WORLD BRIGHT COLLEGE

ASSESSMENT PROPERTY MANAGEMENT PRACTICE

(IN THE CASE OF IN DILLA UNIVERSITY)

A RESEARCH PAPER SUMITTED TO THE DEPARTMENT OF

BUSINESS MANAGEMENT IN PARTIAL FULFILLMENT TO THE
REQUIREMENT FOR BA DEGREE IN BUSINESS MANAGEMENT

BY ; SELAMINESH MENEBO GODEBO ID ..00261

ADVISOR;- MR LAPISO E.

JUNE 2025
. HOSSANA, ETHIOPIA

APPROVAL SHEET
These Research Entitled “ASSESSMENT OF PROPERTY MANAGEMENT IN THE CASE OF DILLA
UNIVERSITY’’ Prepared and Submitted By Selaminesh menedo for the Partial Fulfilment of TO THE
REQUIREMENT FOR BA DEGREE IN BUSINESS MANAGEMENT

Advisor signature date

________________ _________________ ________________

Chairperson signature date

_______________ _______________ ____________

Examiner signature date

_________________ ___________________ _______________

Head, department of management signature date

____________________________________ _________

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 DECLARATION

Productivity this declaration is for essay entitled assessment of property management in case of Dilla University.
This paper is presentation of my original research work, where ever contribution of others is involved, every effort is
made to indicate this clearly, with duly refers to the literature information derived from the published work of others
has been acknowledge in the next and list of the reference is given.
And I declare that this paper has not been submitted in any form for another degree at any university or other
institution of tertiary education.

Name ..
(Candidate) Signature Date

Approved by;

Name Date Signature

Advisor

.. .

Examiner

. ..
 STATEMENT OF CERTIFICATION

This is to certify Selaminesh menedo has carried out the research work on the topic entitled
“Assessment of property management in case of Dilla University” The work is original in nature and it is suitable
for submission for the reward of ba TO THE REQUIREMENT FOR BA DEGREE IN BUSINESS
MANAGEMENT

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Examiner name------------------------ signature--------------------date------------------

Approved by ------------------------signature------------------------date--------------------

ACKNOWLEDGMENTS
First and most great thanks given to Almighty of God. He has helped me in every aspect of our life. I highly
indebted to my respected advisor, Muse.S, who tirelessly checked, commented and directed my research work and
finally made fruitful.

I would like to thank Dilla university’s both academic and administrative staffs, without their help this paper would
not be materialized.

I also greatly owe a favor to my beloved family for their continuous affection and support to my
education life. And also would like to thank my best friend Eyoel Abera for support some thi
 TABLE OF CONTENTS

Contents Pages

ACKNOWLEDGMENTS...........................................................................................................................4
LIST OF TABLES......................................................................................................................................iv
ACRONYMS..............................................................................................................................................iv
ABSTRACT.................................................................................................................................................iv
CHAPTER ONE..........................................................................................................................................1
INTRODUCTION.......................................................................................................................................1
1.1Background of the Study........................................................................................................................1
1.2 Statement of the Problem.............................................................................................................2
1.4 Scope of the Study............................................................................................................................3
1.5 Objective of the Study.......................................................................................................................3
1.5.1. General Objective......................................................................................................................3
1.5.2. Specific Objectives....................................................................................................................3
1.6. Limitation of the study:....................................................................................................................3
1.7. Significance of the Study..................................................................................................................3
CHAPTER TWO.........................................................................................................................................4
LITERATURE REVIEW............................................................................................................................4
2.1 Concept of Property Management.....................................................................................................4
2.1.1 Definition of Property Management...........................................................................................4
2.2. Theoretical Review Of Property Management..................................................................................4
2.2.1 Purchasing..................................................................................................................................5
2.2.1.1Definition of purchasing.......................................................................................................5
[Link] Importance of purchasing.....................................................................................................5
[Link] Goal of purchasing...............................................................................................................5
[Link] Purchasing procedures.........................................................................................................7
[Link] Importance of inventory.......................................................................................................8
[Link] Functions of inventory.........................................................................................................8
[Link] Objectives of inventory control............................................................................................8
2.2.2. 5 ABC analysis..........................................................................................................................8

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 [Link] Codification.........................................................................................................................9
[Link] Standardization..................................................................................................................10
[Link] Valuation of inventory.......................................................................................................10
[Link].1 Importance of Valuation of Inventory.....................................................................10
[Link].2 Methods of Valuation of Inventories.......................................................................10
[Link] Inventory Control Techniques............................................................................................11
2.2.3.1Definition............................................................................................................................12
[Link] Characteristics of forecasting.............................................................................................12
[Link] Use of forecast...................................................................................................................13
2.2.3.4Techniques of forecasting...................................................................................................13
2.2.4 Disposal Management....................................................................................................14
[Link] Definition...........................................................................................................................14
[Link] Concept of disposal............................................................................................................14
[Link] Reason for disposal............................................................................................................14
[Link] Methods of Disposal..................................................................................................................15
CHAPTER THREE...................................................................................................................................16
RESEARCH METHODOLOGY..............................................................................................................16
3.1 Research design...............................................................................................................................16
3.2 Research Approach..........................................................................................................................16
3.4 Method of sampling and sampling technique..................................................................................17
3 5 Method of data collection................................................................................................................17
3.6. Method of Data Processing and analysis.........................................................................................17
CHAPTER FOUR.....................................................................................................................................17
DATA PRESENTATION AND INTERPRETATION..............................................................................17
4.1 Analysis of questionnaires ..............................................................................................................17
4.2 Analysis of Interview question for the manager of the division of purchasing and material
administration....................................................................................................................................24
CHAPTER FIVE.......................................................................................................................................26
FINDING CONCLUSION AND RECOMMENDATION........................................................................26
5.1. SUMMARY OF MOJOR FINDING..............................................................................................26
5.2. CONCLUSION..............................................................................................................................26
Reference...................................................................................................................................................28

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iii
 LIST OF TABLES
Table Pages

Table4. 1 Demographic information of the respondents............................................................................................25

Table4. 2 Questionnaire Analysis related with purchasing........................................................................................27
Table 4.3 Questionnaire analysis related with inventory management and storage....................................................28
Table 4.4 Questionnaire analysis related with material demand forecasting:.............................................................30
Table4. 5 Questionnaire analysis related with disposal management:........................................................................33

ACRONYMS

FIFO - First in First Out

FSN - Fast Slow Non moving

HML - High Medium and Low

LIFO - Last in First out

ABSTRACT

A study in titled assessment of property management practice in the case of Dilla University. The study was
conducted with the objective and importance of assessing the practice of property management

Property management and also has the importance of helping the researcher to improve his practical knowledge
and familiarize with the real world. The data was collected through primary and secondary data collection method
and the collected data was analyzed by using descriptive method. The study should emphasize on property
administration and purchasing department employees by taking exact number of employee available in the
department 34 employees and in order to provide adequate sample and to get more accurate data the researcher
was used census method of sampling technique. Using the sample and results of data analysis conclusion was
made. Finally the researcher came to an end by recommending important issue to modify the property management
practice of the company.

