INDIAN INSTITUTE OF TECHNOLOGY MADRAS

Chennai 600 036

Telephone: [044] 2257 9723

E-mail: tender@[Link]

The Head (Project Purchase) Date: 20.06.2025

Open Tender Reference No: AE/8580/185/2025/HGHPRSTA

GEM NAR ID: GEM/GARPTS/17062025/VPJDBR0WA6LD Due Date/Time: 11.07.2025@ 3:00 PM

Dear Sir/Madam,

On behalf of the Indian Institute of Technology Madras, digitally signed online bids are invited in two bid
system from Class-I and Class II Local Suppliers, for the supply of: “High Pressure Storage Tank with
accessories” Conforming to the specifications given in Annexure – A.

Tender Documents may be downloaded from Central Public Procurement Portal

[Link] Aspiring Bidders who have not enrolled / registered in e-procurement
should enroll / register before participating through the website [Link] The portal
enrolment is free of cost. Bidders are advised to go through instructions provided at “Help for Vendors”.
[Special Instructions to the Vendors / Bidders for the e-submission of the bids online through this eProcurement
Portal”]

Bidders can access tender documents on the website (For searching in the NIC site, kindly go to Tender Search
option and type ‘IIT Madras’. Thereafter, click on “GO” button to view all IIT Madras tenders). Select the
appropriate tender and fill them with all relevant information and submit the completed tender document online
on the website [Link] as per the schedule attached.

No manual bids will be accepted. All tender documents including Technical and Financial bids should be
submitted in the E-procurement portal.

Pre-bid
1 Meeting : If required will be intimated
1) Details

2) ICSR Vendor : Vendor registration: Vendor registration with IC&SR (IITM) is mandatory for
Registration bidders to participate in tenders.

** For Vendor Registration & Guidelines, Please follow the website :

[Link]
Helpdesk: vendorhelpdesk@[Link]

Last date for receipt of tender : 11.07.2025@ 3:00 PM

Date & time of opening of tender : 14.07.2025@ 3:00 PM

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3. Instructions to the Bidder:

A) Searching for tender :

 There are various search options built in the CPP Portal, to facilitate
documents
bidders to search active tenders by several parameters. These
parameters could include Tender ID, organization name, location,
date, value, etc. There is also an option of advanced search for
tenders, wherein the bidders may combine a number of search
parameters such as organization name, form of contract, location,
date, other keywords etc. to search for a tender published on the
CPP Portal.
 Once the bidders have selected the tenders they are interested in,
they may download the required documents / tender schedules.
These tenders can be moved to the respective “My Tender” folder.
This would enable the CPP Portal to intimate the bidders through
SMS / email in case there is any corrigendum issued to the tender
document.
 The bidder should make a note of the unique Tender ID assigned
to each tender, in case they want to obtain any clarification / help
from the Helpdesk.
B) Assistance to bidders : 
Any queries relating to the tender document and the terms and
conditions contained therein should be addressed to the Tender
Inviting Authority for a tender or the relevant contact person
indicated in the tender.
 Any queries relating to the process of online bid submission or
queries relating to CPP Portal in general may be directed to the
24x7 CPP Portal Helpdesk. The contact number for the helpdesk is
[0120-4200462, 0120-4001002, 0120-4001005]
C) Enrollment Process : REGISTRATION
to Bidders
 Bidders are required to enroll on the e-Procurement module of
the Central Public Procurement Portal
URL:[Link] by clicking on
“Online Bidder Enrollment”. Enrollment on the CPP Portal is
free of charge.
 As part of the enrolment process, the bidders will be required to
choose a unique username and assign a password for their
accounts.
 Bidders are advised to register their valid email address and
mobile numbers as part of the registration process. These would
be used for any communication from the CPP Portal.
 Upon enrolment, the bidders will be required to register their
valid Digital Signature Certificate (Class II or Class III
Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / TCS / nCode /
eMudhra etc.)
 Only one valid DSC should be registered by a bidder. Please
note that the bidders are responsible to ensure that they do not
lend their DSCs to others which may lead to misuse.
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  Bidder then may log in to the site through the secured log-in by
entering their user ID / password and the password of the DSC /
eToken.
 Possession of a Valid Class II/III Digital Signature Certificate
(DSC) in the form of smart card/e-token in the company's name
is a prerequisite for registration and participating in the bid
submission activities through
[Link]
 Digital Signature Certificates can be obtained from the
authorized certifying agencies, details of which are available in
the web site [Link] under the
“Information about DSC”.
D) Preparation of bids :
 Bidder should take into account any corrigendum published on the
tender document before submitting their bids.
 Please go through the tender advertisement and the tender
document carefully to understand the documents required to be
submitted as part of the bid. Please note the number of covers in
which the bid documents have to be submitted, the number of
documents including the names and content of each of the
document that need to be submitted. Any deviations from these may
lead to rejection of the bid.
 Bidder, in advance, should prepare the bid documents to be
submitted as indicated in the tender document / schedule and
generally shall be in PDF / XLS formats as the case may be. Bid
documents may be scanned with 100 dpi with black and white
option.
 To avoid the time and effort required in uploading the same set of
standard documents which are required to be submitted as a part of
every bid, a provision of uploading such standard documents (e.g.
PAN card copy, GSTIN Details, annual reports, auditor certificates
etc.) has been provided to the bidders. Bidders can use “My
Documents” area available to them to upload such documents.
These documents may be directly submitted from the “My
Documents” area while submitting a bid, and need not be uploaded
again and again. This will lead to a reduction in the time required
for bid submission process.
E) Submission of bids :
 Bidder should log into the site well in advance for bid submission
so that he/she can upload the bid in time i.e. on or before the bid
submission date and time. Bidder will be responsible for any delay
due to other issues.
 The bidder has to digitally sign and upload the required bid
documents one by one as indicated in the tender document.
 Bidder has to select the bid security declaration. Otherwise, the
tender will be summarily rejected.
 A standard BOQ format has been provided with the tender
document to be filled by all the bidders. Bidders are requested to
note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. Bidders are

