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Operations Management Overview and Strategies

Notes for prelim exam

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0% found this document useful (0 votes)
19 views9 pages

Operations Management Overview and Strategies

Notes for prelim exam

Uploaded by

2087954
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

ORGANIZATION BUSINESS PRODUCT

Heart of business
Large scale

Medium scale Tangible Intangible

Small scale

TQM
(Total Quality Management)

Operations Management
• is defined as the design, operation, and improvement of the systems that create and
deliver the firm’s primary products and services
(4 STRUCTURE)

Management Marketing
Production Accounting
4M’s 4P’s - technical - finance
1. Machine 1. Product
2. Manpower 2. Price
3. Materials 3. Promotion
4. Method 4. Place
Business function

• Responsible for planning, coordinating, and controlling the resources needed to


produce a company’s products and services

OM Across the Organization (Core Function)

• Businesses are supported by the functions of operations, marketing, and finance


• Major functional areas must interact to achieve the organization goals
• Marketing is not fully capable of meeting customer needs if they do not understand
what operations can produce
• Finance cannot judge the need for capital investments if they do not understand
operations concepts and needs
• Information systems enable the information flow throughout the organization
• Human resources must understand job requirements and worker skills
• Accounting needs to consider inventory management, capacity information, and labor
standards

OM- organization core function

Typical role
Business Operations Overlap

OM Decisions
• All organizations are based on decisions
• Decisions follow a similar path
- First decisions very broad / Strategic decisions
– set the direction for the entire company; they are broad in scope and
long-term in nature

- Following decisions focus on specifics / Tactical decision and operational


– Specific day-to-day issues
• Resource needs, schedules, & quantities to produce
– Tactical decisions are very frequent
– Strategic decisions less frequent
– Tactical decisions must align with strategic decisions
OM- decision making perspective

Classification of operations management


decision/production management functions
• Periodic/Continual Decision
• Planning and designing of production systems/Operations and control of production
system
• Planning, organizing and control decisions
• Strategic (long term) and operational (Short term) Decision
Production Management Decisions
Long Term (STRATEGIC)

• Product selection and design


• Process selection and planning
• Facilities location (minimize total “delivered to customer “Cost)
• Facilities layout and material handling
• Capacity planning
SHORT TERM (OPERATIONAL)

• Production planning, Scheduling and control


• Inventory planning and control
• Quality Assurance
• Work and Job Design
• Maintenance and replacement
• Cost reduction and control
OM Decisions

Operations Management – system based

• OM Transforms inputs to outputs


- Inputs are resources such as People, Material, and Money
- Outputs are goods and services

OM’s Transformation Process

Diagrammatical expression
In operations management, businesses make two types of
decisions: strategic and tactical. Strategic decisions are big,
long-term choices that guide the overall direction of the
company. These decisions include things like choosing where
to build a factory, what kind of products to make, or how the
company wants to be known by customers. They are made by
top-level managers and usually involve a lot of planning and
resources. On the other hand, tactical decisions are smaller
and happen more often. These decisions focus on daily
operations, such as how many workers to schedule, how
much inventory to keep, or when to maintain equipment.
Tactical decisions must support the strategic goals. For
example, if a company’s strategy is to sell high-quality
products, then its daily actions—like checking product quality
—must help achieve that goal. If tactical decisions don’t
match the strategic ones, the company might waste time, lose
money, or fail to reach its long-term goals.

Businesses can be divided into two main types: manufacturing


and service organizations. Manufacturing businesses make
physical products that you can touch and take home, like
clothes, phones, or furniture. These products are made in
factories and can be stored until they are sold. The process of
making the product and the process of using it happen at
different times. Service businesses, on the other hand, offer
experiences or help rather than physical items. Examples
include getting a haircut, going to a doctor, or riding a bus. In
services, the work is done and used at the same time—you
receive the service as it’s being provided. Services can’t be
stored or saved for later. Also, service businesses usually have
more direct contact with customers, while manufacturing
companies may not interact with customers as much. Because
of these differences, each type of business needs to be
managed in a way that fits its unique needs.

