Republic of the Philippines

Department of Health
OFFICE OF THE SECRETARY

October 10, 2023

DEPARTMENT MEMORANDUM
No. 2023-_037G

FOR : ALL CENTERS FOR HEALTH DEVELOPMENT DIRECTORS,

MEDICAL CENTER CHIEFS, CHIEFS OF HOSPITALS,
EXECUTIVE DIRECTORS OF DEPARTMENT HEALTH OF
HOSPITALS, AND HEADS OF THE AGENCY’S ATTACHED
AGENCIES

SUBJECT: Establishment of the Continuity Core Team in the Development of

the Public Service Continuity Plan for the Centers for Health
Development and Department of Health Hospitals and Submission
Protocols for the Department of Health

This is in reference to the National Disaster Risk Reduction and Management Council
(NDRRMC) Memorandum Circular No. 02, s. 2023 dated September 22, 2023 entitled:
“Adoption of the Public Service Continuity Plan Guidebook 2" Edition, Prescribing the
Guidelines in the Formulation, Development, and Implementation of the Public Service
Continuity Plan, and Establishment of the Continuity Core Team”.

In line with the Memorandum Circular, all Centers for Health Development (CHDs),
Department of Health Hospitals (DOH Hospitals), and Attached Agencies are instructed to
establish the Continuity Core Team (CCT) for the development of its
Public Service Continuity
Plan (PSCP). However, the agency will be using the PSCP 1* Edition Guidebook
in the formulation of the plan due to the following reasons:
reference as
a. The agency is using the approved training slides reflecting the 1“ Edition Guidebook in
its rollout since 2022. Currently, there are no activities led by NDRRMC
the training slides; and
updating in
b. Ensure a harmonized template with CHDs, DOH Hospitals, and Attached Agencies that
are conducting writeshops in formulating its respective plans.

Please refer to the 1* Edition Guidebook on the structure and roles and responsibilities of the
members for the CCT. Another Department Memorandum shall be issued for the adoption of
the 2"! Edition PSCP Guidebook once all
institutions trained in the development of PSCP has
submitted approved PSCPs and the NDRRMC has updated the training slides.

In this regard, submission regional, hospital, and attached agency orders of

of respective its
CCTs and approved PSCP shall be on December 31, 2023, to give way to the Batch 4 of the
DOH PSCP Training Course rollout in November. In addition, for request of extension in the
submission, please provide a letter of request addressed to the Health Emergency Management

Building 1, San Lazaro Compound, Rizal Avenue, Sta, Cruz, 1003 Manila « Trunk Line 651-7800 local 1108, EIT, 1112, (113
Direct Line: 711-9502; 711-9503 Fax: 743-1829 # URL: http/[Link]; e-mail: dohosec@[Link]
Bureau (HEMB) with an attached action plan. Please be guided that all approved PSCPs shali
be submitted to DOH, through HEMB, and shall be endorsed by the agency to the Office of
Civil Defense. Moreover, a Technical Assistance Package
formulation of the PSCP.
is
available in HEMB to ensure the

Please find the attached NDRRMC Memorandum Circular for your reference. For further
inquiries, kindly coordinate with Mr. Francis Raize Nicholas L. Bautista, Health Program
Officer II and PSCP National Focal, of the HEMB- Response Division, through email:
hembedp@[Link] or telephone (02)8743-0538/ (02)8651-7800 local 2202.

For your appropriate action.

Thank you.

By
the authority of the Secretary of Health:

GLORIA J. BALBOA, MD, MPH, MHA, CEO VI, CESO II

OIC- Undersecretary of/Health and Chief of Staff
Office of the Secretary
 Le,
REPUBLIC OF THE PHILIPPINES

NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

National Disaster Risk Reduction and Management Center, Camp Aguinaldo, Quezon City, Philippines

SEP 22 2023
MEMORANDUM CIRCULAR
No. 02_, s. 2023

TO MEMBERS OF THE
NATIONAL, REGIONAL, PROVINCIAL,
CITY, MUNICIPAL, BARANGAY DISASTER RISK
REDUCTION AND MANAGEMENT COUNCILS
GOVERNMENT INSTRUMENTALITIES, GOVERNMENT-
OWNED AND CONTROLLED CORPORATIONS, STATE
UNIVERSITIES AND COLLEGES, AND ALL OTHER
CONCERNED

SUBJECT ADOPTION OF THE PUBLIC SERVICE CONTINUITY PLAN

ndrme.
GUIDEBOOK 2ND EDITION, PRESCRIBING THE GUIDELINES
IN THE FORMULATION, DEVELOPMENT, AND
IMPLEMENTATION OF THE PUBLIC SERVICE CONTINUITY
PLAN, AND THE ESTABLISHMENT OF THE CONTINUITY
CORE TEAM