Key word:property management, material disposal, inventory management, storage manage Purchasing , Property
,Manageme

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 CHAPTER ONE
INTRODUCTION
1.1Background of the Study
The property management is part of estate management and very essential in life- cycle of properties in order to
ensure value of [Link] to Yui Etal (2006) "the property profession has developed for over half a century,
but small attention has been devoted to it's definition and origin. This is probably because it's definition is too trivial
to most people :they would immediately relate property management to security,cleaning and maintained of
property.

Property is the basic resource for the operation of any organization. Accordingly, it should be managed in efficient
and effective manner. Property is the term to describe the grouping of management function related to the complete
cycle material which flows from the purchasing and internal control of production (Sharma, 2006). Property
management practice is the process of planning, coordinating, organizing and controlling the flow of goods from
one place to another place. Property management practice is the activity that applies to get right quality, right
quantity at right place and time with the right price. Property management practice can include purchasing Inventory
controlling, goods transportation, ware house, material handling and the like Management is simply a balancing act:
the objective of management is too able the delivery of activity (.Belington, 1995).

Most of the time property management practice installed in manufacturing, firm and every other considered small.
The modern concept of property management practice is now widely acclaimed in forward thinking, productive
industry in this country, But if we are to become really effective -against giant competitors for our share of world
trade then companies, Large, medium who have not yet begun to consider (Sharma; 2006).

The narrow definition of Billington Widen by, Wild (1995), property management practice is a concept which
brings together the Responsibility for determining the manufacturing requirement; scheduling the manufacturing
Processes and procuring, storing and disposing materials. As such it is concerned with and Controls all activities
involved in the acquisition and use of all materials employed in the Production of finished goods .property
management practice concepts enhance communication and coordination by bringing together all functions which
are interrelated. Property management practice is the coordination, function for planning, and controlling of property
flows. Its objective is to maximize the firm’s usage of the resources and to provide the required level of the
customer services (Robert1981). Despite the obvious importance, property management has no always received it’s
for share of attention. Commonly the organization puts all their effort in to making products and gave a little through
to the associated process of property management practices. By now considering change which is coming, the
reason, why for these changes the recognition of the importance of property management practices, developed. In a
sense assessing all part of the practice of property management practices is so difficult the reason why? It is so
wider however, we are very eager to conduct the study in specific area of dilla University to assess the practice of
property management.

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 1.2 Statement of the Problem
Assessing the practice of property management in more advanced way is very necessary issue and also it leads the
organization to evaluate their performance. Property management practice is very essential for today’s competitive
economic development and it play’s significant role in profitability of business, this enables the business to gain
competitive advantage over another. It tells us all merchandizing and manufacturing firms should use material
management practice and the largest investment material management must take us interested to the
accomplishment of the companies’ vision, mission and goal (Data, 2006).

According to data (2017) he tried to assess the practice of material management in the case of dilla university with
the specific objective of identifying the major factors that affect material management, examining the relations of
material management and organizational performance, to recommend the best on material management of the case
company, to analyze the organization with regard to material management practice, to identify the material
management problems within the organization and to assess the mechanism used by the organization to improve
material management practice

According to data (2017) also tries to assess material management practice in the case of dilla dukem factory with
the keen to see the major factors that affect material management practice, to know either the company have well
organized policy and procedure to manage materials and to know the technique that are used to material
management practice in the case company

So, the problems according to these study in this university are, as a general there is a difficulty in managing
property through applying all elements that needed to consider when property are managed. The other problems
identified are misappropriation and miss location of materials, shortage enough space to store the materials,
problems in disposing materials which are outdated or which need further recycling, price mismatch on the paper
and in the real world, lack of personnel which fit the position, lack of enough personnel on disposal activity. In
relation with this issue the researcher are tried to assess how property management are effective in this organization
and also the researcher tried to investigate the practice of property management in the organization. In most
organization there is some difficulty in, purchasing, inventory management and storage, material demand
forecasting, and disposal management. So, the researcher had tried to show how those above difficulties are handled
in dilla University. taking the above issue in to consideration, my research is different from others because it
focused on the case of dilla university and this study addressed strategic points related with property management
which are never addressed before like: - material demand forecasting, purchasing, inventory management and
storage, and removal/disposal management.
This research examined either most of the property management elements are implemented in the way to what the
science is said. The activity of the organization, with regard to how they manage inventory and forecast material
demand, purchasing, storage and material handling, and removal /disposal of the required material within the
organization. There for the following basic research question was raised:- Basic research questions:

1.3 Research Questions

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 1. What techniques are dilla using for managing property and forecasting property demand at Dilla
University ?
2. What policies and procedure that the Dilla university follows for purchasing activities? And what
ways the organization follow for effective purchasing, does it include the 5R principles?
3. What techniques the organization is using for inventory management and storage? Is there
computerized system of managing inventory?
4. Is there any computerized system of managing inventory at Dilla University ?

1.4 Scope of the Study

The study was conducted in Dilla University located in dilla city. It was included universities which are located in
some geographical location. And theoretically the study was limited to the frame works property management like,
inventory management and storage, purchasing, material demand forecasting, and removal/disposal management.

1.5 Objective of the Study

1.5.1. General Objective

 The main purpose of this study was to assess the practice of property management in the case of Dilla
University (DDU).

1.5.2. Specific Objectives

The specific objectives of this research were to address the following issues:

 To examine the existence of effective property demand forecasting within in the organization;
 To examine the existence of policies and procedures and effective way of purchasing materials;
 To examine the techniques that the organization were using inventory management and storage; and,
 To know Dill University having computetized system

1.6. Limitation of the study:

 Job stress of employees this contributes some employee cannot explain their ideas
 Some questions are not filed as expected by researcher.
 The unavailability of secondary data in the organization.

1.7. Significance of the Study

When the researcher see the value of this research; firstly, the result of this research could take as a base for further
research to any researcher who need to see link of the result with other variables. Secondly, because of the growing
challenges in material management the drown conclusions on the base of findings were have its own value for
making remedial actions to dilla University. Thirdly, it gave the researchers the opportunity to gain deep knowledge
with regard material management.1.

1.8 Organization of the study

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The study consists of five chapters. The first chapter includes introduction, statement of the problem, objective of
the study, significance of the study, limitation of the study and organization of the study. The second chapter is
about review of related literature, the third chapter deals with research methodology, the fourth chapter analysis and
interpretation of the collected data and the last chapter (chapter five) covers conclusion and recommendation of the
study.

