Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/

Activities of the APCRDA

November 2024

RFP No.:13/MAU61-ADMIN0STG/2/2024-STG; dated: 14.11.2024

AP CRDA, Lenin Centre, Government, Vijayawada, AP, INDIA 520002

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 1
 Andhra Pradesh Capital Region Development Authority Lenin Center, Governorpet,
Vijayawada – 520002 (A.P.)

Tender Notice

RFP No.: 13/MAU61-ADMIN0STG/2/2024-STG; dated: 14.11.2024

Name of the Work: “RfP for engaging Programme Management Consultant (PgMC) for developmental works/
activities of APCRDA, Andhra Pradesh”.
The RfP can be downloaded on [Link] from 15.11.2024 to 07.12.2024, 14:00 Hrs. Due
date for submission of Bid is 07.12.2024 @ 15:00 Hrs, Technical bid opening on 07.12.2024 @ 16:00 Hrs and
Commercial bid opening on 12.12.2024 @ 11:00 AM. Please refer to [Link] for
details.

For further clarifications, you may get in touch with

Director, Strategy (+91 87126 52605)
sateeshbabu.n@[Link]

Sd/-
Commissioner APCRDA,
Vijayawada

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 2
 ANDHRA PRADESH CAPITAL REGION DEVELOPMENT AUTHORITY (APCRDA)
VIJAYAWADA-520 002
NOTICE INVITING TENDERS (NIT)
RFP No.: 13/MAU61-ADMIN0STG/2/2024-STG; dated: 14.11.2024

1. Department Name : Andhra Pradesh Capital Region Development

Authority (APCRDA)
2. Tender Number : RFP No.: 13/MAU61-ADMIN0STG/2/2024-STG;
dated: 14.11.2024
3. Link to AP E-Procurement Website : [Link]
4. Tender Subject Request for Proposal (RfP) to engage Programme
: Management Consultant(PgMC) for
Developmental Works/ Activities of the APCRDA
5. Form of Contract : Quality & Cost Based Selection

6. Tender Type : Online Tender

7. Contract Period : 24 Months

8. Authority : Commissioner, APCRDA, Vijayawada

(“herein after referred as Client/Authority”)
9. Bid Validity : 180 days from the date of Bid submission

10. Bid Security (EMD) : INR 10 Lakhs in the form of Bank Guarantee from a
scheduled commercial bank in India
11. BID processing fee (Non-refundable) : INR 40,000
12. APTS Transaction Fee (Non- INR 10,000
:
refundable)
13. Performance Security : 5 (five) percent of winning contract value in the
form of Performance Bank Guarantee from a
scheduled commercial bank in India, valid till the
completion of the intended project, including
professional liability
14. Schedule download start date & : 15.11.2024
Time
15. Pre-Proposal Meeting Date, Time : 20.11.2024 @ 11.30 AM
and Place
16. Schedule download closing Date : 07.12.2024 @ 14:00 Hrs
& time
17. Proposal submission closing Date : 07.12.2024 @ 15:00 Hrs
& time

18. Technical Proposal Opening Date : 07.12.2024 @ 16:00 Hrs

(Technical Bid stage) & time
19. Tentative Price Proposal opening : 12.12.2024 @ 11:00 AM
Date & time
20. Place of Proposal opening : APCRDA, Lenin Centre, Governorpet,
Vijayawada.
21. Officer Inviting Proposal : Director, Strategy – APCRDA
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 3
 22. Address :
O/o The Commissioner, APCRDA, Lenin Centre,
Governorpet, Vijayawada-520002.
23. Contact Details (for any clarifications Mr. Sateesh Babu N
regarding the RFP till the bid due date) : Phone no: +91 87126 52605
Email id: sateeshbabu.n@[Link]
24. Point of Contact (POC) for : Mr. Naveen Mallarapu, I.A.S.
procurement related grievances Addl. Commissioner (Admin), APCRDA
naveenmallarapu@[Link]
Note:  BID SECURITY (EMD) SHALL BE PAID UNCONDITIONAL AND IRREVOCABLE BANK
GUARANTEE ON Rs.100/- NON-JUDICIAL STAMP PAPER/E-STAMP PAPER, VALID
FOR SIX MONTHS FROM THE LAST DATE PRESCRIBED FOR SUBMISSION OF
TENDERS, IN FAVOUR OF ANDHRA PRADESH CAPITAL REGION DEVELOPMENT
AUTHORITY (APCRDA), VIJAYAWADA.
 EMD OF UNSUCCESSFUL BIDDER SHALL BE RETURNED UPON SIGNING OF
AGREEMENT BY SUCCESSFUL BIDDER. EMD OF SUCCESSFUL BIDDER SHALL
BE RETURNED AFTER CONFIRMATION OF PERFORMANCE BANK GUARANTEE
FROM THE BANKS.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 4
 PROCEDURE FOR E-TENDERING REGISTRATION

National Competitive Bidding (NCB)

Name of Assignment: Request for Proposal (RfP) to engage Programme Management Consultant(PgMC)
for Developmental Works/ Activities of the APCRDA

ACCESSING / PURCHASING OF BID DOCUMENTS

(i) It is mandatory for all applicants to have Class-III digital signature certificate (in the name of person who
will sign the application) (with both Signing and Encryption Certificate) from any of the licensed
certifying agency (“CAs”) {Applicants can see the list of licensed CAs from the link [Link]} to
participate in e tendering.

(ii) To participate in the submission of Bids against the RFP, it is mandatory for the Bidders to get
themselves registered with the [Link] and to have user ID & password which
has to be obtained by submitting an annual registration charges. The online payment facility for the
submission of registration fee and tender processing fee, which is payable to E-Tender service provider
on E-Tender portal [Link]

(iii) The RFP can be viewed / downloaded from the [Link] free of cost from issue
date to Bid Due date XX:XX Hrs. Following may be noted:

A) Applications can be submitted only during the validity of registration with the
[Link]

B) The amendments /clarification to the RFP, if any, will be posted on the

[Link]

(iv) If the Applicant has already registered with the [Link] and validity of registration
has not expired, then such Applicant does not require fresh registration.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 5
Contents
Volume – I ..................................................................................................................................................................... 7
Scope of Services ........................................................................................................................................................... 7
VOLUME II ....................................................................................................................................................................... 53
INSTRUCTIONS TO BIDDERS............................................................................................................................................. 53
VOLUME II CONTINUATION ............................................................................................................................................. 72
VOLUME III............................................................................................................................................................ 103
CONDITIONS OF CONTRACT .................................................................................................................................. 103
CONTRACT FOR PROVISION OF SERVICES [INSERT: THE NAME OF THE SERVICES] ............................................. 105
CONTRACT AGREEMENT ....................................................................................................................................... 106
2. GUARANTEES, LIABILITIES, INDEMNITIES, INSURANCE AND RISKS .................................................................... 117
3. TERM, TERMINATION AND MODIFICATION OF CONTRACT ............................................................................... 123
4. PAYMENT .......................................................................................................................................................... 126
5. RESPONSIBILITIES .............................................................................................................................................. 128
6. SUBJECT OF CONTRACT ..................................................................................................................................... 131
Environmental and Social (ES) requirements .......................................................................................................... 134
SPECIAL CONDITIONS OF CONTRACT ............................................................................................................................ 136
GUARANTEES, LIABILTIES, INDEMNITES, INSURANCE AND RISKS .................................................................................. 138
SPECIAL CONDITIONS OF RESPONSIBILITIES ................................................................................................................. 139
APPENDIX 1 DESCRIPTION OF THE SERVICES ................................................................................................................ 140
APPENDIX 2 ................................................................................................................................................................... 141
APPENDIX 3: KEY PERSONNEL ...................................................................................................................................... 142
APPENDIX 4 ................................................................................................................................................................... 144
APPENDIX 5 ................................................................................................................................................................... 145
APPENDIX 6 ................................................................................................................................................................... 146
APPENDIX 7 ................................................................................................................................................................... 147
APPENDIX 8 ................................................................................................................................................................... 148
APPENDIX 9................................................................................................................................................................... 149
APPENDIX 10................................................................................................................................................................. 150
APPENDIX 11................................................................................................................................................................. 153
APPENDIX 12................................................................................................................................................................. 155
APPENDIX 13................................................................................................................................................................. 157

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 6
 Volume – I
Scope of Services

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 7
1. Introduction
The Government of Andhra Pradesh proposes to establish `Amaravati', a world-class capital city for the
State. The aspiration is to create a people’s capital that is vibrant, diverse, inclusive, and modern which
is not only a glowing pride for all the people of Andhra Pradesh but also a magnet for skilled migrants,
industries, business, professionals from across the world. It would synthesize the best features of urban
planning, sustainability, and effective governance to create an inclusive, highly livable, and world-class
urban eco-system.

Amaravati will have physical infrastructure that is of global standards with most efficient utilities -
environmentally sustainable, functionally smart and technology driven. It will also amalgamate the local
cultures, historical roots, involve peoples' aspirations and a robust socio-economic plan to spur rapid
and sustainable economic growth that is inclusive. This mix of modernity with continuity will develop
Amaravati as a city with higher degree of livability quotient and create deep sense of attachment and
ownership among its stakeholders. It is aspired that the city will become an ultimate destination for the
investors, businesses, education, tourism, research and development. In nutshell, the government hopes
that the new city would be a people's capital".

With the objective of construction of new capital city Amaravati, an Act has been passed by the
Government of Andhra Pradesh (GoAP) to provide for the declaration of the new Capital area for the
state of Andhra Pradesh and establishment of the Andhra Pradesh Capital Region Development
Authority (APCRDA) for the purposes of planning, coordination, execution, supervision, financing, and
for promoting and securing the planned Development of the capital region development area,
undertaking the construction of the new capital region development area, undertaking the Construction
of the new capital for the state of Andhra Pradesh and for managing and supervising urban services in
the new capital area and for matters ancillary thereto.

APCRDA is proposing to engage a Programme Management Consultant (PgMC) to provide technical

support to APCRDA/ Project Monitoring Units (PMUs), to ensure overall coordination of various work
streams involved in implementation of developmental activities across all APCRDA initiatives for high
quality outcomes. PgMC is, therefore, expected to perform all advisory and technical support activities
necessary to plan, integrate, package, administer, inspect, and manage the development and
construction of all projects under APCRDA and ADCL.

Therefore, the APCRDA (Herein after referred as a “Employer/ Client/ Authority”) invites proposals for:

“Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental
Works/ Activities of the APCRDA”

2. Scope of the Project

2.1. The broad scope of the PgMC includes:

a. Provide high quality technical support and overall programme management support.
b. Consolidate and create a timeline and plan of execution of all the deliverables for all consultants,
contractors, and Project Management Consultants (PMCs) engaged by the APCRDA.
c. Provide program management support such that all the contractors meet overall program management
plans, in particular by ensuring all consultants, contractors, and Project Management Consultants (one
for each large contract) appointed by the APCRDA perform their respective services as per the timelines
set for each deliverable within the deadlines and budgets stipulated.
d. Support for the implementation of the World Bank (WB) and the Asian Development Bank (ADB) assisted
Amaravati Capital City Development Program which forms part of overall APCRDA activities including
support for achieving the disbursement linked indicators, meeting the Program E&S and fiduciary
requirements, providing support for Independent Verification Agency (IVA) verification, and liaising with

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 8
 specific consultancies and experts associated with the Program and preparing and submitting the
required progress reports.
e. Formulate a monitoring and evaluation framework with KPIs that all the consultants, contractors, and
PMCs shall comply with and submit periodic reports on on-field delivery of projects.
f. Establish a common Information and Communications Technology (ICT) platform for procurement and
contract management, environmental and social monitoring, and asset management and set tools for
real-time reporting and decision making by the APCRDA.
g. Coordinate activities of all the PMCs, other consultants, and departments/agencies within APCRDA to
ensure inter-project compatibility and alignment with the overall objective set by the APCRDA.
h. Ensure all statutory compliance and documentation requirements are being met for the assets and
projects undertaken by the APCRDA and provide feedback to ensure compliance where needed.
i. Ensure compliance with funding agencies requirements through the preparation, review, and
finalization of key documents, including progress reports and reports related to safeguards,
procurement, financial management, and monitoring & evaluation for the sub-projects under the
funding of multilateral agencies.
j. Perform periodic risk evaluation for all assets and projects based on timelines and budget due to both
internal and external factors and report them to the APCRDA along with remedies for further action.
k. Ensure functionality of assets created by various contractors/packages as a single system by
coordinating seamless connectivity and operationalisation.
l. Conduct overall quality assurance of civil contracts by testing materials and works and reporting directly
to the highest authorities of the APCRDA/ ADCL.
m. Assist the APCRDA in establishing and operating programme’s health and safety management system,
promoting safe work culture, establishing industry specific health and safety performance indicators,
performance reviews, monitoring and reporting and timely remedial and corrective actions.
n. Assist the APCRDA in establishing and operating a labour management system.
o. Provide assistance to the planned financial management strengthening for the APCRDA and ADCL in a
timely manner.
p. Support the implementation of financial management arrangements of the project from budgeting,
funds flow, and financial reporting.

The PgMC’s primary responsibility will include, but will not be limited to following:
S. No. Scope Task
1 Organization, governance  Assume overall responsibility for infrastructure
& set-up of control room development in terms of planning, development,
implementation, testing, commissioning, Montioring &
Evaluation (M&E), and service delivery during the contract
period. This will be achieved through coordination and by
providing leadership to all the PMCs and by working closely
with employers’ field team.
 Prepare Programme governance document
 List out relevant stakeholders and their roles &
responsibilities
 Set the Programme management control room, with real–
time IT dashboards for all the work-streams including
projects, running 24x7 and capable of disseminating real-
time information
 Develop & implement framework for Programme assurance
functions (quality, health & safety, sustainability,
environment and security) aligned with existing Programme
documents
 List out the necessary conditions for Programme delivery
(Ex: contracts, services) for the listed projects
 Map processes for issue resolution & decision making

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 9
 S. No. Scope Task
2 2.1 Programme controls  Develop & implement process for Programme controls
 Implement an ICT system for Programme controls
 Ensure progress under each contract is in line with the
overall planning by day-to-day monitoring /data from
PMCs. Initiate suitable timely action to address any
bottlenecks
 Provide an extension of the ICT system that PMCs can
integrate their corresponding data into.
 Guide the APRCDA in timely decisions to ensure that overall
program is implemented as planned in time.
 Prepare RfP/Terms of Reference (ToRs) for any activity that
is required for the overall infrastructure development.
2.2 Mobilization of  PgMC shall confirm compliance and report that all PMCs are
Contracts and ensuring that the contracts of the contractors are awarded,
confirmation of mobilized, and actual works started in field.
completion and  PgMC shall confirm compliance and report that all PMCs are
compliance ensuring that each contractors works are completed,
certificate of acceptance issued.
2.3 Annual work plan on  Annual work plan for accomplishment of DLIs and
Multi lateral submission of accomplishment report with in 15 days
Development Banks
(MDBs) Disbursement
Linked Indicators
(DLIs)accomplishment
2.4 Schedule  Prepare master schedule – Obtain deliverables, milestones,
Management decision points for each project schedule from PMCs/ other
agencies
 Do a reality check, assess risks and suggest corrections
 Ensure that timelines of each deliverable are met by all the
contractors such that completion and testing can be carried
out without any delays (e.g. water, sewer lines, sidewalk
universal accessibility etc). And support timely
disbursement from funding agencies.
2.5 Cost management &  Prepare project wise budgets with life-cycle cost analysis
earned value  Prepare Programme budget/ master budget
management  Forecast cash flows to calculate earned value in real time
 Perform project wise real-time variance analysis and
highlight deviances
2.6 Document control  Implement an electronic end-to-end document
management system for common use of all capital city
development projects implemented by the APCRDA
2.7 Risk management  Conduct risk assessment and management workshops
 Identify project-wise risks (operational, financial,
compliance etc.)
 Prepare and implement risk management plan for early
warning, identification, recording and management/
mitigation of risks
2.8 Change management  Develop and implement a change management protocol
across all projects and the Programme
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 10
 S. No. Scope Task
 Track and identify requirements for various projects and
advise for expert involvement, wherever needed
 Devise and implement a system for monitoring the change
requests across individual projects and assess the impact on
time/ cost/ quality at the Programme level
2.9 Performance  Implement an IT system for real-time Programme
measurement & monitoring consisting of cost & times, and all contracts
Reporting conditions management, including technical,
environmental, social, financial and contract management.
 Generate on-demand and standard reports for daily,
weekly, monthly services
 Generate periodic reports as per the requirements of the
APCRDA.
 Prepare and submit comprehensive Programme closure
report
3 3.1. Technical validation  Validate master plans/ other plans and reports prepared by
and assistance various agencies at the Capital Region and Amaravati City
level, as and when required
 Review the reports/ engineering designs/ plans etc. of
individual projects and ensure compliant implementation,
conformity with agreed parameters including those of
funding agencies, and inter-project integration.
Institutionalize a process for the same.
 Prepare detailed project briefs for various consultants at
the Region and Capital city level
 Institutionalize a process to seek approval for seeking
deviation from the overall master plan/ infrastructure plan
or simple design deviations. Examine contractual issues as
a result of variations including time and cost over runs.
Provide contract management support to the authorities in
taking timely decisions.
 Ensure design and implementation co-ordination between
the various agencies across all technical aspects.
 Promote design for safety and identify and reduce health
and safety risks through appropriate planning and design
3.2. Independent  The WB and ADB funded projects as part of the Amaravati
Verification Agency development will need an Independent Verification Agency
and third-party (IVA) to assess the Disbursements linked Indicators (DLIs)
assessments progress for release of funds
 The PgMC will be prepare DLIs accomplishment report
following verification protocol, each quarter or as required,
for verification by IVA
 The PgMC will undertake QA/QC and required third party
quality testing, as required by APCRDA, of the contractors
work/ PMCs/ Design consultants endorsements as
required.
 In case of external laboratory engagement for quality
testing, the PgMC will engage and get the samples tested as
required. And the expenditures towards these prior
approved out-of-pocket expenses will be reimbursements
based on actuals as part of the proposed quarterly invoice
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 11
 S. No. Scope Task
4 Interface & internal  Prepare the interface management plan across different
stakeholder projects
Management  Interface interaction between various relevant
stakeholders
 Identify project wise relevant stakeholders and list out
stakeholder requirement
 Prepare engagement strategy for stakeholders
 Develop and implement stakeholder management plan
 Facilitate the kick-off and subsequent integration of new
contract agencies with the project
 Develop and implement framework for fortnightly review
of key project agendas by all project participants
 Create a platform for project related grievance,
interactions/ engagements between various agencies/
stakeholders, and ensure that stakeholder feedback is
appropriately considered, acted upon and with follow up
actions recorded
5 Programme  Prepare communication requirements (both contractual &
Communications functional) for all Programme participants (consultants,
Management contractors etc.)
 List out Programme participants and prepare
communication strategy for them.
 Develop procedures for flow of communication between
Programme participants.
 Schedule & document meetings and decisions
6 Delivery systems
6.1. Conflict  Prepare a conflict management plan.
Management  Coordinate and ensure resolution of conflict amongst
contractors, consultants and other related parties.
 Escalate, if required, any conflicts requiring intervention
through well-established channels to ensure quick
resolution and minimum project delay.
6.2. Design &  Develop design guidelines and standards across all projects
Programme based on the urban design guidelines, applicable codes, and
management agreed parameters including those by funding agencies,
including integrating climate actions in the program.
 Assist in appointment of consultants/ agencies for pre-
feasibility/ feasibility/ engineering studies, if needed
prepare conflict management plan
 Standardize report formats across the projects
 Prepare comprehensive Programme closure report
6.3. Monitor  List out all approvals required from time to time
Permissions &  Prepare schedule for obtaining approvals and integrate
approvals approvals in the digital system developed under 1.1
 Prepare and implement an approval management plan and
track adherence
 Develop a land procurement plan and monitor progress
6.4. Procurement  List out all procurements at Programme level across all
Management projects

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 12
 S. No. Scope Task
 Prepare a procurement plan at the Programme level as well
as at individual project level
 Maintain a repository of all prices of items not covered
under the schedule of rates and update the same annually
 Prepare a packaging plan to minimize time over run risks
6.5. Supply Chain  Arrange meeting with all suppliers of the Programme and
Management list out all issues that affect Programme milestones
 Assess the impact of Programme on local supply chain and
international supply chain
 Prepare supply chain management plan for overcoming
current supply chain constraints and achieving Programme
milestones
6.6. Tender  Develop Standard Bidding documents for various works and
Management services
 Assist in preparing evaluations/ selection criteria, pre-bid
conferences, contract finalization
 Highlight issues impacting time and costs
 To establish robust contract management and monitoring
mechanisms to ensure the timely completion of contracts
as per the contractual conditions.
 Periodically review the progress, provide timely
procurement advice to the various stakeholders, and
update the APCRDA and ADCL; and
Impart adequate Training and provide orientation to the
Bank’s Procurement Regulations including those of funding
agencies
6.7. Site Logistics  Develop and update Programme level logistics plan across
Management all projects
6.8. Construction  Monitor, review and report progress of different projects
Management against Programme milestones leveraging on information
from the PMCs.
6.9. Commissioning  Develop standard procedures for commissioning of projects
Management
6.10. Activation  Develop and implement standard activation procedure
Management across all projects
7 Operations and  Develop an O&M strategy for different services across all
Maintenance projects with KPIs
 Assist implementation and ensure adherence to the O&M
strategy created
8 Contract  Assist in capacity building of procurement group of APCRDA
Management  Develop and implement all important/assigned contracts
 Assist in holding reviews of different contractors/ agencies
9 Financial  Provide financial management support for the program
Management including but not limited to the following:
o Develop and implement financial management
plan for the program and ensure submission of
required budget proposals

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 13
 S. No. Scope Task
o Develop a financial management manual for the
program
o Support the preparation of separate financial
statements (interim and annual) for the program
o Liaise with the auditors for the conduct of audit
o Ensure compliance with financial management
requirements of the Government, and funding
agencies
o Monitor forecast and report cash flow

 Coordinate with the consultants engaged to support

APCRDA and ADCL in implementing the financial
management strengthening.
 Implement a real time MIS system for APCRDA
10 PPP Assistance  Coordinate and assist the relevant agencies in preparing
PPP pitch documents
 Monitor process of PPP projects
 Assist in contract management of PPP projects
11 HR & OD  Prepare and implement a capacity building plan for all
aforesaid tasks for APCRDA & ADCL
 List out counter personnel from APCRDA & ADCL to be
deployed on these tasks
 Prepare and implement a transition plan by the end of the
contract
 Develop and maintain knowledge management plans for
developing and building city
12 ICT Management  Develop and implement a web enabled real-time ICT
system for:
o Procurement management (end-to-end) from tender
stage to selection of agencies, approval of documents,
contract management till commissioning & activation
of project with KPO on time, cost and quality control
on a dashboard and public disclosure.
o Compliance with all environmental and social
safeguards requirements across civil work contracts
o Asset management system based on Build Information
Modeling, for all assets under the program, including
resilience parameters.
o O&M of different assets
o Accounting system and financial system
o Assist in procurement of required IT hardware and
software services for the entire IT scope (Software
development cost will not be a part of the PgMC cost).

Note: IT systems to also include the real-time project

monitoring and on-demand MIS.

13 Environmental & social  Ensure all the projects and agencies engaged with APCRDA
and health safeguards comply with the required environmental, social, health,
management safety standards during all stages of the project,

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 14
 S. No. Scope Task
 Prepare and update resettlement action plans and
environmental management plans for projects as
applicable and required
 Collect and update all relevant information across all
projects through the ICT system developed under 12.
 Communicate potential deviations from the said
standards/plans in a timely fashion, including through
automated notifications to APCRDA
 Monitor and ensure compliance with ESMP, RAP, OHS, SOPs
and RBL/ PforR requirements leveraging on the PMCs
 Oversee the community and occupational health and safety
management, monitoring and reporting
 Assist in program reporting, submit regular reports
including submission of semi-annual safeguards monitoring
report to ADB and World Bank for the sub-projects under
multi-lateral funds.
14 Gender mainstreaming  Work in oversight and consultation of the designated
and women’s gender focal point at PMU/APCRDA
empowerment  Support the implementation of the RBL program Gender
Equality and Women’s Empowerment (GEWE) features
 Supervise PMCs in the implementation of the GEWE
activities
 Integrate gender-equality indicators and targets into the
PfR/RBL program performance and monitoring and
information system by involving the MIS Specialist
 Support capacity of the relevant staff and consultants on
gender mainstreaming, implementation, data collection,
and reporting of gender mainstreaming activities
 Coordinate with gender equality compliant officers at the
PMC to ensure the GEWE features are implemented and
monitored
 Create a working group of Gender and community
management Specialist, livelihoods and skills development
specialist and capacity development specialist, and MIS
specialist to achieve coordinated implementation of GEWE

The PgMC will be expected to provide timely reports for all the deliverables, as required and agreed upon
with the client.

Proposed Structure of PMU

The PMU is comprised of the Commissioner, Additional Commissioners, Director-Strategy (Coordinating

Department for PgMC) and thematic heads of the departments (HoDs). The functional arrangement is shown
in Figure 1. The Commissioner, Additional Commissioners and Director (strategy) are supported by an
executive assistance consultant, and HODs are supported by their departmental staff, the technical support/
project management consultants and the contractors.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 15
 The Commissioner
Executive
Support
Consultants Communicatio
The Additional Commissioners ns
Consultants
Strategy
Management Director Strategy Head of the Departments
Consultants
for Private
Sector
investments
and Economic
Development Project-
Thematic specific
Programme Management
Technical Manageme Architecture
Third Party Consultant
Support nt Consultants
Independent (PgMC)
Consultants Consultants
Review/ (TSCs) (PMCs)s
Evaluation/
Advisory
Consultants

Figure 1: Functional Arrangement of Programme Management Consultant

3 Key Deliverables
The Key deliverables include acceptable monthly progress reports, highlighting progress towards overall
Program indicators/ Disbursement Linked indicators (DLIs), QBRs, QPR on DLIs for verification by IVA,
annual reports, mid-term review report, implementation completion report and other reports as
required from time to time.

For the scope outlined in section 2 above, the key deliverables, consisting of one-time and repetitive
activities, would be proposed by the Programme management consultant, and approved by the PMU,
for a given month, in advance (by 25th of previous month). In case the deliverables are not mutually
agreed upon before the start of the respective month, the client’s decision on the same would be final.
The report stating the respective accomplishment of such monthly deliverables shall be submitted within
7 days of the end of such month.

The report shall be considered delivered only once the client accepts the report. The report should
contain details of progress against physical completion of works and objectives, progress towards
program indicators/DLIs, QPRs and QPR on DLIs for verification by the IVA. There shall be quarterly,
annual, and mid-term review reports and any such reports requested by the client from time to time.

The Team leader of the PgMC is required to present the monthly accomplishments in a meeting arranged
by the ‘Strategy Department’ of APCRDA with the Program Management Unit comprising the
Commissioner, Additional Commissioners, Director-Strategy and other concerned HoDs. The minutes
will be circulated, accordingly. Quarterly and yearly progress reports should also be submitted and
presented accordingly for performance review – the quarterly and yearly review presentations shall
happen in the presence of senior leadership from the Consultant.

4 Duration
The PgMC is expected to provide these services for a period of 2 years, further extendable on a yearly
basis for a maximum period of 3 years as per project needs, upon satisfactory performance and mutual
agreement of scope and personnel required, as deemed necessary.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 16
5 Key Personnel
The PgMC shall set up office at the APCRDA and staff it as per Table 1. The no. of positions in any of the
roles may be increased subjected to additional needs of the APCRDA. Besides, the APCRDA may consider
additional personnel for short duration (short-term) to meet specific needs. The PgMC would be required
to bring in such additional experts as and when required within 15 days of such requirement of the client,
with the role and payment being decided by the client on a case-to-case basis. The team shall be broadly
organized in various sub-teams each headed by a senior expert such as technical team, project
management team, procurement team etc.

Duration,
Indicative
Level of the position
Serial man
No. of No. of years
S. No Group & Position Name

Sr. Specialist
the positions

Sr. Expert
Executive

Specialist

Expert
Position

2025

2026
Team Leader/ Program
I 1 1 1 ✓ ✓
Director

II Urban Planning and Architecture

Head - Urban Planning &
1 2 1 1 ✓
Designer
2 3 GIS Specialist 1 1 ✓ ✓
3 4 Architect 1 1 ✓ ✓
III Construction Planning and Management
Head – Construction
1 5 Planning & Project 1 1 ✓ ✓
Manager
2 6, 7 IT Specialist 2 1 1 ✓ ✓
3 8, 9 MIS Specialist 2 1 1 ✓ ✓
Construction Planning
4 10, 11 2 1 1 ✓ ✓
Manager
Structural Design
5 12 1 1 ✓ ✓
Engineer
6 13 Electro-Mech Engineer 1 1 ✓ ✓
7 14 Fire-fighting Engineer 1 1 ✓
8 15, 16 Transportation Engineer 2 1 1 ✓ ✓
9 17 Road Engineer 1 1 ✓ ✓
Mechanical Engineer
10 18 1 1 ✓ ✓
(HVAC, Plumbing)
Senior Water supply &
11 19 1 1 ✓ ✓
sewerage Expert
Senior Sewerage
12 20 1 1 ✓ ✓
Engineer
13 21 Storm drainage Expert 1 1 ✓ ✓
Senior Water Treatment
14 22 1 1 ✓
Expert

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 17
 Senior Sewerage
15 23 1 1 ✓
Treatment Expert
16 24 Geo-technical Engineer 1 1 ✓
17 25, 26 O&M Expert 2 1 1 ✓
IV Procurement
Procurement / Contract
1 27, 28 3 2 1 ✓
Management Specialist
2 29, 30 Contract Manager 2 1 1 ✓
3 31 Contract Legal Expert 1 1 ✓
V Finance
1 32, 33 Finance Specialist/Expert 2 1 1 ✓ ✓
Investment promotion
2 34, 35 and economic 2 1 1 ✓ ✓
development Specialist
VI Environment, Health, Safety
Environmental
1 36 1 1 ✓ ✓
Safeguards Specialist
2 37, 38 Landscaping Specialist 2 1 1 ✓ ✓
Labour and OHS
3 39, 40 2 1 1 ✓ ✓
Specialist
Geo-hydrologist and
4 41 1 1 ✓ ✓
flood management
Energy Efficiency
5 42 1 1 ✓ ✓
Specialist
6 43, 44 Road Safety Specialist 2 1 1 ✓ ✓
VII Social Safeguards
Social Safeguards
1 45 1 1 ✓ ✓
Specialist
Gender equality and
2 46 community management 1 1 ✓ ✓
Specialist
Livelihood and skill
3 47 1 1 ✓ ✓
development Specialist
IX Monitoring and Evaluation
1 48, 49 Monitoring & Evaluation 2 1 1 ✓ ✓
X Other Priority domains
Communications
1 50 1 1 ✓ ✓
Specialist
Technical Writer /
2 51, 52 Documentation 2 1 1 ✓ ✓
Specialist
53, 54,
3 Capacity Building Expert 3 1 1 1 ✓ ✓
55
ICT Specialist (system
56, 57,
4 development and system 3 1 1 1 ✓ ✓
58
operation)
Digitalization Expert
5 59, 60 2 1 1 ✓ ✓
(BIM, SCADA, IOT etc)
XI Operations Support

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 18
 Risk Management
1 61 2 2 ✓ ✓
Experts
Field Executives as
required
Total 63 15 8 9 26 5

OHS = occupational health and safety

Note: In case there is specialized experience required for small durations on case-to-case basis, at the
corresponding level, services are to be provided within 15 days upon a request from APCRDA. In such
cases, grade level and comparable pay will be kept in the background while it is case to case basis, at
mutually agreed terms.