1. REFERENCES

1.4. Republic Act No. 10121 or Philippine Disaster Risk Reduction and
Management Act of
2010;
1.2. Office of the President of the Philippines Cabinet Action/Decision File No.
381-120517-34 dated 05 December 2017 re: Formulation of Service
Continuity Plans per Department or Agency;
1.3. Office of the President of the Philippines Cabinet Action/Decision File No.
666-061019-34 dated 10 June 2019 re: Submission of Public Service

1.4.
Continuity Plans and Establishment of
Public Service Continuity Sites;
NDRRMC Memorandum No. 33, s. 2018 dated 10 April 2018: “Public
Service Continuity Plan Template for Government Agencies”;
1.5, NDRRMC Memorandum No. 81, s. 2020 dated 12 October 2020:
“Utilization of Public Service Continuity Planning (PSCP) Guidebook;
1.6. Civil Service Commission Memorandum Circular No. 2, s. 2021:
Formulation of the PSCP;
17. Civil Service Commission Memorandum Circular No. 12, s, 2021:
Extension of Submission of the PSCP;
1.8. NORRMP 2020-2030 Outcome 2 (Output 2.1.2), promotes the
development of public service continuity by formulation of a Public Service
Continuity Plan in ali levels of government;
1.9, Public Service Continuity Planning Guidebook 2" Edition; and
1.10. Executive Order No. 608, series 2007 re:
“Establishing a National Security
Clearance System for Government personne! with Access to Classified
Matters and for Other Purposes”.

Telefax: NDRRMC Secretariat (+632) 8912 5947; 8912 0441 / NORRMC Opcen (+632) 8911-1406; 8912-2665
Email: secretariat@[Link] Website: [Link]
-
RATIONALE

The Philippines is one of the nations with the highest risk of natural hazards,
situated in the center of a typhoon beit, close to the baundaries of large tectonic
plates. Each year, our nation experiences an average of 20 typhoons, five of
which are catastrophic, Ifs geographic position and physical environment also
play a part in its high sensitivity to various natural hazards, including floods,
landslides, earthquakes, and tsunamis, among others. The frequent occurrence
of these disasters highlights the necassity for businesses, industries, and lifeline
utilities to establish robust continuity plans to safeguard their operations, ensure
the safety of employees, and maintain critical services even during challenging
times.

Relatedly, our government continues to take measures to address the disaster

risk challenges experienced by our communities nationwide. On 27 May 2010,
Republic Act No. (RA) 10121, or the Philippine Disaster Risk Reduction and
Management (PDRRM) Act of 2010, was enacted to strengthen the PDRRM
system; provide the national disaster risk reduction framework; institutionalize the
national risk reduction and management plan; and appropriation of funds.

Further, the Cabinet Secretary's Cabinet Action/Decision File No. 381-120517-34

was issued for all Department Secretaries and Heads of Agencies, including
Government-Owned and Controlled Corporations (GOCCs) and State
Universities and Colleges (SUCs), to formulate their respective service continuity
plans per department or agency.

Accordingly, the National Disaster Risk Reduction Management Council

(NDRRMC) was tasked to integrate all service continuity plans into a harmonized
plan to ensure continued govemment service in providing essential goods and
services amidst any type of emergency and disaster. The Public Service
Continuity Plan (PSCP) was developed to ensure that the government
continuously functions and delivers essential functions regardless of disruption to
normaley during an emergency or disaster. It comprises an agency or institution's
intemal capacities, recovery requirements, and strategies.

in this regard, the NDRRMC issued Memorandum Order No. 33, s. 2018 on 10
April 2018 to enjoin all government agencies of the disaster risk reduction
management councils af all levels and other govemment departments, hureaus,
services, units, offices, and instrumentalities ta develop their respective PSCPs.

In 2019, the Cabinet Secretary issued Cabinet Action/Decision File No.

666-061019-34 directing all agencies to craft and submit their PSCPs to the
Department of National Defense - Office of Civil Defense (DND-OCD) and the
Program Management Office for the Earthquake Resiliency of the Greater Metro
Manila Area (PMO-ERG) to lead the NDRRMC and Climate Change Adaptation,
Mitigation, and Disaster Risk Reduction (CCAM-DRR) Cabinet cluster, in
integrating all PSCPs into one goverment PSCP.

In building our country's disaster resilience and ‘in support of

all
these elforts,
OCD’s Capacity Building and Training Service (OCD-CBTS) and the Philippine
Disaster Resilience Foundation (PDRF) launched the PSCP Guidebook 1"
Edition on 30 Septamber 2020.
 Complementarily, the Civil Service Commission (CSC) issued Memorandum
Circular No. 2, s. 2021, for Heads of Constitutional bodies, Departments,
Bureaus, National Government Agencies (NGAs), Local Government Units
(LGUs), GOCCs with Original Charters, and SUCs, to
formulate and submit their
respective PSCP on or before 31 March 2021. Later, the CSC also issued
Mernorandum Circular No. 12, s. 2021, extending the submission of the PSCP
until 31 October 2021. However, only 579 submissions were accumulated from
NGAs, LGUs, SUCs, GOCCs, and Hospitals as of 31 December 2022.