CHAPTER TWO

LITERATURE REVIEW

2.1 Concept of Property Management

2.1.1 Definition of Property Management

The definition of property management is so difficult to list out all definition of property management practice;
however the some definitions are the [Link] property involve establishing goal and objective,policies and
implementation strategies to acheive those goals and objective. Property management practice is a coordination
function which is responsible for planning and controlling material flow with two main objects. These will be the
minimizing of the firms, resources and provide the required level of the customer services (gopal krishnan &
sundaresan, 1998)what is management and its major function of property management practices? Management is the
process of setting and achieving goals through the excursion of five basic management functions, planning,
organizing, staffing, directing, and controlling of utility of human, financial property, resources for the
organizations; it works through the organizational members to reach stated [Link] management is the as
the function responsible for the coordination of planning, sourcing, purchasing, moving, storing, and controlling in
an optimum manner so as to provide a pre-decided service to the customer at a minimum cost (gopalkrishnan &
sundaresan, 2006)

2.2. Theoretical Review Of Property Management

2.2.1 Element of Property Management

Property management is about managing large value.A central issue is owing real state who is "shall do the
management ".According to Jorff(1992) there is no single best model that could suggest. The type of property
management activity can be organized and related to other management function with in particularly large
organization. Property can be organized in to two different ways in house or [Link] management is a
concept which brings together the responsibility for determining the manufacturing requirement that is scheduling
the manufacturing processes and procuring, storing and dispensing materials (wild, 1995; Ondiek, 2009).An
integrated approach to material management defines it as the function responsible for the coordination of planning,
sourcing, purchasing, moving, storing and controlling materials in an optimum manner so as to provide a
predetermined service to the customer at a minimum cost (gopalkrishnan & sundaresan, 2006). TEO barker (1989)

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put the element of material management as follows:-Demand and supply resource management, Material planning
management, Requisitioning management, Source management, Quality management, Price management, Legal
aspect management, Delivery management, Physical store keeping management, Inventory management, Production
control management, Distribution management, And disposal management

These definitions provide the scope of property management which includes materials requirements planning
(MRP), decision on purchasing, procurement of materials, inventory management, staffing, stores and warehouse
management, production and distribution of finished goods at minimum cost at due time.

Considering these models this study will try to synthesize related literature on these dimensions:

A. Purchasing,
B. inventory management and storage,
C. Material demand forecasting, and
D. Disposal management

2.2.1 Purchasing

2.2.1.1Definition of purchasing
Purchasing is the process of obtaining the correct equipment, materials, supplies and service in the right quantity, of
the right quality, from the right source and at the right time and right cost (alan muhelman, etal, 1992)purchasing is
the process of acquiring the optimum quality and quantity of goods and service for the company in a timely manner
and at lowest total cost (altekar, 2005)Purchasing is the process of buying\obtaining the right material in the right
quantity, times, with the right delivery (time and place), from the right source and at the right price are all
purchasing function (Arnold, et al. 2008)

(rushton etal, 2010)Purchasing insure there are sufficient suppliers and raw materials at the right price, of the
required quality, in the right place, and at the right time. Purchasing is the process by which a company( or other
organization) contact with third party to obtain good and service required to fulfill its business objective in the most
timely and cost efficient manner (euliot,etal.1985)

[Link] Importance of purchasing

Purchasing has come to stay as the most important function of materials management. The moment a buyer places
an order he/she commits a substantial portion of the finance of the corporation which affect the working capital and
cash flow position. He/she is highly responsible persons who meets various sales men and thus can be considered to
have been contributing to the public relations effort of the company. Thus, the buyer can make the company’s
images by his or her excellent or poor relation with the vendors (gopal krishnan & sundaresan, 1998)

[Link] Goal of purchasing

(amrine etal, 1993)As part of the overall material control activity, the statement of the objective of purchasing group
will include the objective of inventory management and control. The primary objective is to contribute toward the

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profit of the manufacturing activity. The other important objective is to ensure the availability of materials. So that,
delivery schedule can be maintained, thus keeping customer satisfied. The specific objective that support the
objective are

 Procurement of the right material, in the right quantity, of the right quality.
 Receipt or delivery of this material in the right place, at the right time.
 Purchase of the material from the right source, at the right price.

In most organization the purchasing department is not responsible for determining either what material is to be
bought or it’s quantity and quality, except for routing items such as:- paper and pencil’s. Also, other organization
personnel may designate the time and place for delivery. However for effective buying, the purchasing group must
be assigned the full responsibility and authority for the determination of the source of supply and the price to be
paid.

According to Gopalakrishinan & Sundaresan(1998) The 5 R principles are as follows;

The right price

It is the primary concern of any manufacturing organization to gate an item at the right price. But right price need
not be the lowest price. In this context it may be worth remembering johnRuskin’s famous statement: “there is
hardly anything in the world that somebody can;:t make a little chipper and the man who considers price alone is the
lawful prey”. While it is very difficult to determine the right price, general guidance can be add from the cost
structure of the product. The ‘tender system ‘of buying is normally used in public sectors organization but the
objective should be to identify the lowest “responsible” bidder and not the lowest bidder. The price can be kept
low by proper planning and not by “rush “. Price negotiation also helps to determine the right prices.

The right quality

This implies that quality should be available, measurable, and understandable as far as practicable. In order to
determine the quality of a product, sampling scheme on incoming materials inspection will be useful. The quality
particulars are normally obtained from the indent, and experience indicates that a substantial portion of the indents
prepared by the user departments are invariably incomplete. Such incomplete indents often cause unnecessary delays
in procurement as the indenter has to be referring to, and if not referred results in heavy rejection. Drawing is also
attached to the indents, particularly for spare parts. Since the objective of purchasing is to ensure continuity of
supply to the user departments, the time at which the material is provided to the user department assumes great
import ants.

Right time

For determine the right time, the purchase manager should have lead time information for all products and analysis
it’s components for reducing same. Lead time is the total time elapsed between the recognition of the need of an

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item till the item arrives and is provided for use. Obviously, this covers the entire duration of the material cycle and
consists of pre-contractual administrative lead time, manufacturing and transporting lead time, and inspection lead
time. Since the inventory increase with higher lead time, it is desirable to analyses each component of the lead time
so as to reduce the first and third component which are controllable. While determining the purchases, the buyer has
to consider emergency situation like flood, strike, etc

He/she should have “contingency plans” when force majeure clauses become operative, for instance, the material
is not available due to strike, lock out, floods, and earthquakes. However, rush purchase should be resorted to only
in exceptional cases.

Right source

The source from which the material is procured should be dependable and capable of supplying items of uniform
quality. The buyer has to decide which item should be directly obtained from the manufacturer. Aspects such as
source selection, source development, and vendor rating are major way of getting material from the right source. In
emergency, open market purchase and BAZAR purchases are resorted to. Techniques such as value analysis enable
the buyers to locate the right material. Right mode of transportation has to be identified as this forms a critical
segment in the cost profile of an item. It is an established fact that the cost of the shipping of ore, gravel, sand, is
normally more than the cost of the item itself. Specifying the right place of delivery, say, head office of works, wood
often minimizes the handling and transportation costs. Similarly, packaging forms are important aspect in the cost of
an item; for instance, in tooth paste the tube is costlier than the paste it holds.

Right quantity

The right quantity is the most important parameter in buying. Concepts such as, economic order quantity, economic
purchase quantity, fixed period and fixed quantity system, will serve as broad guide line. But the buyer has to use his
knowledge, experience, and common sense to determine the quantity after considering factors such as price
structure, discount, availability of the item, favorable reciprocal relations and make or buy consideration.
Developing the right attitude, too, is necessary as one often comes across such statements: “purchasing known the
price of everything and value of nothing”; “we buy price and not cost”; “when will our order places become
purchase managers?”; “purchasing acts like a post box”. Purchasing should, therefore keep ‘progress’ as its key
activity and should be future oriented.

