Project Roles 1 / 37

Project Roles Sitewide Roles

Super Admin is able to create/edit/delete privileged content, users and perform other Super Admin, is the only role that can add new projects, and add new staff
administration tasks.
This role should be given to trusted users only. Super Admin
Super Admin

Staffcannot create new staffnor create new projects. They can edit/manage
Operations Officer oversees the entire project and is the effective "project owner". A Super projects that they are assigned to with either the owner/officer/PM staff/secretary
Admin will create a project and "transfer" the ownership to the Operations Officer who can roles
Operations then manage the entire project. Staff
Manager

PMO's are the interface of projects between the other members and the Operations Officer
and have permissions related to the creation/edit/deletion/management of content related
Project Role Interactions
Project Management
to projects as well as the ability to manage the users associated with the project
Officer

Listen
Secretariat
Trustee /
Board Member

Interact
PM Staffare delegated users who can perform limited functions such as uploading Submit
content, creating questionnaires, etc Minutes
Project Management
Staff

The Board/Trustee Secretariat responsible for capturing minutes and issuing notices,
arranging meetings including quarterly and annual meetings. Operations
Secretariat Manager

Interact
Board Members are only able to view content and receive notifications about meetings,
updates to the system, etc
Trustee /
Board Member
Stake Holders are only able to review attendance registers, vote where applicable Interact
(questionnaires), and receive notifications about relevant meetings, notices and other Project Management
Stake Holder
Stake Holder project updates, etc Officer

Instruct

Interact

Interact

Project Management
Service Provider
Staff
Processes 2 / 37

Publish Meeting / Notice: Notify Members

Project Meetings Edit Meeting Update Status Update Status Update Status Email
Draft->To Be Appro Approved Published Board Members

Publish Meeting: Send Reminder

Project Meetings Published Meeting 2 Weeks Before Email

2 Days Before Board Members
1 Day Before
9:00 on the Day

Board / Community Member Login

To do away with the complexity of having board and community members set passwords, we suggest using
one-time-login links. The members will only have "view" access, (except for questionnaires and attendance
registers) to most data. Therefore ease-of-use is best to consider.

email

Request login
Email OTL
Email and Click
Login / Form Validate Email Validate URL Project
One-Time-Link
Check Project Members Login Member

Email Address Not Found URL Invalid

Error Error
Login

Compliance and Governance | RCDT

[Link]

COMPANY
L O G O

Login
* If you are a Board Member or Stakeholder who has been added to a project, please type your
email address in the login form below.

* A link will be sent to your email address, which can be used to automatically login to your
account.

* This link expires every 15 minutes and a new one will need to be requested if you have not
logged in on time.

* Accounts which are inactive for more than 30 minutes are automatically logged out.

* You can request a new login link at any time, any old links will no longer work.

Email Address

Send One-Time-Login Link

See
Processes
Page

Test if Email Belongs Test if Email Belongs

to a StaffUser to a Board/Community
Member

Compliance and Governance | RCDT

[Link]

COMPANY
L O G O

Login
Please login using your email address and password
Email Address

Password

Login
Passwords should be secure
* 8 or more characters
* encourage spaces and uniqueness
* reject "password" and similar (use lists)

Staff/ Admin /
Project Management
Office

Login Form
Projects 4 / 37

Compliance and Governance | RCDT

Super Admin [Link]

Start New Project

COMPANY
L O G O
Operations
Manager
Projects All Projects
All All Favourites Open Closed

Project Management Favourites Filter

Officer
Start End Archive Status Owner StaffAssigned
Open
/ / / / Open All All
Closed Closed Maxwell Musa Maxwell Musa
Grace Hopper Grace Hopper
ABC Schools Thulani Moloi Thulani Moloi

Budget Filter Reset

Project Management
Staff Meetings
Project Client Start End Owner Staff Status Actions
Notices ABC School Library ABC School 2024-02-26 2025-02-25 Maxwell Musa 3 S t a ff O p e n
Manage Project
Edit
Statistics
Staff
Secretariat
Settings

