REQUEST FOR QUOTATION (RFQ)

RFQ Reference: IOM/YE/SAH/2024-10355 Date: 11/26/2024 12:00:00 AM

SECTION 1: REQUEST FOR QUOTATION (RFQ) for provision of 4200795916 - Construction of Pedestrian Bridge in Dar Al-Jamea Sites -
Ibb Governorate

Kindly consider below important notes when applying for 4200795916 - Construction of Pedestrian Bridge in Dar Al-Jamea Sites - Ibb Governorate.
You may access below URLs for all Annexs related to this RFQ:
4200795916 - BoQ_Bridget [Link]
4200795916 - Drawings_Bridget [Link]
4200795916- Project [Link]
Mandatory documents to be shared by contractors when applying for this tender:
1. Recent (Last 3-4 Years), Relevant and Adequate Heavy Steel Structures Construction Experience.
Bidder should provide list of completed projects with all required info,
also should provide Proofs (Contracts / Completion Certificates) of the
Recent, Relevant and Adequate Heavy Steel Structures Construction
Experience with amounts are equal or higher than his offer for this
project, as well as documents support the financial capacity and cash
flow for similar projects amounts.
[Link] Related work experience with IOM/UN/INGOs.
Bidder should provide Proofs of Previous related Work experience with
IOM/UN/INGOs.
3. Technically appropriate BoQs.
Bidder should provide Bills of Quantities (BOQs) Signed & Stamped.
Also provide original catalogs for materials.
4. Project Workplan Schedule.
5. Site Visit
Site visit is required for vendor to see / inspect project, and to submit a letter
mentioning site been visited with tendering documents.
(please contact Eng. Gubran 738500205 for coordination)
6. All above Annexes of this bid shall be filled, signed and stamped.

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 SECTION 2: RFQ INSTRUCTIONS AND DATA

Deadline for the Submission of Quotation 04-Dec-2024 15:00 (UTC +3)

If any doubt exists as to the time zone in which the quotation should be submitted, refer to
[Link] .

Method of Submission Quotations must be submitted as follows:

☒ E-tendering
☐ Email
☐ Courier / Hand delivery
☐ Other
Bid submission address: via SCMS
File Format: PDF
File names must be maximum 60 characters long and must not contain any letter or special character other
than from Latin alphabet/keyboard.
All files must be free of viruses and not corrupted.
Max. File Size per transmission: 20MB
Mandatory subject of email: 4200795916 - Construction of Pedestrian Bridge in Dar Al-Jamea Sites - Ibb
Governorate
Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final
“email no. Y of Y.
It is recommended that the entire Quotation be consolidated into as few attachments as possible.
The proposer should receive an email acknowledging email receipt.

Cost of preparation of quotation I O M shall not beresponsible for any costs associated with a Supplier ’s prepara on and submission of a
quotation, regardless of the outcome or the manner of conducting the selection process.

Supplier Code of Conduct All prospec ve suppliers must read the UN Supplier Code of Conduct and acknowledge that itprovides the
minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour,
human rights, environment and ethical conduct may be found at: Supplier Code of Conduct ([Link]) .

Conflict of Interest UN encourages every prospec ve Supplier to avoid and prevent conflicts of interest, by disclosing to UN if you, or
any of your affiliates or personnel, were involved in the prepara on of the requirements, design, specifications,
cost estimates, and other information used in this RFQ.

General Conditions of Contract Any Purchase O rder or contract that will be issued as a result of this RFQ shall be subject to the I O MGeneral
Condi ons of Contract for provision of goods/services/transporta on/medical services available at
[Link]

Eligibility Bidders shall have the legal capacity to enter into a binding contract with I O M and to deliver in the country, or
through an authorized representative.

