Scribd
Upload
12 views2 pages

Sample Collection Letters for Payments

The document provides sample collection letters submitted by TechRepublic members for use with slow-paying clients. Two examples are included: one for general overdue accounts and another specifically for project managers requesting payment at set intervals. These templates can be customized with relevant information for effective communication regarding outstanding payments.

Uploaded by

mattsorbeks
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
12 views2 pages

Sample Collection Letters for Payments

The document provides sample collection letters submitted by TechRepublic members for use with slow-paying clients. Two examples are included: one for general overdue accounts and another specifically for project managers requesting payment at set intervals. These templates can be customized with relevant information for effective communication regarding outstanding payments.

Uploaded by

mattsorbeks
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Sample Collection Letters [Link].

co
m

Sample collection letters from TechRepublic members


TechRepublic members submitted the following letters as examples of correspondence they send to slow-
paying clients. The first letter is very basic and can be used for any service or product sold.
The second letter is geared toward project managers who are paid at set intervals or when specific
milestones have been completed. Feel free to use these as a starting point for your own collection letters
or just replace the pertinent information and send them on their way.

Sample one:
Submitted by Darlene Leerling
Practice Manager
Garry Pollak & Co.
Barristers & Solicitors

[Date]

Name
Address 1
Address 2
Address 3

Overdue accounts
The overdue amount currently outstanding is $[amount due] and was due for payment on or before [due
date].

We draw your attention to our Terms and Conditions of Sale. These state that payment is due 14 days
from the date of invoice.

Please contact me at [phone number] if you have any queries relating to your account. If there is a reason
you have not paid these invoices, please contact me so I can update our records; otherwise, kindly
arrange for immediate payment.

Please disregard this letter if you have paid the overdue amount within the last two days.

Yours faithfully,

[name]
[title]
[phone number]
[e-mail]
[fax]

©2001 TechRepublic, Inc. [Link]. All rights reserved.


Sample Collection Letters [Link]
m

Sample two:
Submitted by Tom Benjock
Managing Partner
[Link]

[Date]

ABC Company
123 Main Street
Anywhere, OH 44444

Re: Project status for project 12345

Dear Mr. Bigg,

According to the ongoing agreement and all amendments for project 12345, we are ahead of schedule on
a number of key issues, most importantly:

 Validation of the data and assignment of graphics requirements.


 Creation of the data backup and recovery systems.
 Download of the raw data to the appropriate hierarchical container.

As our arrangements call for payment to be made at fifteen-day intervals, consisting of 10 percent of the
total project price (with allowances for validated scope changes and updates), I must inform you that this
account is significantly past due.

My contractors are paid weekly. It is imperative that this account be released for payment to us as soon
as this letter finds you.

If we do not receive payment within three business days of your receiving this letter, this project will be
placed on hold status. We will remove our technicians and project manager from your site.

Continuation would have to be rescheduled for personnel and talent allocation purposes.

Please see to this matter as soon as possible.

Sincerely,

[name]
[title]
[phone number]
[e-mail]
[fax]

©2001 TechRepublic, Inc. [Link]. All rights reserved.

You might also like