Trustee /
Board Member Daisy Dumisani
My Account << first < prev 1 2 3 4 5 6 7 ... 14 15 next > last >> Jump to:

Stake Holder
View Project 5 / 37

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Super Admin [Link]

Start New Project

COMPANY
L O G O Add to Favourites
Operations
Manager
Projects ABC School Library
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Project Info Next Meeting
Open
Closed Created 2024-02-01 13:21 Updated 2024-02-28 09:11 Community Meeting
Start Date 2024-02-24 End Date 2025-02-24 2024-02-05 09:00
Project Management ABC Schools
Staff Client ABC School zoom
Budget Status In Progress
Meetings
Notices Governance Financial Board
Statistics Documents Reports Meetings
Staff Project Outline
2024 Quarterly Meetings
Secretariat Project Plan
Settings 2023 Special Meetings
Dead of Trust
2022 Strategy Planning Meetings
Mandate of Trust
2021 All
Budget 2023/24
Trustee / 2020
Daisy Dumisani Project ...
Board Member Only link to
My Account Project ... item if user
is allowed
access
Stake Holder
Focus Areas Stakeholders Beneficiary
Meetings
Education RLM AGM
Social Development RBM Community
Other Trusts All
All

Latest Project Summary

Progress Highlights:

ConstructionMilestones:As of this month, the foundation for the new science wing has been successfully laid, with
structural framing set to commence next week. We are on track for the scheduled completion date of 2024-03-21.

Community Engagement:Wehave initiated a series of community workshops and feedback sessions to ensure the
project aligns with the needs and expectations of our students, parents, and faculty. The next session is scheduled
for 2024-04-01, and we encourage all to participate.

Challenges and Solutions:

While we have encountered some challenges, including unexpected weather delays, our project team has
implemented effective solutions to mitigate impact and maintain progress.

Next Steps:

In the coming month, we will focus on building the base and surrounding structures. Regular updates will continue
to ensure all stakeholders are informed and engaged with the project's progress.
Add/Edit Project Info 6 / 37

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Super Admin [Link]

Start New Project

COMPANY
L O G O
Operations
Manager

Projects ABC School Library

All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report
Project Management
Officer Favourites
Project Info Documentation Project Staff
Open
Project Overview Development Areas
Closed
Project Name Agriculture
ABC Schools Client Education
Information Technology
Budget
Start Date / / Infrastructure Development
Meetings ...
End Date / / Estimate
Notices
Statistics Project Management

Staff Project Status Project Status: Intentionally left as free-text

Settings Archive Status Open

Close

Latest Project Summary

Daisy Dumisani
My Account

Update Project
Project Documentation 7 / 37

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Super Admin [Link]

Start New Project

COMPANY
L O G O
Operations
Manager
Projects ABC School Library
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Project Info Documentation Project Staff
Open
Project Outline, Manifesto, or Brief
Closed
Add New File Browse...
ABC Schools
History / Existing Files (2 files)
Budget
Uploaded Type Size View Download Visible
Meetings 2024-02-23 11:33 PDF 2.4Mb files/123123/project-outline/[Link] Download Published Hide

Notices 2024-02-21 09:56 PDF 2.4Mb files/123123/project-outline/[Link] Download Unpublished Show

Statistics
Staff Project Plan

Settings Add New File Browse...

History / Existing Files (5 files)

Budget
Daisy Dumisani
My Account Add New File Browse...

Document Description

History / Existing Files (0 files)

Contracts

Add New File Browse...

Document Description

History / Existing Files (0 files)

Other Documents

Add New File Browse...