Currency of Quotation Quotations shall be quoted in USD

Duties and taxes The International Organization for Migration is exempt from all direct taxes, except charges for public utility
services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles
imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other
taxes and duties, unless otherwise specified below:
All prices shall:
☐ be inclusive of VAT and other applicable indirect taxes
☒ be exclusive of VAT and other applicable indirect taxes

Language of quotation and documentation English

including catalogues, instructions and
operating manuals

Documents to be submitted Bidders shall include the following documents in their quotation:
☒ Annex 2: Quotation Submission Form duly completed and signed
☒ Annex 3: Technical and Financial Offer duly completed and signed and in
accordance with the Schedule of Requirements in Annex 1
☒ Other:

Quotation validity period Quotations shall remain valid for 30 days from the deadline for the Submission of Quotation.

Price variation No price varia on due to escala on, infla on, fluctua on in exchange rates, or any other market factors shall be
accepted at any time during the validity of the quotation after the quotation has been received.

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Partial Quotes ☒ Not permitted
☐ Permitted
Payment Terms ☒ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation.
☐ Other

Contact Person for correspondence, Focal Person: AL-MANSOR Mohammed

notifications and clarifications E-mail address: malmansor@[Link]
Attention: Quotations shall not be submitted to this address but to the address for quotation submission above.

Clarifications Requests for clarification from bidders will not be accepted any later than 2 days before the submission
[Link] contacting AL-MANSOR Mohammed via email address ( malmansor@[Link] )

Evaluation method ☒ The contract will be awarded to the lowest price substantially compliant offer
☒ matching the Evaluation Criteria

Evaluation criteria ☒ Full compliance with all requirements as specified in Annex 1

☒ Full acceptance of the General Conditions of Contract
☐Comprehensiveness of after-sales services
☒Earliest Delivery /shortest lead time
1. Physical Sample check on ([Link]) before xx:xx (PASS/FAIL)
2. Delivery period ( PASS/FAIL)

Right not to accept any quotation IOM is not bound to accept any quotation, nor award a contract or Purchase Order

Right to vary requirement at time of award At the time of award of Contract or Purchase Order, IOM reserves the right to vary (increase or decrease) the
quantity of services and/or goods, by up to a maximum 25 % of the total offer, without any change in the unit price
or other terms and conditions.

Type of Contract to be awarded Purchase Order

Expected date for contract award. 07-Dec-2024

Policies and procedures This RFQ is conducted in accordance with Policies and Procedures of IOM

UNGM registration I O M is encouraging all suppliers to register at the United Na ons Global Marketplace (UNGM) website at
[Link] . The Bidder may s ll submit a quota on even if not registered with the UNGM, however, if the
Bidder is selected for Contract award of USD 100,000 and above, the Bidder is recommended to register on the
UNGM prior to contract signature. For vendors who do not have the technicalmeans to register in UNGM, the
UNGM has implemented an assisted vendorregistra on func onality that allows I O M procurement personnel to
add local vendors to the UNGM.

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 ANNEX 1: SCHEDULE OF REQUIREMENTS
Technical Specifications for Goods:

Item No Minimum technical requirements Unit Quantity

1 Construction of Pedestrian Bridge in Dar Al-Jamea Sites - Ibb Governorate as per the attached BoQs & EA 1.00
drawings

Delivery Requirements

Delivery Requirements

Delivery date and time Bidder shall deliver the goods immediately After Contract signature.

Delivery Terms (INCOTERMS 2020) Ibb

☒ Not applicable
Shall be done by:
Customs clearance ☐ Name of organisation
(must be linked to INCOTERM
☐ Supplier/bidder
☐ Freight Forwarder
Exact Address(es) of Delivery Ibb
Location(s)

Distribution of shipping documents (if None

using freight forwarder)

Packing Requirements None

Training on Operations and None

Maintenance

Warranty Period None

After-sales service and local service None

support requirements

Preferred Mode of Transport None

Other information None

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 ANNEX 2: QUOTATION SUBMISSION FORM
Bidders are requested to complete this form, including the Company Profile and Bidder’s Declara on, sign it andreturn it as part of their quota on along with A nnex 3:
Technical and Financial O ffer. The Bidder shall fill in this form in accordance with theinstruc ons indicated. No altera ons to its format shall be permi ed and no
substitutions shall be accepted.