To further boost and support the formulation of PSCPs by government entities,

the OCD, as the Executive Arm of the NDRRMCG, and in collaboration with the
PDRF, as the private sector lead partner for the Public Service Continuity (PSC)
Program, together with other partners from the NDRRMC, academe, hospitals,
GOCCs, and LGUs, spearheaded the development of the PSCP Guidebook
Edition to provide an updated guide and serve as a standard reference to
2
government agencies, departments, bureaus, offices, units, and instrumentalities
at all levels in preparing for the Public Service Continuity Plans,

The PSCP Guidebook 2™ Edition was softly launched on 7 December 2022

during the Gawad KALASAG National Awards, However, there is no issuance yet
as to its adoption by the NDRRMC.
PURPOSE

The purpose of this NDRRMC Memorandum Circular

is
fo. institutionalize the
standard PSCP template and prescribe guidelines that will serve as the basis for
the establishmentof thé PSCP and its Continuity Core Team for all government,
department, bureaus, units, and offices, and instrumentalities at all levels in
accordance with the latest edition of the PSCP Guidebook. Specifically, this policy
issuance intends the following:

3.1. Ensure the effective development, implementation, and maintenance of

the Public Service Continuity Plan;

3.2. Facilitate the formulation and development of PSCPs by all government

entities thereby ensuring the increase in submission compliance of
50% by the end of 2024;
at
least

3.3. Standardize the establishment of the Continuity Core Team and ensure
alignment with existing policies;

3.4, Provide a commen reference for the Continuity Core Team, emergency
managers, and clientele; and
3.5. Ensure the completeness of PSCP contents through self-assessment
utilizing the guidebook.

4. SCOPE/COVERAGE

This Memorandum Circular covers all government agency members of the

National/Regional/Local Disaster Risk Reduction and Management Councils, all
government instrumentalities, government-owned and controlled corporations,
and state universities and colleges.
 POLICY STATEMENT

Pursuant to RA 10121 or the Philippine Disaster Risk Reduction and

Management Act of 2010, it
is the policy of the NDRRMC to:
5.1. Adopt a whole-of-government approach in DRRM fo ensure the continued
existence and ability to perform essential functions regardiess of any
disruption or catastraphic event that might occur; and

5.2, Ensure the continuity of the delivery of essential services through the
preparation of operations and continuity plans.

In view thereof, all government entities shall formulate, develop, and implement
their respective PSCPs based on established criteria. They shall submit their
PSCPs to the Department of National Defense - Office of Civil Defense
(DND-OCD) for consolidation and databasing.

GENERAL GUIDELINES

6.1. The PSCP Guidebook 2™ Edition shall serve as the standard reference
document for all government instrumentalities in the formulation,
development, and implementation of their respective Public Service
Continuity Plans;

6.2, A Continuity Core Team (CCT) shall be organized and established in

every government entity and shall be responsible for the formulation,
refinement, finalization, testing, implementation, evaluation, packaging,
updating, and improvement of their organization’s PSCP;

63. All government instrumentalities at afl levels, through their respective

Continuity Core Teams (CCTs), shall formulate and develop their
respective PSCPsin accordance with the PSCP Guidebook 2" Edition;

6.4. For purposes of document security, specifically, to ensure that CCT

members area qualified to access, manage, and protect classified
information within the PSCP, Security Clearance must be secured by each
of the primary and altemate members of the CCT. In addition, a
Non-Disclosure Agreement (NDA) in the highly confidential context of the
organization and components of the PSCP (Annex A) must be
accomplished by the primary and alternate CCT members;
8.5. Ail government instrumentalities shall allocate funding to support the
formulation, development, and implementation of their respective PSCPs
and other relevant service continuity activities;

6.6. Allemployees of government entities at all levels, through their respective

CCTs, shall implement their respective PSCPs when government mission
essential functions, practices, systems, and processes are disrupted; and

6.7. All government instrumentalities shall submit their respective PSCPs to

the DND-OCD through the Capacity Building and Training Service (CBTS)
for consolidation and databasing.
7. SPECIFIC GUIDELINES

TA. Formulation and Development of the Public Service Continuity Plan

7.1.41. The PSCP Guidebook 2™ Edition shall be the reference in the
formulation and development of the Public Service Continuity Plan
which provides a “step-by-step” process of developing the essential
sections of a complete public service continuity plan based on the
template recommended through NDRRMC Memorandum Circutar
No. 33, s. 2018, and the addition of Approval and Monitoring
section;

7A2. Preparatory activities, as outlined in the PSCP Guidebook 2™

Edition, such as the establishment of Continuity Core Team, shall
be conducted to ensure the PSCP meets its intentions and
objectives;

7.4.3, The Plan-Do-Check-Act (PDCA) model shall be used in the

formulation, development, and maintenance of PSCP
continual
to
ensure the
improvement of the Public Service Continuity
Management Systern; and

7414.
it
Confidentiality shall be observed in certain portions of the plan as
may contain classified, sensitive, and/or personal information that
may be gathered pertaining to the agency and its stakeholders.