Document Description

History / Existing Files (1 file)

Uploaded Description Typ Size View Downloa Visible
2024-02-23 11: Budget Draft 1 PDF 2.4M files/123123/project-outline/2024022311 Downloa Published Hide
2024-02-21 09: Meeting Schedule Dra PDF 2.4M files/123123/project-outline/2024022109 Downloa Unpublished Sh

Update Project
Project Staff 8 / 37

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Super Admin [Link]

Start New Project

COMPANY
L O G O
Operations
Manager
Projects ABC School Library
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Project Info Documentation Project Staff
Open
Project Owner / Operations Officer
Closed
Officer / Owner Maxwell Musa Transfer Ownership
ABC Schools
Budget Project Secretariat
Secretariat Grace Hopper Update
Meetings
Notices
Project Staff
Statistics Name Email Role Last Login Actions
Remove
Staff Grace Hopper [Link]@[Link] Project Secretariat 2024-02-24 16:21
Review Permissions
Remove
Settings Adam Apple [Link]@[Link] Project Staff 2024-02-24 16:21
Review Permissions
Edit Project Remove
Ben Banana [Link]@[Link] Project Administration Officer 2024-02-24 16:21
Review Permissions
Add Documentation
Add StaffMember to Project
Edit Documentation
Edit Budget
Daisy Dumisani
My Account Add Meeting
StaffMember Search by name...
Edit Meetings
Adam Apple
Benny Bananas Add Notice
Chill Cherry Edit Notices
Add Risks
Add StaffMember Edit Risks
Add Proposals
Edit Proposals
Send Notice
Add Staff
Edit StaffPermissions
Remove Staff
Add Member
Edit Member
Remove Member
View Statistics

Update StaffPermissions
Budget Overview 9 / 37

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Super Admin [Link]

Start New Project

COMPANY
L O G O
Operations
Manager
Projects ABC School Library - Budget
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Edit
Open
Closed Total Estimations Project Milestones
Project Management Project Cost R 100 000 000 Milestone 1 R 50 000 000
ABC Schools
Staff
Milestone 2 R 30 000 000
Budget Income Received R 25 000 000 25% R -75 000 000
Unallocated R 20 000 000
Meetings Income Pledged R 35 000 000 35% R -65 000 000

Notices Expenses Spent R 430 000 0,0043% R -99 570 000

Statistics Expenses Allocat R 2 700 000 0,027% R -97 300 000

Staff
Secretariat
Settings
Project Spending Line Items
Client/Supplier Description Received/Spent Pledged/Allocated Target
Income

National Treasury R 20 000 000 R 30 000 000 66%

Trustee /
Board Member Daisy Dumisani 123 Peoples Trust R 5 000 000 R 5 000 000 100%
My Account

Stake Holder Total: R 25 000 000 R 35 000 000 71%

Expenditure

RM Builders Foundation R 100 000 R 900 000 11%

RM Roofers Roofing R 330 000 R 1 800 000 18%

Total: R 430 000 R 2 700 000 15%

Net Total: R 24 570 000 R 32 300 000 76%

Edit Budget 10 / 37

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Super Admin [Link]

Start New Project

COMPANY
L O G O
Operations
Manager
Projects ABC School Library - Budget
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Edit
Open
Budget Total Estimations
Closed
Project Cost R 100 000 000
ABC Schools
Milestone 1 R 50 000 0000 50% Remove Milestone
Budget
Milestone 2 R 30 000 0000 30% Remove Milestone
Meetings
Unallocated: R 20 000 0000 20% Add Milestone
Notices
Statistics Budget Line Items

Staff Income (Project Funds Received)

Settings Description Amount Received Amount Pledged Total Actions

National Treasury R 20 000 000 R 30 000 000 66% Edit
123 Peoples Trust R 5 000 000 R 5 000 000 100% Edit

Daisy Dumisani Add New Income / Revenue

My Account

Expenditure

Supplier Description Amount Spent Amount Allocated Actions

RM Builders Foundation R 100 000 R 900 000 Edit
RM Roofers Roofing R 330 000 R 1 800 000 Edit

Add New Expenditure

Add/Edit Expenditure Item

Supplier

Description

Amount Spent R

Amount Allocated R

Update Budget Cancel

Meetings Overview 11 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - Meetings
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites Filter

Officer Meeting Date Status Audience Notification Sent
Open
/ / Draft Board Meeting Pending
Closed To Be Approve ... Sent
Approved Error
Project Management ABC Schools Published N/A (Draft)
Staff
Budget Filter Reset