Position-wise Experience Levels

Proven high quality Experience
Position level required
(yrs)
Executive 2-5
Specialist 5-8
Sr. Specialist 8-12
Expert 12-15
Sr. Expert 15+

Other terms pertaining to key Personnel

 At any given time during the course of the assignment, the required personnel, as requested by the
client, should be physically available in office/on site.
 It is normally expected that 50% of the working hours shall be spent on the field. Hence all the
candidates should be physically fit for achieving same. Annual health fitness certificate shall be obtained
by the professionals from APCRDA designated hospital(s);
 Knowledge in MS Office and preparation of reports using IT software packages, is must for all
professionals;
 The client reserves the right to ask for the details regarding the proof of age, qualification,
experience, and association of the Key Personnel with the firm.
 Consultants, who are executing ongoing mandates from Client, must propose a separate team of Key
Personnel while bidding for this project. The Key Personnel team deployed for this project is expected
to be engaged full-time on this project.
 The Key Personnel proposed above should be available for presentations/ discussions/ meetings with
the Client, State Government in Amaravati, Vijayawada, Guntur etc.
 Professional staff having qualifications from the premier institutions (IITs/ NITs/ IIMs/ ISB/ XLRI/ FMS/
TISS/ IGIDR/ at par tier 1 institutions) and experience in premier institutions will be preferred and better
valued in assessments
 A summary of experience (in one page) is to be provided by the consultant for each of the Key Personnel.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 19
6 Appendix I: Profiles of the Key Personnel

Job Descriptions and Required Education Qualifications and Experience

S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
I Team Sr. Expert - Responsible for establishing the Programme Management office (resources, systems, Master’s degree in
Leader/ process, etc) engineering with
Program - Responsible to ensure Programme objectives are met active Registration
Director - Ensure appropriate staffing to deliver projects with a relevant
- Provide strategic direction and selects approaches recognized
- Responsible for development of the Governance and Organization including but not international
limited to overall Programme management, strategy development, project interface professional
management, plans, controls and performance. association or
- Responsible for the accuracy of monthly Programme Status Reports institute or a
- Single point of contact for all internal & external stakeholders Programme
- Ensures Client gets maximum benefit for investment Management
- Externally focused, implements stakeholder management plan Professional or
- Establish earned value guidelines and standards similar certification
- MIS/ ICT from a relevant
recognized
international body or
institution along with
international
experience in all
facets of
infrastructure
projects including
planning, design,
construction and
programme
management
II Urban Planning & Design

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 20
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
2 Head - Expert Responsible to provide technical Expertise to Post-graduation in
Urban - Validate developed comprehensive urban planning strategies and designs to guide the Urban Design/
Planning & growth and development of the city. planning/ town/city
Designer - Validate land use plans that balance residential, commercial, industrial, and recreational planning along with
spaces, while preserving natural resources and ensuring optimal land utilization. international
- Enforce zoning regulations and policies to ensure that all construction projects comply experience
with local, state, and national laws.
- Ensure Integration of principles of sustainable urban design, environment resilience, and
green principles into planning and implementation processes to promote energy
efficiency, reduce carbon footprints, and enhance the quality of life.
- Plan and oversee the development of essential infrastructure, including transportation
networks, public utilities, and green spaces, to support the city’s growth according to the
original designs
3 GIS Executive Responsible to provide technical expertise to Relevant post-
Specialist - Oversee the collection, management, and analysis of geospatial data to support urban graduation in GIS/
planning and development. geography/ geology/
- Guide the creation/ update of detailed maps and visualizations using GIS software to computer science/
represent spatial data and urban layouts accurately. surveying/
- Oversee Integration of GIS data with other data sources to support comprehensive urban engineering/
planning and implementation efforts. cartography or town
- Ensure GIS software and tools are up-to-date and properly functioning for accurate data planning.
processing and analysis.
4 Architect Specialist Responsible to provide technical expertise to Bachelor’s degree in Master’s
- Oversee the implementation of architectural designs and plans for buildings and architecture degree in
structures that align with the city’s overall development goals and architectural plans. architecture
- Ensure architectural designs meet building codes, zoning laws, and safety regulations.
- Monitor the construction process to ensure that the design is accurately implemented.
- Provide regular reports to indicate project status and communicate any deviations to the
relevant stakeholders in a timely fashion.
- Monitor and evaluate the creation of the Building Information Model (BIM) by the
contractor of the works being designed and built by them
III Construction Planning and Management
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 21
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
5 Head – Expert Responsible to provide technical expertise to Graduate or Post Graduate
Constructio - Coordinate with all project teams and collect, review and update the detailed project equivalent in Civil or equivalent
n Planning plans and schedules, outlining the sequence of construction activities, timelines, and Engineering with in Civil
& Project resource requirement & allocation international Engineering
Manager - Coordinate the allocation of labor, materials, and equipment to ensure efficient use of experience with
resources and timely project execution international
- Track project progress against the schedule, adjust as necessary, and provide regular experience
updates and reports to stakeholders on the status of the construction activities.
- Coordinate with project teams to create a common picture of the PgMC current and
future activities & resource requirement
6 IT Specialist Sr. - Oversee the Integration and management of IT solutions within engineering programs Bachelor’s degree in Master’s
Specialist - Ensure that the planned technology infrastructure and software applications support the engineering with degree in
successful execution of engineering projects specialization in engineering
- Oversee the deployment and optimization of IT systems, manage program-related data electronics/ with
and software, and provide technical support to engineering teams. information/ specialization
- Collaborate closely with program managers, engineers, and other stakeholders to align IT computer science in electronics/
resources with the strategic goals of the engineering programs. information/
computer
science
7 IT Specialist Executive - Assist the IT-Sr Specialist in day-to-day operations. Bachelor’s degree in
- Integration and management of IT solutions within engineering programs. engineering with
- Deployment and optimization of IT systems, manage program-related data and software, specialization in
and provide technical support to engineering teams. circuit branches
- Collaborate closely with engineers, and other stakeholders. (EEE, electronics/
- Provide hardware and software support for office equipment. information/
- Ensure systems security and managing IT infrastructure. computer science)

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 22
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
8 MIS Sr. Responsible to provide technical expertise to Bachelor’s degree in
Specialist Specialist - Oversee implementation and maintenance of management information systems and computer science/
software to support organizational operations, decision-making, and reporting. IT/ any other related
- Oversee data collection, storage, and retrieval processes, ensuring data accuracy, engineering
integrity, and security.
- Ensure integration of MIS with other organizational systems and databases including
quality assurance systems to streamline processes and improve information flow by
developing method statements, work procedures.
- Provide support and training to system users, addressing technical issues and ensuring
effective use of MIS tools and applications.
- Ensure MIS complies with relevant regulations and standards and implement security
measures to protect sensitive information.
Integrate gender equality indicators and targets into the MIS and update periodically
9 MIS Executive - Assist the MIS-Sr Specialist in day-to-day operations. Bachelor’s degree in
Specialist - Data collection, storage, and retrieval processes, ensuring data accuracy, integrity, and circuit branches of
security engineering (EEE,
- Integration of MIS with other organizational systems and databases Electronics,
- Provide support to system users, addressing technical issues and ensuring effective use of computer science)
MIS tools and applications.
10 Constructio Specialist Assist the Head - Construction Planning & Project Manager to Graduate or Post Graduate
n Planning - Coordinate the on-ground allocation of labor, materials, and equipment to ensure equivalent in Civil or equivalent
Manager efficient use of resources and timely project execution Engineering in Civil
- Track project progress against the schedule, adjust as necessary, and provide regular Engineering
updates and reports on the status of the construction activities.
11 Constructio Executive Assist the Construction Planning & Manager to Graduate or
n Planning - Coordinate the on-ground allocation of labor, materials, and equipment to ensure equivalent in Civil
Manager efficient use of resources and timely project execution Engineering
- Prepare resource allocation plans
- Provide regular updates and reports on the status of the construction activities
12 Expert - Responsible for checking and validating all structural Design, drawings & GFC drawings.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 23
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
Structural - Ensure that all the construction projects comply with the respective structural designs as Graduate or Post Graduate
Design well as applicable laws and guidelines equivalent in Civil/ or equivalent
Engineer Structural in
Engineering Civil/Structural
Engineering
13 Electro- Expert Responsible to provide technical expertise to Relevant post-
Mech - Oversee the design and construction of electrical systems for buildings and infrastructure, graduation in
Engineer including power transmission/ distribution, lighting, and control systems for each project Electrical
as well as ensure their compatibility with the entire Amaravati Capital City development Engineering
plan
- Ensure all electrical designs comply with relevant codes, standards, and regulations.
- Coordinate with other engineering disciplines to integrate electrical systems with
mechanical, structural, and civil components.
- Provide regular updates to the relevant stakeholders regarding the status of the works
and highlight issues, if any.
14 Fire- Expert Responsible to provide technical expertise to Relevant graduation Relevant post-
fighting - Oversee and ensure implementation of fire protection systems, including sprinklers, / certification in fire graduation in
Engineer alarms, suppression systems etc., for buildings and infrastructure across all APCRDA engineering and fire
projects safety management engineering
- Ensure all fire protection systems meet local, state, and national fire codes and or equivalent and safety
regulations. management
- Supervise the installation and testing of fire protection systems to ensure they are or equivalent
properly integrated and operational.
- Provide regular updates to the relevant stakeholders regarding the status of the works
and highlight issues, if any.
- Emergency management system, and its preparedness

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 24
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
15 Transporta Expert Responsible to provide technical expertise to Graduate or Postgraduate
tion - Review traffic studies, ability to use macro/micro modeling tools to predict traffic equivalent in Civil in traffic and
Engineer patterns, and recommend solutions Engineering transportation
- Evaluate transportation infrastructure projects, considering factors such as land use, and Engineering/
community needs. transportation
- Perform safety assessments of transportation systems, identifying potential hazards and systems
share results engineering/
- Ensure transportation projects adhere to the master plan/ norms/ standards/ guidelines/ transport
regulations. planning
- Provide regular updates to the relevant stakeholders regarding the status of the works
and highlight issues.
- Designing and implementation of road pavements/ highway projects
16 Transporta Executive - Assist Transportation Engineering Expert in day-to-day responsibilities Graduate or
tion - Research traffic studies, ability to use macro/micro modeling tools to predict traffic equivalent in Civil
Engineer patterns, and recommend solutions Engineering
- Provide regular updates to the relevant stakeholders regarding the status of the works
and highlight issues.
17 Road Specialist - Designing, assessment and implementation of urban road pavements/ highway projects Graduate or Post
Engineer - Perform safety assessments and audits of urban roads and highway roads, identifying equivalent in Civil graduation in
potential hazards and share results Engineering Highways/
- Designing of different traffic junctions, assessment of interchanges/ transportation
intersections/signaling system / traffic
- Designing, assessment of road markings, signages, pedestrian crossings, street furniture, engineer
connected infrastructure, etc.
18 Expert Responsible to provide technical expertise to

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 25
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
Mechanical - Oversee the implementation and construction of HVAC and plumbing systems for Graduation in Civil/ Relevant post-
Engineer buildings across all projects in Amaravati, ensuring they meet the required specifications, Mechanical graduation in
(HVAC, efficiency standards, and occupant comfort. Engineering heat power
Plumbing) - Supervise the installation of HVAC and plumbing systems, ensuring that all work complies engineering/
with design specifications, codes, and safety standards. or its
- Ensure all systems comply with relevant building codes, regulations, and industry equivalent
standards, including those related to safety, environmental impact, and energy efficiency
and are also well coordinated and compatible across all projects
19 Senior Expert Responsible to provide technical expertise to Graduation in Civil/ Relevant Post
Water - Verify the implementation of efficient water supply and sewerage systems, including environmental/ Graduation in
supply & pipelines, pumping stations, and treatment plants, ensuring they meet capacity and public health Civil/
sewerage regulatory requirements. Engineering environmental
Expert - Oversee the development and construction of water distribution and sewage collection / public health
systems, ensuring projects are completed on time, within budget, and to specification. Engineering
- Monitor and ensure the quality of water in supply systems, and the effective treatment of
wastewater in sewage systems, complying with environmental and health standards.
- Coordinate with the risk management team and identify potential risks, such as system
failures or contamination, and ensure the development of contingency plans and
mitigation strategies to address these issues.
20 Senior Expert Responsible to provide technical expertise to Graduation in Civil/ Relevant Post
Sewerage - Oversee the construction and maintenance of sewer lines, pumping stations, and environmental/ Graduation in
Engineer manholes etc. public health Civil/
- Ensure compliance with national and local regulations, design codes, and environmental Engineering environmental
standards / public health
- Coordinate with other departments (e.g., water and drainage teams) to ensure integrated Engineering
project execution.
- Manage all contractor performance, monitor quality control, and ensure timelines are
met.
- Provide expert advice on potential risks, troubleshooting, and ensuring the long-term
sustainability of the sewerage system.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 26
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
21 Storm Expert Responsible to provide technical expertise to Graduation in Civil/ Relevant Post
drainage - Supervise the contractors executing stormwater drainage projects, ensuring adherence to environmental/ Graduation in
Expert design and quality standards. public health Civil/
- Ensure the system meets environmental sustainability criteria and minimizes disruptions Engineering environmental
to natural watercourses. / public health
- Collaborate with urban planners and engineers to integrate storm drainage systems with Engineering
the broader infrastructure plan.
- Conduct risk assessments and propose mitigation strategies for flood-prone areas.
- Design, test and implement a system to analyze hydrological data and storm patterns to
ensure the system's capacity can accommodate peak loads.
22 Senior Expert Responsible to provide technical expertise to Graduation in Civil/ Relevant Post
Water - Supervise the installation and operation of water treatment plants, pipelines, and environmental/ Graduation in
Treatment associated infrastructure. public health Civil/
Expert - Ensure compliance with health and safety standards, water quality regulations, and Engineering environmental
environmental guidelines. / public health
- Oversee all contractors' activities to ensure proper implementation, testing, and Engineering
commissioning of water treatment systems.
- Coordinate with supply and distribution teams to ensure consistent water quality across
the city.
23 Senior Expert Responsible to provide technical expertise to Graduation in Civil/ Relevant Post
Sewerage - Monitor contractor work on the treatment plants to ensure quality control, timely environmental/ Graduation in
Treatment execution, and cost management. public health Civil/
Expert - Oversee the integration of the treatment plants with the larger sewerage network and Engineering environmental
trunk infrastructure. / public health
- Provide expert guidance on treatment technologies, operational efficiency, and Engineering
maintenance best practices.
- Ensure compliance to all applicable sewerage treatment standards and aim to minimize
the ecological impact of treated wastewater disposal or reuse.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 27
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
24 Geo- Expert Responsible to provide technical expertise to Graduation in Civil / Relevant post-
technical - Ensure required field investigations and laboratory tests are conducted to analyze soil geotechnical graduation in
Engineer and rock properties for all construction projects, as and when required. Engineering geotechnical
- Ensure performance of site assessments to evaluate subsurface conditions and identify Engineering
potential geotechnical issues.
- Prepare detailed geotechnical reports that include findings, recommendations, and
design specifications.
- Work closely with structural engineers, architects, and other professionals to integrate
geotechnical solutions into overall project designs.
25 O&M Expert Responsible to provide technical expertise to Relevant graduation Relevant post-
Expert - Manage daily operations and maintenance activities for facilities or infrastructure, in Civil/ Mechanical graduation in
ensuring systems and equipment are running efficiently and effectively. Engineering Civil/
- Advise to develop and implement preventive and corrective maintenance schedules to Mechanical
minimize downtime and extend the lifespan of equipment and systems. Engineering
- Monitor and analyze system performance data to identify potential issues and areas for
improvement.
- Ensure all operations and maintenance activities comply with safety regulations, industry
standards, and environmental requirements.
- Coordinate with the consultants engaged to support APCRDA and ADCL in implementing
the financial management reforms and addressing the audit backlogs of APCRDA and ADCL
and ensure that these actions are implemented in a timely manner
- Implement a real time MIS system for APCRDA
26 O&M Executive Assist O&M Expert in day-to-day responsibilities Relevant graduation
Executive - Develop and implement preventive and corrective maintenance schedules to minimize in Civil/ Mechanical
downtime and extend the lifespan of equipment and systems Engineering
- Analyze system performance data to identify potential issues and areas for improvement
IV Procurement
27 Procureme Expert Responsible to provide technical expertise to Graduation in Civil/ Relevant post-
nt Contract - Maintain a repository of all prices of items not covered under the schedule of rates and Mechanical graduation in
Manageme update the same annually Engineering Engineering
nt - Communicate the status of the bid management process to the relevant stakeholders in a
Specialist timely fashion.
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 28
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
28 Procureme Specialist Responsible to provide technical expertise to Graduation in Civil/
nt / Tender - Coordinate across all projects to identify tender/procurement requirements and advise Mechanical
Manageme on such requirement specifics. Engineering
nt -Conduct market research in identifying and evaluating sufficient suppliers/
Specialist contractors/vendors
- - Ensure the bid management process is running in a smooth and timely fashion ensuring
compliance with the bid requirements and support in contract finalization
- Maintain up to date repository of the government orders, applicable procurement laws,
acts regulations, policies, manuals, standard bidding documents etc.
-Prepare regular status reports, upkeep tender documents and associated
correspondences
29 Contract Expert Responsible for all aspects of all contracts management, including the proper Bachelor’s degree in Master’s
Manager implementation of contract provisions with contractors. This role involves controlling engineering or law degree in
project costs for tender packages, preparing manuals and schedules in accordance with management
contract provisions, providing inputs on any contract-related issues, and advising the or law
Construction Manager, Resident Engineer, Team Leader, and Chief Resident Engineer on all expertise in
aspects of contract management. contract
Identify potential risks or legal implications in contracts and advise risk management conditions or
measures High value
Responsible for preparing the contract management plan aligned with the construction construction
management plan, use it for reviewing purpose. Also prepare the risk management plan. contracts is
Monitor the cost and time overrun, and scope creep (amendments / variations/change preferred
orders) at the contract level, and at the IA level
30 Contract Executive - Work with the expert to work on all contract documentation and vetting to ensure Bachelor’s degree in Master’s
Manageme execution of all the contracts is as per the contracts' provisions. engineering or law degree in
nt - Develop a weekly report to record the compliance of the works in accordance tot eh management
Executive signed contracts by all contractors and consultants or law

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 29
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
31 Contract Expert Responsible to provide technical expertise to Bachelor’s degree in Master’s
Legal - Provide legal oversight and expert advice on all contract-related matters for the city’s engineering or law degree in
Expert infrastructure development projects. management
- Ensure all contracts comply with relevant legal frameworks, including government or law
regulations, local laws, and international standards.
- Advise on Mitigating legal risks by ensuring proper clauses are included in contracts for
dispute resolution, performance guarantees, and penalties, etc.
- Provide legal guidance on claims, disputes, or contract modifications during the project
lifecycle.
V Finance
32 Finance Expert - Support the client for all contractor invoices and other due payments Chartered
Expert - Maintain and manage the contractor and consultant payment details and accounts Accountant with 12
- Ensuring proper updating of processes and financial details into the PMIS years post
- Forecast future financial requirements for the overall program and guide the client in qualification
identifying source of funds experience
-Develop and implement financial management plan for the program and ensure
submission of required budget proposals
-Develop a financial management manual for the program
-Monitor the progress of financial management mitigation actions including under the
WB/ADB’s funded program’s PAP and IFSA
-Support the preparation of separate financial statements (interim and annual) for the
program
-Liaise with the auditors for the conduct of audit
- Ensure compliance with financial management requirements of the program
-Coordinate with the consultants engaged to support in implementing the FM reforms and
addressing the backlogs of APCRDA.
-Support day-to-day accounting and maintain an up-to-date account of all expenses
related to all projects
- Implement regular audits across projects and deliver findings.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 30
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
33 Finance Specialist Assist the Project Finance Expert in delivering the scope for financial management Chartered
Specialist including: Accountant with 5
- Support the client for all contractor invoices and other due payments years post
- Maintain and manage the contractor and consultant payment details and accounts qualification
- Ensuring proper updating of processes and financial details into the PMIS experience
- Forecast future financial requirements for the overall program and guide the client in
identifying source of funds
-Develop and implement financial management plan for the program and ensure
submission of required budget proposals
-Develop a financial management manual for the program
-Monitor the progress of financial management mitigation actions including in WB/ADB’s
program’s PAP and IFSA
-Support the preparation of separate financial statements (interim and annual) for the
program
-Liaise with the auditors for the conduct of audit
- Ensure compliance with financial management requirements of the program
-Coordinate with the consultants engaged to support in implementing the FM reforms and
addressing the backlogs of the client.
- Support day-to-day accounting and maintain an up-to-date account of all expenses
related to all projects
- Implement regular audits across projects and deliver findings.
34 Investment Expert Responsible to provide technical expertise to Graduate in
promotion - Work with APCRDA in creating strategies to attract domestic and international engineering with
and investments that align with local economic development goals. MBA
economic - Engage with government agencies, APCRDA, private partners, and other relevant marketing/finance /
developme stakeholders to ensure infrastructure development is in-line with industry needs equivalent
nt - Support in preparation of investment proposals, business cases and viability of qualification from a
specialist development projects reputed institute.
- Track the progress and impact of investment projects on economic development,
providing regular reports and adjusting strategies as necessary to maximize positive
outcomes

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 31
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
35 Investment Executive - Assist APCRDA in creating strategies to attract domestic and international investments Graduate in
promotion that align with local economic development goals. engineering with
and - Support in preparation of investment proposals, business cases and viability of MBA / equivalent
economic development projects qualification from a
developme - Assist in preparing regular reports to track the progress and impact of investment reputed institute.
nt projects on economic development
specialist
VI Environment, Health, Safety
36 Environme Expert Responsible to provide technical expertise to Graduate in Civil
ntal - Ensure ESMPs and adequate environmental and social clauses are included in the Engineering and
Safeguards bidding documents master’s in
Specialist - Monitor the role of all PMCs in ensuring ESMP compliance by the contractors. environmental
- Conduct trainings, workshops, and other knowledge sharing sessions on requirements, engineering
lessons and good practices on safeguards, community health and safety, etc. to APCRDA
staff, and build capacity of relevant staff to undertake their tasks in ESMP implementation
and monitoring
- Conduct environmental audits and site inspections to evaluate the gaps in
implementation of ESMPs of construction projects and provide recommendations for
mitigation
- Ensure that projects and operations comply with environmental regulations, standards,
and permits
- Oversee environmental and biodiversity management plans to address environmental
issues and manage risks associated with construction activities

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 32
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
- Communicate with stakeholders, and the public, to address environmental concerns
- Assist APCRDA in establishing the grievance redress mechanism and resolving
programme-related complaints/ grievances
- Advise and oversee implementation of environmental programs and policies
- Collaborate with architects, urban planners, and construction teams to ensure
landscape designs are integrated into broader project plans and executed cost-effectively
- Supervise the installation of landscaping projects, including planting, irrigation systems,
and hardscape features, and develop maintenance schedules to ensure long-term health
and beauty of landscapes
- Compile environmental compliance reports from all PMCs and submit them to APCRDA
on monthly-basis
- Assist APCRDA to prepare semi-annual safeguards monitoring reports including those to
be submitted to ADB and World Bank.
37 Landscapin Expert Responsible to provide expertise to Relevant graduation Relevant post-
g Specialist - Collaborate with PMCs and civil engineers to ensure landscaping aligns with the broader in Landscape graduation in
infrastructure plans. Architecture Landscape
- Ensure the use of sustainable, drought-resistant plants and environmentally friendly Architecture
materials to reduce maintenance and water use.
- Supervise contractors working on landscaping projects, ensuring adherence to design
standards, quality control, and project timelines.
- Provide expert advice on preserving natural ecosystems, trees, and vegetation during and
after construction phases.
- Monitor landscaping post-installation to ensure long-term sustainability, proper growth,
and maintenance of green areas.
38 Landscapin Executive - Assist Landscape Specialist Expert on day-to-day responsibilities Relevant graduation
g Executive - Assist in preparing plan on preserving natural ecosystems, trees, and vegetation during in Landscape
and after construction phases. Architecture

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 33
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
39 Labour and Sr. Responsible to provide expertise to Graduation in Master’s
OHS Specialist - Advise and oversee implementation of environmental health and safety programs and engineering (Civil / degree in in
Specialist policies Chemical / engineering
- Ensure compliance with occupational health and safety regulations, standards, and best environmental or (civil,
practices safety or related) environmental,
- establishing and operating health and safety systems for implementation of works safely with a degree or chemical or
across all contracts, monitoring, reporting and corrective / remedial actions Diploma in safety related)
- monitor and oversee performance of PMCs in health and safety
- monitor and oversee preparation, review and approval of contractor’s health and safety At least 5 years of
plans, hazard assessments, mitigation plans etc. experience in
- Promoting safety culture and ensure work site safety, safety of workers, staff and other construction safety is
personnel, road users and communities living around a must
- Promote design for safety, closely coordinate with planning and design teams
- Training and capacity building
- Establish industry specific leading and lagging indicators, performance management,
and assist in following international good practice in health and safety
- Grievance redressal mechanism
- Investigate accidents, incidents, and near-misses to determine causes and implement
measures to prevent recurrence
- Put in place procedures/ systems to determine and suspend works if there are risky and
inadequate arrangements for safety, or if work is being carried out in a manner that
threatens the safety and/or hampers the progress of the work
- Establishing and operating emergency response and management system
- Regular emergency mock drills and trainings
- Ensure that all labor practices comply with local, national, and international labor laws
and standards
- Oversee and manage workforce planning, including recruitment, training, and
performance evaluation to ensure optimal productivity and compliance with labor
regulations
- Address and resolve labor disputes, grievances, and conflicts between employees and
management, ensuring fair and equitable treatment

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 34
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
40 Labour and Executive Assist in Graduation in
OHS - implementation of environmental health and safety programs and policies engineering (Civil /
Specialist - complying with occupational health and safety regulations, standards, and best practices Chemical /
- establishing and operating health and safety systems for implementation of works safely environmental or
across all contracts, monitoring, reporting and corrective / remedial actions safety or related)
- Related works on day-to-day basis with a degree or
Diploma in safety
41 Geo- Expert Responsible to provide technical expertise to Graduate in Civil
hydrologist - Perform field investigations to gather data on soil and rock properties, water quality, engineering/
and flood and groundwater conditions when needed Masters in Hydrology
manageme - Provide recommendations for the sustainable management and use of water resources or Geohydrology
nt as well as flood management systems in relation to construction projects and urban
development
- Prepare detailed reports on hydrological findings, modeling results, and
recommendations for project stakeholders and regulatory agencies
- Ensure all the projects comply with the required regulations, standards and laws around
water and flood management
42 Energy Sr. Responsible to provide technical expertise to Relevant graduation Relevant post-
Efficiency Specialist - Conduct energy audits of buildings and systems to identify opportunities for energy in Civil/ Mechanical/ graduation in
Specialist savings and efficiency improvements Electrical Civil/
- Ensure that energy efficiency projects and practices comply with relevant regulations, Engineering Mechanical/
standards, and certifications. Electrical
- Perform cost-benefit analyses of proposed energy efficiency measures to justify Engineering
investments and assess potential returns with BEE
certification
VII Social Safeguards

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 35
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
43 Road Expert Responsible to provide technical expertise to Graduation in Civil/
Safety - Collaborate with civil engineers, urban planners, and traffic management experts to transport
Specialist ensure roads are constructed with safety as a top priority. Engineering along
- Assist to develop road safety standards, guidelines, and best practices in line with with at least 5 years
national and international safety regulations. of experience in road
- Monitor contractor compliance with road safety regulations during the construction safety
phase and ensure traffic control measures are implemented properly.
- Conduct post-construction safety audits to ensure roads are safe for public use and
suggest improvements where needed.
44 Road Executive - Assist to develop road safety standards, guidelines, and best practices in line with Graduation in Civil/
Safety national and international safety regulations. transport
Executive - Assist in safety audits to ensure roads are safe for public use Engineering
- Any related work on road safety
45 Social Senior Lead and coordinate to perform social safeguards related functions of the consultants MSc. in Sociology or Law degree or
Safeguards Specialist social sciences along PhD along with
Specialist Support and act on behalf of APCRDA to ensure with Minimum 10 Prior
- Preparation and update resettlement plans, conduct relevant social surveys and data years of experience experience of
collection in resettlement projects
- implementation and compliance related to resettlement plans planning and involving
- Implementation and compliance with SOPs, action plan and applicable social safeguards implementation and high/significan
and standards. at least 2 projects t resettlement
- Monitoring and Reporting related to social safeguards performance of the program with MDB funded impacts
projects

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 36
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
46 Gender Expert Responsible to provide expertise to Post graduation in
equality - Conduct gender analyses to assess the impact of program policies on women and girls. sociology, gender
and - Advise to develop gender-sensitive policies and practices that promote gender equality, studies,
community women’s empowerment and inclusion within projects and organizations anthropology, or
manageme - Facilitation and implementation of RBL program gender indicators and targets applied social
nt - Advise to design and deliver training programs to raise awareness on the local gender sciences
Specialist equality issues in urban and skill development sectors and build capacity for gender-
sensitive approaches among staff and stakeholders
- Monitor and evaluate the effectiveness of gender-related interventions and projects,
providing recommendations for improvement based on findings
- Advise to develop and implement strategies to engage and communicate with
community members including a high number of women and girls, fostering strong
relationships and active participation
- Plan and coordinate community programs and events with equal participation of
women that address the needs and interests of the community while supporting program
objectives
- Involve women self-help groups in program activities
- Advise to collect and analyze feedback from community members (including women and
girls) and implement improvements

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 37
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
47 Livelihood Expert Responsible to provide expertise to Post graduation in
and skill - Conduct need assessment survey s to understand the economic and livelihood needs of sociology,
developme communities affected by development projects or disasters, including the interests and anthropology, or
nt needs of local women and girls applied social
Specialist - Design and implement livelihood programs and interventions that enhance economic sciences
opportunities and improve living standards for target populations, with specific provisions
targeting women and girls
- Advise to develop and deliver training programs to build skills and capacities of
individuals and communities, including women and girls
- Analyze local economic conditions and opportunities to identify viable livelihood
strategies and potential areas for development like upskilling, affordable housing, etc.
- Monitor and evaluate the impact of livelihood programs on the local community
members (including women), using data to measure outcomes and adjust as needed
- Identify and analyze the skill gaps and training needs of employees/employers or target
groups to develop effective skill development programs, with special attention to women
- Advise to design and develop training programs and curricula that address identified skill
gaps and align with organizational or project goals
- Evaluate the effectiveness of training programs through assessments, feedback, and
performance metrics, and make necessary adjustments to improve outcomes
VIII Monitoring & Evaluation
48 Monitoring Sr. Expert - Monitor all ongoing projects of APCRDA to provide status of each project in a timely and Master’s degree in
& accurate fashion management from
Evaluation - Ensure all projects conform to their respective timelines and budgets reputed Institution
- Provide frequent reports for the same and bring any deviations to the client's notice
- Coordinate with all stakeholders across all projects and departments to ensure smooth
flow of information in a timely manner
49 Monitoring Executive - Assist in monitoring implementation of all ongoing projects of APCRDA to provide weekly Master’s degree in
& status of each project in a timely and accurate fashion management from
Evaluation - Assist in preparing reports for the same and bring any deviations to the client's notice reputed Institution
Executive - Any other related work assigned
IX Other Priority Domains

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 38
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
50 Communic Sr. The Communications Sr. Specialist is responsible for: Bachelor’s degree in Master’s
ations Specialist - Assist in implementing, and overseeing strategic communication initiatives that enhance communications, degree in
Specialist the organization’s visibility, reputation, and engagement with key stakeholders including Public Relations, communicatio
mass media networks such as print, and television Journalism, ns, Public
- Advising on planning compelling messages, managing media relations, coordinating Marketing, or a Relations,
internal and external communications, and leveraging digital platforms to ensure related field Journalism,
consistent and effective communication Marketing, or
- Work closely with leadership and various departments to align communication efforts a related field
with the organization's goals and values
- Plan and develop community engagement activities where needed and ensure
compliance with lending agency norms
Keep women and girls in the core of the communication strategy, planning, and design
51 Technical Specialist Responsible to provide technical expertise to Graduation in any
Writer / - Produce clear, accurate, and comprehensive technical documentation, including manuals, discipline with
Documenta user guides, and system specifications when needed master’s in mass
tion - Collaborate with subject matter experts to gather information and translate complex communication with
Specialist technical concepts into user-friendly content 5 years relevant
- Review and edit documentation for clarity, consistency, and accuracy, ensuring it meets experience
quality standards and adheres to organizational guidelines
- Organize and manage documentation files and resources, ensuring easy access and
version control
- Ensure that all documentation complies with industry standards, regulatory
requirements, and client policies
52 Technical Executive - Produce clear, accurate, and comprehensive technical documentation, including manuals, Graduation in any
Writer / user guides, and system specifications when needed discipline with
Documenta - Assist subject matter experts to gather information and translate complex technical master’s in mass
tion concepts into user-friendly content communication
Executive - Assist in organizing and manage documentation of files and resources, ensuring easy
access and version control
- Any other related tasks assigned, from time to time

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 39
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
53 Capacity Sr. Expert The Capacity Building Sr. Expert is responsible for: Master’s degree in a PhD in any
Building - Implementing programs aimed at enhancing the skills, knowledge, and capabilities of relevant field such as discipline/ FIE
Expert individuals and organizations Organizational
- Collaborating with various stakeholders, including government agencies, NGOs, and Development,
private sector organizations, women self-groups/federations, to assess capacity needs, Education,
develop tailored training programs, and ensure sustainable development outcomes International
- Building institutional capacity for APCRDA, promoting knowledge transfer, and fostering Development, or
an environment conducive to continuous learning and improvement Human Resources.
- Enhancing staff capacity on gender mainstreaming and women’s empowerment
54 Capacity Sr. Assist the Sr. Expert in: Master’s degree in a PhD in any
Building Specialist - Implementing programs aimed at enhancing the skills, knowledge, and capabilities of relevant field such as discipline / FIE
Expert individuals and organizations Organizational
- Collaborating with various stakeholders, including government agencies, NGOs, and Development,
private sector organizations, to assess capacity needs, develop tailored training programs, Education,
and ensure sustainable development outcomes International
- Building institutional capacity for APCRDA, promoting knowledge transfer, and fostering Development, or
an environment conducive to continuous learning and improvement Human Resources.
- Assisting Sr Capacity Development Expert in the design and conduct of capacity
enhancement programs for staff capacity on gender mainstreaming and women’s
empowerment
55 Capacity Executive - Work on ground to implement capacity need analysis, building institutional capacity for Master’s degree in a
Building the client, promoting knowledge transfer relevant field such as
Expert - Assist in carrying out designed programs aimed at enhancing skills, knowledge and Organizational
capabilities of individuals and organizations Development,
Education,
International
Development, or
Human Resources.
X Operations support

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 40
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
56 ICT Expert Responsible to provide technical expertise to Master's degree in
specialist - Design the ICT platform architecture for procurement and contract management, computer science,
(system environmental and social monitoring, and asset management and set tools for real-time information science
developme reporting and decision making by APCRDA. or related field
nt and - Handholding in development of platform and integration systems to pull real-time data
system from multiple sources, including on-site reporting tools, contractor submissions, and
operation) monitoring systems (Software development cost will not be a part of the PgMC cost).
- Ensure the dashboard includes features such as progress tracking, budget monitoring,
resource allocation, and issue reporting.
- Oversee the system’s architecture, ensuring scalability, security, and reliability of the
platform.
- Oversee the development the ICT platform to ensure compliance to the designed
architecture
- Collaborate with stakeholders, including project managers, engineers, and contractors, to
identify key performance indicators (KPIs) and data sources for project tracking.
57 ICT Specialist Assist the expert to Master's degree in
specialist - Design the ICT platform architecture for procurement and contract management, computer science,
(system environmental and social monitoring, and asset management and set tools for real-time information science
developme reporting and decision making by APCRDA. or related field
nt and - Handholding in development of platform and integration systems to pull real-time data
system from multiple sources, including on-site reporting tools, contractor submissions, and
operation) monitoring systems.
- Ensure the dashboard includes features such as progress tracking, budget monitoring,
resource allocation, and issue reporting.
- Oversee the system’s architecture, ensuring scalability, security, and reliability of the
platform.
- Oversee the development the ICT platform to ensure compliance to the designed
architecture
- Collaborate with stakeholders, including project managers, engineers, and contractors, to
identify key performance indicators (KPIs) and data sources of project tracking

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 41
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
58 ICT Executive Assist the expert and specialist to Master's degree in
specialist - Design the ICT platform architecture for procurement and contract management, computer science,
(system environmental and social monitoring, and asset management and set tools for real-time information science
developme reporting and decision making by APCRDA. or related field
nt and - Handholding in development of platform and integration systems to pull real-time data
system from multiple sources, including on-site reporting tools, contractor submissions, and
operation) monitoring systems.
- Ensure the dashboard includes features such as progress tracking, budget monitoring,
resource allocation, and issue reporting.
- Oversee the system’s architecture, ensuring scalability, security, and reliability of the
platform.
- Oversee the development the ICT platform to ensure compliance to the designed
architecture
- Collaborate with stakeholders, including project managers, engineers, and contractors, to
identify key performance indicators (KPIs) and data sources of project tracking
59 Digitalizati Sr. Responsible to provide technical expertise to Master's degree in
on Expert Specialist - Collaborate with project teams to ensure the seamless integration of digital tools with computer science,
(BIM, traditional engineering workflows and practices. information
SCADA, IOT - Ensure that digital platforms are scalable, secure, and interoperable with existing systems Technology or
etc) used by contractors and government agencies. related field with at
- Oversee the implementation and management of BIM systems to support 3D modeling, least 5 years of
design collaboration, and real-time updates across all project phases. related experience
- Provide training to teams on the use of digital tools and ensure that contractors and
stakeholders can effectively use BIM, SCADA, and IoT solutions.
- Integrate IoT solutions to gather real-time data from smart sensors, enabling predictive
maintenance and improved asset management for infrastructure projects.
- Continuously explore and propose emerging technologies that can enhance project
efficiency, sustainability, and safety, such as digital twins, AI, or machine learning.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 42
 Job Descriptions and Required Education Qualifications and Experience
S. Group & Position Job Description Qualification and Experience
No. Position Level Essential Desirable
Name
60 Digitalizati Executive - Assist Sr Specialist in carrying out day to day responsibilities - Master's degree in
on Assist in integrating IoT solutions to gather real-time data from smart sensors, enabling computer science,
Executive predictive maintenance and improved asset management for infrastructure projects. information
(BIM, -Evaluating 3D designs submitted by the Contractors and development of Amaravati 3D Technology or
SCADA, IOT digital views, and updating daily, as per development permissions/ works related field
etc) - Explore and propose emerging technologies that can enhance project efficiency,
sustainability, and safety, such as digital twins, AI, or machine learning.
61 Risk Sr. Expert - Lead the identification, analysis, and prioritization of complex, high-level risks across A master’s degree in
Manageme multiple projects and portfolios, ensuring alignment with organizational goals business
nt Experts - Conduct in-depth risk analysis, providing strategic insights into long-term and large-scale administration
risks
- Design and oversee the implementation of comprehensive risk mitigation frameworks,
ensuring proactive and effective responses to high-impact risks
- Lead collaboration efforts with senior leadership, legal, financial, and operational teams
to integrate risk management into decision-making processes at all organizational levels
- Identify potential risks across projects, including financial, operational, legal, and
environmental risks, through comprehensive assessments.
- Analyze and assess the likelihood and potential impact of identified risks using qualitative
and quantitative methods.
- Continuously monitor identified risks and emerging threats, ensuring that appropriate
mitigation measures are in place and updated regularly.
- Ensure that risk management practices comply with relevant regulations and industry
standards
- Work with project teams and stakeholders to integrate risk management into project
planning and execution, ensuring that all risks are addressed proactively.
- Develop detailed reports and presentations for senior management and stakeholders,
offering insights into risk trends, mitigation outcomes, and compliance with risk
management policies
- Identify and assess risks related to land acquisition, including legal, social, environmental,
and financial risks and suggest mitigation plans for the same.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 43
Note:
In addition to the above responsibilities, each personnel would be required to compile the compliance
reports from all PMCs and submit them to APCRDA on a monthly basis.

The PgMC will be given reasonable Office space in APCRDA for better coordination, which is to be developed
to accommodate all staff and meet their requirements.

Required data will also be made available through the PMCs, and others with strict confidentiality
conditions.

The job descriptions are indicative, and all the related domain activities are to be performed to the best of
the abilities, over and above this indicative list, to the satisfaction of PMU/APCRDA.

For technical evaluation criteria for key personnel, please refer to the marking process at Volume II, BDS and
Forms; section 1.4.1 a (C).

