PCPAIE

Training course material PC-PAIE

Juliet 2023

Summary:

Generalities.

Processing a concrete example.

The management of social meadows.

The recalls and deductions from salaries.

The configuration and calculation of retirement departure benefits.

Career management.

The consolidation.
 Generalities

PCPAIE is payroll software, multi-file,

the volume of data is only limited by the
hard drive size.
Every business is unique. The profiles of
payments are numerous. They vary from a
sector of activity to another (or even to
within the same industry sector, of a
company to the other). That ’s why a
pay software must first match your reality
daily. PCPAIE is specially designed and developed for
manage your activity as best as possible, whatever it may be.
Its powerful customization possibilities allow it to
to adapt in the most complex situations. Versions
network and single-user with the same interface.

THE REQUIRED MATERIAL

IBM COMPATIBLE MICROCOMPUTER, 1 MB OF RAM, HARD DRIVE, MS-DOS VERSION

3.30 OR LATER, PRINTER 80 OR 132 COLUMNS. NETWORK SUPPORTS: NOVEL,
WINDOWS-NT, WINDOWS-FOR-WORKGROUP, LANTASTIC.

TRAINING

1. THE INTERFACE
 Standard advanced interface: drop-down menus,
multiframing.
 Widespread use of the 'Escape' key
Entry.
 All commands, at any level, are
commented by menus.

[Link] DIDACTICIEL
The tutorial visually explains the different possibilities of
program.

[Link] FILE
PCPAIE includes a sample payroll file (about fifty employees)
(fictitious). With this folder, you can familiarize yourself with the majority
software commands without making any entry.

4. PAYROLL PARAMETER PLAN

Most of the payroll items are established by laws, these
justify their presence in (almost) every company. Instead of
create all the sections, just start the setup with the
standard plan and make specific modifications to it.
5. THE EXPERT ASSISTANT
Payroll calculation methods are complex. The calculation formula
a compensation, for example, can be linked to several values. The role
the expert assistant's role is to help you with the configuration of most
sections. For example, to create the deduction 'Hours of absence'
retard
Position the cursor over the 'Absence Hours' section.
Execute the command <Create>.
The expert asks you to introduce the nature of the absence, here.
Retard
Then the Assistant-expert automatically creates:
A data entry section (Number of Absence Delay Hours).
A Retention section with the corresponding calculation formula.
The tax calculation formulas will be adjusted accordingly, etc.

TABLES

[Link] OF CONTENTS
 The table of headings is designed like a spreadsheet.
To be operational right away, use the settings.
standard, or you create your own calculation logic.
It resolves all possible and imaginable payroll cases.
 Gain and retention categories, with their calculation method.
 salary of position
annual in days and amount.
 400 fully configurable sections, 5 profiles (calculation mode).
 The design of formulas is similar to that of spreadsheets, this
will allow creating sections regardless of the calculation method.
 Automatic calculation of the tax (I.R.G), with all defined rates
so far.
 The rounding in calculations is configurable.
 The Expert Assistant will help you in the creation and design of
calculation formulas.
 Transfer of entries to PCCOMPTA, each item can be assigned
to an accounting account.

2. TABLE OF SECTIONS
Your company is divided into services, departments, sites, etc. Some
Analytical statements by section will be offered to you.
 Section code consisting of six (08) alphanumeric characters.
 Title with thirty (30) alphanumeric characters.

3. TABLE OF CATEGORIES
You can classify employees into different categories: Executives, Managers
of projects, Employees, etc. Analytical statements by category will be provided to you
offers.
 Code section with eight (08) alphanumeric characters.
 Title of thirty (30) alphanumeric characters.
[Link] OF BANKS
The company and its employees generally have accounts in
several banking or postal institutions.
PCPAIE issues the transfer statements with the different directions:
Bank Employees, Bank Other-Bank Employees, Bank CCP, CCP
Employees.
 Bank code with eight (08) alphanumeric characters.
 Title in thirty (30) alphanumeric characters.
 Company account number survives (20) characters
alphanumeric.
 Agency number.

5. TABLE OF FUNCTIONS
Répartissez certains états par fonction : gardiens,manœuvres, techniciens,
etc.
All employee functions are codified, this will allow you
to carry out treatments by function.
 Function code consisting of eight (08) alphanumeric characters.
 Title up to thirty (30) alphanumeric characters.

