5.

METHODOLOGY

METHODOLOGY

Overview

The project's primary objective is to supply and install all associated works related to installation of
electrical substation, emergency generator, HVAC unit, electrical risers and landscape
modification. This project encompasses various mechanical, electrical, and landscape
necessitating careful planning and execution. The project aims to achieve Substantial
Performance (97%) of the work adhering to BC Housing's strict timeline.

General Summary of Works

Electrical:
 Supply and installation of a new electrical substation and generator to serve the existing
and the proposed new building including all related work.
 Supply and installation of electrical distribution risers for future mechanical equipment.

HVAC:
 Supply and installation of a new mechanical HVAC unit.

Landscape:
 Landscape modification in areas affected by the proposed scope of work. (Cash
allowance)
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Work Breakdown Structure

To achieve the project's goals, we have outlined a general Work Breakdown Structure (WBS) that
breaks down the tasks and activities involved in this project.

Seton Villa

Preconstruction Construction Commissioning

Intiation Phase Closeout Phase
Phase Phase Phase

Mechanical
Site Assessment Scope of Work as
Project Kick-off Systems Final Inspection
and Verification per Drawing
Commissioning

Stakeholder Electrical Systems Project

Site Mobilization Commissioning
Engagement Mechanical Work Documentation

Detailed Project Design System

Integration As-Built Drawings
Planning Coordination Electrical Work

Procurement for Commission

Landscaping Report Site Cleanup
Long Lead Item
Work

Permit
Project Closure
Acquisition
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Initiation Phase
The Initiation Phase marks the commencement of the installation of electrical substation,
emergency generator, HVAC unit, electrical risers and landscape modification project, where
critical foundational steps are taken to ensure the project's success. It encompasses the official
project kickoff, bringing key stakeholders together, and engaging in thorough project planning.
This phase also includes initiating procurement processes for long lead items and acquiring
necessary permits and approvals to comply with local regulations.

Preconstruction Phase
During the Preconstruction Phase, the project takes shape as the team conducts a
comprehensive site assessment and verification, preparing for the actual construction work.
Equipment and personnel are mobilized, and temporary heating systems (if required) are set up to
maintain operational stability during the colder seasons. Design coordination focusing on
mechanical and electrical systems, and landscape ensures the project aligns with its intended
design.

Construction Phase
The heart of the project unfolds in the Construction Phase, where the scope of work defined in the
drawings is executed precisely. This phase involves three major components: Mechanical Work,
Electrical Work, and Landscape. Mechanical work entails the Installation of the mechanical system
(AHU-2, air duct, relevant accessories etc.), including necessary modifications. Simultaneously,
Electrical Work encompasses the installation of the new electrical equipment (substation and
generator, electrical distribution riser etc.). And the last, Landscape Work focuses on the
modification in areas affected by the proposed scope of work.

Commissioning Phase
In the Commissioning Phase, the project undergoes rigorous testing and integration to ensure that
all systems, both mechanical and electrical, operate efficiently and as intended. Mechanical
Systems Commissioning focuses on ventilation & load calculation, while Electrical Systems
Commissioning verifies the electrical systems' functionality. System Integration ensures that all
components work seamlessly together, leading to the development of a comprehensive
Commission Report.

Closeout Phase
The final phase of the project, the Closeout Phase, marks the culmination of efforts as the project
transitions toward completion. It begins with Final Inspection, where all project components are
thoroughly examined for quality and compliance. Project Documentation is compiled, including as-
built drawings reflecting the project's actual layout. Site Cleanup ensures that the project site is left
in a clean and safe condition, and the phase concludes with Project Closure, marking the official
handover of the project's deliverables.
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Risk Register Scale and Associated Team member

Project team members

Critical Risk Descriptions and Mitigation

Risk 2 Long Lead Item Delay

Delays in the procurement of long lead items, such as specialized equipment or materials, can
have a cascading effect on the project schedule, potentially causing delays in the overall project
schedule.

Mitigation Method
Establish a comprehensive procurement plan early in the project to identify long lead items and
initiate procurement well in advance. Maintain regular communication with suppliers to monitor
progress and address any potential delays proactively.