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 44
 Appendix II – Indicative Cost Estimates
A. Personnel Remuneration

The indicative man-month rates for each experience level are given below:

Exp Level Rate per man month

Executive 2,00,000.00
Specialist 3,00,000.00
Sr. Specialist 3,50,000.00
Expert 4,00,000.00
Sr. Expert 5,00,000.00

Based on the above, indicative personal remuneration for the project duration of 2 years is as follows:

Head Man Cost

S. Months (₹ in Lakhs)
Position Exp. Level Coun
No
t Total Total
1 Team Leader/ Program Director Sr. Expert 1 24
120.00
2 Head - Urban Planning & Designer Expert 1 12
48.00
3 GIS Specialist Specialist 1 24
72.00
4 Architect Specialist 1 24
72.00
5 Head – Construction Planning & Project Manager Expert 1 24
96.00
Sr.
6 IT Specialist 1 24
Specialist 84.00
7 IT Specialist Executive 1 24
48.00
Sr.
8 MIS Specialist 1 24
Specialist 84.00
9 MIS Specialist Executive 1 24
48.00
Sr.
10 Construction Planning Manager 1 24
Specialist 84.00
11 Construction Planning Manager Executive 1 24
48.00
12 Structural Design Engineer Expert 1 24
96.00
13 Electro-Mech Engineer Expert 1 24
96.00
14 Fire-fighting Engineer Expert 1 12
48.00
15 Transportation Engineer Expert 1 24
96.00
16 Transportation Engineer Executive 1 24
48.00
17 Road Engineer Specialist 1 24
72.00

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 45
18 Mechanical Engineer (HVAC, Plumbing) Expert 1 24
96.00
19 Senior Water supply & sewerage Expert Expert 1 24
96.00
20 Senior Sewerage Engineer Expert 1 24
96.00
21 Storm drainage Expert Expert 1 24
96.00
22 Senior Water Treatment Expert Expert 1 12
48.00
23 Senior Sewerage Treatment Expert Expert 1 12
48.00
24 Geo-technical Engineer Expert 1 12
48.00
25 O&M Expert Expert 1 12
48.00
26 O&M Expert Executive 1 12
24.00
27 Procurement / Contract Management Specialist Specialist 2 12
72.00
28 Procurement / Contract Management Specialist Expert 1 12
48.00
29 Contract Manager Executive 1 12
24.00
30 Contract Manager Expert 1 12
48.00
31 Contract Legal Expert Expert 1 12
48.00
32 Finance Specialist Specialist 1 24
72.00
33 Finance Expert Expert 1 24
96.00
Investment promotion and economic development
34 Expert 1 24
Specialist 96.00
Investment promotion and economic development
35 Executive 1 24
Specialist 48.00
36 Environmental Safeguards Specialist Expert 1 24
96.00
37 Landscaping Specialist Expert 1 24
96.00
38 Landscaping Specialist Executive 1 24
48.00
Sr.
39 Labour and OHS Specialist 1 24
Specialist 84.00
40 Labour and OHS Specialist Executive 1 24
48.00
41 Geo-hydrologist and flood management Expert 1 24
96.00
Sr.
42 Energy Efficiency Specialist 1 24
Specialist 84.00
43 Road Safety Specialist Expert 1 24
96.00
44 Road Safety Specialist Executive 1 24
48.00
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 46
 Sr.
45 Social Safeguards Specialist 1 24
Specialist 84.00
Gender equality and community management
46 Expert 1 24
Specialist 96.00
47 Livelihood and skill development Specialist Expert 1 24
96.00
48 Monitoring & Evaluation Sr. Expert 1 24
120.00
49 Monitoring & Evaluation Executive 1 24
48.00
Sr.
50 Communications Specialist 1 24
Specialist 84.00
51 Technical Writer / Documentation Specialist Specialist 1 24
72.00
52 Technical Writer / Documentation Specialist Executive 1 24
48.00
53 Capacity Building Expert Executive 1 24
48.00
Sr.
54 Capacity Building Expert 1 24
Specialist 84.00
55 Capacity Building Expert Sr. Expert 1 24
120.00
ICT Specialist (system development and system
56 Specialist 1 24
operation) 72.00
ICT Specialist (system development and system
57 Expert 1 24
operation) 96.00
ICT Specialist (system development and system
58 Executive 1 24
operation) 48.00
Sr.
59 Digitalisation Expert (BIM,SCADA, IOT etc) 1 24
Specialist 84.00
60 Digitalisation Expert (BIM,SCADA, IOT etc) Executive 1 24
48.00
61 Risk Management Experts Sr. Expert 2 24
240.00
Total 63
4,596.00

B. Indicative Out of pocket expenses

Indicative Lumpsum towards travel, institutional charges, exigencies etc. – say 15% of above = ₹689.40 Lakhs

C. Applicable GST (Currently @18%) = ₹951.37 Lakhs

Total Indicative Cost Estimates: ₹ 6,236.77 Lakhs

Note:

The above costs are indicative. The bidder would be expected to quote their price separately for each
position while submitting the price bid;

Any third party QA/QC expenses, as required by the project, will be reimbursed as per actuals, if under taken
with prior approval of the APCRDA (Hence is not a part of the financial bid).

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 47
 Appendix III - Overview of physical works undertaken by the APCRDA
Component 1: Amaravati Government Complex and Government Buildings
Development and construction of the Amaravati Government Complex and other housing projects taken up by
the CRDA will be covered under this section. These will enable seamless functioning of the Government of Andhra
Pradesh, its legislative, and judicial systems. The projects identified in this section are mentioned below:

Sl. No. Name of the work

1 MLA & AIS Housing
2 NGO Housing
3 NGO Housing -Phase-II
4 GO TY-1, 2 & Group D Housing
5 GO TY-1, 2 & Group D Housing - Phase-II
6 Bungalows for Principal Secretaries & Secretaries
7 Bungalows for Minister & Judges
8 Judicial Complex
9 AGC Infrastructure
10 High Court
11 Secretariat and HOD Towers
12 Assembly

Component 2: Trunk Infrastructure Development:

As a part of implementation of Amaravati Capital City Master Plan, ADCL has taken up Trunk (Tier-I) Infrastructure
Works. Total 34 number of Trunk Roads along with utilities works were taken-up that require immediate funding
support. Along these road lines, the CRDA will take up the following work in this component:
(a) Roads and supporting infrastructure
(b) Storm water drains and canals
(c) Sewage systems
(d) Power infrastructure systems
(e) Reuse water lines
(f) Other necessary infrastructure works

Component 3: Development of the LPS Zones

All the pooled land in Amaravati capital city has been divided into zones of which 16 zones are of high priority for
execution. For the 16 zones, CRDA has taken up the design and construction of:
a. Roads
b. Drains
c. Water Supply
d. Sewerage
e. STP
f. Utility Ducts for Power & ICT
g. Reuse waterline
h. Avenue Plantation

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 48
Appendix IV: Functional Arrangement – Reporting mechanism and Responsibilities

Reporting Hierarchy – Lower-level reports to the higher-level

Hierarchy Level Party involved

Level 4 Client (PMU/ Chief Engineers)
Level 3 PgMC
Level 2 PMCs/ Architect/ Designer
Level 1 Contractor

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 49
 The following roles and responsibilities are provided solely to clarify and distinguish the parties involved, and do not represent the exhaustive list of activities
each is otherwise expected to perform.
Roles and Responsibilities matrix
Task Architect/Designer Construction Contractor PMC PgMC
Develops the designs and
Acts as the central monitoring and
plans for the infrastructure Executes the actual Monitors the performance of
evaluation body, overseeing all
and building projects in construction activities at the the contractor to ensure
PMCs, Architects/Designers,
consultation with the client, ground level, following the construction is carried out as
contractors, and all other
ensuring compliance with designs provided and per the agreed-upon
consultants – consolidating data,
Primary Role project requirements, legal adhering to contract contract and designs,
identifying gaps, suggesting
regulations, and any design specifications, quality conducts quality tests, and
interventions, and reporting,
modifications throughout standards, and legal ensures compliance with
ensuring that all projects are
the project along with requirements and taking up legal, safety, environmental,
aligned and progressing as
supervision of construction O&M during the DLP period. social, and quality standards.
planned.
activities.
Responsibilities
S.
Task Architect/Designer Construction Contractor PMC PgMC
No.
Develops architectural Makes detailed Good-for- Monitoring and Evaluation of the
Design
1 designs based on project Construction drawings - design process and final
development
requirements (Design, Build, Item rate) deliverables
As required by APCRDA, will Monitors construction Coordinates with PMCs and
Executes construction
Construction provide advice on design activities and checks contractors, and collects weekly
2 activities as per approved
Execution specification during compliance with designs and data for compilation and
GFC drawings
construction contracts assessment

Consolidates testing results from

Conducts regular tests in lab
Ensures construction quality PMCs, providing comprehensive
set up at the site or third-
Quality Assurance as per specifications and quality reports. Performs
3 - party labs, and verifies
and Testing periodically performs quality independent testing as and when
contractor's work ensuring
control checks required by the client and provides
quality and compliance
such feedback.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 50
 Monitors PMC's reports on
Ensures construction follows
compliance. Performs independent
Compliance with legal and regulatory Verifies compliance of the
Ensures designs meet legal tests to verify compliance from
4 Legal and standards including relevant contractor's work with laws
and regulatory requirements time-to-time and informs the client
Regulatory labour and environment and regulations
of any gaps in implementation and
laws
measures for improvement
Reviews and provides
comments on the Consolidates and reports the
Environmental and Social comments from all PMCs regarding
Ensure that the designs Ensure compliance to the
Environmental and Management Plan submitted the compliance of the
accommodate best Environmental and Social
5 Social by the contractor to ensure Environmental and Social
environmental and social Management Plan during
Management Plan their effective Management Plan to the client and
standards and practices construction and DLP period
implementation at site and informs gaps and measures for
certify successful improvement, if any
implementation of the same
Contract Adheres to contract terms Ensures contractor's Oversees contract compliance of
6 -
Management and deliverables adherence to the contract PMCs and contractors
Monitors all project-related
Aggregates risk data as well as
Ensure that the construction risk factors and suggests and
calculates and analyzes risk for all
7 Risk Management - activities are performed ensures implementation of
APCRDA activities along with
within time and costs corrective measures from
providing mitigation measures
time-to-time
 Monitoring day-to-day
affairs of the contractor
Apprises progress to Client and giving QA/QC
Coordinates with the and PMC and receives instructions to ensure Central point of communication
Coordination and
8 contractor to clarify design instructions from them from quality with all PMCs, providing client
Communication
details as required time-to-time for  Reporting the day-to-day updates
improvements progress of the project to
APCRDA and PgMC as
required
Prepares detailed reports on Consolidates all reports from PMCs
Reports day-to-day affairs to contractor's performance and provides a summary, gaps, and
9 Reporting -
PMC and progress and reports the measures for improvements to the
same to APCRDA and PgMC client

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 51
  Ensure accomplishment of all
Ensure monitoring and
relevant result areas of
compliance to all relevant
multilateral agencies and provide
result areas of multilateral
Provide data and support to weekly updates to the client
Result Areas of agencies for each project
PMCs as and when required along with monthly progress
10 multilateral - and provide monthly reports
for relevant Result Areas of reports.
agencies on the progress made.
multilateral agencies  Quarterly DLIs accomplishment
Provide data and reports to
report submission to Strategy
the PgMC as and when
Department and to support IVA
required
for verification of the same

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 52
 VOLUME II
INSTRUCTIONS TO BIDDERS

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 53
1
GENERAL
1.1 Scope of Bid

1.1.1
The Authority invites Bids for the Services described in these Bidding Documents, in accordance with the
procedures, conditions and contract terms prescribed in the Bidding Document.

1.1.2
The title and identification number of the Notice Inviting Bids (NIB), resulting Contract(s), and brief
description of service are provided in the BDS.

1.1.3
The schedule of bidding process is as specified in the BDS.

1.1.4
The successful bidder will be expected to complete its performance within the period stated in the BDS.

1.1.5
Bidder must be ready to accept the extension of the contract by a further period specified in the BDS on the
same terms and conditions, if so desired by Authority.

1.1.6
The Official Website and the address of Authority's Office for the purpose of this Bidding Document
shall be as specified in the BDS.

1.1.7
If the BDS so provides, alternative procedures forming part or all of what is commonly known as e-Tendering
are available to the extent specified in, or referred to by, the BDS.

1.1.8
The Bidding documents can be obtained from the [Link] website. The bidder would
be required to pay the processing fee online at the [Link] website, while submitting
a proposal.

1.1.9
Throughout these bidding documents, the definitions in the Conditions of Contract shall apply; Services refer
to Activity Schedule; Authority refers to employer, buyer, Client and owner; and Contractor refers to
supplier, seller, Service Provider and vendor.

1.1.10
Throughout the Bidding Documents, the term "in writing" means communicated in written form (e.g. by
mail, e-mail, fax, telex) with proof of receipt, and the term "days" means calendar days unless a different
meaning is evident from the context.

1.1.11
The Consultants must ensure that the Key Personnel team proposed to be engaged for this project are
engaged full-time on this project.
In case the Bidder are bidding for multiple projects from APCRDA, they must ensure that a unique Key
Personnel team is proposed for each such project.

1.2 General Instructions

1.2.1
Any entity which has been barred by the Central Government, any State Government, a Statutory Authority
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 54
or a public sector undertaking, as the case may be, from participating in any project and the ban subsists as
on the date of Bid, would not be eligible to submit a Bid.

1.2.2
This Bidding Document is not transferable.

1.2.3
Any award of contract pursuant to this Bidding Document shall be subject to the terms of Bidding Document.

1.2.4
The statements and explanations contained in this Bidding Document are intended to provide a better
understanding to the Bidders about the subject matter of the Bid for which this Bidding Document is issued
and it should not be construed or interpreted as limiting in any way or manner the scope of services and
obligations of the bidder set forth in the Bidding Document or the Authority's rights to amend, alter, change,
supplement or clarify the scope of work, the assignment to be awarded pursuant to this Bidding Document
or the terms thereof or herein contained. Consequently, any omissions, conflicts or contradictions in the
Bidding Document including this document are to be noted, interpreted, and applied appropriately to give
effect to this intent, and no claims on that account shall be entertained by the Authority.

1.2.5 Liability
The Authority shall not be liable for any omission, mistake, or error in respect of any of the above or on
account of any matter or thing arising out of or concerning or relating to tender document, the Bidding
Document, or the Bidding Process, including any error or mistake therein or in any information or data given
by the Authority.

1.2.6
By submitting a proposal, the Bidder agrees to promptly contract with the Authority for any work awarded
to the Bidder. Failure on the part of the awarded Bidder to execute a valid contract with the Authority's due
date will relieve the Authority of any obligation to the Bidder, and a different Bidder may be selected.

1.2.7
Any additional or different terms and conditions proposed by the Bidder would be rejected unless
expressly assented to in writing by the Authority.

1.2.8
The Bidders shall adhere to the terms of this Bidding Document and shall not deviate from the same. If the
Bidders have absolutely genuine issues only then should they provide their nature of non-compliance to the
same. The Authority reserves its right to not accept such deviations to the Tender terms, in its sole and
absolute discretion, and shall not be obliged to furnish any reason for exercising such right.

1.2.9
Responses received become the property of the Authority and can't be returned. Information provided by
each Bidder will be held in confidence and will be used for the sole purpose of evaluating a potential business
relationship with the Bidder.

1.2.10 Contacts during Bid Evaluation

Bids shall be deemed to be under consideration immediately after they are opened and until such time the
Authority makes official intimation of award/ rejection to the Bidders. While the Bids are under
consideration, Bidders and/ or their representatives or other interested parties are advised to refrain, save
and except as required under the Bidding Document, from contacting by any means, the Authority and/ or
their employees/ representatives on matters related to the Bids under consideration.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 55
1.2.11 Prohibited Practices

For the purposes of this bid the Authority,

(a) defines “Prohibited Practice" to comprise of any or all the following terms collectively
Corrupt practice means (i) The offering, giving, receiving, or soliciting, directly or indirectly, of anything
of value to influence the action of any person connected with the Selection Process (for avoidance of
doubt, offering of employment to or employing or engaging in any manner whatsoever, directly or
indirectly, any official of the Authority who is or has been associated in any manner, directly or indirectly
with the Selection Process or the LOA or has dealt with matters concerning the Agreement or arising
there from, before or after the execution thereof, at any time prior to the expiry of one year from the
date such official resigns or retires from or otherwise ceases to be in the service of the Authority, shall
be deemed to constitute influencing the actions of a person connected with the Selection Process); Or
(ii) Save and except as permitted under the Clauses relating to Bid Security (EMD)/Performance security
of this Bidding Document as provided herein, engaging in any manner whatsoever, whether during the
Selection Process or after the issue of the LOA or after the execution of the Agreement, as the case may
be, any person in respect of any matter relating to the Project or the LOA or the Agreement, who at any
time has been or is a legal, financial or technical consultant/ adviser of the Authority in relation to any
matter concerning the Project;
(i) Fraudulent practice means a misrepresentation or omission of facts or disclosure of incomplete
facts, to influence the Selection Process;
(ii) Coercive practice means impairing or harming or threatening to impair or harm, directly or
indirectly, any persons or property to influence any person's participation or action in the Selection
Process;
(iii) Undesirable practice means establishing contact with any person connected with or employed or
engaged by the Authority with the objective of canvassing, lobbying or in any manner influencing or
attempting to influence the Selection Process;
(iv) Restrictive practice means forming a cartel or arriving at any understanding or arrangement among
Bidders with the objective of restricting or manipulating a full and fair competition in the Selection
Process.

(b) will reject a proposal for award if it determines that the bidder recommended for award has, directly or
through an agent, engaged in prohibited practices in competing for the contract in question; and

(c) will blacklist a firm or individual, including declaring ineligible, either indefinitely or for a stated period,
to be awarded a contract if it at any time determines that the firm has, directly or through an agent,
engaged in prohibited practices in bidding for, or in executing, a contract of the Authority.

(d) Besides above, the Government of Andhra Pradesh, the World Bank, the Asian Development Bank anti-
corruption guidelines will apply to this RfP and Contract. It is binding on the selected bidder to comply
with all applicable clauses as applicable to the APCRDA, from time to time as amended. (Annex 3 in the
Bid Data Sheet and Forms)

(e) The bidders participating to the Program activities shall submit a self-declaration stating that the firm is
not subject to ineligibility or has not been sanctioned under (i) the World Bank system of debarment and
cross-debarment.

(f) The list of ineligible firms or individuals may be accessed at the following websites:
[Link]
[Link]

1.2.12 Cost of Bid

The Bidders shall be responsible for all the costs associated with the preparation of their Bids and their
participation in the Bidding Process. The Authority will not be responsible or in any way liable for such costs,
regardless of the conduct or outcome of the Bidding Process.
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 56
1.2.13 Payments to APCRDA
The table below gives details of the payments to be made by the bidders to APCRDA, the amounts payable, and
the method of payment.

Sl. No. Payment Type Amount Payment Method

1 Bid Security (EMD) INR 10,00,000 Bank guarantee in favor of Andhra Pradesh
Capital Region Development Authority
(APCRDA), Vijayawada
Or
Payment through AP e-Procurement
website
2 Bid Processing Fee INR 40,000 Payment through AP e-Procurement
website
3 Performance Security 5 (five) percent of Bank guarantee in favor of Andhra Pradesh
winning bid amount Capital Region Development Authority
(APCRDA), Vijayawada

1.2.14 Definitions and Acronyms

“ITB" means Instructions to Bidders, “BDS" means

Bid Data Sheet,
“Paragraph" or “Para" refers to the paragraph number in the ITB or BDS,
“Sub-para" or “Sub-paragraph" refers to the sub paragraph of a para of ITB or BDS,
“Clause" or “Sub-Clause" refer to those in General Conditions of Contract (GCC) or Special Conditions of Contract
(SCC),

1.3 Eligibility

1.3.1
This invitation for bids is open to service providers of specified in the BDS.

1.3.2
Proposals not complying with the `Eligibility criteria' are liable to be rejected and will not be considered for
further evaluation. The proposal should adhere to the minimum eligibility criteria specified in the BDS.

1.3.3
If a pre-qualification process has been undertaken for the Contract(s) for which these Bidding Documents
have been issued, only those Bidders may participate that had been pre-qualified and continue to meet the
eligibility criteria of this Paragraph ITB.

1.3.4
A firm or other entity that is ineligible according to any of the provisions of this bidding documents, may also
not participate as a Joint Venture partner, or as Sub-contractor for or supplier of goods, works or services. If
a bid becomes materially incomplete after removing ineligible entities, the bid may be disqualified.

1.3.5
Bidders shall provide such evidence of their continued eligibility satisfactory to the Client, as the Client shall
reasonably request.

1.4 Qualifications
1.4.1
By submission of documentary evidence in its bid, the Bidder must establish to the Client's satisfaction:

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 57
(a) that it has the financial, technical, and production or performance capability necessary to perform the
Contract, meets the qualification criteria specified in the BDS, and has a successful performance history.
If a pre-qualification process has been undertaken for the Contract(s) for which these Bidding Documents
have been issued, the Bidder shall, as part of its bid, update any information submitted with its
application for pre-qualification;
(For the purposes of establishing a Bidder's qualifications, and unless stated to the contrary in the BDS,
only those of a Joint Venture partner will be considered.)

(b) that, the Bidder does not propose any subcontractor for this contract.

1.5 Pre-Bid meeting and/or Site visit

1.5.1
Bidders are encouraged to submit their respective Bids after visiting the site locations and ascertaining for
themselves the site conditions, infrastructure, and other available resources. The costs of visiting the site or
sites shall be borne by the Bidder.

1.5.2
It shall be deemed that by submitting a Bid, the Bidder has:
(i) Made a complete and careful examination of the Bidding document;
(ii) Received all relevant information requested from the Authority;
(iii) Accepted the risk of inadequacy, error or mistake in the information provided in the Bidding Document
or furnished by or on behalf of the Authority relating to any of the matters referred to sub-para in
“General Instructions" paragraph ITB;
(iv) Satisfied itself about all matters, things and information including matters referred to in, necessary
and required for submitting an informed Bid, implementation of the Proposal in accordance with the
Bidding Document and performance of all its obligations there under;
(v) Acknowledged and agreed that inadequacy, lack of completeness or in correctness of information
provided in the Bidding Document or ignorance of any of the matters refer to General Instructions"
paragraph ITB, shall not be a basis for any claim for compensation, damages, extension of time for
performance of its obligations, loss of profits etc. from the Authority, or a ground for termination of
the Agreement by the bidder;
(vi) Agreed to be bound by the undertakings provided by it under and in terms hereof.
(vii) Bidders shall have the opportunity to clarify doubts pertaining to the Bidding Document in order to
clarify any issues they may have prior to finalizing their responses in the pre- bid conference. Responses
to inquiries and any other corrections and amendments will be made available on the AP e-
Procurement website as addenda to this Bidding Document.

1.5.3 Correspondence with the Bidder

Save and except as provided in this document, the Authority shall not entertain any correspondence with
any Bidder in relation to acceptance or rejection of any Bid. The Authority may, in its absolute discretion,
seek additional information or material from any Bidders after the bid due date and all such information
and material provided must be taken to form part of that Bidders response.

1.5.4
The Authority shall be under no obligation to accept the lowest or any other offer received in response to this
Bidding Document and shall be entitled to reject any or all offers including those received late or incomplete
offers without assigning any reason whatsoever. The Authority reserves the right to make any changes in
the terms and conditions of purchase. The Authority will not be obliged to meet and have discussions with
any Bidder, and / or to respond to any representations.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 58
2
THE BIDDING DOCUMENTS

2.1 Contents of Bidding Documents 2.1.1

The Bidding Document comprise the documents listed in in the BDS and addenda issued in
accordance with “Amendment of Bidding Document" ITB.

2.1.2
The bidder is expected to examine the Bidding Document, including all instructions, forms, contract terms
and specifications. Failure to furnish all information required by the Bidding Document, or submission of a
bid not substantially responsive to the documents in every respect, will be at the bidder's risk and may result
in the rejection of its bid.

2.1.3
The Invitation for Bids is not formally part of the Bidding Documents and is included for reference only. In
case of inconsistencies, the actual Bidding Documents shall prevail.

2.2 Clarifications

2.2.1
The Authority on its own motion, if deemed necessary, issue interpretations and clarifications to all Bidders
as per (vii) of “Pre-bid meeting and” or Site Visit" Para ITB. All clarifications and interpretations issued by the
Authority shall be deemed to be part of the Bidding Document. Verbal clarifications and information given
by the Authority, or its employees or representatives shall not in any way or manner be binding on the
Authority.

2.3 Amendment of Bidding Document

2.3.1
At any time prior to the Bid Due Date, the Authority may, for any reason, whether at its own initiative or in
response to clarifications requested by a Bidder, modify the Bidding Document details by the issuance of
Addenda.

2.3.2
Any addendum issued hereunder will be in writing/updated on the AP e-Procurement website.

2.3.3
In order to afford the Bidders a reasonable time for taking an addendum into account, or for any other
reason, the Authority may, in its sole discretion, extend the Bid Due Date.

3
PREPARATION OF BIDS
3.1 Language of bids 3.1.1
The bid prepared by the Bidder and all correspondence and documents related to the bid exchanged by the
bidder and the Authority shall be written in English Language.

3.2 Documents Comprising the Bid 3.2.1

The bid submitted by the Bidder shall comprise the following:

(a) A Bid Form (Form T1) completed and signed by a person or persons duly authorized to bind the Bidder
to the Contract with the following attachments:
(i) Attachment Form T2: Bid Security (EMD) furnished in accordance with “ Bid Security (EMD)" of ITB.
(b) The Technical part attachments consisting of the following:
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 59
 (i) Attachment Form T3: Bidder's Particulars and Eligibility Criteria (in the format indicated in Volume
II (iv)), duly completed by the bidder in the manner supported by documentary evidence as
specified therein, establishing that the bidder satisfies the eligibility criteria referred to in
“Eligibility" 1.3 ITB and is otherwise eligible to perform the contract if its bid is accepted;
(ii) Attachment Qualifications of the bidder Documentary evidence establishing to the Authority's
satisfaction, and in accordance with ITB “Qualifications", that the bidder has the requisite
experience to qualify. The Bidder must provide evidence on any changes in the information
submitted as the basis for pre-qualification or, if there has been no change at all in said
information, a statement to this effect;
(iii) Attachment Form T4-T6:(Qualification of the Bidder)-Similar work Experience, Personnel
Capabilities, Candidates Summary
(iv) Attachment Form T7: Bid process check list: check list and declaration to be filled and signed by
competent authority
(v) Attachment Form T8: List of documents submitted for specific Eligibility criteria
(vi) Attachment Form T9: Self-evaluation form for similar project experience details submitted by the
bidder
(vii) Attachment Form T10: Self-evaluation form for key personnel staff details submitted by the
bidder
Forms T9 and T10 are only for self-evaluation by the bidder, the marks awarded by the technical
evaluation committee will be final.
(viii) Attachment Form T11: Power of Attorney
(ix) Other Technical Attachments- any information or other materials required to be completed and
submitted by the bidders in accordance with these Bidding Documents and specified in the BDS.

(c) The Financial part attachments consisting of the following:

(i) Attachment Form F1: The Price Bid Form and Form F2: Cost Breakup along with Form F3 and F4
(in the format indicated in Volume II, duly completed by the bidder in the manner and detail
indicated therein and in accordance with the requirements of “Bid Prices" ITB.;
(ii) Other Financial Attachments- any information or other materials required to be completed and
submitted by the bidders in accordance with these Bidding Documents and specified in the BDS.

3.2.2
The bidder shall submit offers which comply with the requirements of the Bidding Documents, including the
basic technical requirements as indicated. The attention of bidders is drawn to the provision of 2.1.2 of
“Contents of Bidding Documents" paragraph ITB regarding the rejection of bids which are not substantially
responsive to the requirements of the Bidding Documents. Alternatives will not be considered unless
permitted in 3.2.3 below.

3.2.3
When alternatives are explicitly invited or permitted, a statement to that effect will be included in the BDS,
as will the submission requirements and the methods for evaluating such alternatives.

3.2.4
The Financial Bid should be furnished in the format at Price Bid form clearly indicating the bid amount in both
figures and words, in Indian Rupees, and signed by the bidder's authorized signatory. In the event of any
difference between figures and words, the amount indicated in words shall be considered.

3.3 Bid Prices

3.3.1
Unless specified otherwise in the BDS, the contract shall be for all the services referred to in
1.1.1 “Scope of Bid" ITB, based on the price schedules submitted by the bidder as part of the financial bid.3.3.2
The bidder shall fill in price break-up for all cost items of the service. Prices indicated on the price schedules
shall be entered separately in the manner and detail specified therein and in accordance with the other
requirements specified in these documents.
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 60
3.3.3
Unless specified in the BDS, prices quoted by the bidder shall be fixed during the bidder's performance of
the Contract and not subject to variations on any account. A bid submitted with an adjustable price quotation
which is not consistent with this paragraph ITB shall be rejected by the Authority as non-responsive.

3.4 Bid Currency

Prices shall be quoted in Indian Rupees.

3.5 Validity of Bids

3.5.1
Bids shall remain valid, at a minimum, for the period specified in the BDS after the deadline date for bid
submission prescribed by the Client, pursuant to “Due Date for Submission of Bids" 4.1 of ITB. A bid valid for
a shorter period shall be rejected by the Client as non- responsive. For the convenience of Bidders, the BDS
spells out the minimal original expiration dates for the validity of the bid. However, Bidders are responsible
for adjusting the dates in the BDS in accordance with any extensions to the deadline date of bid submission
pursuant to 4.1.2 of “Due Date for Submission of Bids" para of ITB.

3.5.2
In exceptional circumstances, prior to expiry of the bid validity period, the Client may request that the Bidders
extend the period of validity for a specified additional period. The request and the responses to the request
shall be made in writing. A Bidder may refuse the request without risking execution of the Bid-Securing
Declaration or forfeiting the Bid Security (EMD), but in this case the bid will be out of the competition for the
award. Except as provided in 3.5.3 of this para ITB, a Bidder agreeing to the request will not be required or
permitted to modify its bid but will be required to ensure that the bid remains secured for a correspondingly
longer period, pursuant to 3.6.2 of “ Bid Security (EMD)" para of ITB.

3.5.3
In the case of fixed price contracts, if the award is delayed by a period exceeding sixty (60) days beyond the
expiry of the initial bid validity, the contract price will be adjusted as specified in the request for extension. Bid
evaluation will be based on the bid prices without taking into consideration the above correction.

3.6 Bid Security (EMD)

3.6.1
The Bid Security (EMD) is required to protect the Authority against the risk of the bidder's conduct which
would warrant the forfeiture of the security, pursuant to 3.6.6 of this paragraph ITB. The Authority shall not
be liable to pay any interest on the Bid Security (EMD) deposit so made and the same shall be interest free.
Any Bid not accompanied by the Bid Security (EMD) shall be summarily rejected by the Authority as non-
responsive.

3.6.2
The Bidder shall furnish as part of its Bid, a Bid Security (EMD). The
(a) amount;
(b) form;
(c) period of validity beyond the bid validity date, as extended, if applicable, and
(d) the time period within which the Bid Security (EMD) of the unsuccessful bidders will be returned are as
specified in the BDS.

In case the Bid security is provided in the form of a bank guarantee, a scanned copy of the same should be
uploaded to the AP e-procurement and the hard copy of the original should be physically submitted to the
APCRDA office before the Bid submission due date. Failure of the same would result in the bid application
being rejected.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 61
3.6.3
The Bid Security (EMD) of a Joint Venture shall be issued in the name of the Joint Venture submitting the bid
provided the Joint Venture has legally been constituted, or else it shall be issued in the name of all partners
proposed for the Joint Venture in the bid. Sanctions due to a breach of the terms of a Bid Security (EMD)
pursuant to 3.6.6 of this para ITB will apply to all partners to the Joint Venture.

3.6.4
The Authority shall be entitled to forfeit and appropriate the Bid Security (EMD) as Damages inter alia in any
of the events specified in 3.6.6 of this para ITB. The Bidder, by submitting its Bid pursuant to this notification
shall be deemed to have acknowledged and confirmed that the Authority will suffer loss and damage on
account of withdrawal of its Bid or for any other default by the Bidder during the period of Bid validity as
specified in the bid data sheet in this Bidding Document. No relaxation of any kind on Bid Security (EMD) shall
be given to any Bidder.

3.6.5
Unless executed or forfeited pursuant to 3.6.6 of this para ITB, Bid Securities, if any, will be returned, without
any interest, as promptly as possible, and within the time period specified at 3.6.2 “ Bid Security (EMD)" ITB.,
(a) all Bidders upon annulment of the bidding pursuant to “Authority's Right to Accept any Bid or Reject any
or all Bids" ITB;
(b) Bidders refusing a request to extend the period of validity of their bids pursuant to 3.5.2
“Validity of Bids" ITB;
(c) the successful Bidder once it has signed the Contract Agreement and furnished a valid Performance
Security as required. The Authority may, at the Selected Bidder's option, adjust the amount of Bid
Security (EMD) in the amount of Performance Security to be provided by him in accordance with the
provisions of the Bidding Document;
(d) the unsuccessful Bidders at the same time as in (c), that is, when they are informed about the successful
establishment of the contract with the successful Bidder.

3.6.6
The Bid Security (EMD) shall be forfeited as Damages without prejudice to any other right or remedy that may
be available to the Authority under the Bidding Document and/ or under the Agreement, or otherwise, under
the following conditions
(a) In case of a Bidder
(i) If he submits a non-responsive bid, or
(ii) If he engages in a corrupt practice, fraudulent practice, coercive practice, undesirable practice, or
restrictive practice as specified in the 1.2.11 of “General Instructions" Para ITB, or
(iii) If he withdraws his Bid during the period of Bid validity as extended by mutual consent of the
respective Bidder(s) and the Authority;
(b) In the case of Selected Bidder, if he fails within the specified time limit
(i) To sign and return the duplicate copy of LOA, or
(ii) To sign the Contract agreement pursuant to “Contract Signing" 6.5.1 ITB, or
(iii) To furnish the Performance Security within the period prescribed in the agreement, or
(iv) Having signed the Contract agreement, commits any breach thereof prior to furnishing the
Performance Security.

3.6.7
If a Bid Security (EMD) is not required in the BDS, and
(a) if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Letter of Bid
Form, except as provided in 3.5.2 \Period of Validity of Bids" ITB, or

If the successful Bidder fails to sign the Contract in accordance with “Contract Signing and Performance Security"
para ITB; or furnish a performance security in accordance with “Contract Signing and Performance Security" 6.5
ITB; the Borrower may, black-list or debar the bidder for a period as stated in the BDS from participating in future
bids of the Authority.
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3.6.8
A Bidder shall be liable for disqualification and forfeiture of Bid Security (EMD) if any legal, financial or
technical adviser of the Authority in relation to the Work is engaged by the Bidder, in any manner for matters
related to or incidental to the implementation of this work during the Bidding Process or subsequent to the
(i) Issue of the LOA or
(ii) Execution of the Contract agreement.
In the event any such adviser is engaged by the Selected Bidder, after issue of the LOA or execution of the
Contract Agreement, for matters related or incidental to the Scheme, then notwithstanding anything to the
contrary contained herein or in the LOA or the Contract agreement and without prejudice to any other right
or remedy of the Authority, including the forfeiture and appropriation of the Bid Security (EMD) or
Performance Security, as the case may be, which the Authority may have there under or otherwise, the LOA
or the Agreement, as the case may be, shall be liable to be terminated without the Authority being liable in
any manner whatsoever to the Selected Bidder for the same.
For the avoidance of doubt, this disqualification shall not apply where such adviser was engaged by the
Bidder, in the past but its assignment expired or was terminated 6 (six) months prior to the date of issue of
this bid notification. Nor will this disqualification apply where such adviser is engaged after a period of three
years from the date of operation of this Proposal/Assignment.

4
SUBMISSION OF BIDS
4.1 Due Date for Submission of Bids
4.1.1
Bids must be received by the Authority on the AP e-Procurement Portal, no later than the Bid Due Date.

4.1.2
The Authority may in its sole discretion, extend the Bid Due Date by issuing an Addendum in accordance with
“Amendment of Bidding Documents" 2.3 ITB in which case all rights and obligations of the Authority and the
bidder's previously subject to the original due date will thereafter be subject to the due date as extended.

4.1.3
No Bidder shall submit more than one Bid for the Proposal.

4.1.4 Submission of Hard copies

The bidders are requested to submit the originals of Bid Security (EMD) towards EMD and hard copies of only
the uploaded documents in support of eligibility and technical evaluation, to the Authority before the closing
date of the bid either personally or through courier or by post and the receipt of the same within the due date
shall be the responsibility of bidder. The department shall not take any responsibility for any delay or non-
receipt. If any of the documents furnished by the bidder is found to be false/fabricated/bogus, the bidder is
liable for blacklisting, forfeiture of the EMD, cancellation of work and criminal prosecution.
The bidder is requested to get a confirmed acknowledgement from the Authority as a proof for the hard
copies submitted. The bidder must attach the required documents after uploading the same as required by
Tender Inviting Authority in its tender conditions.

4.2 Late Bids

4.2.1
Bids received by the Authority after the specified time on the Bid Due Date shall not be eligible for
consideration and shall be summarily rejected.

4.3 Modifications, Substitution and Withdrawal of Bids

(i) The Bidder may modify, substitute, or withdraw its e- bid, prior to the Bid Due Date. No Bid shall be
modified, substituted, or withdrawn by the Bidder on or after the Bid Due Date.

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 (ii) Any alteration/ modification in the Bid or additional information supplied subsequent to the Bid Due
Date, unless the same has been expressly sought for by the Employer, shall be disregarded.

(iii) For modification of e-bid, bidder must detach its old bid from e-tendering portal and upload /
resubmit digitally signed modified bid.

(iv) For withdrawal of bid, bidder must click on withdrawal icon at e-tendering portal and can withdraw its
e-bid.

(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for any reason,
bidder cannot re-submit e-bid again.