[Link] Purchasing procedures

complete purchasing cycle consists of the following steps:

1. Receipt & analysis of purchase requisition.

2. Selection of potential sources of supply.
3. Issue of request for quotations.
4. Receipt &analysis of quotation.

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 5. Selection of the right sources.
6. Determination of the right price.
7. Issuance of the purchase order.
8. Follow up to ensure scheduled delivery.
9. Analysis of receipt report.
10. Analysis & approval of vender’s invoice for payment.

[Link] Importance of inventory

Inventories are vital parts of business. Not only are they necessary for operations, but they also contributes to
customer satisfaction. Atypical firm probably has about 30% of its current asset & perhaps as much as 90% of its
working capital invested in inventory. Inventory decision in service organization can be especially critical. The
major sources of revenue for retailer & wholesaler business is the sale of inventory,(Stevenson, 2006).

[Link] Functions of inventory

Inventory has many invaluable importance ;to meet anticipated customer demand , to smooth production
requirement, to develop operation, to protect against stock outs, to take advantage of order cycle to hedge against
price increase , to permit operation are some importance of inventory , (Stevenson, 2006).

[Link] Objectives of inventory control

The objective of inventory control is:

 Assurance of having the items needed:

This is not limited to projected requirement only, but also looks into the requirements that may arise from time to
time. This requirement may be result of the delays in delivery, or items received but rejected on inspection.

 Economic buying

Economic buying, in addition to the economic order quantity, considers various other factors, which influence the
overall cost. Economic not only determines the quantity to be procured but also considers the price fluctuation trend,
quantity discounts, and other external factors having an impact on the price. One of important objective of the
economic buying is to reduce the procurement cost to the minimum.

 Avoiding any likely shortage of materials

 Avoiding overstocking of materials
 Reducing inventory-caring cost

2.2.2. 5 ABC analysis

A big organization has a very large number of items, sometimes 50,000 to 100,000. All items cannot be give equal
attention. It is essential to determine the item or group of items that deserve the maximum control. One of the most
important considerations for control is the value of annual consumption of inventory items. It has been observed that

8
a small number of inventory items consume a very large share of inventory consumption during the year. Further, a
little larger number of inventory item cover a moderate share of annual inventory consumption, and a very large
number of inventory items just cover a very small share of annual inventory consumption. This bought out the
concept of ABC analysis. Various studies have shown that only 10% of items have 70% of the annual inventory
consumption, 20% of items have 20% of the annual inventory consumption and 70% items have only 10% of the
annual inventory consumption.

Other technique of analysis

Each inventory item is different from another from the point of view of its importance. Each inventory items
examined from different consideration while deciding the importance attached to it. Some of these considerations
could be critically of the item for the production, high cost of the item, or difficulty in procurement of the item.
Some of the techniques adopted for control of inventory are

 VED ( vital, essential, and desirable )

 HML ( high, medium, and low cost )
 FSN ( fast, slow, and non-moving items )

[Link] Codification
Codification is one of the important elements of inventory control activities. It helps in avoiding duplication of items
in the inventory and enables correct entries in the bin cards, stock control cards, and account codes.

Method of codifications

One can adopt different method of codification. They are;

 Numerical code: use numeric for codification that describe the item by using group of numerical to
describe the general class to which a part might belong, such as electrical, plumbing, pipes, and fittings etc.
 Mnemonic code: use alphabet and describe the items. Since there are only 26 alphabets, there is a limitation
in giving a code to classes/subclasses more than 26 in number. A combination of alphabet is used to
describe items, but very soon overlapping meanings are represented by these codes. For this reason,
mnemonic codes are not well adopted to machine data processing methods.
 Consonant code: These also use alphabets, either singularly or in combination. In this system abbreviation
are used, which are selected in such a way that sound like the item to be described. In this system initial
letter is retained, but all subsequent vowels (including W &Y) are [Link] is commonly used for coding
long names and addresses.

Examples:

TPT- transport
MAT- materials

9
 PLN- planning
MNTC- maintenance

 Alpha-numeric code: this system use combination of alphabet with numerical for codification. Used to
maintain the list of individuals or company names, usually their account names.

[Link] Standardization
Standardization plays an important part in inventory control. It helps in reducing variety and thus reducing the
demand for storage space for less number of items. It also helps in higher inventory turnover and reduces the
number of slow moving items. It also assists in reducing the rate of obsolescence of spare parts.

[Link] Valuation of inventory

Inventory is a very important in any organization it is controlled so that if does not exceed the requirements and at
the same time there are no stock outs. Excess inventory is a source of worry money various item of inventory are
procured at different times item of inventory are procured at different times and at different prices. Price fluctuation
is regular phenomenon and can be small or even large. These fluctuation is price do have a direct impact on the cost
of material issued as well as on the cost of inventory.

[Link].1 Importance of Valuation of Inventory

Valuation of inventories is important for various reasons which may be:

 To know the trend of value of various categories of inventories in the ware house.
 To know the value of each category in a ware house
 To material budgets.
 To work out various ration for management reporting
 To control inventory cost by controlling the cost of nonmoving and slow moving items.
 To control spoilage and obsolescence of materials.
 To act as a control tool in reducing cost of over heads.

[Link].2 Methods of Valuation of Inventories

Various methods can be used for valuation of materials issues which are

a. FIRST IN FIRST out (FIFO)

b. Last IN FIRST out (LIFO)
c. Weighted Average
A FIRST IN FIRST OUT

In this method of material issue is worked out on the basis of cost material received eeriest in the ware house. This
method ensures that the materials are issued to the actual cost and thereby no profit or loss is incurred in the
evaluation. If the cost of material purchased is low, the value of issues worked out easy to work with provided the

10
price fluctuation are reasonable during specific period under inflationary condition, the profits are inflated there by
advancing the payment of taxes this method is therefore not preferred by the finance manager.

B LAST IN FIRST OUT

The value of material issued under this method is based on the price of last purchase this method insures that
materials are issued at actual cost, but it is option of FIFO method under this method, the profit are not showmen
immediately and consequently, text liability is differed the main advantaged to this method Of valuation is that the
cost of material charged to production is closely related to the current price level, provide that the material in
purchased recently this method is preferred in case of material whose price reduce over period.

C Weighted Average Method

The weighted average method of inventory valuation is based on the assumption the good commingled and what no
particular both of goods is retained in the inventories when the perpetual Inventory system is used, the weighted
average method given the result of a mount weighted average, under the perpetual inventories system, a new
weighted average is computed after each purchase and for this reason is known as moving we inventory valuation
and inventory income measure under FIFO and those achieved under [Link] weighted overage method does not
reduce an inventory value constant method does not reduce of items in inventory by its lay’s behind market
producing a period of rising price it tend to below replacement cost and during a period of below replacement cost
and during a period of felling price if tend to the above replacement cost. The method of evaluation has considerable
effect on the profit and loss of accompany.

[Link] Inventory Control Techniques

There are a number of techniques which play an important role in the inventory control program these techniques
are very helpful in rationalization of inventory control approach and assist in formulation of inventory control
policies. Some of these techniques forming part of the inventory control program are

Best Ordering Quantity

Quality and Quantity of an item are the two most important aspects in its procurement, once the quality is
established, the question remains as to, how much to procure, A decision on the best quality to purchase is quite a
complicated one, if all the pertinent factor are considered and number of items for procurement its very large.