Meetings
Date View Description Location Status Audience Notice Actions
Notices 2024-03-20 09:00 View Monthly Board Meeting Zoom Published Board Meeting Sent Edit
Edit
Statistics 2024-04-20 09:00 View Monthly Board Meeting Zoom Published Board Meeting Error
Resend Notice
15 School Ave,
Staff 2024-04-22 15:00 View School On-Site Visit Published Beneficiary Meeting Sent Edit
Rustenburg
Secretariat 2024-05-20 09:00 View Monthly Board Meeting Zoom Draft Board Meeting N/A Edit
Settings

Trustee /
Board Member Daisy Dumisani
My Account << first < prev 1 2 3 4 5 6 7 ... 14 15 next > last >> Jump to:

Stake Holder
Add/Edit Meeting 12 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - Add New Meeting
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites Agenda

Officer Date 2024 / 03 / 20 09:00
Open
Short Description Monthly Board Meeting
Closed • Welcome
Audience Board Meeting
Project Management ABC Schools Beneficiary Meeting • Attendance
Staff StakeHolder Meeting
Budget Other • Previous Minutes Accepted
Meetings Location Online Physical • Previous Business
Notices Zoom Link Street • New Business
Statistics Suburb • Next Meeting
Staff City
• Close
Secretariat Latitude
Settings
Longitude

Status Draft
To Be Approved
Daisy Dumisani Approved
My Account Published

Provide Online Yes No

Status: Attendance Register
Draft: Being Edited
To Be Approved: Requires Review Banner Image Browse...
Approved: Can be Published
Published: Send out Emails/Notices Meeting Documentation

Add New File Browse...

History / Existing Files (2 files)

Uploaded Type Size View Download Visible
2024-02-23 11:33 PDF 2.4Mb files/123123/project-meeting/[Link] Download Published Hide
2024-02-21 09:56 PDF 2.4Mb files/123123/project-meeting/[Link] Download Unpublished Show

Save Meeting
View Meeting 13 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
Agenda
Date 2024 / 03 / 20 09:00 Add
Closed
• Welcome
Project Management Short Description Monthly Board Meeting
ABC Schools
Staff • Attendance
Type Board Meeting
Budget
• Previous Minutes Accepted
Status Draft Approve Notice Publish Notice
Meetings
• Previous Business
Email Notification - awaiting published status - Status:
Notices Draft: Being Edited
• New Business
To Be Approved: Requires Review
Statistics Location Online Zoom Link
Approved: Can be Published
• Next Meeting
Published: Send out Emails/Notices
Staff Physical Street
• Close
Secretariat Suburb
Settings
City

Latitude

Trustee / Longitude
Board Member Daisy Dumisani
Meeting Documentation
My Account
Uploaded Type Size View Download
2024-02-23 11:33 PDF 2.4Mb files/123123/project-meeting/[Link] Download
Stake Holder
2024-02-21 09:56 PDF 2.4Mb files/123123/project-meeting/[Link] Download
View Meeting Minutes 14 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
View Minutes Edit Minutes Download Minutes
Closed
Project Management Start Time 09:00 Location Zoom
ABC Schools
Staff
Budget
Attendees
Meetings Name Status
Jack Attending
Notices
Jill Apologies
Statistics
Staff Agenda
Secretariat
Settings
• Welcome

• Attendance
Trustee /
Board Member Daisy Dumisani • Previous Minutes Accepted
My Account
• Previous Business

Stake Holder • New Business

• Next Meeting

• Close

Action Items
Description Assigned Done
Jack review Budget Jack and Jill

Meeting Notes

• Plan Site Visit with Bob and Barb

• Jackto review Budget with Jill

End Time 11:12

Next Meeting Date 2024-04-03 09:00

Edit Meeting Minutes 15 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
View Minutes Edit Minutes
Closed
ABC Schools Confirm Meeting Date 2024 / 03 / 20

Budget Start Time 09 : 00

Meetings Location zoom link
Notices
Statistics
Attendees Add Attendee
Staff
Name Status
Secretariat
Settings Jack Attending
Jill Apologies