7.2. Establishment of the Continuity Core Team (CCT)

7.2.41. All government [Link] all levels shal! establish their respective
CCTs in accordance with the PSCP Guidebook 2™ Edition
stipulated in Annex B: “Establishment of the Continuity Core
Team”.

7.2.2. An issuance (Executive Order, Office Order, Memorandum, or

Local Resolution) from the appropriate authority of the government
entity is recommended fo formalize the CCT's constitution and
ensure its establishment.
7.2.3. The CCT shali comprise the Elected Official/Head of the Agency,
the Continuity Manager, the Continuity Coordinator, and the
Continuity Working Group. The CCT composition and
organizationat structure are shown in Annex B.

7:24, The CCT shalt be represented by officials and employees

representing different critical functions and processes of the
organization.
7.2.5, Except for
the Head of Agency and Continuity Manager, the CCT
shall have primary and alternate members. CCT primary members
must be regular employees. Altemate members, regardless of
employment status, should preferably be those that will be staying
longerin the service with the agency.
 7.28, Except for the Head of Agency, ail primary and alternate CCT
members must secure interim security clearances from the Head of
Agency or from other law enforcement agencies mandated by law
to issue security clearance. The Head of Agency shall obtain
his/her national security clearance from the Philippine National
Police (PNP) or National Bureau of investigation (NBI) only.
Security clearance is required to ensure that only those authorized
personnel have access to classified information thereby ensuring
document security and preventing classified information breaches
and sabotage.

7.27, The CCT shall not be limited in its composition but may be
expanded considering the varied organizational sizes, structure,
nature, mandates, function, and complexity of agencies’
operations.
7.2.8, The CCT shail generally have the responsibility to develop, refine,
finalize, test, implement, evaluate, package, update, and improve
the PSCP.

7.3. Self-Assessment of PSCP

To ascertain the feasibility of the plan, all government entities at all levels,
through their respective CCTs, shall conduct a self-assessment of their

2 to
PSCPs datermine compliance in accordance with the PSCP Guidebook
Edition using the sectional checklists provided in the said guidebook,
prior to submission to OCD.

7.4. Submission of PSCP

TAN. The NDRRMC, through the OCD, shall collect and ‘integrate the
PSCP submissions of all government entities at all levels. The
OCD shall not be responsible for assessing and evaluating
submitted PSCPs to determine their compliance with the latest
edition of the PSCP Guidebook.

7A.2, To maintain confidentiality and prevent untoward disclosure of

information in the PSCP, government entities may only submit to
OCD excerpts of the sections that have high confidentiality levels,
such as but not limited to Resource Requirements, Continuity
Strategies, and Communication Procedure sections.
7.4.3. In compliance with Cabinet Action/Decision File No.
666-064019-34, all government entities shall submit to the
DND-OCD CBTS the electronic copy of their Head of
Agency-approved PSCPs through email addressed to the OCD
Administrator at: pscp@[Link]. The hardcopy may also be
submitted at the failowing address:

Office of Civil Defense-Capacity Building and Training Service

4th Floor, New Administration Building
Segundo Avenue
 Camp General Emilio Agulnaldo,
Quezon City

7AA. Central Offices of goverment entities shall establish internal

Processes to monitor the submission of the regional or satellite
offices and units under them.

75. Exercising and Testing of PSCP

7.5.1. Allgovernment entities at all fevels through the concemed office
withintheir respective organization as may be designated by the
Head of Agency, in collaboration with their CCTs, shall ensure the
conduct of different exercises and testing of their respective PSCPs
whether through discussion-based and/or operation-based
exercises annually, depending on their capacity-building needs.

7.5.2. Gaps incontinuity strategles and additional resource requirements

that are identified during these activities should be the bases for
the enhancement of the PSCPs.

76. Implementation of PSCP

7.6.1. All government entities at all levels, through their Heads of Agency,
as recommended by their CCT in collaboration with their Disaster
Control Group or
PSCPs
its equivalent, shall activate or deactivate their
based on the criteria set by the agency/LGU.
tespective
7.6.2. The Head of Agency/Local Chief Executive (LCE) shall be the
responsible authority for the PSCP activation or deactivation. In the
event of his/her unavailability or incapability to exercise such
function, the next-in-rank official or as maybe determined by the
goverment entity through its approved Order of Succession shall
assume the responsibility.
7.7. Monitoring and Evaluation of PSCP
All goverment entities at all levels through their respactive CCTs shail
monitor and evaluate their PSCPs based on the results of exercise and
testing as well as the outcome of the actual implementation, A monitoring
and evaluation too! shall be developed by each agency and be used to
regularly monitor and assess if the objectives and targets are achieved.
The results will support identifying the gaps and opportunities to enhance
their respective PSCPs in line with their DRRM requirements.

7.8. Updating, Securing, and Sustaining PSCP

All goverment entities at all levels through their respective CCTs shall
ensure the updating and sustainment of their respective PSCPs in
accordance with the updated version of the PSCP Guidebook and shalt
ensure securing of appropriate, and relevant documents on PSCP.
7.9. Funding for the Development and Implementation of PSCP
 7.3.1. All government agencies shall include the implementation of PSCP
activities in their respective budget proposals.

