Internal Work Regulations Overview
Internal Work Regulations Overview
It is essential that, at the time of the worker's entry into the company, they receive this
regulations and signed a copy of it as proof that you are aware of the
basic obligations to comply with standards that can be considered basic for a
normal and harmonious development of labor relations.
The Internal Work Regulations are a set of rules that are maintained in the
time, unless changes are necessary, and which therefore constitutes a policy
basic that integrates the company's human resources, for reasons of
coherence, to the different administrations that will succeed each other over time.
The flexibility in the application of the rules contained in the Regulations will depend on the
behavior that each worker maintains during the time of their employment relationship.
The selection and hiring of employees in general is the exclusive authority of Management.
General. Any worker who is incorporated into the company, under any modality, must
subscribe and formalize the employment contract before starting your work.
The entry of personnel into the company will be carried out through the Procedure of
Established Recruitment and Selection of Personnel. The applicant must fulfill the
following requirements:
a) Approve the selection process (according to the area to which it has been submitted).
b) To be of legal age.
c) Not having been dismissed from any institution for serious misconduct.
e) Comply with the organizational and functional requirements according to the position you are applying for.
The work schedule is 8 hours a day and 48 hours a week (Monday to Saturday).
c) The staff will have 60 minutes for a break, which will not be considered as
part of the workday.
The company will require strict compliance with the established work schedule.
that punctuality is the fundamental principle of discipline. Upon your arrival and conclusion of
Workers will register their arrivals and departures according to the procedure.
established by the company.
Attendance, Punctuality, and Duration
b) The tolerance for entry applies to all staff in general, which will be 10.
minutes per week.
c) The displacement of a worker outside their work area must request permission to
his immediate supervisor, who is responsible for controlling permanence and
development of activities of the staff under their charge.
Permissions
Rights
a) To perceive all the benefits and social pleasures recognized by legal norms and
conventional ones that are applicable with the legal devices in force since their date
of income.
Obligations
a) All workers are obliged to obey the orders and instructions referred to
their duties assigned to them by their superiors
b) All workers, without exception, keep the due professional secrecy. The secret
professional extends beyond the ordinary working day and the validity or
specific duration that the employment relationship has.
Prohibitions
b) Conduct personal tasks unrelated to work that hinder work activities within the
working hours.
Remunerations
Remuneration Policy
a) The remuneration shall be determined according to the labor regime of the worker and the
remuneration scales based on the corresponding legal provisions.
b) Once the remuneration is established, it will be paid periodically and regularly on the days
indicated by the Company, using the most suitable means for the payment.
c) The Company will grant bonuses in the months of July and December, in accordance with the
current legal provisions, regardless of their daily wages.
Disciplinary Measures
The execution of acts not permitted by this work regulation or that indicate misconduct
behavior, unexcused absences, tardiness and generally any act that
it contravenes the normal provisions regarding the return of employment relationships in the
a company that can disrupt productivity and mutual respect among the members of the
company, as well as its superiors and in general, indiscipline, will be penalized
according to the severity of the offense committed at the company's discretion with sanctions that
they oscillate between suspension and dismissalwith cause.
Internal Regulations of the Executive Committee
Objective
The objective of the Executive Committee (hereinafter, the "Committee") is to assist the Board of Directors
Cementos Pacasmayo S.A.A. (hereinafter, the “Board”) regarding its function of
supervision of:
The execution of the decisions agreed upon by the Board; and Compliance, by
the Company, of the short and medium-term objectives, in accordance with the plan
strategic and long-term goals approved by the Board; The appropriate
compensation of the directors and principal executives of the Company, in order to align their
interests with those of the shareholders, and the compliance with Quality policies,
Corporate Social Responsibility (CSR), Environment, Safety and Health
Occupational and recommend improvements in its implementation.
Subcommittees
The Committee may establish one or more subcommittees that must be composed of one or
more of its members for the purposes it considers appropriate and may delegate, in favor of
these subcommittees, the powers and authorities that are necessary or convenient for
the performance of the assigned tasks or functions.
Committee sessions and quorum
The Committee will meet at least quarterly, and may meet
more frequently if its members deem it appropriate in accordance with the
circumstances.
As part of the effort to maintain a constant and open dialogue and communication, the
The committee must meet at least annually to discuss
the matters that, in the Committee's opinion, it deems appropriate to discuss. The president of
Committee or, failing that, any member of the Committee may convene the sessions of the
Committee.
The sessions of the Committee may be in-person or virtual. The sessions do not
In-person interactions will take place through written, electronic, or other means.
that allow communication among all members of the Committee, even allowing for
to be carried out by telephone.
All Board members who are not members of the Committee shall be entitled to
attend the Committee sessions with a voice, but without a vote. Likewise, the Committee may
invite to their sessions any director or manager of the Company, or anyone
that it considers appropriate for the better development of its functions. The Committee may,
similarly, exclude from your sessions the person(s) you deem appropriate for the
better development of its functions.
