Job description

Position: Document Controller. Reporting to: Project Manager

Purpose and Responsibilities Competencies and behaviour required Qualifications/Experience and Knowledge
(What strengths needed?) Required
Purpose of the job • A strong technical aptitude is a must for this
The successful candidate will be able to work under minimum level of supervision in a heavy position. • A bachelor’s degree in a relevant field.
workload environment.
• This individual should be comfortable with
The Document Controller plays a crucial role in managing and controlling the flow of documents within
and proficient in using all types of
• 10+ working in similar field, within the Oil
our organization, ensuring compliance with established processes and standards. & Gas industry.
documentation control related software and
This role involves collaboration with various departments to establish and maintain document control
systems. • Proficiency with Microsoft Office as well as
processes, ensuring adherence to quality standards and regulatory requirements. Inventory , Production and Quality
Working with the Project Management Team and the disciplines, the Document Controller is • Experience with these systems is of value, and
Management Systems.
responsible for assuring smooth information exchange of the established protocol. candidates who cite experience with such
systems will be at an advantage in the hiring • Strong leadership, organizational, follow-
Resolve issues between Project Management Team / disciplines or bring to the attention of the
process. up, collaboration, accuracy, analysis,
Information Management Manager and Project Services Manager.
communication, writing and analytical skills.
Ensure deliverables submission to stakeholders are issued in a timely manner. • Time management strength understanding
Be responsible for overall discipline and timekeeping within the DCC. importance of timely submissions.
• In lieu of a degree, relevant work
Perform related duties as and when instructed by Information Management Manager. • As time writing management will form part of experience may be considered. Proving that
the responsibilities, management of people the candidate has a solid foundation in the
Main tasks and responsibilities will be paramount to align with weekly client principles and practices of procurement and
Your daily tasks may include: submissions. vendor selection.
• Provide support to the wider team on targets/milestones. Decision accountability (What is within the jobholder’s accountabilities)
• Assist in preparation of ITT proposals
• Accurately enter and update information in the electronic document management  Effective Communication  Continuous Improvement.
system (EDMS) & in Documentum  collaborative spirits are equally important.  Management system development
• Coordinate and expedite Final Documentation (FD) and Documentation for Operations
 People Management.
(DFO) between all respective parties.
• Maintain document control registers / documents for incoming and outgoing project
Measured by: (Key performance measurements)
documents, by using department database (DDB/SBVD) for tracking and recording
issued project document. • Individual Objectives/KPIs • Timely Delivery of Documents.
• Monitor the design information, transfer between central engineering • Departmental Objectives • Accuracy and completeness of information.
• Continuous Improvements • Compliance with document control processes &
department, site, consultants & subcontractor.
• Time writing cost performance procedures
• In charge of receiving and redistributing all Documents • Customer satisfaction • Feedback and satisfaction from stakeholders
• (QCP, ITP, MS, Isometric, RFI’s, Handover Dossier, SQ, SD, DWR RT. PWHT, • Time spent on document control activities • Reduction in document-related errors and
WELDING BOOK…. etc.) rework.
• Arranging/following up Test Packs W/Clint for site testing & to hand over till
certification.
• Arranging the process of NCR, CAR, SDV,CTQ & MOM
• Ensure that the latest revision and approval status of drawings is kept
updated continuously.

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