fOAKIAND;

COUNTY MICHIGAN OAKLAND COUNTY EXECUTIVE L. BROOKS PATTERSON

(248) 858-0011 | purchasing@[Link]
COMPLIANCE OFFICE
PURCHASING

SOLICITATION FORM

Contact Information: Buyer: Krumwiede, Andy J

Oakland County Purchasing Division Phone: (248)858-7678
Building 41 West - Lower Level
2100 Pontiac Lake Road Fax: (248)858-1677
Waterford, MI 48328 Email: krumwiedea@[Link]

Solicitation Event ID: 004287 Response Due: 4/17/2018 By: 2:00 PM ET

Hard Copy: @ Online: 0 Online or Hard Copy: 0

Event Title: Email and Social Media Marketing

Category Codes: 91522-96153-91528

Oakland County Purchasing is issuing a Bid/Request for Proposal (RFP) seeking bidders to provide services
or goods as detailed in Attachment (B).

Index:
 Solicitation Form (This Form- Bidder Information and Signature Page)

 Attachment (A) – Mailing Label

 Attachment (B) – Solicitation Specifications - 004287

Bidder Information
Legal Name:
Street Address:
City:
State, Zip
Ir
Corporate I.D. or Taxpayer I.D. #:
Bid/Request Contact Name:
Contact Phone:
Contact E-Mail:

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I have reviewed the TERMS AND CONDITIONS and insurance requirements stated below prior
to submitting this bid solicitation. This Solicitation Form must be included and returned signed
in your bid response.

Vendor's Authorized Agent

Signature: Date:
Printed Name:
Title:

Phone:
Date:
E-Mail:

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 Fill in your company information below and Affix this label to the exterior of your package.
Please cut below the dotted line and affix to mailing envelope or package

From:
Company Name:

City and State: ,

Contact Person:

Phone Number:

E-Mail:

Solicitation Event ID: 004287

Event Title: Email and Social Media Marketing

Due Date and Time: 4/17/2018 2:00 PM ET

Buyer: Krumwiede, Andy J

DELIVER TO:
OAKLAND COUNTY PURCHASING UNIT
EXECUTIVE OFFICE BUILDING 41W – LOWER LEVEL
2100 PONTIAC LAKE ROAD
WATERFORD MI 48328

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Verify your company information above.
General Submission Information:
 This solicitation event can be accessed at the Michigan Inter-governmental Trade Network (MITN)

website: [Link]
 On-line Bids - It is the bidder's responsibility that the responses are entered in to the MITN system

prior to the date and time specified.

 It’s the bidder’s responsibility to insure that hard copy responses are received in Purchasing prior to

the date and time specified. Purchasing’s address, due date and time are listed on the first page of
the proposal form. The responsibility rests entirely with the bidder, including delays resulting from
postal handling or for any other reasons. No late bids will be accepted. The official time clock shall
be the date/time stamp machine located at Purchasing’s main office located at the address listed
above.
 Bid response will be accepted at Oakland County Purchasing and are to be delivered to that office.

 Deliver bid responses to: Oakland County Purchasing

Building 41 West – Lower Level
2100 Pontiac Lake Road
Waterford, MI 48328
 Bid responses through courier services shall be accepted at Oakland County Purchasing any

time during the normal course of business only; said hours being 8:30 A.M. to 5:00 P.M.
Eastern Time, Monday through Fridays, excluding County holidays.
 All questions regarding this solicitation should be submitted by email to the buyer listed on page one

of the proposal form. Subject line needs to include the solicitation event number listed on page one
of the proposal form.

Submissions:
 This proposal form must be signed by a person authorized to bind and commit the company to

provide such goods and /or services offered to the County should their bid be accepted by the
County.

Public Disclosure:
 The bidder acknowledges that the County is a public entity and therefore is subject to all public

disclosure laws.
 Any information contained in the bid response, including, but not limited to, trade secrets,

commercial information, financial information, or copyrighted material, is considered public

information and not exempt from disclosure under the Michigan Freedom of Information Act (FOIA).
 Bidder should not include any information in a bid response that bidder does not want disclosed by

the County in response to a FOIA request.

 Bidder shall not bring any claim or action against Oakland County, including its employees, agents, or

officials, to prevent the County from disclosing any information in the bid response to a third party in
response to a FOIA request or for damages related to such disclosure.

Modifications:
 Prior to opening the solicitations, clarifications, modifications, or amendments may be made to the

solicitation at the discretion of Oakland County Purchasing. Should any such changes be made, an
addendum will be issued and posted on the Michigan Inter-governmental Trade Network (MITN)
website: [Link].
 It is the responsibility of the bidder to check the MITN website for addendums.

Withdrawal:

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  Responses may be withdrawn prior to the bid closing date and time by providing written notice to
Purchasing.

Award Information:
 The successful bidder may be requested to submit a completed, signed Federal W-9 form prior to an

award of a contract or purchase order.

 Bidder must provide documentation of required insurance upon award.