Operations management plays a big role in helping a company


succeed and make money. It focuses on planning, organizing,
and improving how goods and services are produced. This
includes managing people, machines, materials, and methods
to make sure everything works efficiently. Good operations
management helps a company reduce waste, save money,
improve quality, and increase productivity. For example, if a
company finds a faster way to make its products without
lowering quality, it can produce more items in less time and
spend less money doing it. This makes customers happy and
helps the company grow. Operations management also helps
businesses stay competitive. In a world where customers have
many choices, companies need to be fast, reliable, and cost-
effective. By improving how things are done, operations
management helps businesses meet customer needs and
succeed in the market.

Some businesses are called hybrid organizations because they


combine both manufacturing and service elements. Even
though the term “hybrid” might not be used directly in your
notes, the idea is there. A good example of a hybrid
organization is a restaurant. It prepares food (which is a
product) and also provides service (like taking orders, serving
meals, and creating a pleasant dining experience). The
customer gets both a product and a service in one place.
Managing a hybrid organization can be tricky because it
involves balancing two different types of operations. The
business needs to make sure the food is made efficiently and
tastes good (manufacturing), while also making sure the
customer feels welcome and satisfied (service). Operations
managers in hybrid organizations must coordinate both sides
to keep everything running smoothly and meet customer
expectations.

In operations management, a hybrid organization is a business


that combines both manufacturing and service activities. This
means it produces physical goods while also offering customer
services. For example, a restaurant cooks and serves food (a
product) and also provides a dining experience (a service).
Even though the term "hybrid organization" might not be
directly mentioned in your notes, you can understand it by
recognizing the difference between tangible products (things
you can touch) and intangible services (experiences or help).
These businesses need strategies that focus on both making
products efficiently and delivering high-quality service.

A more specific type of hybrid organization is called a quasi-


manufacturing organization. These don’t make physical
products, but their service processes are very similar to
manufacturing. They use standardized, repetitive, and
automated systems to get work done quickly and accurately,
often without interacting directly with customers. Examples
include warehouses, data processing centers, online order
fulfillment centers like Lazada or Shopee, utility billing
services, and automated tech support systems. These
organizations focus on doing tasks efficiently, keeping costs
low, and maintaining consistent quality—just like factories do.

In summary, hybrid organizations mix product-making and


service-giving, while quasi-manufacturing organizations are
service-based but operate like factories. Both types fit into the
operations management framework, which is all about using
resources like people, machines, and materials to turn inputs
into useful and reliable outputs.

Operations management also focuses on important goals


called performance objectives, which help a business work
better and succeed. These goals are not always listed directly,
but they are often mentioned in discussions about planning,
scheduling, quality control, and cost management. Three key
performance objectives are: quality, which means making
sure products or services meet customer expectations; speed,
which means doing things quickly and delivering on time; and
cost-efficiency, which means keeping costs low while still
providing good value. When a company meets these goals, it
can grow, satisfy customers, and reach its long-term plans.

Common questions

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Strategic decisions in operations management are broad, long-term choices focused on setting the overall direction of a company, such as where to build a factory or what products to manufacture. These decisions are made by top-level managers and involve significant planning and resources . Tactical decisions are narrower in scope and occur more frequently, dealing with day-to-day operations like scheduling workers or maintaining inventory. They must support strategic goals to ensure efficient operation and avoid wasted resources or loss of strategic alignment . For example, if a company's strategy is to deliver high-quality products, then its daily operations decisions, such as maintaining high quality standards in production, must align with this strategy to prevent failures in achieving long-term objectives .

Selecting a facility location involves strategic considerations such as proximity to suppliers and customers, availability and cost of labor, transportation infrastructure, and regulatory environment. These factors are critical because they directly impact the total cost and efficiency of product delivery to the customer . By strategically choosing a location that minimizes transportation costs, reduces supply chain complexities, and optimizes access to key markets, an organization can lower its operational costs and improve its responsiveness to customer demands, thereby enhancing its competitive advantage . Effective facility location decisions are integral to achieving long-term strategic goals and operational efficiency.