5
BID OPENING AND EVALUATION
5.1 Opening of Bids
5.1.1
The Client will open all bids, including withdrawals, substitutions, and modifications, at the time, on the date
and at the place specified in the BDS.

5.1.2
No bid modification shall be permitted unless the corresponding modification notice contains a valid
authorization to request the modification and is read out at bid opening. Only bids that are opened and read
out at bid opening shall be considered further.

5.1.3
Technical bids shall be opened one at a time, reading out: the name of the Bidder and whether there is a
modification; the presence or absence of a Bid Security (EMD) if one was required, the details of the technical
bid attachments;

5.1.4
Bids and modifications that are not opened and read out at bid opening shall not be considered for further
evaluation, irrespective of the circumstances.

5.1.5
After the technical evaluation is complete, the financial bids of all the qualified bidders will be opened in the
presence of the qualified bidders. The bidders' names, the bid prices, the prices of any alternative (if
alternatives have been requested or permitted) any discounts, bid deviations, and such other details as the
Authority may consider appropriate, will be announced by the Authority at the time of financial bid opening.
Any bid price, discount or modification that is not read out and recorded at bid opening will not be
considered for bid evaluation, irrespective of the circumstances.

5.1.6
The Client will prepare minutes of the bid opening, including the information disclosed to those present in
accordance with 5.1.2 “Opening of Bids" ITB. The minutes will promptly be distributed to all Bidders that met
the deadline for submitting bids.

5.2 Confidentiality
5.2.1
The document including this Bidding Document and all attached documents, provided by the Authority are
and shall remain or becomes the property of the Authority and are transmitted to the Bidders solely for the
purpose of preparation and the submission of a Bid in accordance herewith. Bidders are to treat all
information as strictly confidential and shall not use it for any purpose other than for preparation and
submission of their Bid. The provisions of this Clause shall also apply mutates (with the necessary changes in
points of detail) to Bids and all other documents submitted by the Bidders, and the Authority will not return
to the Bidders any Bid document, or any information provided along therewith.
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5.2.2
Information relating to the examination, clarification, evaluation and comparison of bids, and
recommendation for the award of contract, shall not be disclosed to any person who is not officially
concerned with the process or is not a retained professional advisor advising the Authority in relation to or
matters arising out of, or concerning the Bidding Process, until the award to the successful bidder has been
announced. The Authority will treat all information, submitted as part of the Bid, in confidence and will
require all those who have access to such material to treat the same in confidence. The Authority may not
divulge any such information unless it is directed to do so by Applicable Laws or judicial or administrative or
arbitral process or by any governmental instrumentalities or any statutory entity that has the power under
law to require its disclosure or is to enforce or assert any right or privilege of the statutory entity and/ or the
Authority or as may be required by law or in connection with any legal process.

5.2.3
The bid evaluation process up to the award of a contract is confidential.

5.2.4
Any effort by a bidder or its agents to influence the Authority's evaluation of bids or award decision, including
the offering or giving of bribes, gifts, or other inducement, may result in the invalidation of its bid and the
forfeiture of its Bid Security (EMD), pursuant to 3.6.6 of “Bid Security (EMD)" ITB.

5.3 Clarifications
5.3.1
To assist in the examination, evaluation and comparison of bids, the Authority may, at its sole discretion, ask
any bidder for clarification of its bid, including breakdowns of its prices. Such clarification may be requested
at any stage up to the contract award decision. Requests for clarification and the responses shall be in
writing or by fax and no change in the price or
substance of the bid shall be sought, offered, or permitted except as required to confirm the correction of
arithmetic errors discovered by the Authority in the evaluation of the bids in accordance with “Preliminary
Examination of Bids" 5.4 ITB.

5.3.2
If the Bidder does not provide clarifications sought for under 5.3 of this para ITB, within the specified time,
its Bid shall be liable to be rejected. Any such verification or lack of such verification, by the Authority shall
not relieve the Bidder of its obligations or liabilities hereunder nor will it affect any rights of the Authority
there under.

5.4 Preliminary Examination of Bids

5.4.1
Prior to the detailed evaluation of bids, the Authority will examine the bids to determine for each bid
whether:
(a) it is complete;
(b) the documents have been properly signed;
(c) it is accompanied by the required bid securities;
(d) it is substantially responsive to the requirements of the bid documents; and
(e) any computational errors have been made.
The Authority may require the bidder to provide any clarification and/or substantiation to determine
responsiveness pursuant to 5.4.4 of this para ITB. In the case where a pre-qualification process has been
undertaken for the Contract(s) for which these Bidding Documents have been issued, the Client will ensure
that each bid is from a pre-qualified Bidder, and in the case of a Joint Venture, that partners and structure of
the Joint Venture are unchanged from those in the pre-qualification.

5.4.2
Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price
and the total price, which is obtained by multiplying the unit price and quantity, or between added or
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subtracted subtotals and totals, the unit or subtotal price shall prevail and the total price shall be corrected,
unless in the opinion of the Client there is an obvious misplacement of the decimal point in the unit or
subtotal prices, in which case the line item total as quoted shall govern and the unit price or sub-total shall
be corrected. If there is a discrepancy between words and figures, the amount in words will prevail, unless
the discrepancy is the result of a typo/error for which the correction is self-evident to the Client. If the Bidder
with the highest evaluated Bid does not accept the correction of errors, the bid shall be rejected this will be
considered as invalidating its bid and the Bid Security (EMD) may be forfeited pursuant to 3.6.6 of “Bid
Security (EMD)" para ITB.
All items in the financial bid must be priced. If a bidder has included the price of the main activities/items,
this must be clearly stated and a price of zero must be entered for the respective associated activities/items.

If a bidder fails to price activities/ items that are not the primary subject of the bid and the omission is judged
to be non-material in accordance with 3.5.3 of this para ITB, the bid price will be adjusted for such omission
in accordance with 5.5.2(c)(iv) “Evaluation and Comparison of Bids" para ITB for evaluation purposes only.

5.4.3
The Client may waive any minor informality, nonconformity, or irregularity in a bid that does not constitute
a material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

5.4.4
Prior to the detailed evaluation, the Client will determine whether each bid is of acceptable quality, is
complete, and is substantially responsive to the Bidding Documents. For purposes of this determination, a
substantially responsive bid is one which conforms to all the terms, conditions, and specifications of the
Bidding Document without material deviation, reservation, or omission. A material deviation, reservation or
omission is one:
(a) which affects in any substantial way the scope, quality, or performance of the contract;
(b) which limits in any substantial way, inconsistent with the Bidding Document, the Authority's rights or
the bidders' obligations under the contract; or
(c) the rectification of which would affect unfairly the competitive position of other bidders presenting
substantially responsive bids.

5.4.5
Prior to evaluation of Bids, the Authority will determine whether each bid is responsive to the requirements
of the Bidding Document. The Authority may, in its sole discretion, reject any bid that is not responsive
hereunder. A Bid shall be considered responsive only if:
(a) The Technical Bid is received in the form specified in “Documents Comprising the Bid"

(b) It has been received by the Bid Due Date or its extended due date;
(c) It contains all the information (complete in all respects) as requested in the Bidding Document;
(d) It does not contain any condition or qualification; and
(e) It is not non-responsive in terms hereof.

The Authority reserves the right to reject any Bid which is non-responsive and no request for alteration,
modification, substitution, or withdrawal shall be entertained by the Authority in respect of such Bid.

5.5 Evaluation and Comparison of Bids

5.5.1
The method of selection adopted is Quality and Cost Based Selection (QCBS).

The objective of this evaluation is to facilitate the selection of a successful bidder ensuring technically
superior and professional services at optimal cost. The Client will evaluate and compare the bids that have
been determined to be substantially responsive, pursuant to “Preliminary Examination of Bids" 5.4 of ITB.
The Authority reserves the right to accept or reject any variation, deviation, or alternative offer which is not
submitted in accordance with the bidding documents. Variations, deviations, alternative offers, and other
factors that are more than the requirements of the bidding documents or which otherwise result in
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unsolicited benefits for the Authority, shall not be taken into account in bid evaluation.

5.5.2
(a) The Client's evaluation of a bid will be made on the basis of prices quoted in accordance
with ITB “Bid Prices" 3.3.
(b) The estimated effect of any price adjustment provisions under the Conditions of Contract, applied over
the period of execution of the contract, shall not be taken into account in bid evaluation.
(c) In evaluating the bids, the Authority will determine for each bid, the evaluated bid price by adjusting the
bid price as follows:
(i) making any correction for errors pursuant to \Preliminary Examination of Bids" 5.4 ITB;
(ii) excluding provisional sums and the provision, if any, for contingencies in the price schedules;
(iii) making an appropriate adjustment for any other quantifiable acceptable nonmaterial variations,
deviations or alternative offers; and
(iv) making appropriate adjustments to reflect additional factors in the manner and to the extent
indicated in the BDS.
(d) Bidders are requested to be prepared to demonstrate, through presentations and / or site visits, as part
of the final evaluation in accordance with the responses given for the identified requirements, as per
schedule of bidding process. The Bidder will arrange such demonstrations, presentations or site visits at
its own cost.
(e) Bidders must not present any reference as credential for which it is not in a position to present the
verifiable facts/documents because of any non-disclosure agreement with its other customer or any
other reason whatsoever. The Authority would not consider any statement as a credential if same cannot
be verified as per its requirement for evaluation.

5.5.3 Evaluation Process Flow

This is a three-step selection process in which the Bidder has to submit the bids in two separate envelopes
at the time of submission of bids. The process is as given below.
(a) In the first step, the Authority shall evaluate the `Eligibility Criteria' and clear all the bids which pass
through the Eligibility scrutiny. In the second step `Technical Bids' shall be evaluated and based on the
outcome of Technical evaluation, `Commercial bids' shall be opened for the technically qualified
proposals only. The final selection will be done based on Techno-commercial evaluation.
(b) The Authority would display on the AP e-Procurement website the names of those successful bidders
who have qualified in the Technical Evaluation.
(c) A date, time and venue will be notified to those technically successful Bidders for opening of their Financial
Bids on the e-Procurement website. The Authority will not entertain any query or clarification from Bidders
who fail to qualify at any stage of the Selection Process.
(d) The evaluation by the Authority will be undertaken by a Committee of Officials or/and representatives
formed by the Authority and its decision shall be final.
(e) Normalization: The Authority reserves the right to go for normalization process after technical
evaluation and accordingly may request all the bidders to submit revised bid (technical or commercial
or both) to avoid any possible ambiguity in evaluation process or make apple-to-apple comparison or to
bring further transparency in the evaluation process

5.5.4 Evaluation of Eligibility Criteria

(a) Bids submitted by all the bidders would be scrutinized for eligibility as per the `Eligibility Criteria'
specified in “Eligibility" ITB. Bids not complying with the eligibility criteria are liable to be rejected and
will not be considered for further evaluation.
(b) Successful bids out of this stage would be considered for technical evaluation. Bidders must submit the
proof of all the credentials as required for scrutiny of eligibility criteria. Claims of the bidders without
verifiable facts will not be considered as credentials towards satisfying eligibility criteria.

5.5.5 Technical Evaluation

(a) The technical bids will be evaluated for determining the continued eligibility of the Bidder for the Work
and compliance of the bids with the necessary technical requirements and scope of work of this Bidding
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 Document.
(b) The Authority may seek specific clarifications from any or all the Bidder(s) at this stage. All the
clarifications received within the bid due date shall be considered for evaluation. In case satisfactory
clarifications are not received from the bidders within the bid due date,
the respective technical parameters would be treated as non-compliant and decision to qualify the
bidder shall be accordingly taken by Authority.
(c) Technical bids would be evaluated based on the technical evaluation criteria and the marks with break-
up as specified in the BDS, and following the method given hereunder.
(i) The technical bid will be analysed and evaluated, based on which the Relative Technical Score
shall be assigned to each bid on the basis of parameters mentioned above.
(ii) Relative Technical Score RS Tech for each bidder will be calculated as follows based on above
parameters:
RS Tech = T/Thigh 100
Where, RSTech = Relative score obtained by the bidder T =
Technical score obtained by bidder
Thigh = Highest Technical score secured among the Bidder
(d) Technical Bids receiving ‘T’ greater than or equal to a score specified in BDS, (cut-off marks, say ‘m’) will
be eligible for consideration in the subsequent round of commercial evaluation.
(e) If less than 3 bidders qualify as per above criteria RSTech >= m, authority reserves the right to reject the
bid.

5.5.6 Commercial Evaluation

(i) In this phase, the Commercial Bids of the Bidders, who are found technically qualified as stated above in
previous phase, will be taken for commercial evaluation.
(ii) The date for opening of commercial bids will be separately notified on the AP e-Procurement website.
(iii) The Authority will determine whether the Financial Bids are complete, unqualified and unconditional.
The Financial Bid quoted shall be deemed as final and omissions, if any, in costing any item shall not
entitle the firm to be compensated and the liability to fulfil its obligations as per the Bidding Document
within the total quoted Financial Bid shall be that of the Bidder.
(iv) Relative Technical score (RSTech) of the technically qualified bids would be announced before the
representative of the bidders and the commercial bids of those bidders would be opened for commercial
evaluation.
(v) Relative Financial Score (RSfin) for each bidder will be calculated as follows:
RSfin = CLow/C100

Where, RSFin = Relative score for financial Bid of the Bidder C =

Financial bid value of the current Bid
CLow = Lowest of financial bid value out of all the financial bids obtained.

5.5.7 Final Selection of the Eligible Bidder

Total Relative Score (RS) obtained by each eligible Bidder will be calculated as follows:
RS = RSTech Technical weightage [insert: WTech from BDS] + RSFin financial weightage [insert:
WFin from BDS]

The Bidder with the highest Relative Score (RS) will be selected subject to all the terms and conditions
defined in this Bidding Document for further discussion prior to finalizing contract.

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6
POST QUALIFICATION AND AWARD OF CONTRACT
6.1 Authority's Right to accept any Bid or Reject any or all Bids
6.1.1
Notwithstanding anything contained in this document, the Authority reserves the right to reject any Bid and
to annul the Bidding Process and reject all Bids at any time without any liability or any obligation for such
acceptance, rejection, or annulment, and without assigning any reasons thereof.

6.1.2
The Authority reserves the right not to proceed with the Bidding Process at any time, without notice or
liability, and to reject any Bid without assigning any reasons. The Authority reserves the right to reject any
Bid, disqualify the bidder and appropriate the Bid Security (EMD) if:
(a) At any time before signing of the Agreement or after its execution and during the period of subsistence
thereof, including the Contract thereby granted by the Authority, a material misrepresentation is made
or uncovered, or

(b) The Bidder does not provide, within the time specified by the Authority, the supplemental information
sought by the Authority for evaluation of the Bid. Such misrepresentation/ improper response shall lead
to the disqualification of the Bidder. If such disqualification/rejection occurs after the Bids have been
opened and the Selected Bidder has already been issued the LOA or has entered into the Contract
agreement, as the case may be, the same shall, notwithstanding anything to the contrary contained
therein or in this document, be liable to be terminated, by a communication in writing by the Authority
to the Selected Bidder without the Authority being liable in any manner whatsoever to the Selected
Bidder.

In such an event, the Authority shall be entitled to forfeit and appropriate the Bid Security (EMD) or
Performance Security, as the case may be, as Damages, without prejudice to any other right or remedy
that may be available to the Authority under the Bidding Document and/ or the Agreement, or otherwise.
In the event of the selected bidder being disqualified / rejected, then the Authority reserves the right to:

(i) Invite the remaining Bidders to submit their Bids in accordance with the ITB.
Or
(ii) Take any such measure as may be deemed fit in the sole discretion of the Authority, including
annulment of the Bidding Process.
6.1.3
The Bidder must submit the response exactly in the formats mentioned in this Bidding document and same
should be precise. No irrelevant information shall be provided. All the credentials, claimed in the response,
must be accompanied with necessary proofs. The Authority would be at discretion to reject the response of
the bidder in case any part or whole of the response document is found to be partially or fully incomplete or
confusing or misguiding or having irrelevant information.

6.1.4
The Authority reserves the right to reject any proposal in case same is found incomplete or not submitted in
the specified format given in this Bidding Document. The Authority would not give any
clarification/explanation to the concerned bidder in case of such rejection.

6.1.5
Authority reserves the right to modify the evaluation process at any time during the Tender process (before
submission of technical and commercial responses by the prospective bidder), without assigning any reason,
whatsoever, and without any requirement of intimating the Bidders of any such change.

6.1.6
Conditional and qualified bid is liable for rejection as a non-responsive Bid.
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6.1.7
Bidders are advised that the selection shall be on the basis of an evaluation by the Authority through the
Selection Process specified in this document; And Bidders shall be deemed to have understood and agreed
that no explanation or justification for any aspect of the Selection Process will be given and that the
Authority's decisions are without any right of appeal whatsoever.

6.1.8
Authority will award the Contract to the successful Bidder whose bid has been determined to be substantially
responsive and has been determined as the best bid, provided further that the Bidder is determined to be
qualified to perform the contract satisfactorily. However, Authority shall not be bound to accept the best bid
or any bid and reserves the right to accept any bid, either wholly or in part, as it may deem fit.

6.1.9
The Authority may at its absolute discretion exclude or reject any proposal that in the reasonable opinion of
the Authority contains any false or misleading claims or statements. The Authority shall not be liable to any
person for excluding or rejecting any such proposal.

6.2 Award Criteria

6.2.1
Subject to “Authority's Right to Accept any Bid or Reject any or all Bids" paragraph of ITB, the Authority will
award the contract to the bidder whose bid has been determined to be substantially responsive to the
Bidding Document and who has achieved the highest evaluated bid, provided that such bidder has been
determined to be qualified to perform the contract satisfactorily in accordance with the provisions in “Post
Qualification" 6.1 of ITB.

6.2.2
The Authority reserves the right at the time of award of the contract to increase or decrease the quantity of
works and/or services specified in the Work, up to the percentage specified in the BDS, without change in the
unit prices for such works and/or services, or other terms and conditions.

6.3 Award Notification, and Contract Signing

6.3.1 Award Notification

(a) Prior to expiration of the period of bid validity, the Authority will notify the successful bidder by fax,
confirmed by registered letter, that its bid has been accepted. The notification of award shall specify the
sum which the Authority will pay the contractor in consideration of the execution and completion of the
contract.

(b) The notification of award (hereinafter called “the Letter of Acceptance") will constitute the formation of
the contract.

(c) The Letter of Acceptance (LOA) shall be issued, in duplicate, by the Authority to the Selected Bidder and
the Selected Bidder shall, within 7 (seven) working days of the receipt of the LOA, sign and return the
duplicate copy of the LOA in acknowledgement thereof. In the event the duplicate copy of the LOA duly
signed by the Selected Bidder is not received within the bid due date, the Authority may, unless it
consents to extension of time for submission thereof, appropriate the Bid Security (EMD) of such Bidder
as Damages on account of failure of the Selected Bidder to acknowledge the LOA, and the next eligible
Bidder may be considered.

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6.4 Contract Signing, and Performance Security
6.4.1 Contract Signing
(a) At the same time that the Authority notifies the successful bidder that its bid has been accepted, the
Authority will send the bidder the contract agreement in the form provided in the Bidding Document,
incorporating all agreements between the parties. After acknowledgement of the LOA as aforesaid by
the Selected Bidder, the Authority shall cause the Bidder to execute the Contract agreement within the
period prescribed in BDS. The Selected Bidder shall not be entitled to seek any deviation, modification
or amendment in the Contract agreement.

(b) Within period prescribed at sub-paragraph 6.5.1(a) of this para of ITB of receipt of the contract
agreement, the successful bidder shall sign the contract agreement and return it to the Authority,
together with the required performance security.

(c) Upon fulfilment of 6.5.1(b) of this para of ITB, the Authority will promptly notify the other bidders that
their bids have been unsuccessful, and their Bid Security (EMD) will be returned as promptly as possible,
in accordance with “Bid Security (EMD)" paragraph of ITB.

6.4.2 Performance Security

(a) Within the period prescribed at sub-paragraph 6.5.1(a) of this Para of ITB, of receipt of the Letter of
Acceptance from the Authority, the successful bidder shall furnish to the Authority a performance
security in accordance with the Conditions of Contract and in the form due date in the BDS or in another
form acceptable to the Authority.

(b) Failure of the successful bidder to comply with the requirements of 6.5 “Contract Signing and
Performance Security" ITB shall constitute sufficient grounds for the annulment of the award and
forfeiture of the Bid Security (EMD), in which event the Authority may make the award to the next
highest scored bidder or call for new bids.

6.5 Dispute Resolution Procedure

The method of dispute resolution is as indicated in the BDS and the Conditions of Contract

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 71
 VOLUME II CONTINUATION
BID DATA SHEET (BDS) AND FORMS

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 72
BID DATA SHEET
1.1.2
Title: Programme Management Consultant for the Development of Amaravati, Andhra Pradesh

RFP No.: 13/MAU61-ADMN0STG/2/2024-STG, Date:14.11.2024

Brief Description of Services: The Programme Management Consultant is responsible for the "Project"
defined in Vol-1 Scope. Further details on the services can be referred to in the Volume-I of the document
Resulting Contract: As given in "Volume III - Conditions of Contract".

1.1.3

Schedule of Bidding process Date & Time

(with time lines wherever applicable)
Schedule download start date & Time 15.11.2024
Pre-Proposal Meeting Date, Time and Place 20.11.2024 @ 11.30 AM
Schedule download closing Date & time 07.12.2024 @ 14:00 Hrs
Proposal submission closing Date & time 07.12.2024 @ 15:00 Hrs
Technical Proposal Opening Date (Technical Bid stage) 07.12.2024 @ 16:00 Hrs
Tentative date for Technical Presentation 11.12.2024 @ 11:00 AM
Tentative Price Proposal opening Date & time 12.12.2024 @ 11:00 AM

The RFP would be available on the AP e-Procurement website [Link]

Any subsequent notifications, changes and amendments in the assignment/documents would be posted only
on the website.

1.1.4
Time period for completion of the project: The Consultancy shall be for a period of 24 months. Subsequent
extension of time shall be as per clause 1.1.5 below.

1.1.5
Extension of time period: The contract is further extendable on a yearly basis for a maximum period of
3years, upon satisfactory performance and mutual agreement of scope and personnel required, as deemed
necessary.

1.1.6
Authority's address:
Andhra Pradesh Capital Regional Development Authority (APCRDA), Lenin Center,
Governorpet, Vijayawada-
520002. Andhra Pradesh, India
Website: [Link]

1.1.7
AP e-procurement Website: [Link]

1.1.8
Bid Processing Fee (Non-Refundable): INR 40,000
APTS Transaction Fee (Non-Refundable): INR 10,000

1.3.1
Agencies offering Programme Management consulting services for various types of projects including but
not limited to infrastructure development and area development

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 73
1.3.2
DEFINITIONS:

National Assignments: All projects that are executed in India

International Assignments: All projects that are executed outside India

Eligibility criteria of service providers:

Bidders must conform to the eligibility criteria given below:

[Link] Eligible bidders:
[Link] Parameters Eligibility Criteria Evidence
1) Not Blacklisted The Applicant should not have been blacklisted by Declaration by the
any State / Central government authority. bidder.

The Applicant should not have been blacklisted by

the World Bank or the Asian Development Bank

Lists of blacklisted agencies can be found at -

World Bank:
[Link]
operations/procurement/debarred-firms;
ADB: [Link]

Bidder has to submit declaration for the following:

The Bidder is not disqualified by the World Bank

and the Asian Development Bank
for noncompliance with SEA/SH obligations.

Bidder is not suspended or terminated for breach

of environmental or social obligations, including
SEA, in the past five years. This applies to single
entities, JVs, and specialized subconsultants, using
the ES Performance Declaration form (Annex 1).

Bidder is not disqualified by the World Bank and

the Asian Development Bank
for SEA/SH non-compliance. If previously
disqualified, they must provide evidence of an
arbitral award in their favor, demonstrate
compliance capacity, or show compliance in
another Bank-financed contract. This applies to
single entities, JVs, and subconsultants, using the
SEA/SH Performance Declaration forms (Annex 2).
2) Completed International experience in at least 2 completed Client or third-party
International similar PgMC assignments for urban certificate stating
Projects development projects each having a contract completion of
value of Rs. 30 Cr. or more, signed after January project by bidder,
2014;

3) International International experience in similar PgMC Contract Agreement/

Experience assignments for urban development projects Work order/ CA
having cumulative consultancy contracts’ value certificate
more than INR 300 Crores (in case of a
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 74
 consortium, in the name of consortium partners) OR
signed after January 2014 . In case completion
certificates are not
(In case of JVs, the combined experience of all JV available –
partners will be considered) statement issued
from client / CA
Substantiating
financial progress of
more than 50%

4) Completed National experience in at least 2 completed Client or third-party

National similar PgMC assignments for urban certificate stating
Projects development projects each having a contract completion of
value of Rs. 5 Cr. or more, signed after January project by bidder,
2014 ;
5) National National experience in similar PgMC assignments Contract Agreement/
Experience for urban development projects having cumulative Work order/ CA
consultancy contracts’ value more than INR 200 certificate
Crores (in case of a consortium, in the name of
consortium partners) signed after January 2014 . OR
In case completion
(In case of JVs, the combined experience of all JV certificates are not
partners will be considered) available –
statement issued
from client / CA
Substantiating
financial progress of
more than 50%

6) Turnover The firms should have a minimum average CA certified reports

annual turnover of to be submitted along
1. In case of sole bidders: ₹150 Crore with audited Profit &
2. In case of a consortium: ₹250 Crores overall Loss statements.
(not more than 3 partners), while each
consortium partner should have an average
turnover of at least ₹50 Cr
in the last three years (2021-22, 2022-23, and
2023-24) from
Consultancy services.
7) Legal Status The bidder must be a registered JV/ a Copy of Certificate of
government organization/ Public sector unit/ Incorporation or
Limited Company/ Private Ltd. Co. having its Registration/ Joint
registered Office in India. Bidding
Agreement/consortiu
m agreement
*In case of international projects where the contract value is defined in foreign currencies, the value
shall be converted to INR as per the exchange rate at the end of the date of publishing of this bid
document for the purpose of evaluation.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 75
 JV and Consortium related terms:

1. Members of the Joint Venture shall nominate the majority shareholder as the lead member (the
Lead Member)
2. Lead member should have more than 51% stake in the Joint venture.
3. The number of entities/ partners within a Joint Venture or Consortium cannot be more than THREE
(3). Members of the Consortium shall nominate the majority shareholder as the lead member (the
Lead Member as above). The nomination(s) shall be supported by a Power of Attorney, as per the
format in form T11 in this RFP, signed by all the other members of the Consortium. The duties,
responsibilities, and powers of such Lead Member shall be specifically included in the joint Bidding
Agreement/consortium agreement.
4. Members of the JV/ Consortium shall enter into a binding Joint Bidding Agreement (the -Jt. Bidding
Agreement) for the purpose of submitting a Proposal. The Jt. Bidding Agreement/Consortium
Agreement concluded on Rs.100 non-judicial stamp paper duly signed by Public notary or equivalent
authority in case of other countries, to be submitted along with the Application. The agreement
shall, inter alia,
a) clearly outline the proposed roles and responsibilities, and corresponding liabilities, of each
member;
b) include a statement to the effect that all members of the Consortium shall be liable severally
for all obligations of the Consultant in relation to the Assignment until the completion of the
Assignment in accordance with the contract and the completion of the project (as mentioned in
the Scope);
c) clearly define the proposed administrative arrangements (organization chart) for the
management and execution of the Assignment, if awarded to the Consortium;
d) except as provided under this RFP, there shall not be any amendment to the Jt. Bidding
Agreement without the prior written consent of the Client.

1.4.1(a)
Qualification Criteria

The qualification criterion has been defined as the minimum threshold relative score to be obtained by the
Bidder/ Agency in the "Technical evaluation" round. The scoring basis which the relative score for technical
evaluation is arrived at, is obtained as per the process outlined below;

S. No Description Marks

A Similar Project Experience & Organizational Strength of 35

the Bidder
B Jury/ Committee Evaluation (Presentation) 20

C Key Professional Staff 45

The detailed scoring methodology is detailed in this section.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 76
(A) Similar Project Experience & Organizational strength of the Bidder (35 marks):

Evaluation Criteria Scoring Maximum Proof Required

Methodology Marks
Contract Agreement/ Work order/
International PgMC CA certificate
assignments for urban
development projects signed OR
3 marks for each
after January 2014 ; and each 15 In case completion certificates are
assignment
having a consultancy not available – (1) statement issued
contract value more than INR from client / CA Substantiating
30 Crores financial progress of more than 50%
Contract Agreement/ Work order/
CA certificate
National PgMC assignments for
urban development projects
OR
signed after January 2014 ; and 1.5 marks for each
15 In case completion certificates are
each having a consultancy assignment
not available – (1) statement issued
contract value more than INR 5
from client / CA Substantiating
Crores
financial progress of more than
50%
-For 5000 full time Document in support of total full
consultants-3 Marks time organizational strength of the
firm
Organizational strength of the The bidder should submit a CA
Bidder -For every 5 Marks certificate as proof for the above.
additional 2000 full
time consultants-1
Mark
Maximum Total Marks 35 Marks

(B) Jury/Committee Evaluation (20 marks):

Eligible firms are required to present the Approach and Methodology through a PowerPoint presentation
during the Technical Evaluation phase to a jury appointed by the Authority.

Evaluation Criteria Maximum marks

Overall methodology and workplan emphasizing:
- Value Proposition & Project appreciation – 5 marks
- Experience in usage of International best practices
– 5 marks
- Modern techniques adopted by the firm as part of 20 marks
their earlier assignments; and adoption of the same to
the current project - 5 marks
- Works Programme and organization of staff – 5
marks

(C) Key Professional Staff (45 marks):

The professional staffing of the bidders to be evaluate based on the Quality of the key personnel

Max score per Total Maximum

Experience Position Count
person score
Team Leader 1 1.3 1.3
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 77
 Sr. Expert 4 1.0 4.0
Expert 26 0.9 23.4
Sr. Specialist 9 0.7 6.3
Specialist 8 0.5 4.0
Executive 15 0.4 6.0
Total 63 45.0

It is necessary for all the proposed personnel to meet the minimum (essential) qualification and experience
(as per the respective position-wise experience levels) as mentioned in Vol-I of this document. The scoring
for such proposed personnel not meeting such criteria will be zero.

For the personnel, where only essential qualification is mentioned in the ‘qualification and experience
column’ of Appendix – 1 in Vol-I of this document, full marks will be awarded as per the above table upon
satisfaction of such qualification and experience, and zero marks, if not.

For the personnel, where both essential and desired qualification are mentioned in the ‘qualification and
experience column’ of Appendix – 1 in Vol-I of this document, The score for each such key personnel would
be based on the following criteria:

S. No Criteria % of max marks

1. Relevant Educational Qualification and Experience
(a). - Desired 100%
(b). - Essential 50%
*"Relevant Education Qualification" to be as per qualifications provided in Appendix 1 of Vol I, Scope.

In case of a JV/consortium, such organizational strength would be considered across all the participating
firms together for evaluation and the CA certificate should be submitted by each such JV/consortium partner.

The marks arrived at based on the above methodology to be used to estimate the final scoring as defined in
the Section 5.5.5 (c) (ii) of the ITB document.
Note: It is mandatory that the personnel provided under Forms T5 and T6 be deployed during the tenure of
the project. A bidder would be declared as qualified if the score computed as defined in the Section 5.5.5 (c)
(ii) of the ITB document is greater than the threshold defined in the Section 5.5.5(iv) of the BDS document.

2.1.1
Bidding Documents: Refer to “Bid Forms"
3.5.1
Period of validity: The bid validity date, as extended, if applicable shall be 180 days.

3.6.2
(a) Amount of Bid Security (EMD) is Rs. 10 lakhs.
(b) Form of Bid Security (EMD) can be paid online at the AP e-procurement portal or shall be Bank
Guarantee in favor of Andhra Pradesh Capital Region Development Authority (APCRDA), Vijayawada
from a scheduled Bank
(c) Period of validity beyond the bid validity date, as extended, if applicable shall be 30 days
(d) The time period within which the Bid Security (EMD) of the unsuccessful bidders will be returned is 45
working days.

3.6.7(b)
For the purposes of this bid the Authority will blacklist a firm or individual, including declaring ineligible, either
indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the firm
has, directly or through an agent, engaged in prohibited practices in bidding for, or in executing, a contract

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 78
 of the Authority.

5.1.1
Opening of Bids
Time and Date: Refer to 1.1.3
Place: Andhra Pradesh Capital Regional Development Authority (APCRDA), Lenin Center,
Governorpet, Vijayawada-
520002 Andhra Pradesh, India

5.5.5 (c)
Technical Evaluation Criteria: Refer to 1.4.1 (a)

5.5.5 (d)
Cut-off Marks "m": 70 (SEVENTY)

5.5.6 (v)
Lump-Sum Fee (LSF):
The financial bid as mentioned in the section 3.2.4 and term “C” under 5.5.6 (v) of the ITB document, would be
termed as "Lump-Sum Fee (LSF)” which would cover all the expenses pertaining to the delivery of services for the
contract period of 2 years including, but not limited to, respective fee for the personnel requirement for the
assignment and out-of-pocket expenses, and excluding GST and other statutory & lumpsum provisions. The bidder
also needs to submit a detailed breakup of the Fees as indicated in Form F2, the price bid form along with Forms
F3 and F4.

5.5.7
Technical Weightage WTech: 80%
Financial Weightage WFin: 20%
6.1.1
Minimum qualification criteria: Refer to 1.3.1
6.5.1 (a)
Time period for signing the contract: The Bidder to sign the contract agreement within a period of 10 days
from the date of issue of LOA.

6.5.2
Form due date: Refer to 1.1.3

Procurement Related Grievances

If a Bidder / Consultant wishes to make a procurement-related Complaint, the Bidder / Consultant shall submit
its complaint, in writing (by the quickest means available, such as by email, to:
For the attention: Mr. Naveen Mallarapu I.A.S.
Title/position: Additional Commissioner (Admin)
Client: APCRDA
Email address: naveenmallarapu@[Link]

(b) In summary, a Procurement-related Complaint may challenge any of the following ():
1. the terms of this Tender / Request for Proposal;
2. the Client’s decision to exclude a Bidder / Consultant from the procurement process prior to the award of
contract; and
3. the Client’s decision to award the contract.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 79
 BID FORMS
Form T1: Letter of Technical BID
(On Bidder's letterhead)

Date:.............................................

Name of Contract:......................................................
To:
Sir,

Having examined the bidding documents, including Addenda, the receipt of which is hereby acknowledged,
we, the undersigned, offer to [specify scope of the contract] under the above named Contract in full
conformity with the said bidding documents for the sum specified in financial bid form or such other sums as
may be determined in accordance with the terms and conditions of the Contract. The above amounts are in
accordance with the price schedules attached herewith and are made part of this bid.

We undertake, if our bid is accepted, to commence performance and to achieve completion within the
respective times stated in the bidding documents.

If our bid is accepted, we undertake to provide a performance security in the form and amounts and within
the times specified in the bidding documents.

We agree to abide by this bid for a period of [ specify number ] days from the date fixed for submission of
bids as stipulated in the bidding documents, and it shall remain binding upon us and may be accepted by
you at any time before the expiration of that period.

Until a formal contract is prepared and executed between us, this bid, which consists of the letter and
Attachments 1 through [ ] hereto, together with your written acceptance thereof and your notification of
award, shall constitute a binding contract between us.
We understand that you are not bound to accept the lowest, or any bid you may receive. Dated this........
Day of ........................ 20.....

. ...................................................................................................... (Signature)

In the capacity of
. ..................................................................................................... (Position)

Duly authorized to sign this bid for and on behalf of

. ............................................................................................ (Name of bidder)

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 80
Form T2: Bid Security (EMD)

Bank Guarantee for Bid Security (EMD) WHEREAS (name of firm) (hereinafter called
“CONSULTANT”) wish to participate in tender enquiry Tender Notice No…………. dated: ………… of Andhra
Pradesh Capital Region Development Authority (APCRDA), (hereinafter called the `Authority') for
(Tender name). WHEREAS in terms of the
tender conditions the Consultant is required to furnish to the APCRDA a Bank Guarantee for a sum of
Rs. (Rupees only)
as earnest money against the Consultant's offer aforesaid.

AND WHEREAS We, Bank, branch have at the request of the

Consultant, agreed to give to APCRDA this guarantee as hereinafter contained.

We, Bank, branch, hereby undertake the guarantee to pay

immediately to the APCRDA, on demand in writing by the APCRDA, an amount of Rs. (Rupees only) without
any reservation and recourse if the Consultant shall for any reason withdraw whether expressly or implied
their said tender during the period of its validity or any extension thereof or the Consultant fails to execute
the agreement for the work awarded to them by APCRDA.

