products from

arrange the entries and exits.

Coordinates staff activities and work planning within

the auto parts store, schedule activities for better utilization of

labor, in charge of ensuring the maintenance of the equipment and

building. Supervises the work of the involved areas, delivery and reception of

products, conducts inspection and validates the quality of the product and its packaging.

Responsible for controlling delivery orders or purchase orders,

keeping track of product receptions, orders the restocking of

stock. Supervises the work of the warehouse staff, responsible for

supply, storage and preservation of stocks of the

parts store, keeps the facilities organized and clean, protects the

stocks against possible inventory discrepancies, preventing the

omission, duplication or other types of registration errors, of the movements of

inputs and outputs of the products

 START

SALE ORDER
J. OF REPAIRS J. OF REPAIRS PRODUCTION ORDER

REQUEST PRODUCT DEVELOP THE OUTPUTDEL ORDEN DE DEVELOPMENT

PRODUCT ORDER OF DEMONSTRATION

NO HAY YES
MATERIAL?

J. OF SPARE PARTS J. OF SPARE PARTS

NOTIFY PURCHASES AND FILL OUT THE SUITE THE PRODUCT AND SIGN
REQUISITION SIGNED BY THE RECEIVED AND DELIVERED
RESPONSIBLE

J. OF SPARE PARTS
NO BOUGHT THE YES REGISTER MOVEMENTS,
PRODUCT? DOCUMENT THE DEPARTURE:
(invoices, delivery note, exit)
to orders)

J. OF SPARE PARTS PURCHASES

RETURN REQUEST AND YES ACQUIRE THE MATERIAL AND THE FINDPROCESS
FILE IN THE CASE, SEND TO THE REFINANCING
DOCUMENT WHY

Warehouse worker
RECEIVE THE PRODUCT, EVALUATE IT
FINDPROCESS VALIDATEPRODUCT

NO fulfill YES
REQUIREMENTS

J. OF SPARE PARTS Stock Keeper

PURCHASE REPORT ENTER TO INVENTORY AND
REGISTER PRODUCT

PURCHASES
FILE A CLAIM OR FINDPROCESS
RETURN

QUALITY
CORRECTIVE GENERATION

FINDPROCESS
Storekeeper:

Receives, accounts for, classifies, and stores the received products, as well as ensures the

means for the inspection and validation of product quality and its packaging,

responsible for the accurate and timely recording of all entries and exits of

products, verify that the purchased products meet the specifications

indicated in the purchase orders, activate the reorder arrangements

of the stocks, controls and archives the source documents and assists the

different warehouse areas when required.

[Link] OF THE PROCEDURE

6.1PRODUCT REQUEST

6.1.1

6.2PRODUCT OUTLET

6.2.1

[Link] DISTRIBUTION OF THE WAREHOUSE

The physical layout of the warehouse is described below.

Tools, Spare Parts, and Accessories, this distribution is illustrative and not

restrictive, so this activity is carried out in each Work Center

according to your needs.

1. The placement of the main shelves or racks is in shape

 perpendicular to the office area, leaving a space between them that

allow the free movement of personnel, with the purpose of that the

operation should be agile and efficient.

2. Each Work Center develops a catalog of codes for the

classification of the articles in the manner indicated below, said

Catalogs are purified annually in order to keep them updated.

By Line or Family, which is the generic name of the group of articles,

example: tires, stationery, safety equipment, electrical, automotive,

laboratory. For its coding in the catalog, up to 3 will be used.

spaces or characters.

By Sub-Line, which are the names of the groups that make up the line,

example: The family line of tires is divided into: Sub-lines of tires for:

forklifts, cars, trucks; the stationary supplies in: pencils, pens,

sheets, formats; that of safety equipment in: helmets, gloves, boots,

shoes, uniforms; the electrical ones in: bulbs, switches,

transformers. For catalog coding, they will be used until

4 spaces or characters.

By code, which is the identification key for identical products, that

they form a sub-line, for example: the sub-line tires for forklifts

it will divide into as many codes as necessary to distinguish the

different tire sizes for forklifts. The pencil one, for

 distinguish between hard or soft lead pencils, colored or bicolor. For your

coding in the catalog, up to 8 spaces or characters will be used.