Operations management contributes to organizational performance objectives by optimizing processes and resource use to enhance quality, speed, and cost-effectiveness. By implementing efficient production techniques, maintaining strict quality controls, and scheduling effectively, operations management ensures high-quality outputs and timely delivery . These practices reduce operational costs and lead to faster processing times, which not only satisfy customer expectations but also position the company as a competitive entity in the market. This holistic approach helps organizations meet performance objectives and achieve long-term growth and profitability .

Quasi-manufacturing organizations, although service-based, operate like traditional manufacturing entities by using standardized, repetitive, and automated systems to complete tasks with minimal direct customer interaction . Their operations management strategies focus on efficiency, replication, and quality control similar to manufacturing settings, using processes that optimize speed and cost-effectiveness. In contrast, traditional service organizations must prioritize customer interaction, personalization, and experience quality, which requires more flexibility in operations management strategies to accommodate diverse customer needs and maintain service standards .

Hybrid organizations face the operational challenge of integrating and balancing both manufacturing and service components to ensure efficient production and exceptional customer service . Operations management addresses these challenges by adopting strategies that optimize both sides of the operation. Managers must design processes that ensure high-quality product output, while also delivering superior service experiences, such as effective staff training and seamless customer interaction. This requires a deeper coordination of resources, standardization of procedures for production efficiency, and flexibility in service delivery to meet diverse customer demands, ultimately ensuring customer satisfaction and competitive advantage .

Hybrid organizations, like restaurants, integrate manufacturing (product creation) and service (customer interaction) aspects, facing the challenge of balancing efficiency in production with quality customer service . Operations managers in these organizations must coordinate production and service activities, ensuring that both sides operate smoothly and meet customer expectations. This requires comprehensive strategies that address both efficient production methods and high-quality service standards. Operations management helps overcome these challenges by designing systems that streamline processes, reduce waste, and increase customer satisfaction through effective planning, control, and resource allocation .

It is crucial for marketing and finance functions to understand operations management concepts to ensure alignment in achieving organizational goals. Marketing cannot effectively meet customer needs without knowing the capabilities and limitations of production and service operations; this understanding allows marketing to set realistic customer expectations . Similarly, finance must understand these concepts to correctly allocate resources, assess capital investment needs, and ensure efficient financial planning that complements operational capabilities and goals . By integrating knowledge from operations management, these functions can make more informed decisions that support overall organizational success.

Manufacturing organizations focus on producing tangible products that can be stored and involve processes with less direct customer interaction. Management strategies here include efficient production processes, inventory management, and optimizing material and labor use . Service organizations, on the other hand, offer intangible products that are consumed simultaneously with their production, requiring immediate customer interaction and satisfaction. Management in this context emphasizes service quality, customer experience, and responsiveness. Operations management addresses these differences by ensuring efficient resource use in manufacturing and high-quality service delivery in service organizations. This involves tailoring planning, control, and improvement processes according to the needs of both sectors .

Understanding Total Quality Management (TQM) is vital for businesses aiming to improve production and service processes because it emphasizes continuous improvement, customer satisfaction, and employee involvement . TQM provides a framework for systematically reducing waste, enhancing production efficiency, and increasing quality by involving all members of an organization in the process of improvement. Through TQM, businesses can create a culture that prioritizes quality at every level, leading to better customer retention, reduced errors, and lower costs. This fosters a sustainable competitive advantage by ensuring high-quality output consistently meets customer needs .

Quality assurance plays a crucial role in achieving key performance objectives in operations management, such as quality, speed, and cost-efficiency. It ensures that products and services meet customer expectations and standards, thereby enhancing customer satisfaction and loyalty . Through consistent quality assurance processes, organizations can reduce defects, minimize waste, and improve productivity, leading to cost savings and faster delivery times. This focus on quality not only improves internal processes but also strengthens an organization’s market competitiveness by differentiating it from rivals and increasing its appeal to customers .

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