Name of Bidder:

RFQ reference:
IOM/YE/SAH/2024-10355 - 4200795916 - Construction of Date: 11/26/2024 12:00:00 AM
Pedestrian Bridge in Dar Al-Jamea Sites - Ibb Governorate

[1]
VENDOR INFORMATION SHEET
[2]
BIDDER’S DECLARATION OF CONFORMITY

Yes No

☐ ☐ O n behalf of the Supplier, I hereby represent and warrant that neither the Supplier, nor any person having powers of representa on,
decision-making or control over it or any member of its administrative, management or supervisory body, has been the subject of a final
judgement or final administra ve decision for one of the following reasons: bankruptcy, insolvency or winding-up procedures; breach
of obliga ons rela ng to the payment of taxes or social security contribu ons; grave professional misconduct, including
misrepresenta on, fraud; corrup on; conduct related to a criminal organisa on; money laundering or terrorist financing; terrorist
offences or offences linked to terrorist ac vi es; child labour and other trafficking in human beings, any discriminatory or exploita ve
prac ce, or any prac ce that is inconsistent with the rights set forth in the Conven on on the Rights of the Child or other prohibited
practices; irregularity; creating or being a shell company.

☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier is financially sound and duly licensed.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that the Supplier has adequate human resources, equipment, competence,
exper se and skills necessary to complete the contract fully and sa sfactorily, within the s pulated comple on period and in
accordance with the relevant terms and conditions.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that the Supplier complies with all applicable laws, ordinances, rules and
regulations.

☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier will in all circumstances act in the best interests of IOM.

☐ ☐ On behalf of the Supplier, I further represent and warrant that no official of I O M or any third party has received from, will be offered by,
or will receive from the Supplier any direct or indirect benefit arising from the contract.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that the Supplier has not misrepresented or concealed any material facts
during the contracting process.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that the Supplier will respect the legal status, privileges and immuni es of
IOM as an intergovernmental organization.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that neither the Supplier nor any persons having powers of representa on,
decision-making or control over the Supplier or any member of its administra ve, management or supervisory body are included in the
most recent Consolidated United Na ons Security Council Sanc ons List (the “UN Sanc ons List”) or are the subject of any sanc ons or
other temporary suspension. The Supplier will immediately disclose to I O Mif it or they become subject to any sanc on or temporary
suspension.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that the Supplier does not employ, provide resources to, support, contract or
otherwise deal with any person, en ty or other group associated with terrorism as per the UN Sanc ons List and any other applicable
anti-terrorism legislation.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that, the Supplier will apply the highest ethical standards, the principles of
efficiency and economy, equal opportunity, open competition and transparency, and will avoid any conflict of interest.

☐ ☐ O n behalf of the Supplier, I further represent and warrant that t he Supplier undertakes to comply with the Code of Conduct, available at
[Link] .

☐ ☐ It is the responsibility of the Supplier to inform IOM immediately of any change to the information provided in this Declaration.

☐ ☐ On behalf of the Supplier, I cer fy that I am duly authorized to sign this Declara on and on behalf of the Supplier I agree to abide by the
terms of this Declaration for the duration of any contract entered into between the Supplier and IOM.

☐ ☐ I O M reserves the right to terminate any contract between I O M and the Supplier, with immediate effectand without liability, in the event
of any misrepresentation made by the Supplier in this Declaration.

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Name : _____________________________________________________________
Title : _____________________________________________________________
Date : _____________________________________________________________

Signature : _____________________________________________________________

[1]
Vendor Information [Link]
[2]
This form is ma nda tory to fill in a nd s ign by every vendor who s ubmits quota tion

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 ANNEX 3: TECHNICAL BID

Name of bidder: Date:

ITB reference:

Bidder’s response
Goods, works and/or services to Compliance with technical specifications Delivery Date Quality Comments
be Supplied and Certificate/Export
Technical Specifications Yes, we comply No, we cannot comply (confirm that you comply Licenses, etc. (indicate
or indicate your delivery all that apply and
(indicate discrepancies) date) attach)

Construction of Pedestrian
Bridge in Dar Al-Jamea Sites - Ibb
Governorate as per the attached
BoQs & drawings

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