Economic order Quantity

The Economic order quality, which minimize the sum of the acquisition cost and the inventory carnage cost the
volume of the inventory and is normally presented as percentage of inventory cost.

ABC Analysis

11
ABC Analysis is an important to control the inventory investment in an organization. If provides good quid lines for
appropriated purchasing policy for different categories items and also for the amount of attention, which is required
from different level of management, to be give various items according to the importance of “A” category items,
Both Quantity to be procured creating a keen price completion for “A” of “A” category items in appropriate lost
will ensure against any shortage. At the same time no Excessive stocks are built up from these items.

“B” Category items also deserve attention from the top level of management but not to the same extent as that of
on “C” category item the middle level of management may give the responsibly to monitory the procurement of
this category of item, the top crenel management should just over see that action for procurement should just over
see that action for procurement of this over see that action for procurement of the “B” category items are taken as
per directions and guide lines laid down by It.

[Link] Inventory Counting

The span of material management activities purchasing through production, planning and scheduling to the final
ware house relies heavily on accurate record of an hand materials the record are inaccurate, Excessive inventions or
shortage may result . This could mean stoking obsolete item or explaining UN met schedules or late deliveries to
irate customer.

To maintain accurate inventory record

1. All receipts and disbursements material must be recorded and

2. The system must be periodically anodized for accuracy there system are two methods of counting that are
typically used, either affirm may do periodic counting or perpetual (Cyclic Counting)

2.2.3.1Definition
Forecasting is clearly not one of the main stream activities in the production or operation control function.
Nevertheless there are a number of aspects of this function which relay on forecasts of one sort of another if they are
to be carried out efficiently (alan muhelman, etal, 1992)).forecasting is a prelude to planning. Before making plan,
an estimate must be made of what conditions will exist over some future period (arnold,etal, 2008).material demand
management is a function of recognizing and managing all demands for materials it occurs in the short, medium, and
long term (arnold,etal, 2008). (Stevenson, 2012)Forecasting is a statement about the future value of variables of
interest. He states that having a forecast of demand is essential for determining how much capacity or supply will be
needed to meet demand. Forecasts are the basis for budgeting, planning, sales, production and inventory personnel,
purchasing and etc according to Stevenson, forecasting plays an important role in planning process, because they
enable managers to anticipate the future, so they can plan accordingly.

[Link] Characteristics of forecasting

The following are the characteristics of forecasts:

12
  Forecasting techniques generally assumes that the same underling causal system that assisted in the past
will continue to exist in the future.
 Forecasts are rarely perfect; actual results usually differ from predicted values.
 Forecasts for a group of item tends to be more accurate than forecastsfrom individual items, because
forecasting errors among items in a group usually are smaller than that of individual items.
 Forecast accuracy decrease as the time period covered by the forecast-time horizon increase.

[Link] Use of forecast

Components, subassemblies or/enquired services that are part of the finished product may not require formal forces
(i.e. not all materials required formal forces). Forecast should be used for end items and services that have uncertain
demand. The purpose of forecasting activities is to make the best use of present information to guide decision to
award the objective of the organization in general. Accurate projections of future activity levels can minimize short
term fluctuation in production and help balance workloads. This reduces hiring, firing, and over time activities and
helps maintain good labor relationship. Good forecast also help managers have appropriate level of materials
available when needed. By anticipating employment and material needs, the forecasts enable managers to make
better use of facilities and give improved service to customers.

Generally, good forecast

 Could improve employee relation

 Improve materials management
 Helps to have better use of capital and facility and
 Improve customer service

2.2.3.4Techniques of forecasting
There are two types of forecasting techniques. They are

 Qualitative forecasting techniques and

 Quantitative forecasting techniques

 Delphi techniques: it involves the development, distribution, collection, and an

Quantitative forecasting technique

There are two types of quantitative forecasting technique

 Time series analysis

 Causal method

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2.2.4 Disposal Management

[Link] Definition
The activity and action required to manage waste material from its inspection to its final disposal. It is the handling
of discarded materials; recycling and compositing which transform waste in to useful products are form of waste
management. Waste disposal is the process of treating solid wastes and offers varieties of solutions for recycling
items that do not belong to trash. It is about how garbage can be used as a valuable resource. Waste management is
something that each and every household and business owner in the world needs the dispose of the product and
substance that they have use in a safe and efficient manner. Waste can be almost anything including food, leaves,
newspaper, bottles, old cars, chemicals from factory, and wrappers, disposable drapers, people always produce
waste material, but as industry and technology have evolved and the human population has grown, waste
management has become complex. The primary objective of waste disposal management is to protect the public and
the environment from potential harmful effect of waste. Some waste materials are normally safe, but can become
hazardous if it is not managed properly. Waste management is simply means the collection, transport, processing, or
disposal, managing and monitoring of waste material to minimize its own consequence on human and environment
(world of earth science, 2003).

It is atta, 2004)

[Link] Concept of disposal

The concept of disposal site reuse involves the reduction involve and actual removal of dredged material from
disposal area. For use lose when there by additional placement of advantage to be related material size. Permute
reusable site would be provided for the maintenance dredging at a centralized location. Operation of reusable sites
would be environmentally compatible because facilities could be properly planned and engineered. Dredge
materials, legal and policy constraints regarding and depositing of material and potential use of dredge material for
land fill and construction purpose (sharma, 2006)

[Link] Reason for disposal

In order to minimize disposal let us now analyze the reason for obsolescence and surplus usually encountered in
many organization. One of the most common reasons for disposal and obsolescence in many organizations is the
sudden development of high technology /new technology/, rationalization, design change, product change,
diversification. Another reason is the factory need to income (Gower press, 1972).
Adoption of standardization and elimination of nonstandard varieties has led to disposal and obsolescence. Disposal
practice is knowing how to properly dispose of waste generated that practice is essential to protect the health of
people animal and ecosystem keeping with all (vedmark, 1992)Recycling is a process to change waste material in to
new product to prevent waste of potentially use full material reduce the consumption of fresh raw (vedmark,
1992)Objectives of disposal
The objectives of disposal planning is to ensure that assets identified and being surplus to existing or anticipate
requirements as part of the assets review and analysis process are examined in detail to establish. Firstly, that there

14
are no alternative economic or community uses for these assets and it disposed of that maximum return to
government is achieved (gokhan, 1970)
Disposing of surplus assets and in accordance with a disposal plan ensure that they do not become a maintenance
and/or financial burden. It may also free up funds required for capital worked influence decision making and support
the ward estimates and budgets. Process (i.b by enabling reinvestment of disposal revenue). Re invests, with funds
being provide substantiate benefits for agencies and their client, with funds being used to achieve enhanced service
delivery out comes (gokhan, 1970)

[Link] Methods of Disposal

Ordinary the disposal may be carried out by one the following ways:
Transfer
This method involves transfer to ministry of central government, state government.
Allocation to priority indenter’s: under this method the following procedure is generally followed. Preparation of a
list surplus stores, circulation of stores to priority indent ores, release of stores to priority indent ores and Calculation
and realization of incidental chargers for packing handling etc. .For release to priority in dent ores (sharma, 2006)
Sale
One of the methods may be adopted in disposing of surplus under this method, by advertised tenders: Disposal at
call receipt (tender application money) Receipt tenders, opening and handling of the same, acceptance of tenders
disposal of store. By action: If surpluses are to be disposed of through action a wide publicity has to be given to such
a decision and in auction team is selected for the stores to the value of RS (vedmark, 1992)
2.3. Empirical Review
Chage(1998) regarded "the property management as"a series of simple operation serving building such as cleaning
the common areas of building promise and service.