Daisy Dumisani
My Account

Agenda

• Welcome

• Attendance

• Previous Minutes Accepted

• Previous Business

• New Business

• Next Meeting

• Close

Action Items Add Action Item

Description Assigned Done

Meeting Notes

Next Meeting Date 2024 / 03 / 20

End Time 09 : 00

Save Meeting Minutes

Meeting Attendance Register 16 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
Settings Share Information
Closed Allow Attendance Register for this meeting Print QR Code
Project Management ABC Schools Copy QR Code Image
Fields:
Staff Reset QR Code
Name Designation
Budget Attendance Register can be signed at:
Email Role
[Link]
Meetings Phone Manager asdsa3-0nase1
Notices
Statistics Name Email Phone Number Designation Signed At
Ellie Ellephant Ellie@[Link] 012 123 4567 Night Shift Manager 2024-03-20 09:22
Staff
Secretariat
Settings

Trustee /
Board Member Daisy Dumisani << first < prev 1 2 3 4 5 6 7 ... 14 15 next > last >> Jump to:
My Account

Stake Holder
Meeting Attendance Register (Public) 17 / 37

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[Link]

Start New Project

COMPANY
L O G O

ABC School Library - 2024-03-20 09:00 (Monthly Board Meeting)

Please complete the form below to ensure your attendance at this meeting is recorded.

Attendance Register
Name

Banner Image/
Email
Slideshow or some
other information can
Phone
be displayed here
Designation

Role

Manager

Submit Attendance
Meeting Questionnaires Overview 18 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
Closed Name Created Updated Responses Actions
Community Requests 2024-02-10 13:34 2024-03-01 15:42 52 Published
Project Management ABC Schools Community Follow Up 2024-03-10 09:51 2024-03-10 09:54 - Draft Edit
Staff
Budget
Meetings
Notices
Statistics
Staff
Secretariat
Settings

Trustee /
Board Member Daisy Dumisani << first < prev 1 2 3 4 5 6 7 ... 14 15 next > last >> Jump to:
My Account

Stake Holder
Meeting Questionnaire 19 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
Share Information
Closed Community Requests| Published
Print QR Code
Copy QR Code Image
Project Management ABC Schools Edit Questionnaire Reset QR Code
Staff
Budget Questionnaire can be completed at:
[Link]
Meetings nw7cn2-878ncv6
Notices 52 Responses

Statistics Name Email Phone Number Designation Did you vote? ... Signed At
Ellie Ellephant Ellie@[Link] 012 123 4567 Night Shift Manager Yes ... 2024-03-20 09:22
Staff
Secretariat
Settings

Trustee /
Board Member Daisy Dumisani << first < prev 1 2 3 4 5 6 7 ... 14 15 next > last >> Jump to:
My Account

Stake Holder
Meeting Questionnaire Settings 20 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
Closed Community Follow Up | Draft
Project Management ABC Schools Settings
Staff
Name Type Required Details Actions
Budget
First Name Text Edit Remove
Meetings Last Name Text Edit Remove
Notices Phone Number Text Edit Remove
Email Address Text Edit Remove
Statistics
* Yes
Were you at the initial meeting? Select Edit Remove
Staff * No
* Yes
Did you vote for the library? Select Edit Remove
Settings * No
* Yes
Are you happy with the progress? Select Edit Remove
* No
Do you have anything else to note? Paragraph Edit Remove

Daisy Dumisani Save Questionnaire Add New Question

My Account
Meeting Questionnaire Field Form 21 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Meeting
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Monthly Bo
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites

Officer Overview Minutes Attendance Questionnaires
Open
Closed Community Follow Up | Draft
Project Management ABC Schools Settings
Staff
Name Type Required Details Actions
Budget Field Name Were you at the initial meting?
First Name Text Edit
Meetings Required
Last Name Yes No Text Edit
Notices Phone
Field Number
Type Text Text
Paragraph Select Edit
Email Address Text Edit
Statistics Options Add Option Yes * Yes
Were you at the initial meeting? Select Edit
Staff No * No
* Yes
Did you vote for the library? Select Edit
Settings * No
* Yes
Save
Are Question
you happy with the progress? Select Edit
* No
Do you have anything else to note? Paragraph Edit

Daisy Dumisani
My Account
Meeting Questionnaire (Public) 22 / 37

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[Link]

Start New Project

COMPANY
L O G O

ABC School Library - 2024-03-20 09:00 (Monthly Board Meeting)

Please complete the form below to ensure your feedback at this meeting is recorded.