6. SALARY GRID
You can create as many grids as you want. Every time you
modify your grid, create a new one and keep the old one so that you can
calculate reminders later.
 Grid number in two (02) alphanumeric characters.
 The Scale: category/section/Level in two (02) characters
alphanumeric.
 Amount of the basic salary.
 Amount of the I.E.P., if this allowance is calculated according to the scale.

FILES

1. FILE OF EMPLOYEES
 Employee information: civil status, payment method,
calculation elements, the employee's bank details,
etc.
 Once you have entered the payroll for the first month, the
the following months will be very easy to obtain: for each
employee, the same pay as the previous month is offered to you, it
just change the variable elements: absences, hours
supplementary, salary change, etc.

[Link] FILE
 History of all pays with all elements.
 A comment explaining the origin of the adjustment items in
the case where they exist.
 The pays are kept in history with all the details, on as much
years as necessary.
 Several pays per month can be calculated for an employee.
TREATMENTS

 The principle is that for the first paycheck of an employee,

the user assigns the base salary to him,
fixed information, sections, etc.
 Subsequently, for each payroll preparation for this employee,
PCPAIE will provide the same information as last month.
previous, potentially at the user's expense to provide
modifications if applicable.
 Indication of overtime hours, hours of absence,
advances, etc.
 Entry of values by category for multiple employees, or by employee
for all its sections.
 It is possible to manually enter a payroll, particularly for a
start of the year in progress.
 It is possible to launch a global and automatic preparation, for
payments without changes.
 Possibility to preview the payslip on the screen in progress
input.
 Possibility to calculate a new payroll by combining the payrolls of others.
month. This allows for editing quarterly or annual reports, or calculating
reminders.
 Automatic calculation of adjustments: Specify the months concerned, the
value or the values of the items to be regularized. Then, PCPAIE
retrieve the history of previous months and generate a regular payroll.
 Multicriteria search: all treatments and editions can be
performed, for a part of the employees, selected by a filter
multicriteria.
 Possibility to restore all the elements with which a payroll
whatever has been calculated, the calculation of the reminders is based on this
functionality.

SETTING UP EDITIONS

 Specific or automatic structure of the header/footer of the payslip.

Specify the information you want to edit.
 Structure of states CH.50 specific or automatic, adaptable on
reprinted forms.
 Editing bulletins on any printed paper. Choice to
will of the reprinted forms of your reports.
 Specific text of the work certificate.
 An unlimited number of multi-column list-type states to draw: One
or two rows per employee and as many columns as there are pieces of information
desired. Draw your pay slips, or edit statements of your
imagination.
 An unlimited number of states containing totals by section and/or
category, etc. can be drawn.
 The absolute freedom of publishing, choose the size of your characters,
the direction of your print (screen, file, printer), the criterion
sorting of employees, the format of the headings of the reports, etc.
 Multi-criteria selection of employees, this allows for making reports.
or treatments, on a part of the employees, by applying a
any condition.
 Sorting data on states: sort employees by ID, Name,
First name, Social security number, etc. Sort the payroll items
differently on the bulletin, the newspaper, and the recap.
THE EDITIONS

 Classic states, employee list, banks,

sections, etc.
 Bulletin on blank paper or reprinted.
 pay slip in two forms: multi-column statement
(one employee per line) or standard (one employee per
column).
 Payment status by bank, cash or by check.
 For the CCP transfers: statement CH.50 and statement CH.102.
 Summary statements, general or by section.
 Summary of employees selected by a multi-criteria filter.
 Employee salary statement (all pays of the year).
 Quarterly/annual declaration of employees, VF report.
 Configurable states, multi-column (unlimited number).

SECURITY

[Link] CONTROL TO THE PROGRAM

 Access control to the program managed by the program supervisor.
 User table with access rights to the commands concerning the
files.

[Link] CONTROL TO THE FILE

 User table by folder managed by the folder supervisor.
This table is part of the file.
 Access rights to treatments on the file: account creation,
journals, entry recording, etc.
 Password per user.

SAFETY MEASURES

 Data protection against power outages.

Additional copy in compressed format on hard drive.
 built-in floppy disk backup.
 Ability to save multiple folders in the same one
disk

NETWORKS

 The files can be stored on the server or on

workstations on peer-to-peer networks.
 Management of 9 printers connected to the network.
 Independence of the program's location and data on the
network.
 Automatic localization of folders on the different hard drives of the
peer-to-peer network.
 Concrete example
It is a simplified case of payroll processing, it will guide you step by step.
carry out the processing cycle: Data entry, processing of the
payroll, statement generation, etc.

All PCPAIE commands are commented, the keys to be pressed and

the actions they generate are always displayed on the screen.
Input keys are standard and accessible to all who are initiated to
computer science.