3. The items are arranged or stored according to their rotation, such that

so that they are closer to the distribution area, the stock lines with

higher rotation or more requested; always respecting the classification

previously described.

[Link] security reasons, items or materials that are hazardous or that

require special handling due to a higher risk of loss, they must

store away from the most trafficked areas of the warehouse in an area

isolated and secure outside the warehouse, (cylinders with gas or chemical liquids,

soda, acids, detergents, paints, and solvents); as well as the items

bulkier and heavier items (pipes, plates, meshes, steels) require a

specific and safe place.

5. With the aim that the administrative staff can perform

adequately all your tasks and safeguard the supporting documents of the

operations, the warehouse must allocate an area for an office.

6. For the purpose of having control over rotation, inventories must be classified.

en:

Constant Movement: They are the most requested items by users.

this type of rotation should be indicated with the number 1 to the left of the code

remove product after a hyphen, for example 100668-1.

 b)Safeguards: They are the tools assigned to staff for the performance

I am working, protected by the FA-22 form, 'Tool Receipt'

Assigned; this type of rotation should be indicated with the number 2 on the left.

the product code after a hyphen, example 100668-2.

c)Slow Movement: These are the items that have had at least 1 in a year.
movement, this type of rotation must be indicated with the number 3 at the

left of the product code after a hyphen, example 100668-3.

d)Obsolete items of Null Movement: These are items in good condition, which in a
year no movement has been recorded, this rotation type must be indicated with

the number 4 to the left of the product code after a dash, example

100668-4.

If a product is in this case, its removal will be carried out through the

Annual Final Disposal Program; to avoid it, the user can,

by means of a communication and technical ruling, request the permanence in the

warehouse, as slow-moving product.

After verifying that the products are Obsolete and/or No Movement

they are no longer useful for the Work Center, you must relate them and said

listed will be sent to the other Work Centers for their review and

request for the shipment of items that may be useful to them.

Unusable: These are items that are considered damaged and irreparable.

situation that must be determined beforehand with a technical report,

this type of rotation must be indicated with the number 5 to the left of the code

remove product after a hyphen, example 100668-5.

7. The articles that mention sections 'd' and 'e' of the previous point must

to be incorporated into the Annual Final Disposal Program. Accounting

they will proceed to create the provision for its write-off in the general ledger account 198,

Provision for Inventory Write-off; in addition to complying with what is established in the

Procedure for Control, Registration, Final Disposal and Decommissioning of A. de C. V.

Key, VST-DA·PR-01.

Delivery and/or Order Confirmation

It is the document that supports the purchases of goods or services made to

suppliers in which the following are indicated: folio number, date, name of the

supplier payment terms, place of delivery, code and description of

product, features, price, quantity, etc. In addition to the signatures

authorized by the requesting and purchasing areas.

Receipt Report

It is a consecutively assigned folio number, as well as the required data on the right.

from the order delivery or request (box), date, invoice or delivery note number,

amount, whether the delivery is partial or total, the signature and seal of receipt, granted by the
warehouse reception area.

This report covers the receipt of goods or services made by the

[Link] of Delivery Orders Sent to the Warehouse

It is the document through which purchasing supports the receipt of the

shipping orders or warehouse orders, prepared in: Original for the

warehouse that archives it consecutively and the copy for purchases that the

warehouse signs and stamps received. This document can also be sent,

through a communication to the warehouse.

Warehouse Delivery Order Control

It is the document through which the warehouse will keep control by order of

deliver the order, to know when it was received from purchases, the name of the supplier,

name of the applicant, status of the delivery order or request, if it has been

total partial supply.

Report of Materials Received from Suppliers or report of entries and exits

of the computing system, 5I5REFAC

It is a document through which the warehouse is informed: What was received,

dequeprovithorythelocationassignedtotheproduct;withthepurpose

to follow up on the delivery order or request, communicate with the users

the arrival of your material. It is prepared by the reception area of the warehouse,

also noting the code number, description, quantity, and order number

of delivery of the order. When the material reception day ends, the

the receipt operative refers it to the warehouse administrative, so that he

note the corresponding receipt report numbers. At the end of the

The shift will be delivered to the supervisor for verification and returned to the operations.

for distribution: Copies for the warehouse manager, dispatch area and

users of the received products.