Community Follow Up Questionnaire

First Name

Last Name

Phone Number
Banner Image/
Email Address Slideshow or some
other information can
Were you at the initial meeting? Yes No be displayed here

Did you vote for the library? Yes No

Are you happy with the progress? Yes No

Do you have anything else to note?

Submit Questionnaire
Notices Overview 23 / 37

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Super Admin [Link]

Start New Project

COMPANY
Add New Notice
L O G O
Operations
Manager
Projects ABC School Library - Notices
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites Filter

Officer Notice Date Status Type Notification Sent
Open
/ / Draft Meeting Pending
Closed To Be Approve Project Report/Progress Sent
Approved AGM/SGM Error
Project Management ABC Schools Published ... N/A (Draft)
Staff
Budget Filter Reset

Meetings
Date View Description Location Status Type Notice Actions
Notices 2024-03-20 09:0 View Community Review Meetin Zoom Publishe Meeting Sent Edit
Edit
Statistics 2024-04-20 09:0 View Project Status Update Zoom Publishe Project Report/Progres Error
Resend Notic
15 School Ave,
Staff 2024-04-22 15:0 View School On-Site Visit Publishe Meeting Sent Edit
Rustenburg
Secretariat 2024-05-20 09:0 View SGM - Budget Review Zoom Draft AGM/SGM N/A Edit
Settings

Trustee /
Board Member Daisy Dumisani
My Account << first < prev 1 2 3 4 5 6 7 ... 14 15 next > last >> Jump to:

Stake Holder
Add/Edit Notice 24 / 37

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Super Admin [Link]

Start New Project

COMPANY
L O G O Add New Notice
Operations
Manager
Projects ABC School Library - Add New Notice
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites Notice

Officer Date 2024 / 03 / 20 09:00
Open
Short Description Project Status Update
Closed
Type Meeting
Project Management ABC Schools Project Report/Progress
Staff
AGM/SGM
Budget
Location None Online Physical
Meetings
Zoom Link Street
Notices
Suburb
Statistics
City
Staff Latitude
Settings Longitude

Status Draft
To Be Approved
Approved
Daisy Dumisani Published
My Account
Meeting Documentation

Status: Add New File Browse...

Draft: Being Edited
To Be Approved: Requires Review History / Existing Files (2 files)
Approved: Can be Published Uploaded Type Size View Download Visible
Published: Send out Emails/Notices
2024-02-23 11:33 PDF 2.4Mb files/123123/project-notice/[Link] Download Published Hide
2024-02-21 09:56 PDF 2.4Mb files/123123/project-notice/[Link] Download Unpublished Show

Save Meeting
View Notice 25 / 37

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Start New Project

COMPANY
Add New Notice
L O G O
Operations
Manager
Projects ABC School Library - 2024-03-20 09:00 (Project Stat
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites Notice

Officer Date 2024 / 03 / 20 09:00 Add
Open To All Stakeholders,
Short Description Project Status Update
Closed We are pleased to present this month's
Type Project Report/Progress progress report on the ABC School
Project Management ABC Schools Library. Our commitment to excellence
Staff Status Draft Approve Notice Publish Notice and innovation continues to drive us Status:
Budget forward, and we are excited to share the Draft: Being Edited
Emailed - awaiting published status - latest developments. To Be Approved: Requires Review
Meetings Approved: Can be Published
Location Online Zoom Link Project Overview: Published: Send out Emails/Notices
Notices
Physical Street The ABC School Project, initiated on
Statistics 2024-02-20, aims to enhance our
Suburb
educational facilities by constructing a
Staff City new science wing and upgrading IT
Secretariat infrastructure. This project is proof of
Settings Latitude our dedication to providing a conducive
learning environment that nurtures the
Longitude
potential of each student.