We assumed that you are already familiar with computers. Thus, you
master the role of the different keys on the keyboard: typing, correction,
suppression, etc. the startup of the printer; formatting of
floppy disks; etc.

Before approaching the computer for the first time, you must either
attend a day of computer initiation, either being assisted by a
from your colleagues. Even if he has no knowledge of the treatment of
the pay, it will help you get familiar with the computer, little by little
treatment measurement of the example.

It is strongly advisable to follow the requested treatments in

the order, without reversing or skipping steps. In case of input errors,
make an effort to correct them.

Data backup is one of the most important processes not to be

do not underestimate, it is therefore essential that you understand the principle
and, whether you are accustomed to basic manipulations that they
demanding. In this example, you should have at your disposal a
formatted disk and carry out the requested processing on the
safeguards.

The concrete example helps to understand the basic principles of

treatments in PCPAIE.

After handling this simplified example, you would be able to

discover all the functional richness of the software. With PCPAIE, you
You can process a standard payroll, have statistics at any time.
the table of topics is fully configurable, you can integrate everything
calculating system.

In the following, when it is requested to execute the command

File/Create a file/Create a new file: Start
through the menuFile, in this menu choose the option "Creating a
folder". In this one, choose “Create a new folder.”
 CREATION OF A NEW FILE

PCPAIE is a multi-file software, you can process both the

pay from several different companies, the files are independent.
Each folder has its own tables and employee files.
Before starting to process a company's payroll, you need to create
first of all, his file.

Execute the command 'Folder/Create a folder/Create a new'

"folder" then, create a folder with the following information:

[Link] folder code: EXAMPLE.96

[Link] the Payroll from: PLAN_STD.600 (Standard payroll plan)
You have two options:
1-No payroll plan
*** After the creation of the folder,
the categories table will be empty.
2-Payroll plan of this file: PLAN_STD.600
In our example, we
use the payroll of the
dossierPLAN_STD.500
[Link]:
Name EXAMPLE COMPANY
Street 40, Liberty Street
Oran
Start the creation with the optionRun ->

Once the folder is created, activate it with the command 'Folder/Activate a

"folder". The name of the active folder appears on the second to last line of
the screen.
 INTRODUCTION OF TABLES

TABLE OF FUNCTIONS
Execute the command 'File/Tables/Function Table'. The list of
functions of the folder appear. So far, no function is
input.
On the displayed screen, a menu shows the keys to press to start.
the input management commands:
F4-Createto add an item to the list.
F3-Modifier/Rectify the information of the element on which the
cursor is located.
F6-Delete the item where the cursor is located.
We will introduce the list of employee functions of
the company
With the command F4-Create, enter the following list of functions:

CODE TITLE
001 DIRECTOR
002 ACCOUNTANT

TABLE OF SECTIONS
Execute the command 'File/Tables/Sections' and enter the list
the following sections.

CODE TITLE
001 DIRECTION
002 SITE

TABLE OF BANKS
Our company is located at B.D.L. AGENCY BOUMERDES and its number
Account number is 164.254.2541
Execute the command 'File/Tables/Bank Table' and enter
the following list.

Code Label [Link] N-Account

001 B.D.L. BOUMERDES AGENCY 114 164.254.2541
002 C.P.A. ROUIBA AGENCY 402
003 CCP ALGIERS

TABLE SALARY GRID

PCPAIE allows you to memorize several grids, each grid has a number. In our case,
it is number 01
Execute the command 'File/Tables/Salary Grid Table' and,
introduce the following grid.

No Grille Code Amount

01 November 11100.00
1
01 November 11200.00
2
01 12-01 12650.00

IMPORTANT :
BACKUP COPY UPDATE: Execute the command
File/Backup copy
 EMPLOYEE FILE

Execute the command 'File/Employee Files and Payrolls'

The information (file) of an employee is spread across 6 screens.

(cards).
1. Screen-Fixes: The basic information of the employee.
2. Screen-Values: The values used to prepare the next payroll
employee.
3. Screen-Pay: All the payments assigned to the employee.
4. Etc.
To create an employee record, simply fill in the information.
from base (Screen-Fixes). The other information will be completed by
next.

Our company EXAMPLE only has two employees, we will go in this

section
1. introduce the employee file
2. Entering the calculation elements for our first payroll
3. Calculation of the first paycheck.
4. Editions

You are on 'File/Employee and Payroll File', Fixed Screen. Type the
Press F4 and fill in the information of this employee.