We, The Bank, further agree to that our liability to pay the aforesaid
amount is not dependent or conditional on any proceeding against APCRDA and we shall be liable to pay the
amount without any demur, merely on a claim raised by the APCRDA. The guarantee herein contained shall
not be determined or affected by the liquidation or winding up or dissolution or change of constitution or
insolvency of the said Consultant but shall in all respects and for all purposes be binding and operative until
payment of all money(s) due to the APCRDA in respect of such liability under the guarantee is restricted to
Rs. (Rupees only). Our guarantee shall remain in force until [insert bid
submission date + bid validity period as per BDS]. We shall be relieved and discharged from all our liability
thereunder.

We, the, undertake not to revoke this guarantee during its pendency/currency except with
the previous consent of the APCRDA in writing.

Station: Name of the Bank:

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 81
Form T3: Bidder's Particulars and Eligibility Criteria
1. Bidder details
Title of Bidder

Whether bidder is applying as Sole Firm or

Lead member of a consortium.

If Consortium, whether Jt. Bidding

agreement is enclosed.

Name of the Company (Lead member in case

of Consortium)

Registered office of the Company

Firms Registration Number and Validity:

Legal status (e.g. incorporated private

company, unincorporated business,
partnership etc.):

Registered address:

Year of Incorporation:

Year of commencement of Company:

Brief description of the Company including

details of its main lines of business

Name, designation, address and phone

numbers of authorized signatory of the Bidder

Name: Designation: Company: Address:

Company:

Phone No.:

Address:

Fax No. :

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 82
 E-mail address:
In case of consortium, provide the following
information for the other members:
1. Name of firm:
2. Legal status and country of incorporation
3. Registered address and principal place of
business

2. Eligible Criteria-Similar Experience

i) Completed International experience in at least 2 completed

International similar PgMC assignments for urban
Projects development projects each having a contract
value of Rs. 30 Cr. or more, signed after January
2014;
*(Client or third-party certificate stating
completion of project by bidder)
ii) International International experience in similar PgMC
Experience assignments for urban development projects
having cumulative consultancy contracts’ value
more than INR 300 Crores (in case of a
consortium, in the name of consortium partners)
signed after January 2014 .

(In case of JVs, the combined experience of all JV

partners will be considered)

*(Contract Agreement/ Work order/ CA

certificate

OR
In case completion certificates are not available –
statement issued from client / CA Substantiating
financial progress of more than 50%)
iii) Completed National experience in at least 2 completed
National similar PgMC assignments for urban
Projects development projects each having a contract
value of Rs. 5 Cr. or more, signed after January
2014;
*(Client or third-party certificate stating
completion of project by bidder,)
iv) National National experience in similar PgMC assignments
Experience for urban development projects having cumulative
consultancy contracts’ value more than INR 200
Crores (in case of a consortium, in the name of
consortium partners) signed after January 2014.

(In case of JVs, the combined experience of all JV

partners will be considered)

* Contract Agreement/ Work order/ CA

certificate
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 83
 OR
In case completion certificates are not available –
statement issued from client / CA Substantiating
financial progress of more than 50%

3. Turnover
i) Turnover The firms should have a minimum average
annual turnover of
3. In case of sole bidders: ₹150 Crore
4. In case of a consortium: ₹250 Crores overall
(not more than 3 partners), while the each
consortium partner should have a average
turnover of at least ₹50 Cr
in the last three years (2021-22, 2022-23, and
2023-24) from
Consultancy services.

*(CA certified reports to be submitted along with

audited Profit & Loss statements.)

4. Please State the following correctly (In case of consortium, for each member):

(i) Has the Bidder ever been penalized by any organization for poor Yes/No
quality of work or breach of contract in the last five years?
(ii) Has the Bidder ever failed to complete any work awarded to it by any Yes/No
public Authority/entity in last five years?
(iii) Has the Bidder been ever blacklisted by any Government Yes/No
department/Public Sector Undertaking in the last five years?
(iv) Has the Bidder been suffered bankruptcy/insolvency in the last five Yes/No
years?
Note: If answer to any of the questions at (i) to (iv) is yes, the Bidder is not eligible for this Work.
5. Documents required
The below documents must be produced by the bidder (and by every member in case of Consortium):
1. Registration document / Certificate of Incorporation –
The relevant documents have to be attached and ticked above.

6. Details of Bank Draft:

(a) Towards the Bid Security (EMD) amount of rupees [Ten Lakh only]: The draft shall be addressed to the
Commissioner, APCRDA
Date:
Signature and Seal of Authorized
Person Place:

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 84
Form T4: Similar Experience Record

Name of Bidder or partner of a Joint Venture

Use a separate sheet for each contract
1 Number of contract Name
of contract
Client certificate provided?

2 Name of Client
3 Client's Address
4 Project name
5 Consultant role (check one)
1. Prime Consultant
2. Subcontractor
3. Partner in a Joint Venture

6 Details for submitted projects (to cover all details as sought in the RFP) – Cost of the
Project
- Evidence of Cost of the Project (reference to client certificate / document)

7 Amount of the total/subcontractor/partner share (at completion, or at date of award

for current contracts)

8 Total contract: Rs. Subcontract: Rs. Partner share: Rs.

.
9 Date of award/Completion
10 Contract was completed months ahead/behind original schedule (if behind, provide
explanation)
11 Contract was completed Rs. Percentage under/over original contract
amount (if over, provide explanation)
12 Indicate the approximate present total contract value of work undertaken by
subcontract, if any, and the nature of such work.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 85
Form T5: Personnel Capabilities
Name of the Bidder
For specific positions essential to contract management and implementation (and/or those specified in the
Bidding Documents, if any), Bidders should provide the names of at least one candidate qualified to meet the
specified requirements stated for each position. The data on their experience should be supplied on separate
sheets for each candidate.

1 Title of position
Name of prime candidate
2 Title of position
Name of prime candidate
3 Title of position
Name of prime candidate
4 Title of position
Name of prime candidate

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 86
Form T6: Candidates Summary
1.
Position (To be provided as positions Candidate [] Prime [] Alternative
stated in Key Personnel, Vol-I.)
Candidate Name of candidate Date of Birth
Information
Professional Qualifications
Present Name of Employer
Employment
Address of Employer

Telephone Contact(Manager/personal
officer)
Fax Telex
Job title of candidate Years with present Employer

2. Summarize professional experience over the last twenty years, in reverse chronological (Latest first)
order. Indicate particular technical and managerial experience to the project.

From To Company/project/position/relevant technical and

management experience

3. Abstract of "Similar assignments / projects" undertaken by the said candidate

Timeline Designation Project title and Project area

details

Authorized signatory of lead bidder Signature of key personnel

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 87
Form T7: Bid process check list

A Provided Client certificates required for eligibility?

B Provided Client certificates required for qualification?
C Provided CVs of Key Personnel duly signed by Authorized signatory?

I hereby agree that I have submitted all the requisite documents for the bid process evaluation. I understand
that the Technical evaluation Committee is not liable to provide any score for any criteria that is not
substantiated and supported by Client certificates or other documents specified.

Authorized signatory

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 88
 Form T8: List of documents submitted for specific Eligibility criteria

RFP No.: dated:

Name of the firm:
Projects for Eligibility Criteria
Criteria A: Completed International Projects - International experience in at least 2 Proof to be Submitted: Client or third-party certificate stating completion of
completed similar PgMC assignments for urban development projects each having a project by bidder
contract value of Rs. 30 Cr. or more, signed after January 2019;

Page Name of project Is the Contract completed? Contract Value Date of signing contract
[Link].
No.
1
2
3
4
5
Total
Criteria B. International experience in similar PgMC assignments for urban Proof to be submitted: Contract Agreement/ Work order/ CA certificate
development projects having cumulative consultancy contracts’ value more than INR OR
300 Crores (in case of a consortium, in the name of consortium partners) signed after In case completion certificates are not available – statement issued from
January 2019. client / CA Substantiating financial progress of more than 50%

(In case of JVs, the combined experience of all JV partners will be considered)
Page Is the Contract completed? Contract Value Date of signing contract
[Link]. Name of Work
No.
1
2
3
4
5
Total

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 89
Criteria C: Completed National Projects - National experience in at least 2 completed Proof to be Submitted: Client or third-party certificate stating completion of
similar PgMC assignments for urban development projects each having a contract project by bidder
value of Rs. 5 Cr. or more, signed after January 2019;
Page Name of project Is the Contract completed? Contract Value Date of signing contract
[Link].
No.
1
2
3
4
5
Total
Criteria D. National experience in similar PgMC assignments for urban development Proof to be submitted: Contract Agreement/ Work order/ CA certificate
projects having cumulative consultancy contracts’ value more than INR 200 Crores (in OR
case of a consortium, in the name of consortium partners) signed after January 2019. In case completion certificates are not available – statement issued from
client / CA Substantiating financial progress of more than 50%
(In case of JVs, the combined experience of all JV partners will be considered)

Page Is the Contract completed? Contract Value Date of signing contract

[Link]. Name of Work
No.
1
2
3
4
5
Total

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 90
 Form T9: Self Evaluation – similar project experience

RFP No.: [insert RFP number], Dated: [insert date]

Name of the firm:
Similar Project Experience: Max Marks: 30
Contract Agreement/ Work order/ CA Max marks:
certificate 15
1) International PgMC assignments for urban
OR
development projects signed after January 2019; and
In case completion certificates are not
each having a consultancy contract value more than
available – (1) statement issued from
INR 30 Crores – 3 marks per assignment
client / CA Substantiating financial
progress of more than 50%
[Link]. Name of Work Details of Certificate provided marks

1 [insert name of eligible project of the bidder] [insert details of proofs submitted] [insert marks
to be
awarded]

2 [insert name of eligible project of the bidder] [insert details of proofs submitted] [insert marks
to be
awarded]

[add additional projects eligible under the same

criteria as required]
Total marks for criteria
Contract Agreement/ Work order/ CA Max marks:
certificate 15
2) National PgMC assignments for urban development
OR
projects signed after January 2019; and each having a
In case completion certificates are not
consultancy contract value more than INR 5 Crores –
available – (1) statement issued from
1.5 marks per assignment
client / CA Substantiating financial
progress of more than 50%
[Link]. Name of Work Details of Certificate provided marks

1 [insert name of eligible project of the bidder] [insert details of proofs submitted] [insert marks
to be
awarded]
2 [insert name of eligible project of the bidder] [insert details of proofs submitted] [insert marks
to be
awarded]
[add additional projects eligible under the same
criteria as required]

Total marks for criteria

3) Organizational Strength of the Bidder Max marks: 5
Grand Total marks: 1+2+3

Authorized signatory

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 91
 Form T10: Self-evaluation – Key Professional Staff

RFP No.: [insert RFP number], Dated: [insert date]

Name of the work: [insert RFP Title]
Firm Name:
Key Professional Staff max marks - [insert max marks]

% of max marks to
S. Experience Profile requirements as per RFP Name of the Experience level Relevant Education be awarded as per Max marks of Score
Role of the candidate the candidate
no. Level candidate Qualification RFP for qualification obtained
(years) [b]
[a]
Essential Desired
1 [insert role as [insert [insert as per [insert as per [insert name [insert years of [insert relevant [insert applicable % [insert max [a * b]
per RFP] experience RFP] RFP] of the experience of educational marks] score per
position as per candidate] the candidate] qualification of the person as per
RFP] candidate] RFP]
2 [insert role as [insert [insert as per [insert as per [insert name [insert years of [insert relevant [insert applicable % [insert max [a * b]
per RFP] experience RFP] RFP] of the experience of educational marks] score per
position as per candidate] the candidate] qualification of the person as per
RFP] candidate] RFP]
[insert more
rows as
applicable]
Total

Authorized signatory

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 92
 Form T11: Power of Attorney

Power of Attorney for signing of Bid Know all men by these presents, We,.........(name of the firm and address of
the registered office) do hereby irrevocably constitute, nominate, appoint and authorize Mr./Ms. (Name),
son/daughter/wife of.........and presently residing at........., who is presently employed with us and holding the
position of .............., as our true and lawful attorney (hereinafter referred to as the "Attorney") to do in our
name and on our behalf, all such acts, deeds and things as are necessary or required in connection with or
incidental to submission of our bid for Name of Bid [insert: Name of Bid from Bid datasheet] proposed by
___________ (the "Authority") including but not limited to signing and submission of all applications, bids and
other documents and writings, participating in bidders' and other conferences and providing information/
responses to the Authority, representing us in all matters before the Authority, signing and execution of all
contracts including the Agreement
and undertakings consequent to acceptance of our bid, and generally dealing with the Authority in all matters
in connection with or relating to or arising out of our bid for the said Scheme and/or upon award thereof to us
and/or till the entering into of the Agreement with the Authority. AND we hereby agree to ratify and confirm
all acts, deeds and things done or caused to be done by our said Attorney pursuant to and in exercise of the
powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us. IN WITNESS
WHEREOF WE, .........................., THE ABOVE-NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY
ON THIS........................... DAYOF..........,2011.
For……………………………………
(Signature, name, designation and address)

Witnesses:
1.
2.

Accepted
Notarised
(Signature, name, designation and address of the Attorney)

Notes:

The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by
the applicable law and the charter documents of the executant(s) and when it is so required, the same should be
under common seal affixed in accordance with the required procedure.
The Power of Attorney should be executed on a non-judicial stamp paper of Rs. 50 (fifty) and duly notarised by a
notary public.
Wherever required, the Bidders should submit for verification the extract of the charter documents and documents
such as a board or shareholders resolution/power of attorney in favour of the person executing this Power of
Attorney for the delegation of power hereunder on behalf of the Bidder.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 93
Form F1: Price Bid Form
[Location, date] To:

Sir,

We the undersigned, offer to provide the services for [title of the Bid] in accordance with your Bidding
Document dated [date] and our proposal (Technical and Financial proposal). Our attached financial proposal
is for the lump-sum amount of [figure in words and figures] for the contract duration of 2 years. This lump-
sum amount is exclusive of applicable taxes.

Our financial proposal shall be binding upon us subject to the modifications resulting from contract negotiations,
up to expiration of the validity period of the proposal i.e.,[date].

We understand you are not bound to accept any proposal you receive. We remain,
Yours sincerely,

Authorized signatory:
Name and Title of Signatory: Name of Firm:
Address:

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 94
 Form F2: Cost Breakup

Name of the Bidder:

Authorized Signatory of the Bidder:

All-inclusive lumpsum fee quoted for the project execution excluding GST (excluding lab testing of collected
samples for quality testing, which would be reimbursed on actual basis, with prior approval)

[Link] Description Amount

1. Programme Management Fee (should match amount
mentioned in Form F1)
Total Programme Management Fee

Cost wise breakup:

[Link] Description Amount

1. Personnel Remuneration (Form F3)
2. Out of pocket expenses (Form F4)
Total Programme Management Fee

Authorized signatory

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 95
Form F3: Personnel Remuneration breakup

The bidder should mention the monthly fee and total cost for each personnel and calculated total personnel
remuneration should match the amount mentioned in Form F2

Total Cost
Head Man Monthly
S. No Position Exp. Level (₹ in
Count months Fee
Lakhs)
1 Team Leader/ Program Director Sr. Expert 1 24
Head - Urban Planning & 12
2 Designer Expert 1
3 GIS Specialist Specialist 1 24
4 Architect Specialist 1 24
Head – Construction Planning & 24
5 Project Manager Expert 1
6 IT Specialist Sr. Specialist 1 24
7 IT Specialist Executive 1 24
8 MIS Specialist Sr. Specialist 1 24
9 MIS Specialist Executive 1 24
10 Construction Planning Manager Sr. Specialist 1 24
11 Construction Planning Manager Executive 1 24
12 Structural Design Engineer Expert 1 24
13 Electro-Mech Engineer Expert 1 24
14 Fire-fighting Engineer Expert 1 12
15 Transportation Engineer Expert 1 24
16 Transportation Engineer Executive 1 24
17 Road Engineer Specialist 1 24
Mechanical Engineer (HVAC, 24
18 Plumbing) Expert 1
Senior Water supply & sewerage 24
19 Expert Expert 1
20 Senior Sewerage Engineer Expert 1 24
21 Storm drainage Expert Expert 1 24
22 Senior Water Treatment Expert Expert 1 12
Senior Sewerage Treatment 12
23 Expert Expert 1
24 Geo-technical Engineer Expert 1 12
25 O&M Expert Expert 1 12
26 O&M Expert Executive 1 12
Procurement / Contract 12
27 Management Specialist Specialist 2
Procurement / Contract 12
28 Management Specialist Expert 1
29 Contract Manager Executive 1 12
30 Contract Manager Expert 1 12
31 Contract Legal Expert Expert 1 12
32 Finance Specialist Specialist 1 24
33 Finance Expert Expert 1 24
Investment promotion and 24
34 economic development Specialist Expert 1
Investment promotion and 24
35 economic development Specialist Executive 1
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 96
 Environmental Safeguards 24
36 Specialist Expert 1
37 Landscaping Specialist Expert 1 24
38 Landscaping Specialist Executive 1 24
39 Labour and OHS Specialist Sr. Specialist 1 24
40 Labour and OHS Specialist Executive 1 24
Geo-hydrologist and flood 24
41 management Expert 1
42 Energy Efficiency Specialist Sr. Specialist 1 24
43 Road Safety Specialist Expert 1 24
44 Road Safety Specialist Executive 1 24
45 Social Safeguards Specialist Sr. Specialist 1 24
Gender equality and community 24
46 management Specialist Expert 1
Livelihood and skill development 24
47 Specialist Expert 1
48 Monitoring & Evaluation Sr. Expert 1 24
49 Monitoring & Evaluation Executive 1 24
50 Communications Specialist Sr. Specialist 1 24
Technical Writer / 24
51 Documentation Specialist Specialist 1
Technical Writer / 24
52 Documentation Specialist Executive 1
53 Capacity Building Expert Executive 1 24
54 Capacity Building Expert Sr. Specialist 1 24
55 Capacity Building Expert Sr. Expert 1 24
ICT Specialist (system 24
development and system
56 operation) Specialist 1
ICT Specialist (system 24
development and system
57 operation) Expert 1
ICT Specialist (system 24
development and system
58 operation) Executive 1
Digitalization Expert (BIM, SCADA, 24
59 IOT etc) Sr. Specialist 1
Digitalization Expert (BIM, SCADA, 24
60 IOT etc) Executive 1
61 Risk Management Experts Sr. Expert 2 24
Total 63

Authorized signatory

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 97
 Form F4: Out of pocket expenses breakup

The bidder shall mention the breakup of various out of pocket expenses to be claimed under the contract, the total
of which should match the out of pocket amount mentioned in Form F2.

S. No Type of Out of pocket Expenses Unit Unit Cost Quantity Total Cost (INR)
1. (Eg. Travel Allowance) (Month)
2. (Others)
Total Out of pocket Expenses

Authorized signatory

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 98
 Annex 1
Environmental and Social Performance Declaration
(following table shall be filled in by the Bidder, and each member of the Joint Venture)

Bidder’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member’s Name: [insert full name]
RFB No. and title: [insert RFB number and title]
Page [insert page number] of [insert total number] pages
Environmental and Social Performance Declaration

¨ No suspension or termination of contract: An employer has not suspended or terminated a contract and/or
called the performance security for a contract for reasons related to Environmental and Social (ES) performance
¨ Declaration of suspension or termination of contract: The following contract(s) has/have been suspended or
terminated and/or Performance Security called by an employer(s) for reasons related to Environmental and
Social (ES) performance:
Year Suspended or Contract Identification Total Contract Amount (current
terminated value, currency, exchange rate
portion of and US$ equivalent)
contract
[insert [insert amount Contract Identification: [indicate complete contract [insert amount]
year] and percentage] name/ number, and any other identification]
Name of Employer: [insert full name]
Address of Employer: [insert street/city/country]
Reason(s) for suspension or termination: [indicate
main reason(s) e.g., gender-based violence; sexual
exploitation or sexual abuse breaches]
[insert [insert amount Contract Identification: [indicate complete contract [insert amount]
year] and percentage] name/ number, and any other identification]
Name of Employer: [insert full name]
Address of Employer: [insert street/city/country]
Reason(s) for suspension or termination: [indicate
main reason(s)]
… … [list all applicable contracts] …
Performance Security called by an employer(s) for reasons related to ES performance
Year Contract Identification Total Contract Amount (current
value, currency, exchange rate
and US$ equivalent)
[insert Contract Identification: [indicate complete contract name/ number, and [insert amount]
year] any other identification]
Name of Employer: [insert full name]
Address of Employer: [insert street/city/country]
Reason(s) for calling of performance security: [indicate main reason(s)
e.g., gender-based violence; sexual exploitation or sexual abuse breaches]

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 99
 Annex 2
Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment Performance Declaration
[The following table shall be filled in by the Bidder, and each member of the Joint Venture)

Bidder’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member’s: [insert full name]
RFB No. and title: [insert RFB number and title]
Page [insert page number] of [insert total number] pages
SEA and/or SH Declaration

We:
¨ (a) have not been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations
¨ (b) are subject to disqualification by the Bank for non-compliance with SEA/ SH obligations
¨ (c) had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations. An
arbitral award on the disqualification case has been made in our favor.
¨ (d) had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations for
a period of two years. We have subsequently demonstrated that we have adequate capacity and
commitment to comply with SEA/ SH obligations.
¨ (e) had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations for a
period of two years. We have attached evidence demonstrating that we have adequate capacity
and commitment to comply with SEA/ SH obligations.

[If (c) above is applicable, attach evidence of an arbitral award reversing the findings on the issues
underlying the disqualification.]
[If (d) or (e) above are applicable, provide the following information:]
Period of disqualification: From: _______________ To: ________________

If previously provided on another Bank financed works contract, details of evidence that demonstrated
adequate capacity and commitment to comply with SEA/ SH obligations (as per (d) above)
Name of Employer: ___________________________________________
Name of Project: _____________________________________
Contract description: _____________________________________________________
Brief summary of evidence provided: ________________________________________
______________________________________________________________________
Contact Information: (Tel, email, name of contact person): _______________________
______________________________________________________________________
As an alternative to the evidence under (d), other evidence demonstrating adequate capacity and
commitment to comply with SEA/ SH obligations (as per (e) above) [attach details as appropriate].

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 100
 Annex 3
Section X: Guidelines on Preventing and Combating Fraud and Corruption in Program-for-Results Financing’ dated
February 1, 2012 and revised on July 10, 2015 (the Anti-Corruption Guidelines
[Link] )

1. These Guidelines address Fraud and Corruption (as defined in paragraph 5) that may occur in connection with
the preparation and implementation of programs financed, in whole or in part, by the International Bank for
Reconstruction and Development (IBRD) or the International Development Association (IDA) through Program-for-
Results Financing. They set out the general principles, requirements, and sanctions applicable to such programs.

2. The Loan Agreement providing for the Loan governs the legal relationships between the Borrower and the
Bank with respect to the Program for which the Loan is made. The responsibility for the implementation of the Program
under the Loan Agreement, including the primary responsibility for preventing and combating Fraud and Corruption,
rests with the Borrower. The Bank, for its part, has a fiduciary duty under its Articles of Agreement to “make
arrangements to ensure that the proceeds of any loan are used only for the purposes for which the loan was granted,
with due attention to considerations of economy and efficiency and without regard to political or other non-economic
influences or considerations.” These Guidelines constitute an important element of those arrangements and are made
applicable to the preparation and implementation of the Program as provided in the Loan Agreement.

3. Recognizing that Fraud and Corruption leads to wasted resources and undermines development effectiveness,
the Bank and the Borrower agree that all individuals and entities participating in the Program must observe the highest
standard of ethics and, specifically, that all such persons and entities must take all appropriate measures to prevent
and combat Fraud and Corruption, and refrain from engaging in Fraud and Corruption, in connection with the Program.
In furtherance of these principles and purposes, the Bank and the Borrower further agree and commit to undertaking
the actions set out in these Guidelines for the purpose of preventing and combating Fraud and Corruption in
connection with the Program.

4. These Guidelines address the following defined practices in connection with the Program:

(a) A “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to
influence improperly the actions of another party.
(b) A “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly
misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation.
(c) A “collusive practice” is an arrangement between two or more parties designed to achieve an improper
purpose, including to influence improperly the actions of another party.
(d) A “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party
or the property of the party to influence improperly the actions of a party.
(e) An “obstructive practice” is (i) deliberately destroying, falsifying, altering or concealing of evidence material
to the investigation or making false statements to investigators in order to materially impede a Bank investigation into
allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing or intimidating any
party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the
investigation, or (ii) acts intended to materially impede the exercise of the Bank’s contractual rights of audit or access
to information.

5. The above practices, as so defined, are referred to collectively in these Guidelines as “Fraud and Corruption.”

6. In furtherance of the above-stated purpose and general principles, except as otherwise agreed in writing by
the Borrower and the Bank, the Borrower:

(a) takes all appropriate measures to ensure that the Program is carried out in accordance with these Guidelines;
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 101
(b) takes all appropriate measures to prevent Fraud and Corruption in connection with the Program, including
(but not limited to) adopting and implementing appropriate fiduciary and administrative practices and institutional
arrangements;
(c) promptly informs the Bank of all credible and material allegations or other indications of Fraud and Corruption
in connection with the Program that come to its attention, together with the investigative and other actions that the
Borrower proposes to take with respect thereto;
(d) unless otherwise agreed by the Borrower and the Bank with respect to a particular case, takes timely and
appropriate action to investigate such allegations and indications; reports to the Bank on the actions taken in any such
investigation, at such intervals as may be agreed between the Borrower and the Bank; and, promptly upon the
completion of any such investigation, reports to the Bank the findings thereof;
(e) if the Borrower or the Bank determines that any person or entity has engaged in Fraud and Corruption in
connection with the Program, takes timely and appropriate action, satisfactory to the Bank, to remedy or otherwise
address the situation and prevent its recurrence; provided that nothing in this sub-paragraph (e) or in sub-paragraph
(d) above obligates the Borrower to take action in direct contradiction of the applicable law of the Member Country;
(f) cooperates fully with representatives of the Bank in any inquiry conducted by the Bank into allegations or
other indications of Fraud and Corruption in connection with the Program, and takes all appropriate measures to
ensure the full cooperation of relevant persons and entities subject to the Borrower’s jurisdiction in such inquiry; and
(g) ensures that any person or entity debarred or suspended by the Bank is not awarded a contract under or
otherwise allowed to participate in the Program during the period of such debarment or suspension.

7. In furtherance of the above-stated purpose and general principles, except as otherwise agreed in writing by
the Borrower and the Bank, the Bank:

(a) promptly informs the Borrower of all credible and material allegations or other indications of Fraud and
Corruption in connection with the Program that come to its attention, consistent with Bank policies and procedures;

(b) in cases where the Bank determines it necessary to do so to fulfill its fiduciary duty, may conduct an inquiry
into such allegations or other indications, independently of or in collaboration with the Borrower;

(c) reports to the Borrower on the outcome of any such inquiry; and

(d) may sanction any individual or entity other than the Member Country if at any time the Bank determines that
such individual or entity has engaged in Fraud and Corruption in connection with the Program or any other Bank-
financed activity, or is otherwise subject to sanction pursuant to its prevailing policies and procedures.

Miscellaneous

8. For avoidance of doubt, nothing in these Guidelines is intended to restrict or otherwise affect the Member
Country’s sovereign right to investigate, prosecute or take any other action in furtherance of its own laws and
regulations. Any inquiries conducted by the Bank pursuant to these Guidelines are administrative in nature, for the
purpose of determining compliance with the Bank’s policies, directives and procedures. Inquiries include, but are not
limited to, the review of relevant accounts, records and other documents, and interviews with relevant persons.

9. Without prejudice to any provision hereof, in the event that any action to be taken by the Borrower under
these Guidelines may conflict with requirements of the applicable laws and regulations of the Member Country, the
Bank and the Borrower will consult with a view to identifying and agreeing on alternative actions that will avoid such
conflict while ensuring compliance herewith.

10. The provisions of these Guidelines do not limit any other rights, remedies or obligations of the Bank or the
Borrower under the Loan Agreement or any other document to which the Bank and the Borrower are both parties.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 102
 VOLUME III
CONDITIONS OF CONTRACT

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 103
Contents
Contract document
1 General Provisions And Interpretation
1.1 Definitions
1.2 Interpretation
1.3 Representatives
1.4 Notices
1.5 Dispute Settlement
1.6 Copyright, Confidential Information, and Ownership
2. GUARANTEES, LIABILITIES, INDEMNITIES, INSURANCE AND RISKS
2.1 Time Guarantee and Vacancy Clauses
2.2 Service Conformity Guarantee and Performance Security Trigger
2.3 IPR Warranty and Indemnity
2.4 Limitation of Liability
2.5 Indemnity
2.6 Insurances
2.7 Force majeure
3 TERM, TERMINATION AND MODIFICATION OF CONTRACT
3.1 Term
3.2 Termination
3.3 Modification
4 PAYMENT
4.1 Price
4.2 Payment Terms
4.3 Securities
4.4 Taxes and Duties
5 RESPONSIBILITIES
5.1 Consultant's Responsibilities
5.2 Client's Responsibilities
6 SUBJECT OF CONTRACT
6.1 Project Plan
6.2 Documents Approval
6.3 Personnel
7 Special Conditions of Contract
Appendices

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 104
 CONTRACT FOR PROVISION OF SERVICES [INSERT: THE
NAME OF THE SERVICES]

Between
Andhra Pradesh Capital Region Development Authority
And
[Insert: name of Consultant(s)]

Dated: .

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 105
 CONTRACT AGREEMENT
THIS CONTRACT AGREEMENT is made
the [ insert: ordinal ] day of [ insert: month ], [ insert: year ].
BETWEEN

1. (insert: Name of Client), a (insert: name of Client) of the Government of Andhra Pradesh, and having its
principal place of business at (insert: address of Client) (hereinafter called “the Client"), and

2. (insert: name of Consultant], a corporation incorporated under the laws of [insert: country of Consultant]
and having its principal place of business at [insert: address of Consultant] (hereinafter called “the
Consultant").

Or

2. a joint venture consisting of the following entities, each of which will be jointly and severally liable to the
Client for the Consultant's obligations under this Contract, namely, and (here in after called the “Consultant")

WHEREAS
(A) The Client desires to engage the Consultant to provide the following Services [insert: brief
description of the Services] “the Services" or “the Work"; and

(B) The Consultant, having represented to the Client that they have the required infrastructures,
professional skills, personnel and technical resources, have agreed to provide the services on the terms and
conditions set forth in this Contract Agreement;

NOW IT IS HEREBY AGREED as follows:

Article 1. Contract Documents

1.1 Contract Documents (Reference GCC Clause 1.1.1 (vi)) The following documents shall constitute the
Contract between the Client and the Consultant, and each shall be read and construed as an integral part of
the Contract:
(a) This Contract Agreement and the Appendices attached to the Contract Agreement
(b) General Conditions of Contract
(c) Special Conditions of Contract
(d) [Add here: any other documents]

1.2 Order of Precedence

In the event of any ambiguity or conflict between the Contract Documents listed above, the order of
precedence shall be the order in which the Contract Documents are listed in Article
1.1 (Contract Documents).

1.3 Definitions (Reference GCC Clause 1.1)

Capitalized words and phrases used in this Contract Agreement shall have the same meanings as are ascribed
to them in the General Conditions of Contract.

Article 2. Contract Price and Payment Terms

2.1 Contract Price (Reference GCC Clause 1.1.1 (v) and GCC Clause “Price") The Client hereby agrees to pay to
the Consultant the Contract Price in consideration of the performance by the Consultant of its obligations
under the Contract. The Contract Price shall be [insert: amount in words], [insert: amount in figures], as
specified in the Price Schedule. The Contract Price shall be understood to reflect the terms and conditions
used in the specification of prices in the detailed price schedules, including the taxes, duties, and related
levies if and as identified.
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 106
Article 3. Effective Date
3.1 Effective Date (Reference GCC Clause 1.1.1 (viii)) The time allowed for delivery of the Service shall be
determined from the date when all of the following conditions have been fulfilled:
a) This Contract Agreement has been duly executed for and on behalf of the Client and the Consultant;
b) The Consultant has submitted to the Client the performance security;
c) Specify here: any other conditions, for example, opening/confirmation of letter of credit. Each party shall
use its best efforts to fulfil the above conditions for which it is responsible as soon as practicable.
3.2 If the conditions listed under 3.1 are not fulfilled within two (2) months from the date of this Contract
Agreement because of reasons not attributable to the Consultant, the parties shall discuss and agree on an
equitable adjustment to the Contract Price and the Time and/or other relevant conditions of the Contract.

Article 4. Appendixes
6.1 The Appendixes listed below shall be deemed to form an integral part of this Contract Agreement.
Reference in the Contract to any Appendix shall mean the Appendixes listed below and attached to this
Contract Agreement, and the Contract shall be read and construed accordingly.

APPENDIXES
Appendix 1. The Work (Description of the Services/Requirements implementation schedule) Appendix 2.
Project Plan (delivery schedule to be included)
Appendix 3. Personnel
Appendix 4. Working Hours and SLA
Appendix 5. Forms (performance security form)
Appendix 6. Price Schedules
Appendix 7. Minutes of Contract Finalization Discussions and Agreed-to Contract Amendments
Appendix 8. Payment schedule
Appendix 9: Sample format to be used for planning the monthly deliverables
Appendix 10: Code of Conduct for Consultant’s Personnel (E&S) Form
Appendix 11: Environmental and Social requirements
Appendix 12: World Bank Anti-Corruption Guidelines
Appendix 13: Asian Development Bank Anti-Corruption Guidelines

IN WITNESS WHEREOF the Client and the Consultant have caused this Agreement to be duly executed by
their authorized representatives the day and year first above written. For and on behalf of the Client

Signed:

in the capacity of [ insert: title or other appropriate designation] in the presence of For and on
behalf of the Consultant
Signed:

in the capacity of [ insert: title or other appropriate designation] in the presence of

CONTRACT AGREEMENT dated the [insert: number] day of [insert: month], [insert: year] BETWEEN [insert:
name of Client], “the Client" and [insert: name of Consultant], “the Consultant"

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 General Provisions And Interpretation
1.1 Definitions
1.1.1 General
Unless the context otherwise requires, the following terms whenever used in this Contract have the
following meanings
(i) “Applicable Law" means the laws and any other instruments having the force of law in the Client's
country, or in such other country as may be specified in the Special Conditions of Contract SCC, as they
may be issued and in force from time to time.
(ii) “Client" means the implementing agency that signs the Contract for the Services with the Selected
Consultant.
(iii) “Consultant" means a legally-established professional consulting firm or entity selected by the Client
to provide the Services under the signed Contract.
(iv) “Contract" means the legally binding written agreement signed between the Client and the Consultant
and which includes all the attached documents listed in its paragraph 1 of the Form of Contract (the
General Conditions (GCC), the Special Conditions (SCC), and the Appendices).
(v) "Contract Amount" means the price payable to the Consultant as specified in the Contract agreement,
Subject to such additions and adjustments thereto or deductions there from, as may be made pursuant
to the contract.
(vi) "Contract Documents" means the documents listed in the contract agreement, including any
amendments thereto.
(vii) “Day" means a working day unless indicated otherwise.
(viii) “Effective Date" means the date on which this Contract comes into force and effect pursuant to Clause
GCC 3.1.1
(ix) “Experts" means, collectively, Key Experts, or any other personnel of the Consultant, or JV member(s)
assigned by the Consultant to perform the Services or any part thereof under the Contract.
(x) “Foreign Currency" means any currency other than the currency of the Client's country.
(xi) “GCC" means these General Conditions of Contract.
(xii) “Government" means the Government of the Andhra Pradesh or Government of India.
(xiii) “Joint Venture (JV)" means an association with or without a legal personality distinct from that of its
members, of more than one entity where one member has the authority to conduct all businesses for
and on behalf of any and all the members of the JV, and where the members of the JV are jointly and
severally liable to the Client for the performance of the Contract.
(xiv) “Key Expert(s)" means an individual professional whose skills, qualifications, knowledge and experience
are critical to the performance of the Services under the Contract and whose Curricula Vitae (CV) was
considered in the technical evaluation of the Consultant's proposal.
(xv) “Local Currency" means the currency of the Client's country.
(xvi) “Party" means the Client or the Consultant, as the case may be, and “Parties" means both of them.
(xvii) “SCC" means the Special Conditions of Contract by which the GCC may be amended or supplemented
but not over-written.
(xviii) “Services" means the work to be performed by the Consultant pursuant to this Contract, as described in
Appendix 1 hereto.
(xix) “Third Party" means any person or entity other than the Government, the Trust, the Service Providers.
(xx) "Owner's Engineers" mean the client's engineer or a representative of the client who is an independent
third-party of the client to ensure the designing, execution and supervision aspects of works assigned
(xxi) The bidding firm should designate one of their regular officers on rolls as SEA/SH coordinator having
domain expertise to deal with non-compliance verification
(xxii) “Sexual Exploitation and Abuse” “(SEA)” means the following:
(xxiii) Sexual Exploitation is defined as any actual or attempted abuse of position of vulnerability, differential
power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially, or
politically from the sexual exploitation of another;
(xxiv) Sexual Abuse is defined as the actual or threatened physical intrusion of a sexual nature, whether by
force or under unequal or coercive conditions; and
(xxv) “Sexual Harassment” “(SH)” is defined as unwelcome sexual advances, requests for sexual favors, and
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 other verbal or physical conduct of a sexual nature by the Contractor’s Personnel with other
Contractor’s or Employer’s Personnel.
(xxvi) “GBV” means Gender Based Violence
(xxvii) All Standard Operating Procedures (SOPs) issued by APCRDA from time to time will be binding on all
Consultants / Contractors for observing compliance
(xxviii) ‘World Bank’: means the International Bank for Reconstruction and Development (IBRD) or the
International Development Association (IDA).
(xxix) ‘Anti-Corruption Guidelines’: The World Bank’s Guidelines on Preventing and Combating Fraud and
Corruption in Program for Results Financing dated February 1, 2012 and revised July 10, 2015
(xxx) “The ADB” means the Asian Development Bank.