Meeting Documentation
Trustee / Uploaded Type Size View Download
Board Member Daisy Dumisani
My Account 2024-02-23 11:33 PDF 2.4Mb files/123123/project-notice/[Link] Download
2024-02-21 09:56 PDF 2.4Mb files/123123/project-notice/[Link] Download

Stake Holder
Board Members Overview 26 / 37

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Start New Project

COMPANY
Add New Member
L O G O
Operations
Manager
Projects ABC School Library - Members
All Overview Edit Budget Meetings Notices Members Risks Proposals Statistics Summary Report

Project Management Favourites Board Members StakeHolder Members Import via CSV
Officer
Open
Member Phone Email Status Role Actions
Closed Thabo Mokoena 071 234 5678 [Link]@[Link] Active Chairperson Edit Permissions

Project Management ABC Schools Naledi Van der Merw 072 345 6789 [Link]@em Active Vice Chairperson Edit Permissions
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Lerato Dubazana 074 567 8901 [Link]@[Link] Active Secretary Edit Permissions
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Anele Phakathi 075 678 9012 [Link]@[Link] Active Member Edit Permissions
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Jabulani Khumalo 076 789 0123 [Link]@email.c Inactive Member Edit Permissions
Statistics Zanele Mbatha 077 890 1234 [Link]@[Link] Active Member Edit Permissions
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Settings Themba Zwane 079 012 3456 [Link]@[Link] Active Member Edit Permissions

Nkosi Sibanda 080 123 4567 [Link]@[Link] Active Non-Executive Member Edit Permissions

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Budget 52 Members Found | 3 Errors (Invalid Data) | 10 New (Create) | 39 Existing (Updates)
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Nomsa Buthelezi 081 234 5678 [Link]@[Link] Board Memb Principal of ABC School
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Statistics Lindiwe Magubane [Link]@email.c Board Memb Local Government Educatio

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Jabulile Mthembu 085 678 9012 Board Memb Community Health Represe
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Siphiwe Tshabalala 086 789 0123 [Link]@email.c Board Memb Parent-Teacher Association

Thandeka Dlamini 087 890 1234 [Link]@email.c Board Memb Local Business Owner
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Statistics Inability to adapt to digital evolution in library Low High Medium 2024-03-15 view edit

Staff Failure to meet the community's changing nee Medium High High 2024-03-10 view edit Supporting Documentation

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Title Insufficient volunteer support for library programs

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Reputational enough volunteers to keep steering the project towards
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Description Likeliho Impact Risk Lev Last Review Date Actions
Negative publicity from community dissatisfac Low High Medium 2024-03-22 view edit Category Programme
Failure to provide inclusive and diverse resour Medium High High 2024-03-16 view edit
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Add New Risk Impact High (4)

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Description Likeliho Impact Risk Lev Last Review Date Actions year and volunteers feel and are seen to be valued
Damage or loss of library assets due to inadeq Medium High High 2024-03-09 view edit
IT system failure compromising library operati High High High 2024-02-25 view edit
Last Review Date 2024/04/20

Add New Risk Next Review Date 2025/02/01

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Description Likeliho Impact Risk Lev Last Review Date Actions 2024-02-23 1 PD 2.4M files/123123/project-risk/2024022 Downlo Published Hid
Changes in regulatory environment affecting li Low High Medium 2024-03-01 view edit 2024-02-21 0 PD 2.4M files/123123/project-risk/2024022 Downlo Unpublished S
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Loss of support from key community stakehol Medium High High 2024-03-03 view edit
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Notices 2024-03-20 09:00 View Build a Library Education Edit

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Officer Created Date 2024 / 03 / 20 09:00
Open With the new library, we will need
Short Description Provide a teacher to do after-school comput someone to teach computer classes to
Closed the learners and students after hours.
Development Area Education Please help us find a teacher.
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Board Member Daisy Dumisani
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2024-02-21 09:56 PDF 2.4Mb files/123123/project-proposal/[Link] Download