001
AMARI
SAID

Address: ORAN
M
M
Number of dependents: 1

Date of entry: 12/02/90

Social security number: 1254
Function: 001-DIRECTOR
Section: 001-DIRECTION
Grid:01-12-01 -> SB_GRILLE : 12650.00

Payment method: 2 (2-Bank)

Account number: 114.330.99
Employee domiciliation: 002-CPA AGENCY ROUIBA
Employer domiciliation: 001-BDL BOUMERDES AGENCY
Our employee has an account at the CPA AGENCY bank.
ROUIBA, the transfer will be made from the account of
the company that is based at BDL AGENCY BOUMERDES
Release date:
Exit reason:

During input, if you press the 'Escape' key, your input

is lost: you must confirm with the Enter key until the field
Exit reason.
 We are going to create the file for our second employee.

Press the F4 key to start creating an employee record.

002
SALMI
ALI

Address: ALGIERS
M
Family situation: C
Nombre de personnes à charge :0

01/01/94
Social security number: 15414
Function: 002-ACCOUNTANT
001-DIRECTION
Grid: 01-11-02 11200.00

Payment method: 1(1-CCP)

Account number: 114.125
Employee domiciliation: 003-CCP
Employer domiciliation: 001-BDL AGENCY BOUMERDES
The employee has a CCP account, the transfer is always made from the
Bank of the company BDL BOUMERDES AGENCY
Release date:
Exit reason:

Our file now contains 2 employees.

EMPLOYEE FILE MANAGEMENT ORDER.

To update an employee's information, you must first

display it on the screen.

 To search for an employee by their ID, press the M key.

 To search for an employee by theirNAME press the N key
 To display the previous employee, press the key-
 To display the next employee, press the key+

We will correct the entry date of employee001-AMARI SAID which is

02/12/90 instead of 12/02/90

1. Employee search: Press the key and give the employee number: 001,
the employee AMARI SA is displayed.
2. Press the F3 key = Edit, and move the cursor to the area
Date of entry
3. Enter 02/12/90 instead of 12/02/90
You can validate your input while entering it by
pressing the CTRL-W key: hold down the Ctrl key and
press the W key

To complete the information of screens: 4-Assignment, 5-Memo and 6-

Civil :
 The arrow keys <-and-> allow you to display the desired screen

 The F3 key=modify, allows the updating of the record

ENTERING PAYROLL CALCULATION ELEMENTS FOR THE MONTH

01-1998-JANUARY 1998
We will enter the calculation elements to prepare the payroll for the month. For the
first pay, we must enter all the calculation elements. For the next ones
To pay, simply modify the elements that change compared to the month.
previous. A command allows resetting all variable sections.

ENTRY OF PAYROLL ELEMENTS FOR EMPLOYEE 001-AMARI SAID

THE PAY ELEMENTS OF THE EMPLOYEE are entered on the VALUES screen. THE SCREEN
VALUE is a table of 54 elements. It allows specifying the values of
items used to calculate one's pay.

Regarding our employee, in addition to their base salary of

12650.00DA that we already specified on its fixed screen, it has the elements
following:
 2 days of absence
 Its I.E.P.% is 5%
 A deposit of 2000 DA

Entry of elements:
 Display the employee00-AMARI SAID on the screen, using the
search or movement commands in the file.
 With the arrow keys <- or ->, display screen 2-Values
The employee value screen is now displayed on the screen.

To enter the value of a category (Example R033-Number of days

of absences:
 Press the 'Enter' key to activate input
 Type the code R033, the title of the section will appear.
 Enter the value of item2.00

 Positionthe green bar (with the up and down arrow keys) on

line No. 03, and enter the amount of the deposit (section R720).

 Similarly, enter the %I.E.P. on line No. 5 (item R260).

The position of the section in the table doesn’t matter: leave it

Blank lines between sections improve the readability of the data.
For practical reasons, the sections are frequently updated
occupy the first lines of the table.
 NO CODE TITLE VALUE
01 R033 Number of days absent 2.00
02
03 R720 DEPOSITS 2000.0
0
04
05 R260 I.E.P. % 5.00
06
07
08
09
10
11

Visualize the payslip with the F9 key, to exit the screen of

visualization press 'Escape'

PAYROLL ENTRY FOR EMPLOYEE 002-SALMI ALI

You are on the screen value of the employee001-AMARI SAID, press the + key to
display the following employee who is 002-SALMI ALI