Grybel Kloc(2008) reported that the first sign of the slowing economy is already having it's tool on the property
market. Investor will benefit ,if adhere to the basics of property management and keep the property in their
management portfolio sound and save.

Yiu et Al(2006) Posted that reducing exclusion and internal conflict cost is one of the major reseaon why property
management exist.

Habtamu(2017) conducted study of the assessment of material management practice in Dilla university.

The study identfies that the practice of material management is not satisfactory. Some problem identified by
respondents is there is lack of evaluation of material management need and supply process.

15
He recommended that to improve material management performance and reduce cost associated with inventory it is
advisable to hiring a qualified personnel in the area of material management.

2.4 Literature Gap

In most developing countries public property management practice are still in their infancy or embryonic stage.
According to the federal audit office major finding during audit the property registration week consultive forum on
march 17,2021 wich is prepared by public procurement and property administration there is various problem in
management of public property and require further work. According to literature review ,the researcher suggest the
following gaps in the literature review.

1) There are limitation on research conducted concerning public property and researcher also advocated further
research and need for a more comprehensive study on issue of public property management practice.

2) In past decade limited studies have been conducted in this area of Ethiopia. But as per the researcher's level of
understanding there is no more research conducted on topic with similar target by taking Dilla university.
Hence ,this is an excellent time to undertake such study in this area. There is no previous work study under property
management. From the beginning the most common study was about material management. No matter the concept
of material management is related with property management,the concept of material management i more narrow
than property management.

CHAPTER THREE

RESEARCH METHODOLOGY

3.1 Research design

The study was conducted through descriptive type of research design. The reason why researcher used this type of
method was, because it helps to describe the existing condition as it is and it is mostly preferable for studies
conducted in the area of property management practices.

3.2 Research Approach

The approach are plans and procedure for research that span the steps from broad assumption to detail method of
data collection ,analysis and [Link] contained quantitative and qualitative approach that eneble the
researcher easily to assess property practice inDilla university.

3.3 Sources Of data

16
For the purpose of gathering accurate and reliable data the researcher used both primary and secondary data obtained
from both sources. The primary data was collected through close ended questionnaires and [Link] addition to
primary data the researcher has collected data from various secondary source such as document of
university,internet books ,newspaper ,magazine and other document related to the study of topics.

3.4 Method of sampling and sampling technique

The target population of this study is is only 34 employees at property management department of Dilla University.
Thus this study will employed censes sampling technique. The reason behind to use this technique is to increase
accuracy of the stud'r the purpose of gathering accurate and reliable data we used both primary and secondary
sources. In order to collect primary data we used close ended questionnaires.

3 5 Method of data collection

To collect primary data(from primary source) the researcher has used questionary and interview (narratuve
observation ) that judmentally decided by [Link] get secondary data the researcher would refer different
concerned bodies and in addition ,refet other secondary source such as book,internet ,magazine,report at university
and related research had used.

3.6. Method of Data Processing and analysis

Data collected from different sources are analyzed, interpreted and summarized using qualitative approach. The
researcher also used tables and percentage to present and analyze the data obtained from questionnaire.

CHAPTER FOUR

DATA PRESENTATION AND INTERPRETATION

4.1 Analysis of questionnaires

Table4. 1 Demographic information of the respondents

17
Source: questionnaire: 2017
No Item Respondents
Frequency Percent (%)
1 Age 18-25 12 35.2
26-50 16 47.05
>50 6 17.6
Total 34 100
2 Sex Male 16 47.05
Female 18 52.9
Total 34 100
3 Educational Diploma 19 55.8
status First degree 11 32.3
Master degree 3 8.8
Other 1 2.9
Total 34 100
4 Years of <5 14 41.1
experience 6-10 10 29.4
11-15 4 11.7
15-25 5 14.7
>25 1 2.9
Total 34 100
As shown on the above table most of respondents 16(47.05%) between 26-50 age and about 12(35.2%) of the
respondents between 18-25 the remaining of the respondents 6 (17.6%) above the age 50 year. It indicates that most
respondent in the dilla university in property management department are at adult age, it is important to the
university.

As shown on the above table most of the respondents 18 (52.9%) are female and the other 16 (47.05%) of the
respondents are male. It show female employees more participate in the university
It is also shown that the deploma holders constitute 19(55.8%) of the respondents, there are 11 (32.3%) respondents
having first degree, 3 (8.8%) of them have masters and above educational level, while the remaining 1(2.9%) of the
respondents are categorized under the other option. This indicates that most of employees are educated.

The table also shows that respondents which cover 14 (41.1%) have an experience of <5 year, 10 (29.4%) of the
respondents are experienced with 6-10 years, the organization have 4 (11.7%) employees with 11-15 years of
experience, 5 (14.7%) of the respondents have work experience of 15-25, and only 2 (2.9%) respondent of the
organization from the target population have above 25 years work experience. This indicates that majority of the

18
respondents have a work experience of less than 5 years. Majority of the respondents have good educational
qualification ranging from diploma to masters and above. They also have good work experience.

19
4.2

Table4. 2 Questionnaire Analysis related with purchasing

No. Questions Yes % No % I don’t % Total Total

know %
1. Do you think that 20 58.8 10 29.4 4 11.7 34 100
skilled man power is
exist on the position?
2. Do you think that 18 52.9 9 26.4 7 20.5 34 100
enough budgets are
set for purchasing
material?
3. Are there any policy 20 58.8 11 32.35 3 8.82 34 100
and procedure in the
organization
regarding purchasing?
4. Do you think that the 17 50 12 35.3 5 14.7 34 100
materials purchased
meet the
requirement?
5. Do you think that 14 41.1 19 55.8 1 2.9 34 100
materials are
purchased on time?
Source: questionnaire: 2017

As shown in the above table, from the total respondents, 20 (58.8%) of the respondents replied that there is
skilled manpower on the position of purchasing, 10(29.4) respondent are said that there is no skilled manpower
on the position and the rest of the respondents, which means 4 (11.7 %) respondents, have no any idea whether
there is a skilled man power on the position or not. It show that almost enough skilled manpower.

For the second question which is whether enough budget is set for the purchasing purpose or not,18(52.9%)
respondents replied that there is enough budget that set for purchasing purpose, 9(26.4%) of the respondents
replied that there is no enough budget that set for purchasing purpose, but the rest of 7(20.5%) of respondents
do not have any idea about the issue. It indicates that there was fulfillment of budget.