To carry out a Committee session, the participation of at least the
majority of the Committee members. For the adoption of agreements within the Committee
The favorable vote of at least a simple majority of its members is required.
Functions and Responsibilities
The functions and responsibilities of the Committee detailed in this Section IV are
merely illustrative and not exhaustive and are framed within the objectives
of the Committee mentioned in Section I of this Internal Regulations. In this regard,
The functions and responsibilities detailed below will serve as a guide,
establishing that the Committee may perform distinct functions and may adopt
additional policies and procedures, as deemed necessary or convenient for the
compliance with its objectives. The Committee will also develop any function or
responsibility delegated to him/her by the Board that is related to the
objectives of the Committee described in Section I of this Internal Regulation.
3. Risk response: this is the process of identifying plans to mitigate the risk.
and thus try to reduce the impact of the occurrence of the risk
In this process, the plans, deadlines, and responsible parties for its execution are defined, as well as the
Internal work regulations are crucial for promoting discipline and productivity in a company by establishing a clear framework for acceptable behavior, duties, and responsibilities . They set out the expectations for punctuality, attendance, and compliance with work schedules, which help to maintain order and efficiency . To handle indiscipline, the regulations include sanctions ranging from suspension to dismissal for offenses like unexcused absences or misconduct, depending on the severity . These measures ensure that employees adhere to the company's policies, thereby fostering a productive working environment.
The Executive Committee at Cementos Pacasmayo S.A.A ensures alignment with the Board's strategic objectives by supervising the execution of decisions and overseeing compliance with short, medium, and long-term goals . The Committee is empowered to evaluate any matter of concern, engage independent advisors, and develop necessary functions as delegated by the Board . Regular meetings and annual performance evaluations further help align their activities with these objectives, enabling continuous assessment and improvement in line with the company's strategic direction .
Cementos Pacasmayo employs several mechanisms to ensure continuous improvement of occupational health and safety protocols. Regular reviews and evaluations of safety procedures are conducted to achieve greater effectiveness in risk control . The risk assessment is updated at least annually or when there are changes in working conditions . Additionally, oversight of safety management by the employer, along with training sessions within work hours, ensures ongoing enhancement of safety practices . These measures guarantee that the company maintains a proactive approach to health and safety.
Risk management processes are vital for workplace safety as they systematically identify, evaluate, and respond to potential hazards . The regulations at Cementos Pacasmayo involve detailed risk assessments, periodic health controls, and preventive measures to ensure a high level of safety . By mandating employers to exercise leadership in safety management and requiring regular updates of risk assessments, these processes help maintain a safe working environment. Monitoring and report systems facilitate timely identification and mitigation of risks, thus significantly contributing to occupational safety and health .
The selection and recruitment of employees at Pacasmayo Cements S.A.A involve several essential criteria to ensure effective workforce management. Prospective employees must approve the selection process specific to the area they are applying to . They must be of legal age and possess no history of dismissal for serious misconduct or criminal records . Additionally, candidates must fulfill organizational and functional requirements for the position and present necessary documentation such as identity and health certificates . These criteria ensure that only qualified and suitable individuals are employed, reducing potential disciplinary issues and aligning workforce capabilities with the company's operational needs.
The Risk Manager at Cementos Pacasmayo is responsible for managing the comprehensive risk management cycle, which includes identifying plans to mitigate risks, setting deadlines, and designating responsible parties for execution . They provide methodological support to ensure that risk mitigation plans are efficiently implemented in coordination with business units . By overseeing these processes, the Risk Manager plays a critical role in ensuring that all identified risks are addressed effectively, thus safeguarding the company against potential disruptions and losses.
A structured attendance and punctuality policy at Cementos Pacasmayo is significant as it establishes clear expectations and promotes time discipline among employees . This policy requires workers to personally register their attendance and provides a weekly tolerance for entry, ensuring consistency in work hours . By implementing penalties for tardiness and unauthorized absences, the policy enhances workplace discipline, leading to improved productivity and order within the company.
The remuneration policy at Cementos Pacasmayo reflects its commitment to employee welfare by offering salaries based on knowledge, training, and experience . The policy provides periodic and regular payments, supplemented by bonuses in July and December, aligning with legal provisions . These measures motivate the workforce by ensuring financial stability and rewarding employees for their contributions, thereby enhancing job satisfaction and productivity.
Committee subcommittees at Cementos Pacasmayo are established to focus on specific tasks or functions deemed necessary by the main Committee . They are composed of one or more Committee members who are delegated certain powers and authorities to facilitate task performance . This structure allows the main Committee to effectively address diverse issues and concentrate on higher-level strategic objectives, thereby enhancing the overall governance and operational efficiency of the company.
Training is a crucial element of the occupational health and safety regulations at Cementos Pacasmayo, ensuring that workers are adequately prepared for safe work practices . The employer bears full responsibility for providing training during work hours, ensuring that workers are not burdened with the cost . By taking this responsibility, the employer not only complies with legal requirements but also invests in a safer workplace, reducing the likelihood of accidents and fostering a culture of safety awareness among employees.