1.1.2 Entities
(i) Authority means AP Capital Region Development Authority.
(ii) "Member" in case of Consultant consisting of a joint venture of more than one entity, means any of
these entities, and "Members" means all of these entities.
(iii) “Project Manager" means the person named as such in the SCC or otherwise appointed by the Client
in the manner provided in GCC Clause 1.4.1 (Project Manager) to perform the duties delegated by the
Client.
(iv) “Consultant's Representative" means any person nominated by the Consultant and named as such in
the SCC or otherwise approved by the Client in the manner provided in GCC 1.3.2 (Consultant's
Representative) to perform the duties delegated by the Consultant.

1.1.3 Scope
(i) “Confidential Information" means all information (whether in written, oral, electronic or other format)
that have been identified or marked confidential at the time of disclosure including Project Data which
relates to the technical, financial and business affairs, customers, Consultants, products, developments,
operations, processes, data, trade secrets, design rights, know-how and personnel of each Party and its
affiliates which is disclosed to or otherwise learned by the other Party whether a Party to this Agreement
or to the Project Agreement in the course of or in connection with this Agreement (including without
limitation such information received during negotiations, location visits and meetings in connection with
this Agreement or to the Project Agreement).

(ii) “Deliverables" means the products, infrastructure, software and services specifically developed for “AP
Capital Region Development" and agreed to be delivered by the Consultant in pursuance of the
agreement and include all documents related to the service, user manuals, technical manuals, design,
methodologies, process and operating manuals, service mechanisms, policies and guidelines, and all
their modifications.

(iii) “Goods" means all equipment, machinery, furnishings, Materials, and other tangible items that the
Consultant is required to supply or supply and install under the Contract, including, without limitation,
the Information Technologies and Materials, but excluding the Consultant's Equipment.

(iv) “Proprietary Information" means processes, methodologies and technical, financial and
business information, including drawings, design prototypes, designs, formulae, flowcharts, data,
computer database and computer programs already owned by, or granted by third Parties to a Party
hereto prior to its being made available under this Agreement, Project Agreement or a Project
Engagement Definition.

(v) “Services" means all technical, logistical, management, and any other Services to be provided by the
Consultant under the Contract. Such Services may include, but are not restricted to, activity
management and quality assurance, design, development, study, documentation, transportation,
insurance, testing, validation, expediting, site preparation, installation, integration, training, data
migration, maintenance, operations and technical support.

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 (vi) “Service Level" means the level and quality of service and other performance criteria
which will apply to the Services as set out in any Project Agreement.

(vii) “The Project Plan" means the document to be developed by the Consultant and approved by the Client,
pursuant to GCC 6.1, based on the requirements of the Contract and the Preliminary Project Plan
included in the Consultant's bid. The “Agreed and Finalized Project Plan" is the version of the Project Plan
approved by the Client, in accordance with GCC 6.1 Should the Project Plan conflict with the Contract in
any way, the relevant provisions of the Contract, including any amendments, shall prevail.

(viii) “Software" is a collection of computer programs and related data that provide the
instructions for telling a computer what to do and how to do it.

(ix) “Materials" means all documentation in printed or printable form and all instructional and informational
aides in any form (including audio, video, and text) and on any medium, provided to the Client under the
Contract.

(x) “Intellectual Property Rights" means any and all copyright, moral rights, trademark, patent, and other
intellectual and proprietary rights, title and interests worldwide, whether vested, contingent, or future,
including without limitation all economic rights and all exclusive rights to reproduce, fix, adapt, modify,
translate, create derivative works from, extract or re-utilize data from, manufacture, introduce into
circulation, publish, distribute, sell, license, sub license, transfer, rent, lease, transmit or provide access
electronically, broadcast, display, enter into computer memory, or otherwise use any portion or copy, in
whole or in part, in any form, directly or indirectly, or to authorize or assign others to do so.

(xi) “Consultant's Equipment" means all equipment, tools, apparatus, or things of every kind required in or
for the services that is to be provided by the Consultant.

1.1.4 Activities

(i) “Delivery" means the transfer of the Goods or Services from the Consultant to the Client
specified in the Contract.

(ii) “Personnel" means persons hired by the Consultant as employees and assigned to the performance of the
Services or any part thereof;

1.1.5 Place and Time

(i) “Day" means calendar day of the English Calendar.

(ii) “Week" means seven (7) consecutive Days, beginning Monday.

(iii) “Month" means calendar month of the English Calendar.

(iv) Title means twelve (12) consecutive Months.

(v) “Effective Date" means the date on which this Contract comes into force and effect
pursuant to Clause GCC 3.1.1

(vi) “Contract Period" is the time period during which this Contract governs the relations and
obligations of the Client and Consultant in relation to the Work, as specified in the SCC.

(vii) “The Coverage Period" means the Days of the Week and the hours of those Days during which
maintenance, operational, and/or technical support services (if any) must be available.

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1.2 Interpretation

1.2.1 Contract Documents

Subject to Article 1.2 (Order of Precedence) of the Contract Agreement, all documents forming part of the
Contract (and all parts of these documents) are intended to be correlative, complementary, and mutually
explanatory. The Contract shall be read as a whole.

1.2.1(a) Consultant’s Code of Conduct: Consultants and all personnel including subconsultants must sign a
document outlining good practices and measures to address SEA/SH risks. Employers must follow minimum
requirements and may add additional measures based on environmental and social assessments. It is
binding on the selected bidder to comply with all applicable clauses as applicable to the APCRDA, from time
to time as amended. (Appendix 10-Placed at Special Conditions of Contract).

1.2.1(b)Reporting of SEA/SH Incidents: The Bidder must immediately inform the Engineer (or project
gender/GBV focal point) of any SEA/SH allegations or incidents, ensuring confidentiality. The report should
include the type of allegation (sexual exploitation, abuse, or harassment), and the gender and age of the
affected person. The bidder must also notify the Engineer of any such incidents occurring on Subconsultants’
or suppliers’ premises related to the Works. Subconsultants and suppliers are required to promptly inform
the bidder of any SEA/SH incidents.

1.2.1(c) Training of bidder’s Personnel: The bidder must provide appropriate training and sensitization
on the prohibition of SEA and SH to relevant personnel, including subconsultants.

1.2.1(d) SEA/SH activity status on Progress Reports

Progress reports should include:

a. Gender: Number of female workers, percentage of workforce, and gender issues addressed.
b. SEA/SH and Code of Conduct Training:
• Number and dates of SEA and SH prevention training events.
• Number of workers trained on the Code of Conduct.
c. Grievances: Number of SEA and SH allegations received, unresolved grievances, complainant’s age
and sex, how received, referral details, resolution status, and any required follow-up.
d. Compliance: Status of compliance with the SEA and SH prevention and response action plan.

1.2.2 Governing Law

This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by the
Applicable Law.

1.2.3 Governing Language

This Contract has been executed in the language specified in the SCC, which shall be the binding and
controlling language for all matters relating to the meaning or interpretation of this Contract.

1.2.4 Relation between the parties

Nothing contained herein shall be construed as establishing a relationship of master and servant or of
principal and agent as between the Client and the Consultant. The Consultant, subject to this Contract, has
complete charge of the Experts performing the Services and shall be fully responsible for the Services
performed by them or on their behalf hereunder.

1.2.5 Singular and Plural

The singular shall include the plural and the plural the singular, except where the context otherwise requires.

1.2.6 Headings
The headings shall not limit, alter or affect the meaning of this Contract. Persons Words importing persons
or parties shall include firms, corporations, and government entities.

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1.2.7 Entire agreement
This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent or
representative of either Party has authority to make, and the Parties shall not be bound by or be liable for,
any statement, representation, promise or agreement not set forth herein.

1.2.8 Amendment
No amendment or other variation of the Contract shall be effective unless it is in writing, is dated, expressly
refers to the Contract, and is signed by a duly authorized representative of each party to the Contract.

1.2.9 Independent Consultant

The Consultant shall be an independent contractor performing the Contract. The Contract does not create
any agency, partnership, joint venture, or other joint relationship between the parties to the Contract.
Subject to the provisions of the Contract, the Consultant shall be solely responsible for the manner in which
the Contract is performed. All employees, representatives, engaged by the Consultant in connection with
the performance of the Contract shall be under the complete control of the Consultant and shall not be
deemed to be employees of the Client, and nothing contained in the Contract awarded by the Consultant shall
be construed to create any contractual relationship between any such employees, representatives, and the
Client.

1.2.10 Joint Venture

If the Consultant is a Joint Venture of two or more firms, all such firms shall be jointly and severally bound
to the Client for the fulfilment of the provisions of the Contract and shall designate one of such firms to act
as a leader with authority to bind the Joint Venture. The composition or constitution of the Joint Venture shall
not be altered without the prior consent of the Client.

1.2.11 Location
The Services shall be performed at such locations as are specified in Appendix 1 here to and, where the
location of a particular task is not so specified, at such locations, whether in the Government's country or
elsewhere, as the Client may approve.

1.2.12 Non waiver

(a) Subject to GCC 1.2.12 (b) of this Clause below, no relaxation, forbearance, delay, or indulgence by either
party in enforcing any of the terms and conditions of the Contract or the granting of time by either party
to the other shall prejudice, affect, or restrict the rights of that party under the Contract, nor shall any
waiver by either party of any breach of Contract operate as waiver of any subsequent or continuing
breach of Contract.

(b) Any waiver of a party's rights, powers, or remedies under the Contract must be in writing, must be dated
and signed by an authorized representative of the party granting such waiver, and must specify the right
and the extent to which it is being waived.

1.2.13 Severability
If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such
prohibition, invalidity, or un enforceability shall not affect the validity or enforceability of any other
provisions and conditions of the Contract.

1.2.14 Fairness And Good Faith

(a) Good Faith
The parties undertake to act in good faith with respect to each other's rights under this contract and to adopt
all reasonable measures to ensure the realization of the objectives of this contract.

(b) Operation of the Contract

The parties recognize that it is impractical in this contract to provide for every contingency which may arise
during the life of the contract, and the parties hereby agree that it is their intention that this contract shall
operate fairly as between them, and without detriment to the interest of either of them, and that, if during
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the term of this contract either party believes that this contract is operating unfairly, the parties will use their
best efforts to agree on such
action as may be necessary to remove the cause or causes of such unfairness, but no failure to agree on any
action pursuant to this clause shall give rise to a dispute subject to arbitration in accordance with “Dispute
Settlement" 1.5 clause GCC hereof.

1.3 Representatives
(a) Authorized Representatives
Any action required or permitted to be taken, and any document required or permitted to be executed under
this Contract by the Client or the Consultant may be taken or executed by the officials specified in the SCC.

(b) Trust of Member in charge

In case the Consultant is a Joint Venture, the members hereby authorize the member specified in the SCC to
act on their behalf in exercising all the Consultant's rights and obligations towards the Client under this
Contract, including without limitation the receiving of instructions and payments from the Client.

1.3.1 Project Manager

If the Project Manager is not named in the Contract, then within fourteen (14) days from the Effective Date,
the Client shall appoint and notify the Consultant in writing of the name of the Project Manager. The Client
may from time to time appoint some other person as the Project Manager in place of the person previously
so appointed and shall give a notice of the name of such other person to the Consultant without delay. No
such appointment shall be made at such a time or in such a manner as to impede the progress of work. Such
appointment shall take effect only upon receipt of such notice by the Consultant. Subject to the extensions
and/or limitations specified in the SCC (if any), the Project Manager shall have the authority to represent the
Client on all day-to-day matters relating to the Contract and shall normally be the person giving or receiving
notices on behalf of the Client pursuant to “Notices" 1.4 Clause GCC.

1.3.2 Consultant's Representative

(a) If the Consultant's Representative is not named in the Contract, then within fourteen [14] days from the
Effective Date, the Consultant shall appoint the Consultant's Representative and shall request the Client
in writing to approve the person so appointed. The request must be accompanied by detailed curriculum
vitae for the nominee, as well as a description of any other responsibilities the nominee would retain
while performing the duties of the Consultant's Representative. If the Client does not object to the
appointment within fourteen [14]* days, the Consultant's Representative shall be deemed to have been
approved. If the Client objects to the appointment within fourteen [14] days giving the reason therefore,
then the Consultant shall appoint a replacement within fourteen [14] days of such objection in
accordance with the Sub-Clause 1.3.2(a) of this Clause GCC.

(b) Subject to the extensions and/or limitations specified in the SCC (if any), the Consultant's Representative
shall have the authority to represent the Consultant on all day-to-day matters relating to the Contract,
and shall normally be the person giving or receiving notices on behalf of the Consultant pursuant to
“Notices" 1.4 Clause GCC.
(c) The Consultant shall not revoke the appointment of the Consultant's Representative without the Client's
prior written consent, which shall not be unreasonably withheld. If the Client consents to such an action,
the Consultant shall appoint another person of equal or superior qualifications as the Consultant's
Representative, pursuant to the procedure set out in 1.3.2(a) of this Clause GCC.

(d) The Consultant's Representative and staff are obliged to work closely with the Client's Project Manager
and staff, act within their own authority, and abide by directives issued by the Client that are consistent
with the terms of the Contract. The Consultant's Representative is responsible for managing the
activities of its personnel.

(e) Any act or exercise by any person of powers, functions and authorities so delegated to him or her in
accordance with Sub-Clause 1.3.2(e)) of this Clause GCC shall be deemed to be an act or exercise by the
Consultant's Representative.
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1.3.3 Objections and Removals
If the Client finds that any of the Experts has committed serious misconduct or has been charged with having
committed a criminal action, or shall the Client determine that Consultant's Experts have engaged in corrupt,
fraudulent, collusive, coercive or obstructive practice while performing the Services, the Consultant shall, at
the Client's written request, provide a replacement.

If any of Key Experts is found by the Client to be incompetent or incapable in discharging assigned duties, the
Client, specifying the grounds, therefore, may request the Consultant to provide a replacement.
Any replacement of the removed Experts shall possess equal or better qualifications and experience and
shall be acceptable to the Client.

Replacement
Except as the Client may otherwise agree,
(i) The Consultant shall bear all additional travel and other costs arising out of or incidental to any removal
and/or replacement, and
(ii) The remuneration to be paid for any of the Experts provided as a replacement shall not exceed the
remuneration which would have been payable to the Experts replaced or removed.

1.4 Notices
1.4.1
Unless otherwise stated in the Contract, all notices to be given under the Contract shall be in writing and shall
be sent, pursuant to Sub-Clause 1.4.3 of this Clause GCC below, by personal delivery, registered post, special
courier, cable, telegraph, telex, facsimile, electronic mail, or Electronic Data Interchange (EDI), with the
following provisions.
(a) Any notice sent by cable, telegraph, telex, facsimile, electronic mail, or EDI shall be confirmed within two
(2*) days after dispatch by notice sent by registered post or special courier, except as otherwise specified
in the Contract.
(b) Any notice sent by registered post or special courier shall be deemed (in the absence of evidence of
earlier receipt) to have been delivered ten (10*) days after dispatch. In proving the fact of dispatch, it
shall be sufficient to show that the envelope containing such notice was properly addressed, stamped,
and conveyed to the postal authorities or courier service for transmission by mail or special courier.
(c) Any notice delivered personally or sent by cable, telegraph, telex, facsimile, electronic mail, or EDI shall
be deemed to have been delivered on the date of its dispatch.
(d) Either party may change its postal, cable, telex, facsimile, electronic mail, or EDI addresses for receipt of
such notices by ten (10) days' notice to the other party in writing.

1.4.2
Notices shall be deemed to include any approvals, consents, instructions, orders, certificates, information
and other communication to be given under the Contract.

1.4.3
Pursuant to “Representatives"1.3 Clause GCC, notices from/to the Client are normally given by, or addressed
to, the Project Manager, while notices from/to the Consultant are normally given by, or addressed to, the
Consultant's Representative, or in its absence its deputy if any. If there is no appointed Project Manager or
Consultant's Representative (or deputy), or if their related authority is limited by the sub-clause 1.3.1 or
“Representatives" 1.3.2(b) of “Representatives" 1.3 Clause of SCC for GCC, or for any other reason, the Client
or Consultant may give and receive notices at their fall-back addresses. The address of the Project Manager
and the fall-back address of the Client are as specified in the SCC or as subsequently established/amended.
The address of the Consultant's Representative and the fall-back address of the Consultant are as specified
in SCC of the Contract Agreement or as subsequently established/amended.

1.5 Dispute Settlement

1.5.1 Dispute and Mutual Consultation
The Parties shall seek to resolve any dispute amicably by mutual consultation.
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If either Party objects to any action or inaction of the other Party, the objecting Party may file a written Notice
of Dispute to the other Party providing in detail the basis of the dispute. The Party receiving the Notice of
Dispute will consider it and respond in writing within fourteen [14*] days after receipt. If that Party fails to
respond within fourteen [14*] days, or the dispute cannot be amicably settled within fourteen [14*] days
following the response of that Party.

1.5.2 Appellate Authority

In the event of any dispute, controversy, or claim arising out of or relating to this Agreement, including any
questions regarding its existence, validity, or termination, such disputes shall be referred to the Appellate
Authority for resolution. The Appellate Authority shall have exclusive jurisdiction to hear and resolve any disputes
between the parties, and its decision shall be binding and final, subject to any legal rights of appeal.

The Appellate Authority for the purpose of this contract is the Secretary, Municipal Administration & Urban
Development (MA&UD) Government of Andhra Pradesh.

1.5.3 Arbitration
(a) Any dispute between the Parties arising under or related to this Contract that cannot be settled at the
Appellate Authority may be referred to by either Party to the adjudication/arbitration in accordance
with the provisions specified in the SCC.

1.6 Copyright, Confidential Information, and Ownership

1.6.1 Copyright
As applicable, the Client's and Consultant's rights and obligations with respect to the designs, methodologies,
algorithms, surveys, data, analysis, results, and reports among other things in the deliverables, are specified
in the SCC. Subject to the SCC, the Intellectual Property Rights in all the designs, methodologies, data,
analysis, results, and reports among other things in the deliverables of the Contract Agreement shall, at the
date of this Contract or on creation of the rights (if later than the date of this Contract), vest in the Client. The
Consultant shall do and execute or arrange for the doing and executing of each necessary act, document,
and thing that the Client may consider necessary or desirable to perfect the right, title, and interest of the
Client in and to those rights. In respect of such deliverable, the Consultant shall ensure that the holder of a
moral right in such an item does not assert it, and the Consultant shall, if requested to do so by the Client
and were permitted by applicable law, ensure that the holder of such a moral right waives it.

1.6.2 Confidential Information

Except with the prior written consent of the Client, the Consultant and the Experts shall not at any time
communicate to any person or entity any confidential information acquired in the course of the Services, nor
shall the Consultant and the Experts make public the recommendations formulated in the course of, or as a
result of, the Services.
1.6.3
For the purposes of sub-clause 1.6.2 of this clause GCC, the Consultant is also deemed to be the Receiving
Party of Confidential Information generated by the Consultant itself in the course of the performance of its
obligations under the Contract and relating to the businesses, services, finances, Consultants, employees, or
other contacts of the Client or the Client's use of the deliverables.

1.6.4
Notwithstanding sub-clause 1.6.2 and sub-clause 1.6.3 of this clause GCC the Consultant may furnish to its
employees involved in this contract. Confidential Information of the Client to the extent reasonably required
for the employees to perform its work under the Contract, in which event the Receiving Party shall ensure
that the person to whom it furnishes Confidential Information of the Disclosing Party is aware of and abides
by the Receiving Party's obligations under this GCC Clause as if that person were party to the Contract in place
of the Receiving Party.

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1.6.5
The Consultant shall not, without the Client's prior written consent, use any Confidential Information
received from the Client for any purpose other than those that are required for the performance of the
Contract.

1.6.6
The obligation of the Receiving Party under sub-clause 1.6.2 through sub-clause 1.6.2 of this clause GCC,
however, shall not apply to that information which
(a) Now or hereafter enters the public domain through no fault of the Receiving Party;
(b) can be proven to have been possessed by the Receiving Party at the time of disclosure and that was not
previously obtained, directly or indirectly, from the Disclosing Party;
(c) Otherwise lawfully becomes available to the Receiving Party from a third party that has no obligation of
confidentiality.

1.6.7
The above provisions of this GCC Clause shall not in any way modify any undertaking of confidentiality given
by the Consultant prior to the date of the Contract in respect of the System or any part thereof.

1.6.8
The provisions of this GCC Clause shall survive the termination, for whatever reason, of the Contract for two [2]
years or such longer period as may be specified in the SCC.
1.6.9
The ownership of the deliverables and other Services or Goods shall be transferred to the Client at the time
of Delivery or otherwise under terms that may be agreed upon and specified in the Contract Agreement.

Ownership and the terms of usage of the deliverables supplied under the Contract shall be governed by sub-
clause 1.6.1 of this clause GCC and any elaboration in the Requirements.

All plans, drawings, specifications, designs, reports, algorithms, source code of software, any similar thing
prepared utilizing the Client's domain knowledge, and other documents and tools prepared by the
Consultant for the Client under this contract shall become and remain the property of the Client, and the
Consultant shall, not later than upon termination or
expiration of this contract, deliver all such documents to the Client together with a detailed inventory
thereof. The Consultant may retain a copy of such documents, tools and software, if any. Restriction about
the future use of these documents and software, if any, shall be specified in the SCC.

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 2. GUARANTEES, LIABILITIES, INDEMNITIES, INSURANCE AND RISKS
2.1 Time Guarantee and Vacancy Clauses
2.1.1 Guarantee
The Consultant guarantees that it shall complete the performance of various activities of the contract within
the time periods specified in the Implementation Schedule in the Requirements part of Volume I and/or the
Agreed and Finalized Project Plan pursuant to GCC Clause 6.1, or within such extended time to which the
Consultant shall be entitled under GCC Clause 3.1.5 (Extension of Time).

2.1.2 Triggering of Time Guarantee

a. If the Consultant fails to perform the various activities within the time specified in the Implementation
Schedule in the Requirements part of Volume I or the Agreed and Finalized Project Plan, or any extension
of the time previously granted under GCC Clause (Extension of Time), the portion of the Consultants’ pay
for the specified task for the quarter will be withheld until the delivery of the activities is completed

2.1.3 Vacancy Clauses and Trigger

a. If any position is vacant, as defined under SCC clause, the payment to the consultant will be subject to
deductions as specified under the said SCC clause.

2.2 Service Conformity Guarantee and Performance Security Trigger

2.2.1
The Consultant guarantees that, once the Acceptance Certificate(s) has been issued, the work follows the
Client's requirements set forth in the Requirements and it conforms to all other aspects of the Contract. The
Consultant acknowledges that GCC Clause 6.2.5 regarding Acceptance governs how conformance of the work
to the Contract requirements will be determined.

2.2.2
If, for reasons attributable to the Consultant, the work does not conform to the Requirements or does not
conform to all other aspects of the Contract, the Consultant shall at its cost and expense make such changes,
modifications, and/or additions as may be necessary to conform to the Requirements and meet all standards.
The Consultant shall notify the Client upon completion of the necessary changes, modifications, and/or
additions and shall request the Client to re-check.

2.2.3
If the work fails to conform to the Requirements, the Client may consider termination of the Contract,
pursuant to GCC Clause 4.3, and forfeiture of the Consultant's Performance Security in accordance with GCC
Clause 4.3 in compensation for the extra costs and delays likely to result from this failure.

2.3 IPR Warranty and Indemnity

2.3.1 IPR Warranty
The Consultant hereby represents and warrants that the performance of the Service, does not and will not
infringe any Intellectual Property Rights held by any third party and that it has all necessary rights or at its
sole expense shall have secured in writing all transfers of rights and other consents necessary to make the
assignments, licenses, and other transfers of Intellectual Property Rights and the warranties set forth in the
Contract, and for the Client to own or exercise all Intellectual Property Rights as provided in the Contract.
Without limitation, the Consultant shall secure all necessary written agreements, consents, and transfers of
rights from its employees and other persons or entities whose services are used.

2.3.2 IPR Indemnity

The Consultant shall indemnify and hold harmless the Client and its employees and officers from and against
any and all losses, liabilities, and costs (including losses, liabilities, and costs incurred in defending a claim
alleging such a liability), that the Client or its employees or officers may suffer as a result of any infringement
or alleged infringement of any Intellectual Property Rights by reason of performance of the service.

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2.3.3
Such indemnities shall not apply if any claim of infringement
(a) Is asserted by a parent, subsidiary, or affiliate of the Client's organization;
(b) Is a direct result of a design mandated by the Client's Requirements and the possibility of such
infringement was noted in the Consultant's Proposal or Bid;

2.3.4
If any proceedings are brought or any claim is made against the Client arising out of the matters referred to
in Sub-clause 2.3.2 of this clause GCC, the Client shall promptly give the Consultant notice of such proceedings
or claims, and the Consultant may at its own expense and in the Client's name conduct such proceedings or claim
and any negotiations for the settlement of any such proceedings or claim.
If the Consultant fails to notify the Client within twenty-eight [28*] days after receipt of such notice that it
intends to conduct any such proceedings or claim, then the Client shall be free to conduct the same on its
own behalf. Unless the Consultant has so failed to notify the Client within the twenty-eight [28*] days, the
Client shall make no admission that may be prejudicial to the defence of any such proceedings or claim. The
Client shall, at the Consultant's request, afford all available assistance to the Consultant in conducting such
proceedings or claim and shall be reimbursed by the Consultant for all reasonable expenses incurred in so
doing unless otherwise specified in the SCC.
2.3.5
The Client shall indemnify and hold harmless the Consultant and its employees, and officers from and against
any and all losses, liabilities, and costs (including losses, liabilities, and costs incurred in defending a claim
alleging such a liability) that the Consultant or its employees, officers, may suffer as a result of any
infringement or alleged infringement of any Intellectual Property Rights arising out of or in connection with
any design, data, drawing, specification, or other documents or materials provided to the Consultant in
connection with this Contract by the Client or any persons (other than the Consultant) contracted by the
Client, except to the extent that such losses, liabilities, and costs arise as a result of the Consultant's breach
of sub-clause of this clause GCC.
Such indemnity shall not cover
(a) any use of the design, data, drawing, specification, or other documents or materials, other than for the
purpose indicated by or to be reasonably inferred from the Contract;
(b) any infringement resulting from the use of the design, data, drawing, specification, or other documents
or materials, or any products produced thereby, in association or combination with any other Goods or
Services not provided by the Client or any other person contracted by the Client, where the infringement
arises because of such association or combination and not because of the use of the design, data,
drawing, specification, or other documents or materials in its own right.
Such indemnities shall also not apply
(a) If any claim of infringement is asserted by a parent, subsidiary, or affiliate of the Consultant's
organization;
(b) To the extent that any claim of infringement is caused by the alteration, by the Consultant, or any persons
contracted by the Consultant, of the design, data, drawing, specification, or other documents or
materials provided to the Consultant by the Client or any persons contracted by the Client.
2.3.6
If any proceedings are brought or any claim is made against the Consultant arising out of the matters referred to
in Sub-clause 2.3.2 of this clause GCC, the Consultant shall promptly give the Client notice of such proceedings or
claims, and the Client may at its own expense and in the Consultant's name conduct such proceedings or claim
and any negotiations for the settlement of any such proceedings or claim. If the Client fails to notify the
Consultant within twenty-eight [28*] days after receipt of such notice that it intends to conduct any such
proceedings or claim, then the Consultant shall be free to conduct the same on its own behalf. Unless the Client has
so failed to notify the Consultant within the twenty-eight [28*] days, the Consultant shall make no admission that
may be prejudicial to the defence of any such proceedings or claim. The Consultant shall, at the Client's request,
afford all available assistance to the Client in conducting such proceedings or claim and shall be reimbursed by
the Client for all reasonable expenses incurred in so doing unless otherwise specified in the SCC.

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2.4 Limitation of Liability
2.4.1
(a) Subject to additional provisions, if any, set forth in the SCC, the Consultant's liability under this Contract
shall be as determined under the Applicable Law.

(b) The Consultant shall not be liable to the Client, whether in contract, tort, or otherwise, for any indirect or
consequential loss or damage, loss of use, or loss of “interest" costs, provided that this exclusion shall
not apply to any obligation of the Consultant to pay liquidated damages to the Client; and the Consultant
shall replace all the equipment which is intentionally / accidentally damaged during the course of supply
of services.

(c) The aggregate liability of the Consultant to the Client, whether under the Contract, in tort or otherwise,
shall not exceed the total Contract Price, agreed by both parties; provided that this limitation shall not
apply to any obligation of the Consultant to indemnify the Client with respect to intellectual property
rights infringement.

2.5 Indemnity
2.5.1
The Consultant shall abide by the job safety, insurance, other prevalent measures and the Applicable Law.

2.5.2
Subject to Sub-clause 2.5.3 of this Clause GCC, the Consultant shall indemnify and hold harmless the Client
and its employees and officers from and against any and all losses, liabilities and costs (including losses,
liabilities, and costs incurred in defending a claim alleging such a liability) that the Client or its employees or
officers may suffer as a result of the death or injury of any person or loss of or damage to any property arising
in connection with the service and by reason of the negligence of the Consultant, or their employees,
officers or agents, except any injury, death, or property damage caused by the negligence of the Client, its
contractors, employees, officers, or agents.

2.5.3
If any proceedings are brought or any claim is made against the Client that might subject the Consultant to
liability under Sub-clause 2.5.2 of this clause GCC, the Client shall promptly give the Consultant the notice of
such proceedings or claims, and the Consultant may at its own expense and in the Client's name get conduct
such proceedings or claim and any negotiations for the settlement of any such proceedings or claim. If the
Consultant fails to notify the Client within twenty-eight [28*] days after receipt of such notice that it intends
to conduct any such proceedings or claim, then the Client shall be free to conduct the same on its own behalf.
Unless the Consultant has so failed to notify the Client within the twenty-eight [28*] day period, the Client
shall make no admission that may be prejudicial to the defence of any such proceedings or claim. The Client
shall, at the Consultant's request, afford all available assistance to the Consultant in conducting such
proceedings or claim and shall be reimbursed by the Consultant for all reasonable expenses incurred in so
doing. unless otherwise specified in the SCC

2.5.4
The Client shall indemnify and hold harmless the Consultant and its employees, officers, from any and all
losses, liabilities, and costs (including losses, liabilities, and costs incurred in defending a claim alleging such
a liability) that the Consultant or its employees, officers, may suffer as a result of the death or personal injury
of any person or loss of or damage to property of the Client, that is caused by fire, explosion, or any other
perils, in excess of the amount recoverable from insurances procured under
\Insurances" Clause 2.6 of GCC, provided that such fire, explosion, or other perils were not caused by any
negligent act or failure of the Consultant.

2.5.5
If any proceedings are brought or any claim is made against the Consultant that might subject the Client to
liability under Sub-clause 2.5.4 of this clause GCC, the Consultant shall promptly give the Client the notice of
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such proceedings or claims, and the Client may at its own expense and in the Consultant's name conduct such
proceedings or claim and any negotiations for the settlement of any such proceedings or claim. If the Client
fails to notify the Consultant within twenty-eight [28*] days after receipt of such notice that it intends to
conduct any such proceedings or claim, then the Consultant shall be free to conduct the same on its own
behalf. Unless the Client has so failed to notify the Consultant within the twenty-eight [28*] days, the
Consultant shall make no admission that may be prejudicial to the defence of any such proceedings or claim.
The Consultant shall, at the Client's request, afford all available assistance to the Client in conducting such
proceedings or claim and shall be reimbursed by the Client for all reasonable expenses incurred in so doing.

2.5.6
The party entitled to the benefit of an indemnity under this GCC Clause shall take all reasonable measures
to mitigate any loss or damage that has occurred. If the party fails to take such measures, the other party's
liabilities shall be correspondingly reduced. unless otherwise specified in the SCC

2.6 Insurances
2.6.1
The Consultant
(i) shall take out and maintain, at its own cost but on terms and conditions approved by the Client, insurance
against the risks, and for the coverage specified in the SCC, and
(ii) at the Client's request, shall provide evidence to the Client showing that such insurance has been taken
out and maintained and that the current premiums therefore have been paid. The Consultant shall
ensure that such insurance is in place prior to commencing the Services as stated in Clause GCC Clause
3.1.2.

2.6.2
The Client shall be named as co-insured under all insurance policies taken out by the Consultant pursuant to
Sub-clause 2.6.1 of this clause GCC, except for the Third Party Liability, pursuant to Sub-clause 2.6.1 of this
clause GCC. All insurers' rights of subrogation against such co-insured for losses or claims arising out of the
performance of the Contract shall be waived under such policies.

2.6.3
The Consultant shall deliver to the Client certificates of insurance (or copies of the insurance policies) as evidence
that the required policies are in full force and effect.
2.6.4
[deleted]
2.6.5
If the Consultant fails to take out and/or maintain in effect the insurance referred to in Sub- clause 2.6.1 of
this clause GCC, the Client may take out and maintain in effect any such insurance and may from time
to time deduct from any amount due to the Consultant under the Contract any premium that the Client shall
have paid to the insurer or may otherwise recover such amount as a debt due from the Consultant.

2.6.6
Unless otherwise provided in the Contract, the Consultant shall prepare and conduct all and any claims made
under the policies affected by it pursuant to this GCC Clause and all monies payable by any insurers shall be
paid to the Consultant. The Client shall give to the Consultant all such reasonable assistance as may be
required by the Consultant in connection with any claim under the relevant insurance policies. With respect
to insurance claims in which the Client's interest is involved, the Consultant shall not give any release or make
any compromise with the insurer without the prior written consent of the Client. With respect to insurance
claims in which the Consultant's interest is involved, the Client shall not give any release or make any
compromise with the insurer without the prior written consent of the Consultant.

2.7 Force majeure

2.7.1
“Force Majeure" means an event which is beyond the reasonable control of a Party, is not foreseeable, is
unavoidable, and makes a Party's performance of its obligations hereunder impossible or so impractical as
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reasonably to be considered impossible under the circumstances, and subject to those requirements,
includes, but is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other
adverse weather conditions, strikes, lockouts or other industrial action confiscation or any other action by
Government agencies.
Force Majeure shall not include

(i) any event which is caused by the negligence or intentional action of a Party or such Party's Experts, or
agents or employees, or

(ii) any event which a diligent Party could reasonably have been expected to both consider at the time of
the conclusion of this Contract and avoid or overcome in the carrying out of its obligations hereunder.

2.7.2 No Breach of Contract

Force Majeure shall not include insufficiency of funds or failure to make any payment required hereunder. The
failure of a Party to fulfill any of its obligations hereunder shall not be considered to be a breach of, or default
under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party
affected by such an event has taken all reasonable precautions, due care and reasonable alternative
measures, all with the objective of carrying out the terms and conditions of this Contract.

2.7.3 Measures to be Taken

A Party affected by an event of Force Majeure shall continue to perform its obligations under the Contract as
far as is reasonably practical and shall take all reasonable measures to minimize the consequences of any
event of Force Majeure.
A Party affected by an event of Force Majeure shall notify the other Party of such event as soon as possible,
and in any case not later than fourteen [14*] calendar days following the occurrence of such event, providing
evidence of the nature and cause of such event, and shall similarly give written notice of the restoration of
normal conditions as soon as possible. Any period within which a Party shall, pursuant to this Contract,
complete any action or task, shall be extended for a period equal to the time during which such
Party was unable to perform such action as a result of Force Majeure.
During the period of their inability to perform the Services as a result of an event of Force Majeure, the
Consultant, upon instructions by the Client, shall either

(a) Demobilize, in which case the Consultant shall be reimbursed for additional costs they reasonably and
necessarily incurred, and, if required by the Client, in reactivating the Services; or
(b) Continue with the Services to the extent reasonably possible, in which case the Consultant shall continue
to be paid under the terms of this Contract and be reimbursed for additional costs reasonably and
necessarily incurred.
In the case of disagreement between the Parties as to the existence or extent of Force Majeure, the
matter shall be settled according to Clauses GCC Clause 1.5.