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Officer Short Description Add Solar Panels to the Library
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Officer Project Created: 2024-02-10 13:42 Project Updated: 2024-04-10 17:15 Full Project
Open Start Date 2024-02-26 End Date 2025-02-25
365
Closed Funds Raised Funds Spent Most Attended Most Responses Days
Project Management ABC Schools
Staff Total Left
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74% 22% Members 47 244
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2024-03-10
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02 02 02 02 02 03 03 03 03
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Created 2024-02-01 13:21 Updated 2024-02-28 09:11 Community Meeting
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Latest Project Summary

Progress Highlights:

ConstructionMilestones:As of this month, the foundation for the new science wing has been successfully laid, with
structural framing set to commence next week. We are on track for the scheduled completion date of 2024-03-21.

Community Engagement:Wehave initiated a series of community workshops and feedback sessions to ensure the
project aligns with the needs and expectations of our students, parents, and faculty. The next session is scheduled
for 2024-04-01, and we encourage all to participate.

Challenges and Solutions:

While we have encountered some challenges, including unexpected weather delays, our project team has
implemented effective solutions to mitigate impact and maintain progress.

Next Steps:

In the coming month, we will focus on building the base and surrounding structures. Regular updates will continue
to ensure all stakeholders are informed and engaged with the project's progress.

Board Meetings Download

Date View Description Location Status Notice Attendance

2024-03-20 09:00 View Monthly Board Meeting Zoom Published Sent Yes 4
2024-04-20 09:00 View Monthly Board Meeting Zoom Published Error No
15 School Ave,
2024-04-22 15:00 View School On-Site Visit Published Sent Yes 5
Rustenburg
2024-05-20 09:00 View Monthly Board Meeting Zoom Published N/A Yes 5

Community Meetings Download

Date View Description Location Status Notice Attendance

2024-03-20 09:00 View Monthly Board Meeting Zoom Published Sent Yes 4
2024-04-20 09:00 View Monthly Board Meeting Zoom Published Error No
15 School Ave,
2024-04-22 15:00 View School On-Site Visit Published Sent Yes 5
Rustenburg
2024-05-20 09:00 View Monthly Board Meeting Zoom Published N/A Yes 5

Questionnaires Download
Name Created Updated Responses
Community Requests 2024-02-10 13:34 2024-03-01 15:42 52 Published
Community Follow Up 2024-03-10 09:51 2024-03-10 09:54 -

Notices Download

Date View Description Location Status Type Notice

2024-03-20 09:00 View Community Review Meeting Zoom Published Meeting Sent
2024-04-20 09:00 View Project Status Update Zoom Published Project Report/Progress Error
15 School Ave,
2024-04-22 15:00 View School On-Site Visit Published Meeting Sent
Rustenburg
2024-05-20 09:00 View SGM - Budget Review Zoom Published AGM/SGM N/A

Community Proposals Download

Date View Description Development Area Actions

2024-03-20 09:00 View Build a Library Education Edit
2024-04-20 09:00 View Build a Computer Center Education Edit
2024-04-22 15:00 View Provide a teacher to do after-school computer classes Education Edit

Funds Raised Funds Spent Most Attended Most Responses

68
74% 22% Members 47
R 11 Million R 240 000 2024-04-01
2024-03-10

Project Timeline
Most Attended
Board Meeting

Board Meeting

Board Meeting
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Project Start

Beneficiary Meeting
Notice Sent: Board Meeting

Notice Sent: Board Meeting

Notice Sent: Board Meeting

Notice Sent: Board Meeting

Notice Sent: Board Meeting

Notice Sent: Beneficiary Meeting

Notice Sent: Beneficiary Meeting

Attendance: 52 Members View

Questionnaire: 46 Responses View
02 02 02 02 02 03 03 03 03
03 10 17 20 24 03 10 17 24

Full Project Total Left Milestone Meetings Notices

365 244 35 4 2 12
Days Days Days Left Board Community Sent
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