7.9.2. All government entitles at all ievels shall use a portion of their
available regular annual appropriations for the development,
capacity building, exercise, testing, monitoring and evaluation,
implementation, updating, and sustainment of the PSCP in
accordance with Section 22 (a) and (e) of RA 10121 and
Commission on Audit Circular No. 2014-002 dated 15 April 2014,
subject to existing government budgeting, accounting, and auditing
tules and regulations.

7.9.3. At the local government level,as part of a disaster preparedness

program, the development, capacity building, exercise, testing,
monitoring and evaluation, implementation, updating, and
sustainment of the PSCP shati be sourced from the Local Disaster
Risk Reduction and Management Fund (LDRRMP), in accordance
with Section 21 of RA 10127 and NORRMC-DBM-DILG Joint
Memorandum Circular No. 2013-1 dated 25 March 2013, subject to
existing government budgeting, accounting, and auditing rules and
regulations.
INSTITUTIONAL ARRANGEMENTS

Office of Civil Defense (OCD)

The OCD, as the Executive Arm and Secretariat of the NDRRMC shall:
8.1.1. Establish a Technical Working Group on Public Service Continuity
with the following roles and responsibilities:

[Link]. Reviaw existing policies, guidelines, and other referancas

relevant to developing requirements for the NDRRMC PSC
Program;
[Link]. Coordinate with the Program Management
Office-Earthquake Resiliency Group (PMO-ERG), relevant
national and regional government agencies, local
government units, civil society organizations, private sector
representatives, and other stakeholders to gather,
consolidate, review and synthesize inputs for assimilation in
the development of the Continuity of Government Plan;

[Link]. Participate in meetings, workshops, fraining activities, and

éther events to be organized by the OCD relevant to the
PSC Program;

[Link]. Develop a system to monitor compliances of all concerned

agencies and maintain a database to
track them;

[Link]. Facilitate the widest dissemination of this Memorandum

Circular to ail government agency members of DRRM
Councils and ail government entities at al! favels;
 [Link]. Ensure formulation,development, implementation,
monitoring, evaluation, and updating of PSCP training
designs and standards; checklist and assessment criteria;
[Link]. Coordinate and collaborate with the NORRMC member
agencies for resource speakers for requests for PSCP
training and other forms of
technical assistance; and

[Link]. Collaborate with NDRRMC member agencies and other

relevant partner organizations to enhance the PSCP
Guidebook in accordance with the latest trends in disaster
tisk reduction and management;

8.1.2. The OCD shall also be responsible for the following:

[Link]. Capacitate and develop a pool of course monitors,

instructors, subject matter experts, and clientele for PSCP
training;

[Link], Collectand integrate submission of PSCPs by ail

government entities at all levels;
[Link], Ensure the confidentiallty and protection from unauthorized
access or utilization of the PSCPs submitted by the
government entities; and

[Link], Prepare the annual PSCP Report to be submitted to the

Office of the President.

8.2. The NORRMC, through the Department of the Interior and Local
Government (DILG} shall:

8.2.1. Ensure that all LGUs are provided with appropriate training on the
formulation and development of PSCPs;

8.2.2. Monitor compliance and consolidate the completed PSCPs of the

LGUs; and

8.2.3. Submit to DND-OCD CBTS a consolidated report of LGUs with

completed PSCPs on an annual basis.
8.3. All government entities at all levets shall:

8.3.1. Comply with the submission of PSCP as stipulated in Section 7.4.3.

of this Memorandum Circular,

8.3.2, Monitor and report to the Continuity Manager the status of the
comptetion of their PSCPs;

8.3.3. Provide inputs and recommendations to the NDRRMC, through the

OCD, for the continual enhancement and updating of the PSCP
Guidebook; and
 8.3.4. Facilitate the widest dissemination of this NDRRMC Memorandum
Circular to ail concerned stakeholders.

SEPARABILITY CLAUSE

If any provision or portion of this NDRRMC Memorandum Circular

is found illegal
by a court of law or competent authority, the other sections hereof which are not
in
affected will continue full force and effect.

10. REPEALING CLAUSE

Allexisting issuances inconsistent with this NDRRMC Memorandum Circular are

hereby repealed or modified accordingly.

41. EFFECTIVITY

This NDRRMC Memorandum Circular shall take effect fifteen (15) days upon
publication.

ERTO C. TEODORO, JR.

hairperson, NORRMC and Gcrea-1939
Secretary, Department of
National Defense
 ANNEX A:

NON-DISCLOSURE AGREEMENT

NON-DISCLOSURE AGREEMENT
The Parties to this Non-Disclosure Agreement are the {indicate name of
organization, agency, government entity] (Owner/Discloser), located at the
lindicate address of organization, agency, government entity] and [indicate name of
organization, agency, or personnel] (Recipient), with principal office at [indicate
address of organization, agency, government entity].