2.7.4
The party or parties affected by the event of Force Majeure shall use reasonable efforts to mitigate the effect
of the event of Force Majeure upon its or their performance of the Contract and to fulfil its or their
obligations under the Contract, but without prejudice to either party's right to terminate the Contract under
GCC Clause 3.1.6.

2.7.5
No delay or non-performance by either party to this Contract caused by the occurrence of any event of Force
Majeure shall
(a) constitute a default or breach of the Contract;
(b) Subject to GCC Clause 3.1.3, and Clause 3.1.4 give rise to any claim for damages or additional cost or
expense occasioned by the delay or non-performance, if, and to the extent that, such delay or non-
performance is caused by the occurrence of an event of Force Majeure.

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2.7.6
If the performance of the Contract is substantially prevented, hindered, or delayed for a single period of more
than sixty [60*] days or an aggregate period of more than one hundred and
twenty [120*] days on account of one or more events of Force Majeure during the time covered by the
Contract, the parties will attempt to develop a mutually satisfactory solution, failing which, either party may
terminate the Contract by giving a notice to the other. unless otherwise specified in the SCC.

2.7.7
In the event of termination pursuant to GCC Clause 3.1.6, the rights and obligations of the Client and the
Consultant shall be as specified in GCC “Termination" Clause 3.2.
2.7.8
Notwithstanding GCC Clause 3.1.5, Force Majeure shall not apply to any obligation of the Client to make
payments to the Consultant under this Contract.

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 3. TERM, TERMINATION AND MODIFICATION OF CONTRACT
3.1 Term
3.1.1 Effectiveness of contract
This Contract shall come into force and effect on the date (the “Effective Date") of the Client's notice to the
Consultant instructing the Consultant to begin carrying out the Services. This notice shall confirm that the
effectiveness conditions, if any, listed in the SCC have been met.

3.1.2 Commencement of Services

The Consultant shall confirm availability of Key Experts and begin carrying out the Services not later than the
number of days after the Effective Date specified in the SCC.

3.1.3
The Consultant shall commence work within the period specified at Sub-clause 3.1.2 of this clause GCC, and
the Consultant shall thereafter proceed with the work in accordance with the time schedule specified in the
Implementation Schedule in the Requirements Section and any refinements made in the Agreed and Finalized
Project Plan.

3.1.4
The Consultant shall adhere to the time lines in the Implementation Schedule in the Requirements Section
and any refinements made in the Agreed and Finalized Project Plan, or within such extended time to which
the Consultant shall be entitled under GCC Clause 3.1.5(Extension of Time).

3.1.5 Extension of time

The time(s) specified in the Schedule of Implementation shall be extended if the Consultant is delayed or
impeded in the performance of any of its obligations under the Contract by reason of any of the following
(a) Any occurrence of Force Majeure as provided in GCC Clause “Force Majeure" 2.7;
(b) Default of the Client; or
(c) Any other matter specifically mentioned in the Contract;
by such period as shall be fair and reasonable in all the circumstances and as shall fairly reflect the delay or
impediment sustained by the Consultant.

3.1.6
Except where otherwise specifically provided in the Contract, the Consultant shall submit to the Project
Manager a notice of a claim for an extension of the time, together with particulars of the event or
circumstance justifying such extension as soon as reasonably practicable after the commencement of such
event or circumstance.
As soon as reasonably practicable after receipt of such notice and supporting particulars of the claim, the
Client and the Consultant shall agree upon the period of such extension. If the Consultant does not accept
the Client's estimate of a fair and reasonable time extension, the Consultant shall be entitled to refer the
matter under “Settlement of Disputes" of GCC Clause 1.5.

3.1.7
The Consultant shall always use its reasonable efforts to minimize any delay in the performance of its
obligations under the Contract.

3.2 Termination
3.2.1 Expiration of contract
Unless terminated earlier pursuant to GCC Clause 3.1 hereof, this Contract shall expire at the end of such
time period after the Effective Date as specified in the SCC.

3.2.2 Termination by the Client

The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs
3.2.2(a) through 3.2.2(f) of this Clause. In such an occurrence the Client shall give at least thirty [30*] calendar
days' written notice of termination to the Consultant in case of the events referred to in 3.2.2(a) through
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3.2.2(d); at least sixty [60*] calendar days' written notice in case of the event referred to in 3.2.2(e); and at
least five (5*) calendar days' written notice in case of the event referred to in 3.2.2(f). unless otherwise
specified in the SCC
(a) If the Consultant fails to remedy a failure in the performance of its obligations hereunder, as specified in
a notice of suspension pursuant to Clause GCC Clause 3.2;
(b) If the Consultant becomes (or, if the Consultant consists of more than one entity, if any of its members
becomes) insolvent or bankrupt or enter into any agreements with their creditors for relief of debt or
take advantage of any law for the benefit of debtors or go into liquidation or receivership whether
compulsory or voluntary;
(c) If the Consultant fails to comply with any final decision reached because of arbitration proceedings
pursuant to Clause GCC Clause 1.5;
(d) If, as the result of Force Majeure, the Consultant is unable to perform a material portion of the Services
for a period of not less than sixty [60*] calendar days; unless otherwise specified in the SCC
(e) If the Client, in its sole discretion and for any reason whatsoever, decides to terminate this Contract;
(f) If the Consultant fails to confirm availability of any of the Key Experts as required in Clause GCC Clause
3.1.

Sub-Clause Furthermore, if the Client determines that the Consultant has engaged in corrupt, fraudulent,
collusive, coercive or obstructive practices, in competing for or in executing the Contract, then the Client
may, after giving fourteen (14*) calendar days written notice to the Consultant, terminate the Consultant's
employment under the Contract. For the purposes of this Clause
(i) “corrupt practice" is the offering, giving, receiving or soliciting, directly or indirectly, of anything of
value to influence improperly the actions of another party;
(ii) “fraudulent practice" is any act or omission, including a misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid
an obligation;
(iii) “collusive practice" is an arrangement between two or more parties designed to achieve an improper
purpose, including to influence improperly the actions of another party;
(iv) “coercive practice" is impairing or harming, or threatening to impair or harm, directly or indirectly,
any party or the property of the party to influence improperly the actions of a party;
(v) “obstructive practice" is (aa) deliberately destroying, falsifying, altering or concealing of evidence
material to the investigation or making false statements to investigators in order to materially impede
an investigation by the Trust into allegations of a corrupt, fraudulent, coercive or collusive practice;
and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of
matters relevant to the investigation or from pursuing the investigation; or (bb)acts intended to
materially impede the exercise of the Client's inspection and audit rights provided for under Sub-
Clause “Consultant's Responsibilities" GCC.
(g) If the Client, in its sole discretion and for any reasons whatsoever, decides to terminate this contract.

3.2.3 Termination by the Consultant

The Consultant may terminate this Contract, by not less than thirty [30*] calendar days' written notice to
the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause.
(a) If the Client fails to pay any money due to the Consultant pursuant to this Contract and not subject to
dispute pursuant to Clauses GCC 1.5 within forty-five [45*] calendar days after receiving written notice
from the Consultant that such payment is overdue. unless otherwise specified in the SCC
(b) If, as the result of Force Majeure, the Consultant is unable to perform a material portion of the Services
for a period of not less than sixty [60*] calendar days.
(c) If the Client fails to comply with any final decision reached as a result of arbitration pursuant to Clause
GCC.
(d) If the Client is in material breach of its obligations pursuant to this Contract and has not remedied the
same within forty-five [45*] days (or such longer period as the Consultant may have subsequently

3.2.4 Termination of contract for failure to become effective

If this Contract has not become effective within such time period after the date of Contract signature as
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specified in the SCC, either Party may, by not less than twenty two [22*] days written notice to the other
Party, declare this Contract to be null and void, and in the event of such a declaration by either Party, neither
Party shall have any claim against the other Party with respect hereto. unless otherwise specified in the SCC

3.2.5 Cessation of rights and obligations

Upon termination of this Contract pursuant to GCC Clause 3.2 or GCC Clause 3.2.2 hereof, or upon expiration
of this Contract pursuant to Clause 3.2.3, all rights and obligations of the Parties hereunder shall cease,
except
(i) such rights and obligations as may have accrued on the date of termination or expiration,
(ii) the obligation of confidentiality set forth in Clause GCC 1.6,
(iii) the Consultant's obligation to permit inspection, copying and auditing of their accounts and records set
forth in Clause 5.1, and Clause 5.1.3 any right which a Party may have under the Applicable Law.

3.2.6 Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant to Clauses
3.2.2 or GCC 3.2.3, the Consultant shall, immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every
reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared
by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as
provided, respectively, by Clauses GCC Clause 5.1.7.

3.2.7 Payment upon Termination

Upon termination of this Contract, the Client shall make the following payments to the Consultant
(a) Remuneration for Services satisfactorily performed prior to the effective date of termination, and
reimbursable expenditures for expenditures actually incurred prior to the effective date of termination;
and pursuant;
(b) In the case of termination pursuant to paragraphs (d) and (e) of GCC Clause 3.2.2, reimbursement of any
reasonable cost incidental to the prompt and or early termination of this Contract, including the cost of
the return travel of the Experts.

3.2.8 Disputes about Events of termination

If either party disputes whether an event specified in paragraphs under Sub-clause 3.2.2 or Sub-clause 3.2.3
of this Clause GCC occurred, such party may, within forty five [45*] Days after receipt of notice of termination
from the party, refer the matter to arbitration pursuant to “Dispute Settlement" 1.5 clause GCC hereof, and
this contract shall be terminated on account of such event except in accordance with the terms of any
resulting arbitral award.

3.3 Modification
3.3.1 Permitted Modifications
Any modification or variation of the terms and conditions of this Contract, including any modification or
variation of the scope of the Services, may only be made by written agreement between the Parties.
However, each Party shall give due consideration to any proposals for modification or variation made by the
other Party.
In cases of substantial modifications or variations, the prior written consent of the Authority's is required.

3.3.2 Introducing a Change

Client shall have the right to propose, and subsequently require, the Project Manager to order the Consultant
from time to time during the performance of the Contract to make any change, modification, addition, or
deletion to, in, or from the Service (interchangeably called “Change"), provided that such Change falls within
the general scope of the work, does not constitute unrelated work, and is technically practicable, taking into
account the capability of the Consultant.

3.3.3
The Consultant may from time to time during its performance of the Contract propose to the Client (with a
copy to the Project Manager) any Change that the Consultant considers necessary or desirable to improve
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the quality or efficiency of the Service. The Client may at its discretion approve or reject any Change proposed
by the Consultant.

3.3.4
Notwithstanding Sub-clause 3.3.2 and Sub-clause 3.3.3 of this clause GCC, no change made necessary
because of any default of the Consultant in the performance of its obligations under the Contract shall be
deemed to be a Change, and such change shall not result in any adjustment of the Contract Price or the Time.

3.3.5 Assignment
Neither the Client nor the Consultant shall, without the express prior written consent of the other, assign to
any third party the Contract or any part thereof, or any right, benefit, obligation, or interest therein or
hereunder, except that the Consultant shall be entitled to assign either absolutely or by way of charge any
monies due and payable to it or that may become due and payable to it under the Contract.

4. PAYMENT
4.1 Price
4.1.1
The Contract Price shall be as specified in Article 2 (Contract Price and Terms of Payment) of the Contract
Agreement.

4.1.2
Payments under this Contract shall not exceed the ceilings in foreign currency and in local currency specified in
the SCC.

4.1.3
The Consultant shall be deemed to have satisfied itself as to the correctness and sufficiency of the Contract
Price, which shall, except as otherwise provided for in the Contract, cover all its obligations under the
Contract.

4.2 Payment Terms

4.2.1
The Client shall pay to the Consultant as specified in SCC
The Contract Price shall be paid in Indian Rupees as specified in the SCC.

4.2.2
No payment made by the Client herein shall be deemed to constitute acceptance by the Client of any
deliverable.

4.2.3
Payments shall be made promptly by the Client, but in no case later than sixty [60*] days after submission of
a valid invoice by the Consultant. In the event that the Client fails to make any payment by its respective due
date or within the period set forth in the Contract, the Client shall pay to the Consultant interest on the
amount of such delayed payment at the rate(s) specified in the SCC for the period of delay until payment has
been made in full, whether before or after judgment or arbitration award.

4.2.4 Mode of Billing and payments

Billings and payments in respect of the Services shall be made as follows:
(a) Advance payment. – Not applicable
(b) The Itemized Invoices. As soon as practicable and not later than fifteen [15*] days after the end of each
calendar month during the period of the Services, or after the end of each time interval otherwise
indicated in the SCC, the Consultant shall submit to the Client, in duplicate, itemized invoices,
accompanied by the receipts or other appropriate supporting documents, of the amounts payable
pursuant to Clauses GCC 4.1 and GCC 4.2 for such interval, or any other period indicated in the SCC.
Separate invoices shall be submitted for expenses incurred in foreign currency and in local currency. Each
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 126
 invoice shall show remuneration reimbursable expenses separately.
(c) The Client shall pay the Consultant's invoices within sixty [60*] days after the receipt by the Client of
such itemized invoices with supporting documents. Only such portion of an invoice that is not
satisfactorily supported may be withheld from payment. Should any discrepancy be found to exist
between actual payment and costs authorized to be incurred by the Consultant, the Client may add or
subtract the difference from any subsequent payments. unless otherwise specified in the SCC
(d) The Final Payment .The final payment under this Clause shall be made only after the final report and a
final invoice, identified as such, shall have been submitted by the Consultant and approved as satisfactory
by the Client. The Services shall be deemed completed and finally accepted by the Client and the final
report and final invoice shall be deemed approved by the Client as satisfactory ninety [90*] calendar days
after receipt of the final report and final invoice by the Client unless the Client, within such ninety (90)
calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the
Services, the final report or final invoice. The Consultant shall thereupon promptly make any necessary
corrections, and thereafter the foregoing process shall be repeated. Any amount that the Client has paid
or has caused to be paid in accordance with this Clause in excess of the amounts payable in accordance
with the provisions of this Contract shall be reimbursed by the Consultant to the Client within thirty (30)
days after receipt by the Consultant of notice thereof. Any such claim by the Client for reimbursement
must be made within twelve (12) calendar months after receipt by the Client of a final report and a final
invoice approved by the Client in accordance with the above.
(e) All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC.
(f) Except for the final payment under (d) above, payments do not constitute acceptance of the Services
nor relieve the Consultant of any obligations hereunder.

4.2.5 Suspension
The Client may, by written notice of suspension to the Consultant, suspend all payments to the Consultant
hereunder if the Consultant fails to perform any of its obligations under this Contract, including the carrying
out of the Services, provided that such notice of suspension.
(i) Shall specify the nature of the failure, and
(ii) Shall request the Consultant to remedy such failure within a period not exceeding thirty
(30) calendar days after receipt by the Consultant of such notice of suspension.

4.3 Securities
4.3.1 Issuance of Securities
The Consultant shall provide the securities specified below in favor of the Client at the times and in the
amount, manner, and form specified below.

4.3.2 Performance Security

(a) The Consultant shall, within twenty-eight [28*] days of the notification of Contract award, provide a
security for the due performance of the Contract in the amount and currency specified in the SCC.
(b) The security shall be a bank guarantee in the form provided in the Appendix-5, or it shall be in another
form acceptable to the Client.
(c) The security shall automatically become null and void once all the obligations of the Consultant under
the Contract have been fulfilled, including, but not limited to, any obligations during the Warranty Period
and any extensions to the period. The security shall be returned to the Consultant no later than twenty-
eight (28) days after its expiration.
(d) Upon Acceptance of the entire work, the security shall be reduced to the amount specified in the SCC, on
the date of such Acceptance, so that the reduced security would only cover the remaining warranty
obligations of the Consultant.

4.4 Taxes and Duties

4.4.1
The Consultant, and Experts are responsible for meeting any and all tax liabilities arising out of the Contract
unless it is stated otherwise in the SCC. As an exception to the above and as stated in the SCC, all local
identifiable indirect taxes (itemized and finalized at Contract negotiations) are reimbursed to the Consultant

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 127
or are paid by the Client on behalf of the Consultant.

4.4.2
If any tax exemptions, reductions, allowances, or privileges may be available to the Consultant, the Client
shall use its best efforts to enable the Consultant to benefit from any such tax savings to the maximum
allowable extent.

4.4.3
For the purpose of the Contract, it is agreed that the Contract Price specified in Article 2 (Contract Price and
Terms of Payment) of the Contract Agreement is based on the taxes, duties, levies, and charges prevailing
at the date thirty (30) days prior to the date of proposal submission (also called “Tax" in this GCC sub-Clause).
If any Tax rates are increased or decreased, a new Tax is introduced, an existing Tax is abolished, or any
change in interpretation or application of any Tax occurs in the course of the performance of the Contract,
which was or will be assessed on the Consultant, or their employees in connection with performance of the
Contract, an equitable adjustment to the Contract Price shall be made to fully take into account any such
change by addition to or reduction from the Contract Price, as the case may be.

5. RESPONSIBILITIES
5.1 Consultant's Responsibilities

5.1.1 Standard of Performance

The Consultant shall perform the Services and carry out the Services with all due diligence, efficiency, and
economy, in accordance with generally accepted professional standards and practices, and shall observe
sound management practices, and employ appropriate technology and safe and effective equipment,
machinery, materials and methods. The Consultant shall always act, in respect of any matter relating to this
Contract or to the Services, as a faithful adviser to the Client, and shall at all times support and safeguard
the Client's legitimate interests in any dealings with the third parties.
The Consultant shall employ and provide such qualified and experienced Experts and Sub- consultants as are
required to carry out the Services.
The consultant shall ensure that the required personnel as agreed are deployed within 30 days of signing
this contract/creation of any vacancy for any reason whatsoever, failing which the deductions specified in
the vacancy clause shall apply.
The Consultant may not subcontract part of the Services to any Sub-consultants.

5.1.2
The Consultant shall perform the Services in accordance with the Contract and the Applicable Law and shall
take all practicable steps to ensure that any of its Experts comply with the Applicable Law.
The Client shall notify the Consultant in writing of relevant local customs, and the Consultant shall, after such
notification, respect such customs.

5.1.3 Consultant to affiliate not to engage in certain activities

The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and
any entity affiliated with the Consultant shall be disqualified from providing goods, works or non-consulting
services resulting from or directly related to the Consultant's Services for the preparation or implementation
of the project, unless otherwise indicated in the SCC.

5.1.4 Prohibition of conflicting activities

The Consultant shall not engage, and shall cause its Experts not to engage, either directly or indirectly, in any
business or professional activities that would conflict with the activities assigned to them under this
Contract.

5.1.5 Accounting, Inspection and Auditing

The Consultant shall keep and shall make all reasonable efforts to cause its experts to keep, accurate and
systematic accounts and records in respect of the Services in such form and detail as will clearly identify
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 128
relevant time changes and costs.
The Consultant shall permit and shall cause its experts to permit, the authorities and/or persons appointed
by the authorities to inspect the Site and/or all accounts and records relating to the performance of the
Contract and the submission of the Proposal to provide the Services, and to have such accounts and records
audited by auditors appointed by the authorities if requested by the authorities. The Consultant's attention
is drawn to GCC Clause 2.4 which provides, inter alia, that acts intended to materially impede the exercise of
the authority's inspection and audit rights provided for under this GCC Clause 5.1 constitute a prohibited
practice subject to contract termination (as well as to a determination of ineligibility under the authority's
prevailing sanctions procedures.)

5.1.6 Maintaining of records and reports

Unless otherwise indicated in the SCC, all reports and relevant data and information such as maps, diagrams,
plans, databases, other documents, and software, supporting records or material compiled or prepared by
the Consultant for the Client in the course of the Services shall be confidential and become and remain the
absolute property of the Client. The Consultant shall, not later than upon termination or expiration of this
Contract, deliver all such documents to the Client, together with a detailed inventory thereof. The Consultant
may retain a copy of such documents, data and/or software but shall not use the same for purposes
unrelated to this Contract without prior written approval of the Client.
If license agreements are necessary or appropriate between the Consultant and third parties for purposes of
development of the plans, drawings, specifications, designs, databases, other documents and software, the
Consultant shall obtain the Client's prior written approval to such agreements, and the Client shall be entitled
at its discretion to require recovering the expenses related to the development of the program(s) concerned.
Other restrictions about the future use of these documents and software, if any, shall be specified in the
SCC.

5.1.7 Equipment and materials furnished by the Client

Equipment, vehicles and materials made available to the Consultant by the Client or purchased by the
Consultant wholly or partly with funds provided by the Client, shall be the property of the Client and shall be
marked accordingly. Upon termination or expiration of this Contract, the Consultant shall make available to
the Client an inventory of such equipment, vehicles and materials and shall dispose of such equipment,
vehicles and materials in accordance with the Client's instructions.
While in possession of such equipment, vehicles and materials, the Consultant, unless otherwise instructed
by the Client in writing, shall insure them at the expense of the Client in an amount equal to their full
replacement value.
Any equipment or materials brought by the Consultant or its Experts into the Client's country for the use
either for the project or personal use shall remain the property of the Consultant or the Experts concerned,
as applicable.

5.1.8
Other Consultant responsibilities, if any, are as stated in the SCC.

5.2 Client's Responsibilities

Unless otherwise specified in the SCC, the Client shall use its best efforts to

5.2.1
Assist the Consultant with obtaining work permits and such other documents as shall be necessary to
enable the Consultant to perform the Services.

5.2.2
Assist the Consultant with promptly obtaining, for the Experts and, if appropriate, their eligible dependents,
all necessary entry and exit visas, residence permits, exchange permits and any other documents required
for their stay in the Client's country while carrying out the Services under the Contract.

5.2.3
Facilitate prompt clearance through customs of any property required for the Services and of the personal
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 129
effects of the Experts and their eligible dependents.

5.2.4
Issue to officials, agents and representatives of the Government all such instructions and information as may
be necessary or appropriate for the prompt and effective implementation of the Services.
5.2.5
Assist the Consultant and the Experts for the Services with obtaining exemption from any requirement to
register or obtain any permit to practice their profession or to establish themselves either individually or as
a corporate entity in the Client's country according to the applicable law in the Client's country.

5.2.6
Assist the Consultant and the Experts of either of them with obtaining the privilege, pursuant to the
applicable law in the Client's country, of bringing into the Client's country reasonable amounts of foreign
currency for the purposes of the Services or for the personal use of the Experts and of withdrawing any such
amounts as may be earned therein by the Experts in the execution of the Services.

5.2.7 Access to facilities

The Client warrants that the Consultant shall have, free of charge, unimpeded access to the project site in
respect of which access is required for the performance of the Services. The Client will be responsible for any
damage to the project site, or any property thereon resulting from such access and will indemnify the
Consultant and each of the experts in respect of liability for any such damage, unless such damage is caused
by the willful default or negligence of the Consultant or the Experts.

5.2.8 Counter personnel

The Client shall make available to the Consultant free of charge such professional and support counterpart
personnel, to be nominated by the Client with the Consultant's advice, if specified in SCC.

If counterpart personnel are not provided by the Client to the Consultant as and when specified in Appendix
1, the Client and the Consultant shall agree on (i) how the affected part of the Services shall be carried out,
and (ii) the additional payments, if any, to be made by the Client to the Consultant as a result thereof pursuant
to GCC clause 4.2.3 as specified.

Professional and support counterpart personnel, excluding Client's liaison personnel, shall work under the
exclusive direction of the Consultant. If any member of the counterpart personnel fails to perform
adequately any work assigned to such member by the Consultant that is consistent with the position
occupied by such member, the Consultant may request the replacement of such member, and the Client
shall not unreasonably refuse to act upon such request.

5.2.9 Services, facilities and Property of the Client

The Client shall make available to the Consultant and the Experts, for the purposes of the Services and free
of any charge, the services, facilities and property described in the Terms of Reference (Appendix 1) at the
times and in the manner specified in said Appendix 1.

In case that such services, facilities and property shall not be made available to the Consultant as and when
specified in Appendix 1, the Parties shall agree on

(i) any time extension that it may be appropriate to grant to the Consultant for the performance
of the Services,

(ii) the manner in which the Consultant shall procure any such services, facilities and property from other
sources, and

(iii) The additional payments, if any, to be made to the Consultant as a result thereof pursuant to Clause GCC
4.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 130
 6. SUBJECT OF CONTRACT
6.1 Project Plan
6.1.1
In close cooperation with the Client and based on the Preliminary Project Plan included in the Consultant's
proposal/bid, the Consultant shall develop a Project Plan encompassing the activities specified in the
Contract. The contents of the Project Plan shall be as specified in the SCC and/or Requirements.

6.1.2
The Progress and other reports specified in the SCC shall be prepared by the Consultant and submitted to the
Client in the format and frequency specified in the Requirements.

6.1.3
The Consultant shall formally present to the Client the Project Plan in accordance with the procedure specified in
the SCC.

6.1.4
The Consultant shall undertake to deliver in accordance with the Agreed and Finalized Project Plan and the
Contract.

6.2 Documents Approval

6.2.1 Instructions and Specifications
(a)The Consultant shall execute the work and the implementation activities necessary for successful
performance of the work in compliance with the provisions of the Contract or, where not so specified, in
accordance with good industry practice.

6.2.2 Codes and Standards

Wherever references are made in the Contract to codes and standards in accordance with which the Contract
shall be executed, the edition or the revised version of such codes and standards current at the date of signing
the Contract shall apply unless otherwise specified in the SCC. During Contract execution, any changes in such
codes and standards shall be applied after approval by the Client.

6.2.3 Approval/Review of Documents by the Project Manager

(a) The Consultant shall prepare and furnish to the Project Manager the documents as specified in the SCC
for the Project Manager's approval or review. Any part of the Service covered by or related to the
documents to be approved by the Project Manager shall be executed only after the Project Manager's
approval of these documents. Sub-clause 6.2.3(b) onwards of this clause GCC shall apply to those
documents requiring the Project Manager's approval, but not to those furnished to the Project Manager
for its review only.

(b) Within fourteen [14*] days after receipt by the Project Manager of any document requiring the Project
Manager's approval in accordance with Sub-clause 6.2.3(a) of this clause GCC, the Project Manager shall
either return one copy of the document to the Consultant with its approval endorsed on the document
or shall notify the Consultant in writing of its disapproval of the document and the reasons for
disapproval and the modifications that the Project Manager proposes. If the Project Manager fails to take
such action within the fourteen [14*] days, then the document shall be deemed to have been approved
by the Project Manager.

(c) The Project Manager shall not disapprove any document except on the grounds that the document does
not comply with some specified provision of the Contract or that it is contrary to good industry practice.

(d) If the Project Manager disapproves the document, the Consultant shall modify the document and
resubmit it for the Project Manager's approval in accordance with Sub- clause 6.2.3(b) of this clause GCC.
If the Project Manager approves the document subject to modification(s), the Consultant shall make the
required modification(s), and the document shall then be deemed to have been approved, subject to
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 131
 Sub-clause 6.2.3(e) of this clause GCC. The procedure set out in Sub-clause 6.2.3(a) through Sub-clause
6.2.3(d) of this clause GCC shall be repeated, as appropriate, until the Project Manager approves such
documents.

(e) If any dispute occurs between the Client and the Consultant in connection with or arising out of the
disapproval by the Project Manager of any document and/or any modification(s) to a document that
cannot be settled between the parties within a reasonable period, then, the Project Manager shall give
instructions as to whether and if so, how, performance of the Contract is to proceed. The Consultant
shall proceed with the Contract in accordance with the Project Manager's instructions, provided that
after the dispute resolution, the Term of contract shall be extended accordingly.

(f) The Project Manager's approval, with or without modification of the document furnished by the
Consultant, shall not relieve the Consultant of any responsibility or liability imposed upon it by any
provisions of the Contract except to the extent that any subsequent failure results from modifications
required by the Project Manager or inaccurate information furnished in writing to the Consultant by or
on behalf of the Client. The Consultant shall not depart from any approved document unless the
Consultant has first submitted to the Project Manager an amended document and obtained the Project
Manager's approval of the document, pursuant to the provisions of this Clause 6.2.3 of this clause GCC.

6.2.4 Inspection
The Client or its representative shall have the right to inspect any of the ongoing works/activities, at
any location.

6.2.5
The Client shall issue an acceptance certificate against each successful deliverable as per the implementation
schedule and as further detailed in the SCC.

6.3 Personnel
6.3.1 Description of personnel
The title agreed job description, minimum qualification and time-input estimates to carry out the Services of
each of the Consultant's Key Experts are described in Appendix 2.
If required to comply with the provisions, adjustments with respect to the estimated time input of Key
Experts set forth in Appendix 2 may be made by the Consultant by a written notice to the Client, provided
(i) That such adjustments shall not alter the original time-input estimates for any individual by more than
10 percentage or one week, whichever is larger; and
(ii) That the aggregate of such adjustments shall not cause payments under this Contract to exceed the
ceilings set forth.
If additional work is required beyond the scope of the Services specified in Appendix 1, the estimated time-
input for the Key Experts may be increased by agreement in writing between the Client and the Consultant.
In case where payments under this Contract exceed the ceilings set forth, the Parties shall sign a Contract
amendment.

6.3.2 Replacement of personnel

Except as the Client may otherwise agree in writing, no changes shall be made in the Key Experts.
Notwithstanding the above, the substitution of Key Experts during Contract execution may be considered
only based on the Consultant's written request and due to circumstances outside the reasonable control of
the Consultant, including but not limited to death or medical incapacity. In such case, the Consultant shall
forthwith provide as a replacement, a person of equivalent or better qualifications and experience, and at
the same rate of remuneration

6.3.3 Approval of personnel

If during execution of the Contract, additional Key Experts are required to carry out the Services, the
Consultant shall submit to the Client for review and approval a copy of their Curricula Vitae (CVs). If the
Client does not object in writing (stating the reasons for the objection) within twenty-two [22*] days from
the date of receipt of such CVs, such additional Key Experts shall be deemed to have been approved by the
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 132
Client.

The rate of remuneration payable to such new additional Key Experts shall be based on the rates for other
Key Experts position which require similar qualifications and experience. unless otherwise specified in the
SCC

6.3.4 Removal and / or Replacement of personnel

(a) Except as the Client may otherwise agree, no changes shall be made in the key personnel. If, for any
reason beyond the reasonable control of the Consultant it becomes necessary to replace any of the
personnel, the Consultant shall forthwith provide as a replacement a person of equivalent or better
qualifications.
(b) If Client
(i) finds that any of the personnel has committed serious misconduct or has been charged with having
committed a criminal action, or
(ii) has reasonable cause to be dissatisfied with the performance of any of the personnel, then the
Consultant shall, at the Client's written request specifying the grounds, therefore, forthwith
provide as a replacement a person with qualification and experience acceptable to the Client.
(c) Any of the personnel provided as a replacement under sub-clauses (a) and (b) above, the rate of
remuneration applicable to such person, shall be subject to the prior written approval by the Client
except as the Client may otherwise agree.
(d) Except as the Client may otherwise agree,
(i) the Consultant shall bear all additional travel and other costs arising out of or incidental to any
removal and/or replacement, and
(ii) the remuneration to be paid for any of the Experts provided as a replacement shall not exceed the
remuneration which would have been payable to the Experts replaced or removed.

6.3.5 Working days, holidays etc

Working days and holidays for Experts are the same as that of the client. To account for travel time to/from
the Client's country, experts carrying out Services inside the Client's country shall be deemed to have
commenced or furnished work in respect of the Services such number of days before their arrival in, or after
their departure from, the Client's country as is specified in Appendix 2.

The Experts shall not be entitled to be paid for overtime nor to take paid sick leave or vacation leave except as
specified in Appendix 2, and the Consultant's remuneration shall be deemed to cover these items.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 133
 Environmental and Social (ES) requirements
SCHEDULE: ENVIRONMENTAL COMPLIANCE BY THE SUCCESSFUL BIDDER

Table 1: List of Applicable Statutory Permissions from the list given are to be obtained by the
successful bidder

S. No. Statutory permission Regulatory authority

1 Approval of Base Camp Plan APCRDA/ ADC/ PMC
2 Land lease deed for base camp State Govt.
3 Consent to Establish (CTE) for Plants establishment APPCB
4 Consent to Operate (CTO) for Plants operation APPCB
5 Explosive Licence Chief Controller of Explosives
dept.
6 Authorisation for Storage of Hazardous Chemicals Chief Controller of Explosives
dept.
7 Authorisation for Storage of Hazardous Waste APSPCB
8 Quarry lease deed and permission State Mines and Geology Dept.
9 Consent to Operate (CTO) for Crusher Plant operation APPCB
10 NOC for withdrawal of ground water State Ground Water Board
11 NOC for withdrawal of surface water State Irrigation dept.
12 Labour licence Labour Commissioner
13 Pollution Under Control certificates for construction Authorised Emission Testing
vehicles Centre
14 Environmental monitoring testing Authorised testing lab
15 Soil Borrow Area approval APCRDA/ ADC/ PMC
16 Waste Management Plan APCRDA/ ADC/ PMC

Table 2: List of Applicable Labour Laws for Compliance

S. No Name of Laws

1 Workman Compensation Act,1923

2 Payment of Gratuity Act,1972
3 Employees PF and Miscellaneous Provision Act,1952 (since amended)
4 Maternity Benefit Act,1961
5 Sexual Harassment of Woman at the work place(Prevention, Prohibition and Redressal)
Act,2013
6 Contract Labour (Regulation and Abolition) Act,1970
7 Minimum Wage Act,1948
8 Payment of Wages Act,1936
9 Equal Remuneration Act,1976
10 Payment of Bonus Act,1965
11 Industrial Disputes Act,1947
12 Industrial Employment (Standing Order) Act,1946
13 Trade Union Act,1926
14 Child Labour(Provision and Regulation )Act,1986
15 Inter-state migrant workmen's (Regulation of employment & conditions of services)
Act,1979
16 The Building and Other Construction works (Regulation of Employment and Conditions of
service), Act,1996 and the cess Act of 1996
17 Factories Act,1948
18 Bonded Labour system(Abolition) Act,1976
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 134
19 Employer's Liability Act,1938
20 The Personal Injuries(Compensation Insurance) Act,1963

Table 3: Other Requirements to Comply

1 Accident Incident Register
2 First Aid Box & Register
3 Tool-Box Talk register
4 Awareness training programme on Environment & Safety
5 Approved HSMP
6 Fire Extinguishers
7 Medical Check-up
8 Emergency Response Plan
9 Wages register

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 135
 SPECIAL CONDITIONS OF CONTRACT
1. General Provisions and Interpretation

1.1 : Definitions
1.1.1 General
1.1.1(i): Applicable Law means the laws prevalent in republic of India shall govern this Contract.
1.1.1(ii) The Client is: The Commissioner, APCRDA 1.1.2(iii) The
Project Manager is:
Director-strategy, APCRDA.
1.1.2(iv) The Consultant's Representative is:
Name: [insert: name and provide title and address further below, or state “to be nominated within of the
Effective Date”]
Title: [if appropriate, insert: title]
1.1.5(vi) The Contract shall be for a period of 24 months. The extension of time period shall be as defined in
Clause 1.1.5 of Bid data Sheet (BDS).
1.3: Representatives
1.3 (a) Authorized representative of client:
1.3.1 Project Manager Extensions and /or Limitations:
No additional extensions and/ or limitations.
1.3.2 Consultant's Representative's Extensions and/or Limitations:
1.4 Notices Address of the Project Manager:
Director-Strategy, APCRDA Lenin
Center, Governor Pet,
VIJAYAWADA- 520002.
ANDHRA PRADESH - INDIA.
Fallback address of the Client:
APCRDA
Lenin Center, Governor Pet, VIJAYAWADA -
520002.
ANDHRA PRADESH - INDIA.
Address of the Consultant's Representative: 1) .
Fallback address of the Consultant 2) .
as appropriate, insert: personal delivery, postal, cable, telegraph, telex, facsimile, electronic mail, and/or
EDI protocol
1.5 Dispute Settlement

(i) Amicable Settlement

Any dispute between the Client and a Consultant arising in connection with the present Contract shall be
referred to arbitration in accordance with the Applicable law. The arbitration shall be held in accordance with
the Rules of Arbitration of the International Centre for Alternative Dispute Resolution, New Delhi, or such
other rules as may be mutually agreed by the Parties and shall be subject to the provisions of the Arbitration
and Conciliation Act,1996.

Disputes shall be settled in accordance with the following provisions: If any dispute arises between the
parties hereto during the subsistence of this Contract Agreement or thereafter, in connection with the
validity, interpretation, implementation or alleged breach of any provision of this Agreement, then the
parties shall refer such dispute to their respective higher authorities the Chief Executive Officer, Client and
the Chief Executive Officer of the Consultant Organization/Company or a substitute thereof for amicable
settlement.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 136
(ii) Appeal
In the event of any dispute, controversy, or claim arising out of or relating to this Agreement, that cannot
be resolved amicably, including any questions regarding its existence, validity, or termination, such disputes
shall be referred to Appellate Authority for resolution. The Appellate Authority shall have exclusive
jurisdiction to hear and resolve any disputes between the parties, and its decision shall be binding and final,
subject to any legal rights of appeal.