His base salary is 11100.00 DA, which is already specified on his screen.
fixed. In addition, it has the following elements:
1 Day of Absences
A retention deposit of 1000 DA
 Regularization nuisance gain of 100.00 DA
 Nuisance% = 30% on base salary
 I.E.P.% = 5% on base salary

On the screen VALUE of the employee 002-SALMI ALI enter the values of
sections:

NO CODE TITLE VALUE

01 R033 Number of days absent 1.00
02 R720 Deposit 1000.00
03
04 R282 Nuisance 100.00
05
06 R280 Nuisance % 30.00
07
08 R260 I.E.P. 5.00
09
10
11

You can display your payslip by pressing F9. You can

correct the values and display the report again at any time.
 PAYROLL CALCULATION AND RECORDING FOR THE MONTH 01-1998-JANUARY 1998

All the data of the two employees for the month 01/1998 is
updated, we are going to launch the overall payroll calculation.
With the arrow keys <- and ->, display screen 1-Payroll.
Press the F4 key = calculate pay
The following menu is displayed
1-Pay :
With the option1-Payroll, specify the month01-1998-
January 1998
2-Extended
You can calculate the payroll either only for the
employee displayed on the screen (This employee), either for
the entire workforce (All employees). Specify:
All employees

3-Execute->

1-Pay January 1998

2-Extended > All employees
3-Execute->

Once the first 2 parameters are specified, start the calculation with
option3-Execute

IMPORTANT :
BACKUP COPY UPDATE: Run the command "File/Copy"
of security.” You can launch this same command automatically at
start from the employee file by pressing the F12 key.

PAYROLL EDITION FOR THE MONTH 0198-JANUARY 1998

The payroll processing for the month is complete, let's move on to printing the
states.

Payroll processing.

Execute the command 'Edit/Bulletins and newspapers/Pay slips on

white paper
In the displayed menu, select Run -> to start the print.
You can display the reports on screen as they are.
Printables: In this menu, execute “Print on/File->Screen”
to switch to consultation mode. To reactivate printing
to the printer execute 'Print on/Printer'.

Editing bank transfer orders.

Execute the command 'Edit/Regulations/Bank transfer orders'

In the displayed menu, select Run to start printing.

Backup to floppy disk: Perform a backup of your work on the

disket"PCPAY EXAMPLE.96": Execute the command "Folder/Backup and
restoration/1-Save to disks
 INPUT OF PAYROLL CALCULATION ELEMENTS FOR THE MONTH 02-1998-FEBRUARY 1998

We are going to enter the calculation elements to prepare the payroll for the month of FEBRUARY.
1998

Execute the command 'File/File Employees and Payroll' to go to

employee file.
Use the arrow keys <- and -> to position yourself on the Values screen.

Screen Value of employee001-AMARI SAID before initialization

NO CODE TITLE VALUE
01 R033 Number of days of 2.00
absence
02
03 R720 ADVANCES 2000.0
0
04
05 R260 I.E.P. % 5.00
06
07
08
09
10
11

Initialization of variable elements

 Press the O key to display the Tools menu

 In the Tools menu, run the command '1-Initialization of items

variables. As discussed, specify all employees. Launch
initialization by Execute->.

Les rubriques variables :Nombre de jours d’absences, Acomptes,

Regularizations are reset.
On the other hand, the %I.E.P. and % Nuisance sections are left as is.
than they were the previous month.

Screen Value of employee001-AMARI SAID after initialization

NO CODE TITLE VALUE
01
02
03
04
05 R260 I.E.P. % 5.00
06
07
08
09
10
11
Entry of February elements for employee001-AMARI SAID
This employee has neither absences nor advances. No input is necessary.
Employee Value Screen 001-AMARI SAID for the month of February
NO CODE TITLE VALUE
01
02
03
04
05 R260 I.E.P. % 5.00
06
07
08
09
10
11
You can display your payslip by pressing the F9 key.