In connection with the [insert title of agreement] between the Parties (the
“Transaction”), one Party may furnish the other with certain Confidential Information,
either orally or in writing. The Parties hereby agree on the fallowing terms governing
the confidentiality of certain information Owner/Discloser may disclose to the
Recipient:

1. DEFINITIONS. For purposes of this Agreement, the term “Confidential

information” means ail inforrnation of Owner/Discloser or of another party whose
information Owner/Discloser has in ifs possession under obligations of
confidentiality, in whatever form transmitted, relating to the Transaction such as
forms, files, certificates, personal, school and employment records, statements, data
sheets, slips, tax returns, and photos, which information (i) is disclosed by
Owner/Discloser to Recipient indicating its confidential or proprietary nature, or is
obviously confidential or proprietary by its
nature.

‘tangible materials that disclose or embody Confidenfial information shall be marked

by Owner/Discloser as “confidential,” “proprietary” or the substantial equivalent
thereof. Confidential Information that is disclosed orally or visually shall be identified
by Owner/Discloser as confidential at the time of disclosure and promptly thereafter
identified as confidential in a written document provided to Recipient.

“Confidential Information” shall not include any information of Owner / Discloser that:
(i) is already known fo the Recipient at the time
ofits disclosure; (ii) is or becomes
publicly known through no wrongful act of the Recipient; (iii) is communicated to a
third party with express written consent of the Owner / Discloser; (iv) is
independently developed by the Recipient and without reference to Confidential

/
Information, or, (v) is lawfully required to be disclosed, provided that, before making
such disclosure, the Recipient shail immediately give Owner Discloser prior written
notice and shall cooperate in Owner's /Discloser’s actions to assure confidential
handling of such information.

if a particular portion or aspect of Confidential Information becomes subject to any of

the foregoing exceptions, all other portions or aspects of such information shall
remain subject to all of the provisions of this Agreement.
2. OWNERSHIP. All Confidential Information in whatever form (including, but not
limited to, information in computer software or held in electronic storage media) shall
be and remain the property of the Owner/ Discloser. All such Confidential Information

promptly upon written /

shall be retumed to the Owner Discloser
request and
or
shall /
destroyed at Owner Discloser’s option,
not be retained in any form by the Recipient
Or
its affiliates.
The Recipient shail return or destroy at Owner’s / Discloser's option the Confidential
Information that is in tangible form immediately upon the request of the Owner /
Discloser and that portion of the Confidential information, which consists of
compilations, or other documents, reports or records prepared by the Recipient or its
representatives, shall likewise be retumed or destroyed at Owner's / Discloser’s
option, by the Recipient upon such written request.

3. TERM. The Recipient shall not disclose any Confidential Information to any
person or entity except to employees of Recipient who have a need to know, who
have been informed of Recipient's obligations under this Non-Disclosure Agreement
and who have executed separate Non-Disclosure Agreements with Recipient.
Recipient shall exercise the same degree of reasonable care to avoid disclosure of
Confidential Information as Recipient uses for its own confidential information of like
importance and, at the minimum, shail exercise the diligence of a good father of the
family in the handling and use of such Confidential Information. Either Party may
terminate this Agreement by written notice to the other which shall state the reason/s
for the termination. However, all rights and obligations under this Agreement shall
survive with respect to Confidential Information disclosure prior to termination.

4. USE. Recipient shall have the right to use Confidential Information solely for the
purpose(s) specified within this Agreement.
5. NON-SOLICITATION. Either Party shall not offer full or part-time employment fo
the other Party's personnel during the effectivity of this Agreement and within
{Indicate timeline] after its termination, without the written approval of the other
party.

6. GOVERNING LAW. This Agreement shall be gavemed by, construed under and
enforced in accordance with the laws of the Republic of the Philippines.

7. REMEDIES. The Parties agree that, in the event of a breach or threatened

breach of the terms of this Non-Disclosure Agreement, the Owner/Disctoser shalt
have valid cause to immediately terminate the Agreement and shail be entitied to an
injunction to restrain the Recipient from further breach of the Agreement, in addition
to any other lagal or equitable relief including the award of monetary damages. The
Parties acknowledge that Confidential Information is valuable and unique and that
disclosure will result in grave and irreparable injury to the Owner.

8. DISCLAIMER. This Agreement and the disclosure and receipt of Confidential

Information do not create or imply (i) any agreement, other than the Transaction, with
respect to the sale, purchase or pricing of any product or service; or (ji) any right
conferred, by license or otherwise, in any Confidential Information or in any patent,
trademark, service mark, copyright or other intellectual property.

9. COMPLETE AGREEMENT. ‘This Non-Disclosure Agreement: (i) is the complete

agreement of the Parties concerning this subject matter and supersedes any prior
oral or written agreements, commitments and understandings pertaining to the
subject matter hereof; (ii} may not be amended except in writing signed by both
parties; and (iii) is executed by authorized representatives of each Party.