Material Identification Card or Tag

It is a document used to identify the materials received in the warehouse.

develop the materials reception area, which must contain the following data,

code

delivery of the order, receipt report number, date received, and name of the

applicant; the product will be placed to know it and input data to the warehouse.

It will also be used to identify the materials that are returned to the warehouse.

Internal Return

It is the document used to certify the receipt of materials in the

warehouse, for the concept of internal returns, the date is recorded in the format:

code

Return and application accounts. Distribution is: Original for accounting; the

copy, storage; 2nd copy, user. It must contain the signatures of: Authorized, by a

department and the people who deliver and receive the product. Upon receiving the

the storekeeper will verify the document and the materials, signs and seals of

receivedandwilldeliverthecopythe user, willidentifyandplace the product in the area of

storage and another copy will be delivered to the person responsible for this activity. The area

check the documentation, read the assigned file number, the seal and signature of processed or

captured in kardex file your copy consecutively and send the original to

accounting.

Return to Supplier

It is the document that supports the return of materials to the suppliers, the warehouse.

I prepared 5 copies, will assign a folio number, will note the date; name, address,
invoice or delivery note number and the date it was provided by the supplier; number of the

delivery order of the order, number and date of the receipt report; code,

description

quantity and price of the product; reason for the return and application accounts;

attach a copy of the technical quality control report; it will be signed by the authorized person

the Warehouse Manager, delivered to the warehouse supervisor and received

provider. The distribution will be: Original for accounting, for it to prepare ia

corresponding policy; copy 1; kardex area, will sign and stamp as registered in

kardex; copy 2; accounts payable, so that the discount applies to the next payment to

supplier; copy 3; warehouse, to apply to the delivery order or purchase order

corresponding and file consecutively; copy 4; purchases, so that it notifies the

supplier and keep track of your delivery order or purchase order; copy 5 supplier, for

that you can collect your material.

Exit Valley

It is the document that supports the delivery of materials to the areas that require it.

They require, the user prepares and delivers it to the warehouse along with 2 copies, noting the

date, code, description, unit of measure, quantity and application accounts; it must

containing the signatures of: Authorized by the Department Head user and by whom

deliver and receive the product. The warehouseman will verify that the document is not torn.

crossed out or with corrections and the filling should be correct; if so, deliver the

material,sell,signature,receipt signed and return the document to the responsible for

this activity; otherwise the product will not be issued and the voucher will be returned to

employee. The kardex area, at the end of the dispatch shift of

materials receives from the supervisor the documents, sorts them by line, assigns

folio number, seal and signature of the registered in the kardex or computer system

SISREFAC and distributes to accounting for the preparation of the policy.

corresponding; 18 copy to the warehouse for its consecutive filing and 28

Copy to the user for their control. In case there are no stock of the product.

requested, the warehouse manager will check the kardex or computer system SISREFAC,

to verify the existence, the person responsible for this activity will record the information and

he will sign to confirm that he leaked the information, that warehouse worker will stamp the voucher

with the legend 'non-existence' it will deliver a copy to the user and the rest of the document to

warehouse supervisor. The warehouse supervisor will activate the travel requisition to

through a memorandum to purchasing, attaching a copy of the unfulfilled vouchers,

will temporarily archive another copy pending the processing of purchases

acquisition and I informed him of the arrival of the product.

In charge or Responsible

Responsible for the reception of materials activity

Archive documentation. • Control of folios • Delivery orders or requests

pending by supplier • Delivery orders or orders filled by

consecutive • Receipt report with delivery order or request for

consecutive • Delivery Receipt report without delivery order or request by

consecutive • Supplier remittances • Purchase Requisitions •

Return advantages Provide information to users. Preparation of

returns to suppliers.

Check previous inventory listings. Prepare plant outputs.