For the third question, 20(58.8%) of the respondents replied that the organization has its own policies and
procedure related with purchasing activity, 11(32.35%) of the respondents replies that there is no any policy and

20
 procedure that the organization follow related with purchasing, But the remaining 3 (8.82%) of the respondents
don’t know whether there is purchasing policies and procedure or not. it show that there was almost enough
police and procedure
From the fourth question 17(50%) of the respondents replied that the materials purchased can meet the
requirements, 12(35.3%) of the respondents replied that the materials purchased do not meet the requirements,
but the rest 5 (14.7%) of respondents do not know whether the purchased material can meet the requirements or
not. It indicates that there was comparably fulfill the requirements.
From the last question of the table above,14 (41.1%) of the respondents replied that materials are purchased on
time, 19 (55.8%) of the respondent replied that the materials do not purchased on time, but only 1 (2.91%)
respondent replied that do not know whether the materials purchased on time or not. It indicate that it wasn't
purchased material on time.

Table 4.3 Questionnaire analysis related with inventory management and storage

No. Question Yes % No % I don’t % Total Total

know %
1 Is there skilled man power 17 50 14 41.17 3 8.82 34 100
on the position?
2 Dose the inventory 16 47.05 15 44.11 3 8.82 34 100
properly located in the
warehouse?
3 Dose the management use 21 61.76 10 29.41 3 8.82 34 100
computerized system for
controlling and recording
inventories?
4 Is there adequate space in 19 55.88 15 44.11 0 0 34 100
the store for purchased
materials?
5 Do you think that the store 17 50 14 41.17 3 8.82 34 100
is clean enough?
Source: questionnaire: 2017

From the table above for the first question, 17 (50%) of the respondents responds that there is skilled man power in
the position, 14 (41.17%) of the respondents responds that there is no skilled man power in the position, but the rest
3 (8.82%) of the respondents replied that they do not know whether there is skilled man power or not in the position.
It indicates that there was comparably enough skilled manpower.

21
For the second question, from the total respondents, 16 (47.05%) respondents replied that the inventories are
properly located in the store, 15 (44.11%) respondents responds that inventories are not properly located in the store,
and the remain 3 (8.82%) respondent replied that they do not know whether the inventories are located properly or
not. it indicates that comparably the inventories have a stored properly.

For the third question, 21(61.7%) respondents replied that the management uses computerized system to recording
and controlling the inventory, but 10 (29.40%) respondents responds that the management do not use computerized
system to recording and controlling the inventories, and the rest 3 (8.82%) respondents replied that they do not know
whether the management uses computerized system or not. it indicates that almost enough computerized system of
recording and controlling inventory.

For the fourth question, 19 (55.88 %) respondents replied that there is adequate space in the store for the materials
purchased, 15 (44.11%) of the respondents responds that there is no adequate space in the store. it indicate that there
is almost adequate space in the store.

For the last question, 17(50%) respondents replied that the store is clean, 14(41.17%) respondents replied that the
store is not clean, and the rest of 3 (8.82%) respondents replied that they do not know whether the store is clean or
not. It indicates that there was comparably have a clean store.

Table 4.4 Questionnaire analysis related with material demand forecasting:

No. Question Yes % No % I don’t % Total Total

know %
1 Do you think that 21 61.76 9 26.47 4 11.76 34 100
forecasting plays a
significant role on
estimating the demand
for materials?
2 Is there specialist unit 18 52.94 11 32.35 5 14.7 34 100
that provide forecasting
regarding materials
demand?
3 Is there available data to 12 35.29 14 41.17 8 23.52 34 100
make forecast?
4 Is there coordinated 10 29.41 15 44.11 9 26.47 34 100
method of forecasting?
5 Do you think that the 11 32.35 15 44.11 8 23.52 34 100

22
 accuracy of forecast that
was made satisfactory?
Source: questionnaire: 2017

The above table indicates that for the first question, from the total respondent’s, 21 (61.76%) respondent’s replied
that forecasting plays a significant role on estimating demand for materials, 9(26.47%) respondents replied that
forecasting do not play significant role on estimating demand for materials, and the rest 4 (11.76%) respondents
replied that they do not know whether forecasting play an important role on estimating demand for materials or not.
It indicate that most the respondents, forecasting play significant role on estimating demand for material.

For the second question, from the total respondents 18(52.94%) of the respondents replied that there is specialist unit
that provide forecasting regarding materials demand, 11(32.35%) respondent replied that there is no specialist unit
that provide forecasting regarding materials demand, and the rest of 5 (14.7 %) respondents are do not know
whether there is specialist unit or not. It indicate that most of respondent specialist unit unit that provide forecasting
regarding materiel demand.

For the third question, the respondents of 12(35.29%) replied that there is available data in order to make a forecast,
14 (41.17%) respondents from the total respondents are replied that there is no data available to make a forecast, but
the remain 8 (23.52%) of respondent replied that they do not know whether available data or not which helps to
make a forecast. It show that most respondent have't available data.
The replies of the respondents for the fourth question, which is whether there is co-ordinated methods of forecasting
or not, 10 (29.41%) respondents replied that there is co-ordinated methods of forecasting, 15 (44.11%) respondents
are responded that there is no co-ordinated methods of forecasting, and the rest 9 (26.47%) of the respondent replied
that that they do not know whether there is co-ordinated methods of forecasting or [Link] indicate that the most of the
respondents have no co-ordinated methods of forecasting.
From the fifth question respondents around 11 (32.35%) or of them are replied that the forecast that was made
related with material demand are satisfactory, and 15 (44.11%) of the respondents replied that “no” the forecasts
that was made related with material demand are not satisfactory, it needs more effort than what exist before, but
8(28.52) of respondents are not familiar with the issue of material demand forecasting, this means they have no any
idea about it. It indicate that no materiel demand satisfactory.

23
24
Table4. 5 Questionnaire analysis related with disposal management:

N Question Yes % No % I % Total Total

o. don’t respondents respondents
know in %
1 Do you think that 16 47.05 13 38.23 5 14.7 34 100
materials are
disposed in the right
way?
2 Is therean activity of 10 29.41 19 55.88 5 14.7 34 100
changing wastes in
to useful product?
3 Do you think that the 15 44.11 13 38.23 6 17.64 34 100
environment of the
school is vulnerable
to risks related with
the way of
disposing?
4 Is there enough 13 38.23 12 35.29 9 26.47 34 100
personnel’s in the
position of disposal
management?
5 Is there recycling 11 32.35 21 61.76 2 5.88 34 100
method in disposal
management
activity?
Source: questionnaire: 2017

As shown on the above table, for the question that says do you think that materials are disposed in the right way? ,
16 (47.05%) of the respondents are replied that “yes”, and 13(38.23%) of the respondents replied “no”, and the
rest 5(14.7%) of the respondents are replied “I don’t know” or they have no an idea about whether the materials
are disposed in the right way or not. It indicates that the most of the respondents, there was almost right materiel
disposal.

For the second question that says “is there an activity of changing wests in to useful product? “10(29.41%) 0f the
respondents replied that “yes”, 19(55.88%) of the respondents replied “no”, and the remaining 5(14.7%)

25
respondents replied that “I don’t know”. It indicates that the most of the respondents, that there was no changing
west in to useful product.