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 required to download the BOQ file, open it and complete the detail
with their respective financial quotes and other details (such as
name of the bidder). If the BOQ file is found to be modified by the
bidder, the bid will be rejected.
 The server time (which is displayed on the bidders’ dashboard) will
be considered as the standard time for referencing the deadlines for
submission of the bids by the bidders, opening of bids etc. The
bidders should follow this time during bid submission.
 The Tender Inviting Authority (TIA) will not be held responsible
for any sort of delay or the difficulties faced during the submission
of bids online by the bidders due to local issues.
 The uploaded tender documents become readable only after the
tender opening by the authorized bid openers.
 Upon the successful and timely submission of bids, the portal will
give a successful bid submission message & a bid summary will be
displayed with the bid no. and the date & time of submission of the
bid with all other relevant details.
 Kindly add scanned PDF of all relevant documents in a single PDF
file of compliance sheet.
 More information useful for submitting online bids on the CPP
Portal may be obtained at: [Link]
 All tender documents including pre-qualification bid, Technical Bid
&Financial Bid should be submitted separately in online CPP portal
as per the specified format only. Right is reserved to ignore any
tender which fails to comply with the above instructions. No
manual bid submission will be entertained.
F) Marking on
 The bidder eligibility criteria, technical specification and supply of
Technical Bid
item for this tender is given in Annexure A.
 The Bidders shall go through the specification and submit the
technical bid.
 The Technical bid should be submitted in the proforma as per
Annexure-A in pdf format only through online (e-tender). No
manual submission of bid will be entertained.
 The technical bid should have a page-wise heading as “Technical
Bid” and page no. in all pages with seal and signature of authorized
signatory. The total no. of pages should be mentioned at the last
page of the documents.
 The technical bid should consist of bidder eligibility criteria details
and all technical details along with catalogue/ pamphlet which will
give a detailed description of product with technical data sheet so
that technical compliance can be verified.
G) Marking on Price Bid
 Financial bid (BoQ) should be submitted in the prescribed proforma
format as per Annexure-B in xls format through e-tender only. No
manual or other form of submission of Financial Bid will be
entertained