Contract Requirement:
 A copy of the County’s Contract boilerplate is included in this bid package or at

[Link] Bidders are encouraged

to review the contract boilerplate with the proposed terms and conditions. Exhibits checked below
will be applicable for the bid.
Exhibits (Applicable if Checked)
 D Exhibit I: Contractor Insurance Requirements

 D Exhibit II: Business Associate Agreement (Health Insurance Portability and Accountability
Act Requirements)

 D Exhibit III: Federally Funded Contract Requirements

 D Exhibit IV: License for Use of County Servicemark
 D Exhibit V: Software License(s)
 D Exhibit VI: Acknowledgement of Independent Employment Status
 
D Exhibit VII: Scope of Contractor Deliverables/Financial Obligations

 Review the Primary insurance requirements in Exhibit I listed below. Check box’s in Exhibit I marked
with an “X” in Supplemental Coverages will be in addition the Primary coverage.
 Failure to maintain the insurance requirements will be considered a breach of contract.

 OR A copy of the County’s Professional Services Contract boilerplate can be viewed on the Oakland
County Purchasing website
[Link] Bidders are encouraged
to review the contract boilerplate with the proposed terms and conditions. Review the insurance
requirements in PARAGRAPH 6.2. and Exhibit I Contractor Insurance Requirements, Lines 1a, 1b, 1c
and 1d. The successful bidder will be required to comply with same. Awarded bidder shall provide
required insurance documentation upon notice of award.

Bid Specifications for Scope of Contractor Deliverables and Financial Obligations:

 The specification requirements, defined in Attachment B, should match above must be submitted

with signed proposal forms.

 Failure to include all required information in the bidder’s submittal may be cause for rejection of

the entire response.

TERMS AND CONDITIONS:

The Bidder shall be responsible for all costs incurred in the development and submission of this
response. Each response should be prepared simply and economically, providing a straightforward

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 concise description of the Bidder’s approach and ability to meet the County’s needs, as stated in
this solicitation.

Submission of a response is a confirmation that the Bidder is familiar with the solicitation,
contractual requirements, and specifications. The Bidder understands and agrees to abide by each
and all of the stipulations and requirements contained within this document.

To best serve the County’s interest, Oakland County reserves the right to accept or reject any or
all responses and to waive any irregularities and /or formalities. This includes the right to award
the contract to other than the lowest priced response.

The County reserves the right to split or abstract any or all bids and award multiple contracts from
the same solicitation based on price, availability, and services when in its judgment best serves the
County.

Oakland County assumes no contractual obligation as a result of the issuance of this solicitation,
the preparation or submission of a response by a Bidder, the evaluation of an accepted response,
or the selection of finalists. Oakland County shall not be contractually bound until the successful
Bidder(s) has an executed written contract or Purchase Order.

All prices shall be quoted in U.S. dollars. In case of error in the extension of prices in the response,
the unit prices shall govern. Unless notated in the specifications, all quoted prices will be firm for
120 days after the solicitation due date.

The County reserves the right to request any additional information necessary after the submission
of the response. The County reserves the right to conduct interviews, reference checks, and
perform any other due diligence necessary to select the vendor(s).

Pursuant to Michigan law, (the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.311 et seq.),
before accepting any bid or proposal, or entering into any contract for goods or services with any
prospective Vendor, the Vendor must first certify that it is not an “IRAN LINKED BUSINESS, as
defined by law. This signed document, with: 1) full knowledge of all of Vendors business
activities, 2) full knowledge of the requirements and possible penalties under the law MCL
129.311 et seq. and 3) the full and complete authority to make this certification on behalf of the
Vendor, by his/her signature, certifies that: the Vendor is NOT an “IRAN LINKED BUSINESS” as
required by MCL 129.311 et seq., and as such that Vendor is legally eligible to submit a bid and be
considered for a possible contract to supply goods and/or services to the County of Oakland.

E-Verify – Prior to contract award all County Contractors are required to comply with
Miscellaneous Resolution No.09116 (Board of Commissioners Minutes, July 30, 2009, pp 37-38),
unless otherwise exempted, all service contractors and/or vendors who wish to contract with the
County to provide services must first certify they have registered with, will participate in, and
continue utilize, once registered, the E-Verify Program (or any successor program implemented by
the federal government or its departments or agencies) to verify the work authorization status of
all newly hired employees employed by the contractors and/or vendors. Breach of this term or
conditions is considered a material breach of a contract.
Contractor’s/Vendor’s submitting bid responses agree that the contractor/vendor will registered
with, and will participate in, and will continue utilize once registered and throughout the term of
a contract, if one is offered, the E-Verify Program (or any successor program implemented by the
federal government or its departments or agencies) to verify the work authorization status of all

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 newly hired employees employed by the contractors and/or vendors.

All County Contractors are required to comply with all Federal, State, or Local laws. The County
reserves the right to cancel the contract for services if the contractor has not done so. Failure to
comply with all Federal, State, or Local laws either currently or historically is a consideration in the
bid evaluation process as well. Such compliance shall include, but not be limited to, non-
discrimination against any employee or applicant for employment because of sex, race, religion,
color, national origin, or handicap in violation of State and Federal law; prohibition of use of any
copyrighted software contrary to the provisions of any applicable Software license agreement or
State or Federal law; compliance with all applicable grant requirements if any part of a Contract is
supported or paid for with any State or Federal funds granted to the County; compliance with the
Immigration Reform and Control Act (IRCA) and I-9 employment verification requirements. Any and
all future Federal, State, or Local laws must also be complied with while the contractor is providing
services/products to the County.