For the third question 15(44.11%) of the respondents replied that “yes” the environment of the school is vulnerable
to risks, 13(38.23%) of the respondents are replied that “no” the environment is not vulnerable to risks, and the rest
6(17.64%) of the respondents replied that “they don’t know” whether the environment is vulnerable to the risks or
not. it indicate that the most of the respondent ,there had the environment vulnerable to risks

For the fourth question 13(38.23%) of the respondents replied that “yes” the position is filled with enough
personnel’s, 12(35.29%) of the respondents are replied that “no” there is no enough personnel’s on the position
of disposal, and the remaining 9(26.47%) of the respondents are replied that “I don’t know”. It indicate that
comparable the respondents, enough personnel on the position of disposal

At the last 14 (32.35%) of the respondents are replied “yes” for the question they asked ‘whether there is
recycling methods in the disposal management activities or not, 21(61.76%) of the respondents replied that “no”
there is no any recycling methods in the disposal management activities, and the rest of 2(5.88%) respondents
replied “I don’t know”.It indicate that most of the respondents,there was no any recycling method of disposal
management.

4.2 Analysis of Interview question for the manager of the division of purchasing and material
administration
The interview was made of Dilla university property management department of purchasing and property
administration division in order to gather some information related previously specified models. Data from
Interview
Q1. Does your organization used material handling system?

Yes, there is one department in this organization which is responsible for handling materials through arranging
stores and ordering the materials on self-according to their usage. Keeping recorded of all materials so as to handle
materials and also create awareness of the employee how to handle materials.

Q2. When and where materials are dispose if the material is spoilage?

The manager replied that a material was disposed from the organization when materials become obsolescence and
no longer live, when breakage and spoilage was happen before there expected life and when materials become
expired. By understanding disadvantage of this broken spoilage and obsolesce material the material management
department remove the materials far away from the organization by taking in to consider the safety of the society
and cleanness of the environment.

Q3. What is the problem faced in the purchasing system?

26
There are many problem that is face during purchasing material among them lack of effective bargaining power with
the seller during they buy the materials for the organization and lack of expert who evaluate the quality and
durability of the purchased equipment (materials, and also) There is lack of market information and we are not able
to use the discount that the company gives for their customer.

27
 CHAPTER FIVE

FINDING CONCLUSION AND RECOMMENDATION

This chapter deals with the findings of the study summery, conclusion and recommendations helpful to come up to
problem. Therefore, the result obtained through various sources has been presented as follows.

5.1. SUMMARY OF MOJOR FINDING

Property management is the coordination functions responsible for the planning, source sing and making purchasing
of properties in an optimal manner. However during the property management some problems are encountered, this
paper tried to assess the problem of property management and also identified some initials factor and alternative
solution. The general objective of this study is to assess the existing practices of property management in Dilla
University based on the analysis and interpretation.

5.2. CONCLUSION
From the total of the employees 52.9% of workers are females. Almost females are more than of male employees in
the organization. This indicates that females are dominantly employed in the organization and regarding to
respondent background information most of employees are young and found in productive age most of them are
diploma holder and degree holder and have 1-5 years work experience

This implies that most of employees could easily understand questionnaires and also they have at least one year
work experience, so they are familiar with property management practice.

Also according to the survey most the employees under the age of 26-50 years old from this we can conclude that
workers of the organization not young i.e. adult.

Property management is one of the crucial element that enable organization to provide smooth and un interrupted
service for the society . The study has been concluded the research major findings as follow.

As the researcher understand from survey the practice of property management not that much satisfactory under this
conclusion some problem identified by the respondent which is mention below. There is lack of evaluation in
property management need and supply process. The existing policy of purchasing performance is weaker. The
annual budget of purchasing performance was let arrived and Stock system is not technological. Based on the major
findings mostly property were stored in separate distinct house. This helps to clear counting and inspection of
property seen through most of the time inventories are stored in distinct area sometimes the organization stores all

28
items at a center store method. At this in order to easily count and identification each type of inventories from a
center store the organization on forced to use both codification and classification system
Most of the Dilla university materials are disposed before their useful life year and with some amount of salvage
value

5.3 RECOMMENDATION

After the above observation the following idea could be provided as recommendation for effective property
management to be implemented in Dilla University.

 Warehouse is the great aspect of property management that the manager of inventories should have give advice
for employees to give considerable attention to store inventories. Appropriate store management play a vital
role to the performance of business operation.
 More over to improve property management performance and to reduce cost associated with inventories it is
advisable to hiring a qualified personnel in the area of property management
 Classification of property is important to eliminate duplication of items in warehouse and to achieve a physical
control of inventories. The codification and classification of are advisable to account the functions and technical
nature of properties . The organization used deferent it aims at the distinct store method. Due the separate layout
properties these storing methods help the organization to easily count, check and identify individual items. This
method enables organization to perform effective inventory inspection. Even though this enable to perform
effective counting, identification and inspection of properties it needs many warehouse for each unique group
of inventories which require high amount of capital. On the contrary, if the organization apply all items at a
center store method it enable the organization to reduce inventory cost. But it is difficult easily count, check and
identifies the required items from collectively stored over all inventories. However this problem is solved by
classification n, identification and by frequent regular inspection. So it is better to the organization if it apply all
items at a center store method.
 The availability of adequate inventory enables organization to deliver uninterrupted service to the society.
Providing effective service requires the availability of excess amount of inventories. As result some inventories
would be deteriorate, obsolete and expired. In order to remove these unwanted inventories, the organization
sometimes use fire and burn them. Drugs by its nature composed from so many chemicals, so burning drugs
causes’ air pollution. These directly affect health and safety of the society and environment. Therefore it is
better to the organization to find other less risky disposal method such as putting under the ground.
 The top management of the organization should change the way evaluation to the property management
need and supply process which done once at the end year collaborate two time in a year.
 The knowledge skill and ability of purchasing is very vital so, the organization should develop budget of
purchasing by given different training.
 The annual budget of purchasing of organization should raly on schedules.
 The organization applied the method of FIFO and LIFO

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  The stock system is should use updated accounting information system and the inventory property should
be disposed if and only of they lost their market value unless the properties should be sold or exchanged for
economic benefit of the organization.

Reference
A.K Datta (2014) Material Management Tata thrid edtion

L U,S,T, Shiu, J ,Y, Chang D ,S,(2012) Development of management support system for property management
enterprises .open journal of social science.

Kanimozhi G and Latha p(2014) material management industry.

S,C Sharma (2011)property management first edition rhanna publisher.

Li,J.,and Monkkonen, p,(2014) Tha value of property management [Link] management , 32(3) ,213-
223

Jacobs and Chasemen (2010) Predation and Operational Management 2nd edition

A K Datta (2014)Material Management thrid edition.

William J. Stevenson (2007 Practice of Material Management 2nd edition

Arnold Etal (2008) introduction material management ,six edition new delhi

William J,Stevenson (2007)practice of material management second edition

Gopalakrushaman (2003) purchasing and material management system MC grew hill,new york

Hui,C,Y wrong s,K and Yauy (2006) "property management"as property right governance

Lee L,Donald Wd (2001) purchasing and material management New York ,craw hill publishe

Li ,J, and monkkonen ,p(2014) ,The value of property management service ,an experiment property
management ,vol,32,No3, pp ,213--223

Dorian ,J.(2017) Talent management:creating and Maintainance a [Link] of property

management,82(4),12-16

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