On the screen VALUE of employee 002-SALMI ALI, enter the values of

sections

Screen Value of employee002-SALMI ALI before initialization

NO CODE TITLE VALUE
01 R033 Number of days absent 1.00
02 R720 Deposit 1000.00
03
04 R282 (R+) NUISANCE 100.00
05
06 R280 Nuisance % 30.00
07
08 R260 I.E.P. % 5.00
09
10
11

Screen Value of employee002-SALMI ALI after initialization

NO CODE TITLE VALUE
01
02
03
04
05
06 R280 Nuisance % 30.00
07
08 R260 I.E.P. % 5.00
09
10
11
It was noted that the variable sections were completely skipped.
A data entry field in PCPAIE can be:
1. Permanent: its value is not affected by Initialization. Here,
the case of %I.E.P. and %Nuisance.
[Link]: the section jumps after initialization

For the month of February 1998, our employee002-SALMI ALIa the elements of
following calculations:
 Retention Deposits 600.00 DA
 Regularization (Withholding) IEP 300.00DA

As soon as the section R720-Account is displayed on the screen, for

enter the amount of the deposit:
 position the green bar on line No. 02
 tap on entry
 enter the value600

To enter the value of the adjustment (R-) IEP:

1. Position the green bar on an empty line, for example the line
04
2. Press Enter and specify the code for section R263-(R-) IEP
3. Specify the value of the reg. 300DA

Screen Value of employee002-SALMI ALI for the month 0298-February 1998

NO CODE TITLE VALUE
01 R035 Number of days absent 0.00
02 R720 Deposit 600.00
03
04 R263 (R-) I.E.P. 300.00
05
06 R280 Nuisance % 30.00
07
08 R260 I.E.P.% 5.00
09
10
11
You can display your payslip by pressing F9.

PAYROLL CALCULATION AND RECORDING FOR THE MONTH 02-1998-FEBRUARY 1998

With the arrow keys <- and ->, display screen1-Payments.

The payroll for the month of January is still on the screen, we can display it at
anytime with the F9 key

The employee data has been updated, we will initiate the calculation.
global payroll.

Press the F4 key = calculate

The following menu appears
1-Pay :
2-Extended >
3-Execute->

With option1-Pay, specify the month 0298-January 98

1-Payment February 1998

2-Extended > All employees
3-Execute->
Once the first 2 parameters are specified, start the calculation with
option3-Run

IMPORTANT:
BACKUP COPY UPDATE: Run the command 'File/Copy
of security." You can automatically run this same command,
Start from the employee file by pressing the F12 key.

Backup on floppy disk: Make a backup of your work on the

diskette "PCPAIE EXAMPLE.96": Execute the command "Folder/Backup and
restoration/1-Save to diskette

SIMULATION OF A POWER OUTAGE

A power outage can happen at any time, the content of the files
under update becomes inconsistent. During input,
the computer does not instantly save the data to
hard drive. Part of them remains pending in
electronic memory, a power outage causes it to lose its content and leaves the
files in a state of incomplete update.
The backup data represents the state of the folder at the time
from its current update. The data entered afterwards do not integrate into the
backup only after its next update.
After a power cut, we restore the data from the copy of
security, and the file returns to the state it was in at the time of the
last update.

SIMULATION
Position yourself in the input module 'File/File employees and
pay
Turn off your computer (same effect as a power outage)
Turn it on again
Launch PCPAIE and activate the file "EXAMPLE.98"
Restore the backup data by, "Folder/Backup &
Restoration/Restore from backup

In this simulation, we did not lose any data because the cut is
occurred, while we have not updated the data, after the last one.
backup copy update.

Reactivate the file 'EXAMPLE.98' and let's continue our work

normally.
 SIMULATION OF A TOTAL DATA LOSS

In practice, several events can make you lose your way,

all or part of the disk data at once
dur: A technical failure, virus, handling errors, etc.
We are going to make a deliberate mistake: Delete everything
file.
Execute the command 'Folder/Delete a folder'
The list of folders is displayed. Select the folder EXAMPLE.98 and,
delete it
Your file has completely disappeared from the hard drive, but fortunately, we
We recorded it on a floppy disk.

Restoration from diskette:

Insert the backup floppy disk into drive A.
Execute the command '2-Folder/Restore from diskettes' to
restore the folder.
Your file is now on hard drive, we will continue to
work normally.

PAYROLL STATE EDITION FOR MONTH 02-1998-FEBRUARY 1998

The payroll processing for the month is complete, let's move on to the printing of the
states.

Issuance of pay slips.

Execute the command "Edit/Reports and Journals/Pay Slips on

white paper

In this menu, the Filter option allows you to limit printing to certain
employees only.
We will print only the bulletin for employee001-AMARI SAID
Display the menuFilter, in the menu confirm the optionRegistration: PCPAIE
you are asked to specify a range of registration numbers. Specify Du001au
Press Escape to return to the previous menu.

In the displayed menu, select Run to start the printing of the

bulletin for employee001.

General summary edition.