Vendors that have been found guilty or held civilly liable for violation of any federal or state law, or
have been barred and/or declared ineligible from consideration in receiving any federal, state or
municipal contract, must provide information as part of their proposal on all such violations /
barrings / ineligibilities.

Pursuant to Act 167 of the Public Acts or 1933, the County of Oakland, A Michigan Constitutional
Corporation, is exempt from the sales tax provisions of this Act. In addition, the Michigan
Department of Treasury has promulgated General and Specific Sales and Use Tax Rules which
provide that the County of Oakland is not required to have a sales tax exemption number.
(R205.79; Rule 29)

For reporting purposes – County of Oakland Tax I.D # 38-6004876.

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 Exhibit I – CONTRACT INSURANCE REQUIREMENTS
During the Contract period, the Contractor shall provide and maintain, at their own expense, all insurance
as set forth and marked below, protecting the County against any Claims, as defined in this Contract. The
insurance shall be written for not less than any minimum coverage herein specified.
Primary Coverages
Commercial General Liability Occurrence Form including: (a) Premises and Operations; (b) Products and
Completed Operations (including On and Off Premises Coverage); (c) Personal and Advertising Injury; (d)
Broad Form Property Damage; (e) Independent Contractors; (f) Broad Form Contractual including coverage
for obligations assumed in this Contract;
$1,000,000 – Each Occurrence Limit

$1,000,000 – Personal & Advertising Injury

$2,000,000 – Products & Completed Operations Aggregate Limit

$2,000,000 – General Aggregate Limit

$ 100,000 – Damage to Premises Rented to You (formally known as Fire Legal Liability)X

Workers’ Compensation Insurance with limits statutorily required by any applicable Federal or State Law
and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each
employee, and $500,000 disease policy limit.
1. D
 Fully Insured or State approved self-insurer.
2. 
D Sole Proprietors must submit a signed Sole Proprietor form.
3. 
D Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337
Certificate of Exemption.

Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the
use of any owned, hired, or non-owned automobile with a combined single limit of $1,000,000 each
accident. This requirement is waived if there are no company owned, hired or non-owned automobiles
utilized in the performance of this Contract.

Commercial Umbrella/Excess Liability Insurance with minimum limits of $2,000,000 each occurrence.
Umbrella or Excess Liability coverage shall be no less than following form of primary coverages or broader.
This Umbrella/Excess requirement may be met by increasing the primary Commercial General Liability
limits to meet the combined limit requirement.

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Supplemental Coverages (Required as Checked)

1. 
D Professional Liability/Errors & Omissions Insurance (Consultants, Technology Vendors,
Architects, Engineers, Real Estate Agents, Insurance Agents, Attorneys, etc.) with minimum limits of
$1,000,000 per claim and $1,000,000 aggregate.
2. D Commercial Property Insurance. The Contractor shall be responsible for obtaining and
maintaining insurance covering their equipment and personal property against all physical damage.
3. D Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required
when liquor is served and/or present.
4. D Pollution Liability Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate when cleanup & debris removal are part of the services utilized.
5. D Medical Malpractice with minimum limits of $1,000,000 per claim and $1,000,000 aggregate.
6. D Garage Keepers Liability Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate.
7. D Cyber Liability with minimum limits of $1,000,000 per claim and $1,000,000 aggregate.
General Insurance Conditions
The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms,
conditions, and/or endorsements. All certificates of insurance shall provide evidence of compliance with
all required terms, conditions and/or endorsements.
1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance or
self-insurance carried by the County;
2. The insurance company(s) issuing the policy(s) shall have no recourse against the County for
subrogation (policy endorsed written waiver), premiums, deductibles, or assessments under any
form. All policies shall be endorsed to provide a written waiver of subrogation in favor of the
County;
3. Any and all deductibles or self-insured retentions shall be assumed by and be at the sole risk of the
Contractor;
4. Contractors shall be responsible for their own property insurance for all equipment and personal
property used and/or stored on County property;
5. The Commercial General Liability and Commercial Automobile Liability policies along with any
required supplemental coverages shall be endorsed to name the County of Oakland and it officers,
directors, employees, appointees and commissioners as additional insured where permitted by law
and policy form;
6. The Contractor shall require its contractors or sub-contractors, not protected under the Contractor’s
insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or
clauses equal to those required in this Contract;
7. Certificates of insurance must be provided no less than ten (10) Business Days prior to the County’s
execution of the Contract and must bear evidence of all required terms, conditions and
endorsements; and
8. All insurance carriers must be licensed and approved to do business in the State of Michigan and
shall have and maintain a minimum A.M. Best’s rating of A- unless otherwise approved by the County
Risk Management Department.

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