The Appellate Authority for the purpose of this contract is the Secretary, Municipal Administration &
Urban Development (MA&UD) Government of Andhra Pradesh.

(iii) Arbitration
In the event that both the Chief Executive Officers or a substitute thereof are unable to resolve the dispute
within thirty (30) days of it being referred to them, then either Party may refer the dispute for resolution to
a sole arbitrator who shall be jointly appointed by both parties, or, in the event that the parties are unable
to agree on the person to act as the sole arbitrator within 30 days after any party has claimed for an
arbitration in written form, by three arbitrators, one to be appointed by each party with power to the two
arbitrators so appointed, to appoint a third arbitrator. The matter shall be referred to arbitration in
accordance with the provisions of Arbitration and Conciliation Act.

Any Dispute which is not resolved amicably by conciliation, as provided above, shall be finally decided by
reference to arbitration by an Arbitral Tribunal appointed as stated above. Such arbitration shall be held in
accordance with the Rules of Arbitration of the International Centre for Alternative Dispute Resolution, New
Delhi, or such other rules as may be mutually agreed by the Parties and shall be subject to the provisions of
the Arbitration and Conciliation Act,1996. The venue of such arbitration shall be Vijayawada, and the
language of arbitration proceedings shall be English.

The arbitrators shall make a reasoned award (the “Award"). Any Award made in any arbitration held
pursuant to the settlement of disputes shall be final and binding on the Parties as from the date it is made,
and the Consultant and the Client agree and undertake to carry out such Award without delay.

The Consultant and the Client agree that an Award may be forced against the Consultant and/or the Client,
as the case may be, and their respective assets wherever situated.
This Agreement and the rights and obligations of the Parties shall remain in full force and effect, pending the
Award in any arbitration proceedings hereunder.

(iv) Miscellaneous
In any arbitration proceeding hereunder:
(a) Proceedings shall, unless otherwise agreed by the Parties, be held in Vijayawada.
(b) English language shall be the official language for all purposes; and
(c) The decision of the sole arbitrator or of a majority of the arbitrators (or of the third arbitrator if there
is no such majority) shall be final and binding and shall be enforceable in the High Court of Andhra
Pradesh, Amaravati. The Parties hereby waive any objections to or claims of immunity in respect of
such enforcement.

1.6 Copyright, Confidential Information, and Ownership

1.6.6 Persons, topics, and conditions for which the confidentiality clause does not apply- Not Applicable

1.6.8 The Government of Andhra Pradesh shall have complete access to all types of technical and or financial
information it obtains or develops with respect to the Consultant and its Information Technologies.

1.6.10 Restriction about the future use, if any: Nothing shall be used for any purpose what so ever
without the prior written consent of the Client.

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 GUARANTEES, LIABILTIES, INDEMNITES, INSURANCE AND RISKS
3.1 Time Guarantee and Vacancy Clauses

3.1.3 Vacancy Clause and Trigger

a. The below are the situations under which a given position would be said to be vacant:
i. If a profile submitted by the consultant for any position required, either at the time of bid or
during the contract period,
(a) is not found to be meeting the ‘essential’ Qualification and Experience Criteria as
specified in Appendix I
(b) is found to be meeting the ‘essential’ Qualification and Experience Criteria as specified
in Appendix I, but whose performance is found to be unsatisfactory by the client for
the 2nd consecutive month during the monthly review or more and the same has been
communicated to the consultant in the monthly review meetings or otherwise,

Such profiles shall be rejected by the client and would result in the respective positions being vacant,
until respective proposed replacements are approved and staffed for the same.
ii. If a position is not staffed by the consultant for any reason whatsoever, at any given point during
the contract period.

b. In case a vacancy so created is not staffed by the consultant within 15 days of creation of such vacancy,
the client shall deduct the payment in respect of such vacant positions from the monthly fee to be paid
in each quarter.
c. An additional penalty of 50% of the payment to be made corresponding to the unstaffed position will
also be reduced as penalty for every month the role remains vacant.

2. TERMINATION AND MODIFICATION OF CONTRACT

2.1 Term
2.1.1 Effectiveness conditions-
All the resources under the contract shall be deployed as per the Contract Conditions.

2.1.2 Commencement of Services: The Consultant shall staff and commence work within 30 days from the
Effective Date.

2.2 Termination
2.2.1 Expiration of Contract and extension: The contract shall terminate at the end of 24 months from the
Effective Date and shall be further extendable on a yearly basis for a maximum period of 3 years as per
project needs, upon satisfactory performance and mutual agreement of scope and personnel required, as
deemed necessary.

3.2.3 Termination of Contract for Failure to Become Effective. The time from the date of signing of contract
shall be thirty (30) days.

4 PAYMENT
4.1 Price
4.1.1 Contract price shall not exceed the agreement value in case of filling the vacant positions during the
course of the contract. In case of Additional services requirement over and above the personnel at the time of
signing the contract, similar grade and personnel pay will be referred in general and the profile and
corresponding pay will be considered on a case to case basis.

4.1.2 Deleted.

4.2 Payment Terms

1) Subject to the provisions of GCC Clause (Terms of Payment), the Client shall pay the Contract Price to
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 138
 the Consultant according to the manner specified below.
(a) Payment shall be made on a quarterly basis based on the agreed fee for the personnel worked and
valid reimbursables claimed during the quarter for which the payment is to be made.
(b) The payment to be made based on the Invoices submitted by the consultant on a quarterly basis.
(c) The payment schedule is described in detail in Appendix 8.

4.2.4 Mode of Billing and Payments: (a) Advance payments: No advance payments would be made by the
Client. All monetary transaction shall be in Indian Rupees.

4.3 Securities

4.3.3 Performance Security: Performance Security equivalent to 5 (five) percent of the Contract price shall
be furnished from any scheduled commercial bank in India as per the terms set in the Clause 4.3.3 of GCC,
in the form of a Bank Guarantee substantially in the form specified in Appendix 5 of the contract. For the
successful bidder, the Performance Security will be retained by Client until the completion of the assignment
by the Consultant and shall be released upon the completion of the contract and its acceptance by the Client.
(Refer - Appendix 5 of Volume-II)

SPECIAL CONDITIONS OF RESPONSIBILITIES

5.1.1 The Consultant may not subcontract part of the Services to any Sub-consultants.
5.1.8 Consultant's responsibilities
(1) Limitation of Obligations:
(2) Accounting, Inspecting and Auditing Specific bases: None

5.1.9 SEA/SH prevention in E&S Policy Statement-The policy should integrate environmental protection, health
and safety, gender equality, child protection, and SEA/SH prevention. It must commit to intolerance and
disciplinary measures for illegal activities and gender-based violence and promote equal opportunities for men
and women. It is binding on the selected bidder to comply with all applicable clauses amended from time to time.
(Appendix 11-Placed at Special Conditions of Contract)

5.2.7 Details of Access to Facilities

The Consultant shall have access to all the facilities required to perform the services mentioned in Vol-I Scope
of the RFP document.

5.2.8 Details of Counter Personnel:

Not applicable.

5 SUBJECT OF CONTRACT
5.1 Project Plan
(1) Project Plan shall be Appendix-2.
(2) Apart from the deliverables mentioned in Appendix 8, the Consultant shall submit progress report to the
client as and when requested.

Note: Other reports may be needed to monitor Contract performance/progress.

5.2 Documents Approval 6.2.2 Codes and Standards
The Methodological Quality Standards adopted shall be as mentioned in Volume-I, Scope of Services.
6.2.3 Approval/Review of Technical Documents by the Project Manager
The list of documents shall be: [Insert: relevant codes if any]
(1) Project Plan.
(2) Staff deployment and roaster of staff.
(3) Document containing personnel replacements.

As Per GCC 6.2.5 Acceptance Certificate Issuance Details: Upon receipt of every deliverable from the
Consultant, the Project in charge from APCRDA, shall issue the certificate of acceptance.
Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 139
 APPENDIX 1 DESCRIPTION OF THE SERVICES

[Give detailed descriptions of the Services to be provided; Implementation schedule dates for completion of
various tasks; place of performance for different tasks; specific tasks to be approved by Client etc.]

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 APPENDIX 2

PROJECT PLAN
(WITH DELIVERABLES AND DELIVERY SCHEDULE)
[List format, frequency and contents of deliverables and reports; persons to receive them; dates of
submission;]

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 APPENDIX 3: KEY PERSONNEL

Provide the names of at least one candidate qualified to meet the specified requirements stated for each
position. The data on their experience should be supplied on separate sheets using the tables given
hereunder for each candidate.

Propose alternative candidate for the Team Leader, whose experience records should be provided.

1. Title of position (Team Leader)

Name of prime candidate
Name of alternate candidate
2. Title of position
Name of prime candidate
3, Title of position
Name of prime candidate
4. Title of position - etc.

Name of member

Position Candidate [] Prime [] Alternative

Candidate Name of candidate Date of Birth
Information

Professional Qualifications
Present Name of Employer
Employment
Address of Employer

Telephone Contact (Manager/personal

officer)
Fax Telex
Job title of candidate Years with present Employer

Summarize professional experience over the last twenty years, in reverse chronological order. Indicate
technical and managerial experience relevant to the project.

From To Company/Project/Position/Relevant technical and

management experience

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 142
Expert’s contact information: (e-mail …………………., phone……………)

Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my
qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of
an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification
or dismissal by the Client, and/or sanctions by the Bank.

{day/month/year}

Name of Expert Signature Date

{day/month/year}

Name of authorized Signature Date

Representative of the Consultant
(the same who signs the Proposal)

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 143
 APPENDIX 4
HOURS OF WORK FOR KEY PERSONNEL AND SERVICE LEVEL AGREEMENT
[List here the hours of work for key personnel, details of SLAs etc.]

S. No. Name of the Hours of Work* with precise description

professional
Field work Technical Reports making Technical Others
review of data discussions/
Presentations

Note: * Shall cover the activities related to the job description and other domain related works/activities

Please Note that it is an indicative activities list proposed by the consulting firm that presents understanding of the
project and clarity on the scope of work.

As such, monthly work plan giving each professional’s work would be agreed between the APCRDA and the firm, and
same will be evaluated at the end of the month, to assess the performance of each individual professional.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 144
 APPENDIX 5
Performance Security Form (Bank Guarantee)

[Insert: Client's Name, and Address of Office]

Date: [insert: date] PERFORMANCE GUARANTEE No.: [insert: Performance Guarantee Number]

We have been informed that on [insert: date of award] you awarded Contract No. [Insert: Contract number]
for [insert: title and/or brief description of the Contract] (hereinafter called "the Contract") to [insert:
complete name of Consultant] (hereinafter called "the Consultant"). Furthermore, we understand that,
according to the conditions of the Contract, a performance guarantee is required.

At the request of the Consultant, we hereby irrevocably undertake to pay you any sum(s) not exceeding
[insert: amount(s) in figures and words] upon receipt by us of your first demand in writing declaring the
Consultant to be in default under the Contract, without cavil or argument, or your needing to prove or to
show grounds or reasons for your demand or the sum specified therein.

On the date of your issuing, to the Consultant, the Operational Acceptance Certificate for the System, the
value of this guarantee will be reduced to any sum(s) not exceeding [insert: amount(s) in figures and words].
This remaining guarantee shall expire no later than [insert: number and select: of months/of years (of the
Warranty Period that needs to be covered by the remaining guarantee)] from the date of the Operational
Acceptance Certificate for the System, and any demand for payment under it must be received by us at this
office on or before that date.
This guarantee is subject to the Applicable Law.
[Signature(s)]
[Insert: Client's Name, and Address of or Office]
Date: [insert: date]

1 The Client shall insert the amount(s) specified and denominated in the SCC for GCC Clauses 4.1.1.
2 In this sample form, the formulation of this paragraph reflects the usual SCC provisions for GCC Clause 4.1.1.
However, if the SCC for GCC Clauses 4.1.1 from the usual provisions, the paragraph, and possibly the previous
paragraph, need to be adjusted to precisely reflect the provisions specified in the SCC.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 145
 APPENDIX 6
PRICE SCHEDULES

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 APPENDIX 7
Minutes of Contract Finalization Discussions and Agreed to Contract Amendments

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 APPENDIX 8
The following will be the payment mechanism for the PgMC services:
The payment has been structured as per below:

1. The total LSF will be split into quarterly payments based on only the personnel employed and valid
reimbursables claimed during the said quarter, as per break-up provided by the consultant in Form F3 of
BDS.
2. The quarterly payment shall be subject to deductions as specified in the vacancy clause of the SCC.
3. Any incidental out-of-pocket expenses (third party lab testing etc.) shall be reimbursed quarterly on a
case-to-case basis, only upon prior approval of the client.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 148
 APPENDIX 9
Sample format to be used for planning the monthly deliverables

Deliverables 1 (D- Day/week

N°
..) 1 2 3 4 5 6 ..... n TOTAL
{e.g., Deliverable
D-1 #1: Report A
(indicative)
1) data collection
2) drafting
3) inception
report
4) incorporating
comments
5) delivery of
final report to
Client}

{e.g., Deliverable
D-2
#2:...............}

1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as
the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks
separately for each phase.
2 Duration of activities shall be indicated in a form of a bar chart.
3. Include a legend, if necessary, to help read the chart.

Request for Proposal (RfP) to engage Programme Management Consultant(PgMC) for Developmental Works/ Activities of the APCRDA 149
 APPENDIX 10
Code of Conduct for Consultant’s Personnel (E&S) Form

CODE OF CONDUCT FOR CONSULTANT’S PERSONNEL1

We are the Consultant, [enter name of Consultant]. We have signed a contract with [enter name of Employer] for
[enter description of the Works]. These Works will be carried out at [enter the Site and other locations where the Works
will be carried out]. Our contract requires us to implement measures to address environmental and social risks related
to the Works, including the risks of sexual exploitation, sexual abuse and sexual harassment.
This Code of Conduct is part of our measures to deal with environmental and social risks related to the Works. It
applies to all our staff, laborers and other employees at the Works Site or other places where the Works are being
carried out. It also applies to the personnel of each subconsultant and any other personnel assisting us in the execution
of the Works. All such persons are referred to as “Consultant’s Personnel” and are subject to this Code of Conduct.

This Code of Conduct identifies the behavior that we require from all Consultant’s Personnel.
Our workplace is an environment where unsafe, offensive, abusive or violent behavior will not be tolerated and where
all persons should feel comfortable raising issues or concerns without fear of retaliation.
REQUIRED CONDUCT
Consultant’s Personnel shall:
1. carry out his/her duties competently and diligently;
2. comply with this Code of Conduct and all applicable laws, regulations and other requirements, including
requirements to protect the health, safety and well-being of other Consultant’s Personnel and any other
person;
3. maintain a safe working environment including by:
a. ensuring that workplaces, machinery, equipment and processes under each person’s control are safe
and without risk to health;
b. wearing required personal protective equipment;
c. using appropriate measures relating to chemical, physical and biological substances and agents; and
d. following applicable emergency operating procedures.
4. report work situations that he/she believes are not safe or healthy and remove himself/herself from a work
situation which he/she reasonably believes presents an imminent and danger to his/her life or health;
5. treat other people with respect, and not discriminate against specific groups such as women, people with
disabilities, migrant workers or children;
6. not engage in Sexual Harassment, which means unwelcome sexual advances, requests for sexual favors, and
other verbal or physical conduct of a sexual nature with another Consultant’s or Employer’s Personnel;
7. not engage in Sexual Exploitation, which means any actual or attempted abuse of position of vulnerability,
differential power or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or
politically from the sexual exploitation of another;
8. not engage in Sexual Abuse, which means the actual or threatened physical intrusion of a sexual nature,
whether by force or under unequal or coercive conditions.
9. not engage in chasing or hunting or capture of wildlife including birds and fishing and, refrain from acquiring
wildlife meat, skins, feathers, or any similar products derived from wildlife;
10. Not engage in encroaching upon or degrading of forests as well as the collection and harvesting of forest
resources such as firewood, herbs, timber and non-timber forest products among others.
11. Not engage in any form of sexual activity with individuals under the age of 18, except in case of pre-existing
marriage- including contact through digital media. Mistaken belief regarding the age of a child is not a defense.
Consent from the child is also not a defense or excuse.
12. In responding to any reporting of SEA/SH/VAC, everyone should follow the project SEA/SH GRM procedure
and process. Individuals/employees experiencing any forms of GBV, including SEA/SH is supported by
facilitating access to specialist services in accordance with the SEA/SH GRM procedure and records will be kept
in confidentiality.

1 This form to be signed by contractor’s personnel after contract is awarded.

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 13. complete relevant training courses that will be provided related to the environmental and social aspects of
the Contract, including on health and safety matters, Sexual Exploitation and Abuse (SEA), and Sexual
Harassment (SH);
14. report violations of this Code of Conduct; and
15. not retaliate against any person who reports violations of this Code of Conduct, whether to us or the Employer,
or who makes use of the grievance mechanism for Consultant’s Personnel or the project’s Grievance Redress
Mechanism.
RAISING CONCERNS
If any person observes behavior that he/she believes may represent a violation of this Code of Conduct, or that
otherwise concerns him/her, he/she should raise the issue promptly. This can be done in either of the following ways:
1. Contact [enter name of the Consultant’s Social Expert with relevant experience in handling sexual exploitation,
sexual abuse and sexual harassment cases, or if such person is not required under the Contract, another individual
designated by the Consultant to handle these matters] in writing at this address [ ] or by telephone at [ ] or in
person at [ ]; or
2. Call [ ] to reach the Consultant’s hotline (if any) and leave a message.

The person’s identity will be kept confidential, unless reporting of allegations is mandated by the country law. Anonymous
complaints or allegations may also be submitted and will be given all due and appropriate consideration. We take
seriously all reports of possible misconduct and will investigate and take appropriate action. We will provide warm
referrals to service providers that may help support the person who experienced the alleged incident, as appropriate.
There will be no retaliation against any person who raises a concern in good faith about any behavior prohibited by
this Code of Conduct. Such retaliation would be a violation of this Code of Conduct.
CONSEQUENCES OF VIOLATING THE CODE OF CONDUCT
Any violation of this Code of Conduct by Consultant’s Personnel may result in serious consequences, up to and
including termination and possible referral to legal authorities.
FOR CONSULTANT’S PERSONNEL:
I have received a copy of this Code of Conduct written in a language that I comprehend. I understand that if I have
any questions about this Code of Conduct, I can contact [enter name of Consultant’s contact person(s) with relevant
experience] requesting an explanation.

Name of Consultant’s Personnel: [insert name]

Signature: __________________________________________________________
Date: (day month year): _______________________________________________
Countersignature of authorized representative of the Consultant:
Signature: ________________________________________________________
Date: (day month year): ______________________________________________

ATTACHMENT 1: Behaviors constituting Sexual Exploitation and Abuse (SEA) and behaviors and behaviors constituting
Sexual Harassment (SH)

The following non-exhaustive list is intended to illustrate types of prohibited behaviors.

(1) Examples of sexual exploitation and abuse include, but are not limited to:
 A Consultant’s Personnel tells a member of the community that he/she can get them jobs related to the work
site (e.g. cooking and cleaning) in exchange for sex.
 A Consultant’s Personnel that is connecting electricity input to households says that he can connect women
headed households to the grid in exchange for sex.
 A Consultant’s Personnel rapes, or otherwise sexually assaults a member of the community.
 A Consultant’s Personnel denies a person access to the Site unless he/she performs a sexual favor.
 A Consultant’s Personnel tells a person applying for employment under the Contract that he/she will only hire
him/her if he/she has sex with him/her.
 A Consultant’s Personnel dates or has a romantic relationship with a child under 18 years old, keeps secrets
with children, or displays favoritism.
 A Consultant’s Personnel has inappropriate physical contact with children under 18 years old, including kisses
and showing affection of any kind in an isolated area.

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  A Consultant’s Personnel holds private electronic communication with children under 18 years old, including
via social media, as well as transportation of children unless for authorized purposes.
 A Consultant requests sexual favors in return for protection, food, shelter, payment of medical or school fees,
or any other form of assistance or promise of assistance.
(2) Examples of sexual harassment in a work context
 Consultant’s Personnel comment on the appearance of another Consultant’s Personnel (either positive or
negative) and sexual desirability.
 When a Consultant’s Personnel complains about comments made by another Consultant’s Personnel on
his/her appearance, the other Consultant’s Personnel comment that he/she is “asking for it” because of how
he/she dresses.
 Unwelcome touching of a Consultant’s or Employer’s Personnel by another Consultant’s Personnel.
 A Consultant’s Personnel tells another Consultant’s Personnel that he/she will get him/her a salary raise, or
promotion if he/she sends him/her naked photographs of himself/herself.
 A Consultant’s Personnel makes jokes that are uncomfortable, frightening, or hurtful, or name calls with sexual
epithets.

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 APPENDIX 11
Environmental and Social (ES) requirements to be complied by the Bidder

The Bidder’s team preparing the ES requirements should include a suitably qualified Environmental and Social
specialist/s.
The Bidder should attach or refer to the APCRDA’s environmental and social, policies that will apply to the project. If
these are not available, the Employer should use the following guidance in drafting an appropriate policy for the
Works.
SUGGESTED CONTENT FOR AN ENVIRONMENTAL AND SOCIAL POLICY (STATEMENT)
The Works’ policy goal, as a minimum, should be stated to integrate environmental protection, occupational and
community health and safety, gender, equality, child protection, vulnerable people (including those with disabilities),
Sexual Harassment (SH), gender-based violence, Sexual Exploitation and Abuse (SEA), HIV/AIDS awareness and
prevention and wide stakeholder engagement in the planning processes, programs, and activities of the parties
involved in the execution of the Works. The Employer is advised to consult with the World Bank to agree the issues to
be included which may also address: climate adaptation, land acquisition and resettlement, indigenous people, etc.
The policy should set the frame for monitoring, continuously improving processes and activities and for reporting on
the compliance with the policy.
The policy shall include a statement that, for the purpose of the policy and/or code of conduct, the term “child” /
“children” means any person(s) under the age of 18 years.
The policy should, as far as possible, be brief but specific and explicit, and measurable, to enable reporting of
compliance with the policy in accordance with the Particular Conditions of the Contract and to the General Conditions
of Contract.
As a minimum, the policy is set out to the commitments to:
1. apply good international industry practice to protect and conserve the natural environment and to minimize
unavoidable impacts;
2. provide and maintain a healthy and safe work environment and safe systems of work;
3. protect the health and safety of local communities and users, with particular concern for those who are
disabled, elderly, or otherwise vulnerable;
4. be intolerant of and enforce disciplinary measures for illegal activities. To be intolerant of, and enforce
disciplinary measures for gender-based violence, inhumane treatment, sexual exploitation, rape, sexual
abuse, sexual activity with children, and sexual harassment;
5. incorporate a gender perspective and provide an enabling environment where women and men have equal
opportunity to participate in, and benefit from, planning and development of the Works;
6. work co-operatively, including with end users of the Works, relevant authorities, contractors, and local
communities;
7. engage with and listen to affected persons and organizations and be responsive to their concerns, with
special regard for vulnerable, disabled, and elderly people;
8. provide an environment that fosters the exchange of information, views, and ideas that is free of any fear
of retaliation, and protects whistleblowers;
9. minimize the risk of communicable diseases and to mitigate the effects of communicable diseases associated
with the execution of the Works;
The policy should be signed by the senior manager of the Employer. This is to signal the intent that it will be applied
rigorously.
MINIMUM CONTENT OF ES REQUIREMENTS
In preparing detailed specifications for ES requirements, the specialists should refer to and consider:
 project reports e.g., ESIA/ESMP
 consent/permit conditions
 required standards including World Bank Group EHS Guidelines
 relevant international conventions or treaties etc., national legal and/or regulatory requirements and
standards (where these represent higher standards than the WBG EHS Guidelines)
 relevant international standards e.g., WHO Guidelines for Safe Use of Pesticides
 relevant sector standards e.g., EU Council Directive 91/271/EEC Concerning Urban Wastewater Treatment
 grievance redress mechanism including types of grievances to be recorded and how to protect confidentiality
e.g., of those reporting allegations of SEA.
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  SEA prevention and management.
The detail specification for ES should, to the extent possible, describe the intended outcome rather than the method
of working.
The ES requirements should be prepared in manner that does not conflict with the relevant General Conditions of
Contract (and the corresponding Particular Conditions if any) and other parts of the specifications.

Payment for ES Requirements

The Employer’s ES and procurement specialists should consider how the Contractor will cost the delivery of the ES
requirements. In the majority of cases, the payment for the delivery of ES requirements shall be a subsidiary obligation
of the Contractor covered under the prices quoted for other Bill of Quantity items. For example, normally the cost of
implementing workplace safe systems of work, including the measures necessary for ensuring traffic and road safety,
shall be covered by the Bidder’s rates for the relevant works. Alternatively, provisional sums could be set aside for
discrete activities for example for HIV counselling service, and SEA and SH awareness and sensitization or to encourage
the contractor to deliver additional ES outcomes beyond the requirement of the Contract.

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 APPENDIX 12
Section X: Guidelines on Preventing and Combating Fraud and Corruption in Program-for-Results Financing’ dated
February 1, 2012 and revised on July 10, 2015 (the Anti-Corruption Guidelines
[Link] )

1. These Guidelines address Fraud and Corruption (as defined in paragraph 5) that may occur in connection with
the preparation and implementation of programs financed, in whole or in part, by the International Bank for
Reconstruction and Development (IBRD) or the International Development Association (IDA) through Program-for-
Results Financing. They set out the general principles, requirements, and sanctions applicable to such programs.

2. The Loan Agreement providing for the Loan governs the legal relationships between the Borrower and the
Bank with respect to the Program for which the Loan is made. The responsibility for the implementation of the Program
under the Loan Agreement, including the primary responsibility for preventing and combating Fraud and Corruption,
rests with the Borrower. The Bank, for its part, has a fiduciary duty under its Articles of Agreement to “make
arrangements to ensure that the proceeds of any loan are used only for the purposes for which the loan was granted,
with due attention to considerations of economy and efficiency and without regard to political or other non-economic
influences or considerations.” These Guidelines constitute an important element of those arrangements and are made
applicable to the preparation and implementation of the Program as provided in the Loan Agreement.

3. Recognizing that Fraud and Corruption leads to wasted resources and undermines development effectiveness,
the Bank and the Borrower agree that all individuals and entities participating in the Program must observe the highest
standard of ethics and, specifically, that all such persons and entities must take all appropriate measures to prevent
and combat Fraud and Corruption, and refrain from engaging in Fraud and Corruption, in connection with the Program.
In furtherance of these principles and purposes, the Bank and the Borrower further agree and commit to undertaking
the actions set out in these Guidelines for the purpose of preventing and combating Fraud and Corruption in
connection with the Program.

4. These Guidelines address the following defined practices in connection with the Program:

(a) A “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to
influence improperly the actions of another party.
(b) A “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly
misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation.
(c) A “collusive practice” is an arrangement between two or more parties designed to achieve an improper
purpose, including to influence improperly the actions of another party.
(d) A “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party
or the property of the party to influence improperly the actions of a party.
(e) An “obstructive practice” is (i) deliberately destroying, falsifying, altering or concealing of evidence material
to the investigation or making false statements to investigators in order to materially impede a Bank investigation into
allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing or intimidating any
party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the
investigation, or (ii) acts intended to materially impede the exercise of the Bank’s contractual rights of audit or access
to information.

5. The above practices, as so defined, are referred to collectively in these Guidelines as “Fraud and Corruption.”

6. In furtherance of the above-stated purpose and general principles, except as otherwise agreed in writing by
the Borrower and the Bank, the Borrower:

(a) takes all appropriate measures to ensure that the Program is carried out in accordance with these Guidelines;
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(b) takes all appropriate measures to prevent Fraud and Corruption in connection with the Program, including
(but not limited to) adopting and implementing appropriate fiduciary and administrative practices and institutional
arrangements;
(c) promptly informs the Bank of all credible and material allegations or other indications of Fraud and Corruption
in connection with the Program that come to its attention, together with the investigative and other actions that the
Borrower proposes to take with respect thereto;
(d) unless otherwise agreed by the Borrower and the Bank with respect to a particular case, takes timely and
appropriate action to investigate such allegations and indications; reports to the Bank on the actions taken in any such
investigation, at such intervals as may be agreed between the Borrower and the Bank; and, promptly upon the
completion of any such investigation, reports to the Bank the findings thereof;
(e) if the Borrower or the Bank determines that any person or entity has engaged in Fraud and Corruption in
connection with the Program, takes timely and appropriate action, satisfactory to the Bank, to remedy or otherwise
address the situation and prevent its recurrence; provided that nothing in this sub-paragraph (e) or in sub-paragraph
(d) above obligates the Borrower to take action in direct contradiction of the applicable law of the Member Country;
(f) cooperates fully with representatives of the Bank in any inquiry conducted by the Bank into allegations or
other indications of Fraud and Corruption in connection with the Program, and takes all appropriate measures to
ensure the full cooperation of relevant persons and entities subject to the Borrower’s jurisdiction in such inquiry; and
(g) ensures that any person or entity debarred or suspended by the Bank is not awarded a contract under or
otherwise allowed to participate in the Program during the period of such debarment or suspension.

7. In furtherance of the above-stated purpose and general principles, except as otherwise agreed in writing by
the Borrower and the Bank, the Bank:

(a) promptly informs the Borrower of all credible and material allegations or other indications of Fraud and
Corruption in connection with the Program that come to its attention, consistent with Bank policies and procedures;

(b) in cases where the Bank determines it necessary to do so to fulfill its fiduciary duty, may conduct an inquiry
into such allegations or other indications, independently of or in collaboration with the Borrower;

(c) reports to the Borrower on the outcome of any such inquiry; and

(d) may sanction any individual or entity other than the Member Country if at any time the Bank determines that
such individual or entity has engaged in Fraud and Corruption in connection with the Program or any other Bank-
financed activity, or is otherwise subject to sanction pursuant to its prevailing policies and procedures.

Miscellaneous

8. For avoidance of doubt, nothing in these Guidelines is intended to restrict or otherwise affect the Member
Country’s sovereign right to investigate, prosecute or take any other action in furtherance of its own laws and
regulations. Any inquiries conducted by the Bank pursuant to these Guidelines are administrative in nature, for the
purpose of determining compliance with the Bank’s policies, directives and procedures. Inquiries include, but are not
limited to, the review of relevant accounts, records and other documents, and interviews with relevant persons.

9. Without prejudice to any provision hereof, in the event that any action to be taken by the Borrower under
these Guidelines may conflict with requirements of the applicable laws and regulations of the Member Country, the
Bank and the Borrower will consult with a view to identifying and agreeing on alternative actions that will avoid such
conflict while ensuring compliance herewith.

10. The provisions of these Guidelines do not limit any other rights, remedies or obligations of the Bank or the
Borrower under the Loan Agreement or any other document to which the Bank and the Borrower are both parties.

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 APPENDIX 13
GUIDELINES TO PREVENT OR MITIGATE FRAUD, CORRUPTION, AND OTHER PROHIBITED ACTIVITIES IN
RESULTS-BASED LENDING FOR PROGRAMS

A. Purpose and General Principles

The developing member country (DMC) is responsible for the implementation of programs supported by
results-based lending (RBL). The Asian Development Bank (ADB) has a fiduciary responsibility to ensure that
its loans and other forms of financing used only for the purposes for which they were granted, in accordance
with the Agreement Establishing the Asian Development Bank (the Charter)2. To uphold that obligation, ADB
presents these guidelines to prevent or mitigate fraud, corruption, and other prohibited activities (referred
to as “integrity violations” in ADB’s Integrity Principles and Guidelines, 2015 as amended from time to time,
or the IPG for brevity) in RBL operations financed in whole or in part by ADB. These guidelines build upon the
legal obligations presented in the loan agreement and apply to operations funded by the RBL (the programs).

These guidelines do not limit any other rights, remedies, or obligations of ADB or the DMC under the loan
agreement or any other agreement to which ADB and the DMC are both parties.

All persons and entities participating in the programs are bound by ADB’s Anticorruption Policy (1998, as
amended from time to time) and the IPG, and as such must observe the highest ethical standards; take all
appropriate measures to prevent or mitigate fraud, corruption, and other integrity violations; and refrain
from engaging in such actions in connection with the programs3.

B. Definitions

These guidelines address the following practices as defined by ADB:

(i) A “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, anything of value
to influence improperly the actions of another party.
(ii) A “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly
misleads, or attempts to mislead, a party to obtain a financial or other benefit, or to avoid an obligation.
(iii) A “collusive practice” is an arrangement between two or more parties designed to achieve an improper
purpose, including influencing improperly the actions of another party.
(iv) A “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any
party or the property of the party to influence improperly the actions of a party.

In addition, ADB may investigate conflicts of interest and abuse, as defined below, as well as other integrity
violations enumerated and defined in the IPG:
(i) A “conflict of interest” is a situation in which a party has interests that could improperly influence a
party’s performance of official duties or responsibilities, contractual obligations, or compliance with
applicable laws and regulations. To the extent that conflicts of interest may provide an unfair competitive
advantage or compromise the integrity of financial and governance systems, conflicted persons and entities
must be excluded from participating in relevant program activities.
(ii) “Abuse” is theft, waste, or improper use of assets related to an ADB-related activity, either committed
intentionally or through reckless disregard.

C. Developing Member Country’s Actions to Prevent Fraud, Corruption, and Other Integrity Violations
in Results-Based Lending for Programs

Unless otherwise agreed in writing by the DMC and ADB, the DMC will take timely and appropriate measures
to

2
ADB. 1966. Agreement Establishing the Asian Development Bank.

3
ADB may support a part (or a slice) of a government program or the entire government program through RBL. The program or the part that is supported by
the RBL is referred to as the RBL program.
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 (i) ensure that the program is carried out following these guidelines;
(ii) avoid conflicts of interest in the program;
(iii) prevent fraud, corruption, and other integrity violations from occurring in the program, including
adopting, implementing, and enforcing appropriate fiduciary and administrative practices and institutional
arrangements to ensure that the proceeds of the loan are used only for the purposes for which the loan was
granted;
(iv) promptly inform ADB of allegations of fraud, corruption, and other integrity violations found or alleged
related to a program;
(v) investigate allegations of fraud, corruption, and other integrity violations and report preliminary and
final findings of investigations to ADB;
(vi) respond to, mitigate, and remedy fraud, corruption, or other integrity violations that are found to have
occurred in a program and prevent its occurrence;
(vii) cooperate fully with ADB in any ADB investigation into allegations of fraud, corruption, and other
integrity violations related to the program, and take all appropriate measures to ensure the full cooperation
of relevant persons and entities subject to the DMC’s jurisdiction in such investigation, including, in each
case, allowing ADB to meet with relevant persons and to inspect all of their relevant accounts, records and
other documents and have them audited by or on behalf of ADB; and
(viii) ensure that persons or entities sanctioned or temporarily suspended by ADB do not participate
in RBL programs in violation of their sanction or temporary suspension.

D. ADB’s Actions to Prevent Fraud, Corruption, and Other Integrity Violations in Results-Based Lending
for Programs

Unless otherwise agreed in writing by the DMC and ADB, ADB will
(i) inform the DMC of credible and material allegations of fraud, corruption, and other integrity violations
related to a program, consistent with ADB’s policies and procedures;
(ii) have the right to investigate allegations, following the IPG, independently or in collaboration with the
DMC, including, in each case, meeting with relevant persons, and inspecting all of their relevant accounts,
records, and other documents and having them audited by or on behalf of ADB;
(iii) inform the DMC of the outcome of any investigation, consistent with ADB policies and procedures;
(iv) have the right to impose sanction and other remedial action on any individual or entity for engaging in
practices defined above, or to temporarily suspend any individual or entity during the course of an
investigation, following ADB’s policies and procedures; sanctions and temporary suspensions may result in
that party’s exclusion from participating in an RBL-financed activity or any other ADB-related activity
indefinitely or for a stated period of time;4
(v) assess ways to respond pursuant to the Anticorruption Policy and other ADB policies and procedures,
and may refer the case to appropriate authorities of a concerned DMC, if investigative findings indicate that
a government official has engaged in fraud, corruption, and other integrity violations related to a program;
and
(vi) recognize sanctions determined by other multilateral development banks in accordance with the
Agreement for Mutual Enforcement of Debarment Decisions.

4
Pursuant to ADB’s Integrity Principles and Guidelines (2015, as amended from time to time), if a sanctioned party has an ongoing contract financed by ADB,
the debarment or temporary suspension may not affect existing contractual obligations. However, any contract variation must be endorsed by OAI to ensure
that a contract variation involving a sanctioned or temporarily suspended party is not an attempt to circumvent the sanction.
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