Execute the command "Edit/Summaries"

To print the general summary, once the total has already been calculated,
execute the command "Edit/Summaries/General Summary"

THE EDIT MENU COMMANDS

PAY Specify the month to edit

FILTER Select the employees concerned by the edition
TRI Criteria for ranking employees in publishing
PREFERENCES: Adjust the edition according to your convenience.
 PRINCIPLE OF TREATMENTS TO REMEMBER

STARTING YOUR FIRST PAY

1. Input of employee file and introduction of calculation elements
your next paycheck.
2. General payroll calculation and statement issuance.

TREATMENTS OF OTHER MONTHS

Initialization of variable elements
2. Entry of variable elements and update of fixed elements of
employee file
3. General payroll calculation and report generation.
 COMMENTS ON THE EMPLOYEE FILE

PROFILE: The standard payroll plan manages three profiles. Each employee is
you can assign a profile. Press the P key to edit the profile
of an employee.

1-Monthly: The monthly base salary is awarded as earnings, the

absences are held back by deduction items. In this profile, we
peut détailler les retenues sur absences par nature. Retard, maladie, congé
without pay, etc.

EXAMPLE:
 The monthly base salary is 11200.00 DA.
 The value screen contains the following elements:

NO CODE TITLE VALUE

01 R033 Number of days of absence 2.00
Number of hours of absences
03 R260 I.E.P. 5.00

The payslip for a profile 1-Monthly

TITLE CODE N/BASE RATE GAIN WITHHOLDING
R030 Base Salary 24.00 466.67 11200.00
R034 Retention for days of absence 2.00
466.67 933.34
R066 Withheld Absence Hours 3 64.62 193.34
R261 I.E.P. 10072.80 503.64
.. .. .. .. .. ..
For the calculation of the Daily Rate and the Hourly Rate, the base
daily/Schedule is 24 days/173.33 hours. You can modify these
based on Screen 4-Assignment.

2-Schedules: It is necessary to specify the number of hours worked, we can

please specify either the hourly rate or the monthly salary and the hourly rate
is calculated automatically.

EXAMPLE :
 The monthly base salary is 11200.00 DA.
 The value screen contains the following elements:
NO CODE TITLE VALUE
01 R015Number of hours worked 170.00
03 R260 I.E.P. 5.00

The payslip for a profile 2-Hourly

TITLE CODE N/BASE RATE GAIN WITHHOLDING
R030 Salaire de base 170.00 64.62 10985.40
R261 I.E.P. 10985.40 5 549.27
.. .. .. .. .. ..
For the calculation of the Hourly Rate, the standard working hours base is 173.33
hours. You can modify this base on Screen 4-Assignment.

3-Daily: It is necessary to specify the number of days worked, one can

specify either the daily rate or the monthly salary and the rate
daily is calculated automatically.
EXAMPLE :
 The monthly base salary is 11200.00 DA.
 The value screen contains the following elements:

NO CODE TITLE VALUE

Number of days worked
03 R260 I.E.P. 5.00

The payslip for a 2-Hourly profile

TITLE CODE N/BASE RATE GAIN WITHHOLDING
20.00
R261 I.E.P. 9333.40 5 466.67
.. .. .. .. .. ..
For the calculation of the Daily Rate, the Working Daily Base is
24 Days. You can modify this database on Screen 4-Assignment.

EXERCISE

We are going to change the profile of employee002-SALMI ALI. Until the month of
February, he had the monthly profile. Starting from the month of March, his profile
becomes hourly.

Current situation of the employee: 002-SALMI ALI

Profile: 1-Monthly
NO CODE TITLE VALUE
01 R033 Number of days absent 0.00
02 R720 Deposit 600.00
03
04 R263 (R-) I.E.P. 300.00
05
06 R280 Nuisance % 30.00
07
08 R260 I.E.P. 5.00
09
10
11

To return it to profile 2-Schedule:

Press the select key, in the displayed menu, choose option 2-
Schedule.
Remove the section R035 - Number of days absent: move the bar
Turn on line No. 01, press the F6 key
On the same line (No. 01), press Enter to specify R015-Number of hours
worked with the value 170.00

Current situation of the employee: 002-SALMI ALI

Profile: 2-Schedule
NO CODE TITLE VALUE
01 R015 Number of hours worked 170.00
02 R720 Deposit 600.00
03
04 R263 (R-) I.E.P. 300.00
05
06 R280 Nuisance % 30.00
07
08 R260 I.E.P. 5.00
09
10
11
You can display the report with the F9 key

Yes/No
If the employee is not active (Active employee=No), their pay will not be
calculated when you start the general payroll calculation.
As a result, this employee will no longer appear on the pay statements. If you have
forgot to deactivate the employee, and you have already started the general calculation,
you must remove his pay.
To deactivate/activate an employee, simply press the S key.