Signed by: Signed by:

[NAME OF OWNERIDISCLOSER] [NAME OF RECIPIENT]

[Position/Designation] [Position/Designation}

For and in behalf of: For and in behalf of:

{Name of Agency] [Name of Agency}
 ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES)

QUEZON CITY ( )s. S.
BEFORE ME, in , Philippines, this __day of
, 20____ personally appeared:
;

Name Competent Evidence of

Identity
[NAME OF :

OWNER/DISCLOSER]
[NAME OF RECIPIENT]

personally known to me (or proved to me on the basis of competent evidence of

identity) to be the same persons who executed this NON-DISCLOSURE
AGREEMENT consisting of (_) pages, including this page on which the
Acknowledgment Iswritten, and they acknowledged to me that the same their free
and voluntary act and deed and that of the corporations they respectively represent.
Is

WITNESS MY HAND AND NOTARIAL SEAL on the date and in the place first
above-written.

Doc. No.
Page No.
Book No.
Series of
20
 ANNEX B:

ESTABLISHMENT OF THE CONTINUITY CORE TEAM (CCT)

1. GENERAL CONSIDERATIONS:

a. The CCTs shall lead in preparing, planning, and implementing their

organization’s PSCP. The government entity's CCT, in collaboration
with other support services within the agency, shall also be responsible
for the promotion and advacacy of the PSC Plan, capacitating the
workforce, continuity program installation, and plan enhancement and
maintenance;
2. COMPOSITION:

a. The CCT shail comprise the Elected Official/Head of the Agency, the
Continuity Manager, the Continuity Coordinator, and the Continuity
Working Group. Figure 1 shows the organizational structure and
composition of the CCT:

Eleoted Official /
Head of Agency
... A

Continuity
Manager

Continuity
Coordinator

Continuity Working Group

Group? Group?
Secor + Bactor 2

Groups orup?
+
Sector 3 Sector @

Figure 1. Required Structure of Continuity Gore Team

Source: PSCP Guitebook 2% Edition

b. The minimum recommended number of

personnel per designation in
the CCT, exclusive of alternate members, are as follows:

. .
CCT Designation Recommended
No. of Personnel
Elected Official’ Head of Agency 4

Continuity Manager 1
 Continuity Coordinator 1

Continuity Working Group 10-20

Security clearance must be secured and submitted by the primary and

alternate members to the relevant office/division of the government
entity within the same year of
the writing of the plan;

. A notarized Non-Disclosure Agreement (NDA) on the highly

confidential context of the organization and components of the PSCP
must be duly accomplished by each of the primary and alternate CCT
Members using the attached form (Annex B);

A recommended personnel designation for CCT Members per

Goverment Office/Agency/Sector
2nd Edition; and
is
outlined in the PSCP Guidebook

Agencies shall have the right to exercise flexibility on the structure of

their respective CCTs based on their respective needs and
circumstances, provided the roles and responsibilities stated herein are
assigned to members oftheir respective CCTs.
3. MINIMUM CRITERIA FOR CCT MEMBERSHIP:

a Must be the designated representative of a Unit within the organization

that provides critical functions or processes or with identified Mission
Essential Functions (MEF) and Essential Supporting Activities (ESA);

. Must have sufficient awareness of the organizational functions and

oriented on PSCP, regardless of his/her length of service in a position
or in the organization;

Except for the Head of Agency and Continuity Manager, GCT primary
members must be regular employees. Alternate members, regardless
of employment status, should preferably those personne! that wil! be
staying longer in
the organization;

Except for the Head of Agency, all primary and alternata CCT Members
must secure interim security clearances from the Head of Agency or
his/her designated agent or instrumentality or from other law
enforcement agencies mandated by law to issue security clearance.
The Head of Agency shall obtain his/her national security clearance
from the Philippine National Police (PNP) or National Bureau of
Investigation (NBI) only; and

Must submit a duly signed and notarized NDA.

4. CCT MEMBER DESIGNATIONS AND ‘THEIR ROLES AND
RESPONSIBILITIES:

CCT Members, depending on their designation shall have the following roles
and responsibilities:

a. Elected OfficiaiiHead of Agency

i, This designation is represented by the highest official/authority

of the government organization, agency, or entity; and

ii. Roles and Responsibilities:

1. Continuation of essential services during a disruption, an
emergency, or disaster, as he/she makes critical
decisions;
Ensure that continuity programs are funded accordingly;
Provide general guidance and/or policy direction on the
development of
the PSCP. Ensure the appointment of key
continuity personnel and the development of a program
budget for adequate facilities, equipment, and training;
Approval of the final plans and policies developed by the
Continuity Working Group (CWG);
Declaration of the activation of the PSCP upon the
recommendation of the Disaster Control Group (DCG) or
its equivalent team; and
issue interim security clearances to all CCT Members
after passing the appropriate procedure, in accordance to
EO No. 608, series 2018.
b. Continuity Manager
i. This designation is represented by top management that directly
oversees all activities undertaken by the CWG and the
Continuity Coordinator;

ii. It may be represented by a top management position under the

same clusteror unit of the Continuity Manager, and
iii. Roles and Responsibilities:
4. Oversee the activities of the Continuity Coordinator and
CWG;
2. Provide an annual summary of planning activities to the
Elected Oificial or Head of the Agency;
3, . Administer the budget and submit funding
requirements
for approval by the Elected Official/ Head of Agency;
4. Recommend the approval ofall required continuity plans
and programs to the Elected Official’ Head of Agency;
and
Support the work of the Continuity Coordinator for their
organization.
c. Continuity Coordinator