Contingent Method
Maintain a list of alternative suppliers for critical long lead items. If delays occur with the primary
supplier, expedite procurement from alternative sources while ensuring the quality and
compatibility of the items.
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Risk 3 Scheduling Challenges

The tight schedule, coupled with restricted construction hours due to the construction noise and
impact to tenants, increases the likelihood of scheduling conflicts and potential project delays.

Mitigation Method
Develop a detailed construction schedule that considers the restricted hours and tenant
availabilities. Coordinate closely with the operation team and tenants to ensure minimal disruption
to their activities. Implement efficient construction practices to maximize productivity during the
limited work hours.

Contingent Method
Have a flexible schedule buffer built into the project timeline to accommodate unexpected delays
or disruptions. Communicate with the operation team regarding potential schedule adjustments if
necessary.

Quality Management Plan

Quality Objectives

 Regulatory Compliance
Our primary objective is to ensure full compliance with all applicable local building codes,
regulations, and industry standards. Each project phase will undergo rigorous inspection
and validation processes to meet or exceed these requirements, supporting a safe, high-
quality outcome that reflects our commitment to excellence.
 Enhanced Safety Standards
We prioritize a robust safety culture by enforcing strict adherence to occupational health
and safety guidelines. Our safety protocols are designed to safeguard all personnel and
site visitors, reflecting our dedication to achieving zero incidents.
 Operational Continuity
To reduce the impact of construction on the site’s daily activities, we will strategically
coordinate our schedules to avoid peak operational hours. This approach minimizes
disruptions, ensuring that normal site functions can proceed with minimal interference.

Quality Assurance and Control

Materials Quality Assurance

 All materials will be thoroughly inspected upon delivery for compliance with specifications
and quality standards.
 A comprehensive log of submittals and material documentation will be maintained to
ensure traceability and accountability.
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 Non-conforming materials will be promptly identified and addressed through corrective

actions, with documented resolutions.
 We will implement specific material handling and storage practices to prevent damage and
ensure longevity.
 In-process inspections will verify adherence to specifications during installation, ensuring
that quality standards are maintained throughout.

Labor Quality Control

 Skilled, certified personnel will be assigned to specialized tasks, ensuring each aspect of
the project is executed by experienced professionals.
 We will verify that all labor personnel have up-to-date licenses and certifications required
for their specific roles.
 Regular on-site quality monitoring will be conducted to verify compliance with project
specifications and quality benchmarks.
 Safety inspections will be scheduled frequently to detect potential hazards and implement
corrective actions promptly.
 All non-conformance and safety incidents will be documented, and follow-up inspections
will confirm that corrective actions have been effectively implemented.

Documentation and Reporting

 Comprehensive records of all project activities—including specifications, inspection
reports, and testing results—will be meticulously maintained for transparency and
traceability.
 Quality performance reports will be generated regularly, providing stakeholders with
insights into progress, achievements, and areas needing improvement.
 All non-conformities will be documented in detail, including root causes and corrective
actions, and their effectiveness will be closely monitored to prevent recurrence.

Health and Safety Records, Practices, and Procedures

Our commitment to safety is evident through our exemplary safety record, which reflects our
proactive approach to hazard prevention and response. Our Health and Safety Management Plan
includes:
 Incident Tracking and Reporting: Continuous monitoring and documentation of incidents
and near-misses to identify trends and implement preventative measures.
 Safety Training: Mandatory, comprehensive safety training programs for all team members,
with refresher sessions to ensure awareness of site-specific hazards and updated
practices.
 Daily Toolbox Talks: Regular safety briefings to review hazards, procedures, and
preventive measures, fostering a proactive safety culture.
 Personal Protective Equipment (PPE): Provision and enforcement of PPE use, including
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hard hats, safety glasses, gloves, high-visibility vests, and suitable footwear.
 Housekeeping Standards: Maintenance of a clean and organized worksite to minimize
tripping and collision hazards and ensure safe access to all areas.

Environmental Considerations

We are committed to minimizing the project’s environmental impact by implementing the following
measures:
 Waste Management: Recycling and proper disposal of construction waste, with waste-
reduction strategies in place to minimize environmental footprint.
 Dust and Noise Control: Use of barriers and water sprays to control dust and maintain air
quality; noise restrictions during designated hours to minimize disruption to surrounding
areas.
 Energy Efficiency: Implementation of energy-saving measures, including efficient
equipment usage and regular maintenance, to reduce fuel consumption and emissions.