Full Month Leave: Yes/No

Yes, for an employee, the option (Full Month Leave=Yes), at the time of calculation
from his pay, PCPAIE gives him his right to the accrued leave in the months
previous. Automatic calculation is only possible if the payrolls
previous ones are listed in her file (Screen 1-Payments).
To position this option, simply press the key.

FILTER:
Allows you to select employees who meet criteria that you
fixed in the Filter menu. To display the Filter menu and specify your
criteria, press the F key
Thus, if you do not want to display inactive employees (departed):
 Press the F key to display the Filter menu
 Position the option 5 - Active Employees Yes/No on Active Employees.
From now on, all inactive employees remain hidden until
that you cancel this condition.
To redisplay all employees: Display the Filter menu and cancel it
criteria by positioning the option 5-Active employee Yes/No on All.

TRI :
When you scroll through the employee file with the keys +=Next
Previous, your file is sorted by the mentioned criteria at
the screen. To change the sorting criterion, press the Tet key
select the criterion from the displayed menu.

COMMENTS ON THE EMPLOYEE FILE

SCREEN 1-PAIES
PAYE: It helps protect a paycheck against eliminations.
accidental. A protected pay cannot be removed until after having the
unprotect. The Tools menu contains commands to protect or
unprotect the pays.

CALCULATE IT: Indicate the date and time of payroll calculation.

COMMENTS ON THE EMPLOYEES FILE

SCREEN 2-VALUES
OBSERVATION: This is a comment to be entered, to explain the origin of the
values of certain exceptional items such as regularizations.
This comment must be entered before starting the payroll calculation. It
remains permanently recorded with the payroll. To modify this area, type
the F3 key.
A command from the Tools menu allows you to clear the observation area.
for all employees.
MEMO. A comment area that can be used as a reminder.
To update this area press the F7 key

COMMENTS ON THE EMPLOYEE FILE

SCREEN 3-FIXES
NUMBER OF DEPENDENTS: The calculation of the IRG involves
value entered in this area. The housewife must not be
considered as a dependent. Thus, we enter the number 0 for a
Married without children.

The calculation of the IRG and the section R710-Salary

unique, refers to the family situation.

SEX: In the standard payroll plan, the item R710-Single salary

call to this area.

MODE OF PAYMENT: depending on the mode of payment, an employee cannot

to appear on a single state 'Edition/Regulations': State by Species, by
check, etc.

BANKING ARRANGEMENT EMPLOYEE AND EMPLOYER: if the Method of payment is

equal to 2-Bank or 3-CCP, we must fill in these two areas to edit
correctly the bank transfer orders or postal checks.

DATE AND REASON FOR EXIT: filling in these fields does not block
not the calculation of the employee's salary. To block their salary, it is necessary to
set the EmployeeOption to Off.

COMMENTS ON THE EMPLOYEE FILE

SCREEN 4-ASSIGNMENT

24 Days/173.33
Hours
When you create an employee's record for the first time, PCPAIE will
give the monthly base of 24 working days and 173.33 working hours.
That is to say, if you deduct 2 hours of absences from him, the hourly rate
calculated is equal to MONTHLY_SALARY/173.33.
To modify these databases, display screen 4-Employee Assignment, with the
modify specify your calculation bases. A command in the
Tools menu allows you to modify these values for all employees.

Number of children NBR_CHILD: The standard payslip does not

call to the value entered in this area.

the number of children for whom we receive

family allowances). The standard payroll does not involve
the value entered in this area. The amount of the item R700-
Family allocations are seized. We can develop a calculation formula.
for this section which will take into account the number of children entered in
this area: Example formula: NBR_ENF_AF*300
Joint Work Yes/No: The calculation formula for the item R710-
Unique salary calls on this area. If it is set to Yes,
this item will be worth zero. No single salary for the employee if his
joint work.

CODE CNAS :
Allows editing of contribution statements by code. Case of assigned employees
to several contribution funds. In the case where all employees are
assigned to a fund, leave this area blank

OTHER CODES: Unit, Category, Job code, contract code, etc.

These codes allow for statistics and states according to several
criteria.

COMMENTS ON THE EMPLOYEE FILE

SCREENS
You can use these two screens as a reminder. No automation.
does not use the data entered in these two screens.

END OF THE CONCRETE EXAMPLE

Congratulations, you have become acquainted with the processing principles in PCPAIE.