This designation may be represented by an employee as the

Continuity Coordinator or by several employees as a
coordinating team;

Preferably, the Continuity Coordinator should have undergone

the training course on PSCP of the Office of Civil Defense
(OCD);

The Coordinator may be a unit head, elected, or appointed

committee chairperson of the government organization, agency,
or entity that is developing the PSCP; and

Roles and Responsibilities:

1. Provide overall continuity coordination for the
organization;
2. Coordinate planning activities among the CWG, ensuring
inputs from the CWG reflect and support the intent of the
overall continuity plan and the sustainment of essential
functions;
3. Develop a continuity program budget and draft funding
requirements far the Continuity Manager's review and
approval;
4, Notify appropriate offices and organizations upon
execution of continuity plans;
5. Provide guidance and support to the CWG for the
development of the organization’s continuity plan; and
6. Serve as an advocate for the continuity plan and
progtarn.
d. Working Group (CWG)}
Continuity
This group shall be composed of representatives from the
different units or process owners of offices that are identified
with MEFs;
Preterably, the members of the CWG should have undergone
Orientation on PSCPof the OCD;
The CWG may be the coordinator/s themselves reporting
directly to the Continuity Manager, especially for small to
medium-scale organizations ‘agencies; and
Roles and Responsibilities:
1. Develop and maintain the continuity plan;
2. Identify and resolve any potential issues related to the
development and implementation of the agency's
continuity program;
3. Establish a CWG for their organization or office for the
development of PSCP in a smaller scope (ie,
division-tevel or officetsvel PSCP);
 4. Conduct exercises and testing of the PSCP in
collaboration with the concemed office on PSCP within
their respective organization as may be designated by the
Head of Agency; and
5. Provide technical assistance to the concerned Public
Affairs Office or itsequivalent regarding the development
of information and advocacy campaigns on PSCP.

5. COMMON RESPONSIBILITIES OF THE CONTINUITY CORE TEAM

a. Plan Development
Review existing external and internal policies, risk assessments,
guidelines and other references that are relevant to the
development of the organizations’ PSCP and requirements for
program implementation;
Establish continuity policy, objectives, targets, controls,
processes, and procedures relevant to improving continuity in
order to deliver results that align with the organizations’
mandates;
iil. Participate in meetings and workshops/writeshops, and other
events that are relevant to public service continuity pian
development, implementation, review, and enhancement; and
Vertical and fateral linking of related plans in case of escalation
of risks and emergencies (interoperability) especially far those
areas with vital installations and critical infrastructure.
b. Promotion and Advocacy
Increase awareness of the organization on the importance and
benefits of PSCP through information campaigns;
Develop Information, Education and Communication (IEC)
materials on continuity of operations relative to the approved

iff.
PSCOP
of the agency;
Provision of {EC campaigns for PSCP for blended leaming
(online, distance, modular, or face-to-face for actual plan testing/
simulation); and
Maintain official online media accounts for IEC delivery using the
most appropriate information and communication technology.

c.
Capacity Building
Provide recommendations for the enhancement of overall
capacities for disaster preparedness and raspanse based on the
Fesult of PSCP review, conduct and evaluation of exercises
and/or training needs assessment relating to continuity of
operations consistent with the developed agency plans;
Coordinate with Subject Matter Experts (SME) in the conduct of
PSCP-related training courses and other capacity building
initiatives; and
Develop DRRM capacity building program relevant to the
development, implementation, and enhancement of the PSCP of
the organization.
d, Plan Implementation and Program Installation
Ensure that the concemed official is capable to assume the
authority and responsibility of the organization’s leadership
through order of succession;
Ensure annual allocation of budget for the implementation of
identified and established continuity strategies;
Maintain an inventory ofall critical resources and facilities;
Establish information management systems with backup
platiorme; and
identify external stakeholders/partners who could enhance plan
implementation and maintenance through the establishment of a
Memorandum of Agreement or an equivalent instrument.

e. Pian Enhancement and Maintenance

Assess and validate all the components of continuity plans,
policies, procedures, systems, and facilities used to respond to
and recover from an emergency situation;
Maintain and improve the public service continuity management
system by faking corrective action on identified issues for
improvement,
Develop the substantive requirements for the implementation of
exercises and/or testing the plan, such as, but not limited to
exercise scenario, methodology, and relevant and related plans;
and
Research best practices that could be replicated in the
organization or LGU and incorporate the desired changes in
terms of fagistics and capability training to revise the Plan.