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4) Preparation of Tender: The bidders should submit the bids in two bid system as detailed below.
Bid I _Technical Bid
The technical bid should consist of bidder eligibility criteria and technical specification compliance
sheet as per the Technical Bid Proforma (Annexure-A).
Bid II _Price Bid
The price bid should be submitted in the Tabular format (BoQ) as per the Financial Bid Proforma
(Annexure-B) uploaded in the e-Tender web site. The Quoted price should be for supply and installation
of the item and inclusive of all cost and statutory levies at IIT Madras.
5) Price:
a) The price should be quoted only in INR net per unit (after breakup) and must include all
packing, transit insurance and delivery charges to the IITM satellite campus,
Puthupakkam, Chennai – 603103
b) The rate quoted shall be all inclusive of all taxes and no extra payment will be made other
than statutory revisions as per the terms and conditions stipulated in this contract document.
c) The percentage of tax & duties should be clearly indicated separately. IIT Madras is eligible
for custom duty at a concessional rate, i.e., 5.5%. Relevant certificates will be issued by IIT
Madras wherever necessary.
d) The offer/bids should be submitted through online only in two bid system i.e. Technical Bid
and Financial Bid separately.
6) Tenderer shall submit along with this tender:
(i) Proof of having ISO or other equivalent certification given by appropriate authorities.
(ii) Name and full address of the Banker and their swift code and PAN No. and GSTIN number.
(iii) GST registration proof showing registration number, area of registration etc.
(iv) All of your future correspondences including Invoices should bear the GST No. and Area
Code.
7) Terms of Delivery:
Supplier will be fully responsible for the safe carriage, Installation/Commissioning of goods up
to IITM satellite campus, Puthupakkam, Chennai - 603103, or named place as per PO,
Insurance coverage will be in the scope of the supplier.
The tenderer should indicate clearly the time required for delivery of the item (subject to the
approval of the Exclusive Purchase Committee-IIT-Madras). In case there is any deviation in
the delivery schedule, liquidated damages clause will be enforced or penalty for the delayed
supply period will be levied.
In the event of delay or non-supply of materials/execution of Contract beyond the date of
delivery/completion of job. The penalty will be levied @1% per week of delay subject to a max
of 10% of the value of purchase order and if the delay is more than accepted time frame by IIT
M, the PO would be partially or fully cancelled and liquidated damages will be enforced
accordingly.
8) Period for which the offer will remain open:
The offer shall remain valid for 120 days from the date of opening of the tender. However, the
day up to which the offer is to remain valid being declared closed holiday for the Indian Institute
of Technology Madras, the offer shall remain valid for acceptance till the next working day.
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9) EMD:
The EMD of Rs.2,25,000/- to be transferred to the account details mentioned in Annexure H and proof
should be enclosed in the Technical Bid. Any offer not accompanied with the EMD shall be rejected
summarily as non-responsive.
As per rule no. 5.1.4 (vi) of the Manual of Procurement of Goods, no bid may be withdrawn in the
interval between the deadline for submission of bids and the expiration of the period of bid validity.
Withdrawal of a bid during this period will result in forfeiture of the bidder’s bid security (EMD) and
other sanctions.

The Institute shall not be liable for payment of any interest on EMD.
As per the Public Procurement Policy for MSEs, Order 2012 dated 25.03.2022, EMD is exempted for
Micro and Small Enterprises (MSE) as defined in MSE Procurement Policy issued by the Department of
Micro, Small and Medium Enterprises (MSME) and Startups as recognized by the Department of
Industrial Policy & Promotion (DIPP). (MSE/MSME/DIPP PROOF should be enclosed in the cover
containing the technical bid)
Any vendor furnishing MSME (Trading) certificate is not eligible for EMD Exemption and as well
not entitled for any relaxation in the tender conditions.
10) Performance Security: -
The successful bidder should submit Performance Security for an amount of 5% of the basic invoice
value of the contract/supply. The Performance Security may be furnished in the form of an Insurance
Surety Bond, Account Payee DD, FD Receipt in the name of “The Registrar, IIT Madras” from any
scheduled commercial bank or Bank Guarantee from any scheduled commercial bank in India or online
payment in an acceptable form. The performance security should be furnished within 14 days from the
date of the purchase order.
Performance Security in the form of Bank Guarantee: - In case the successful bidder wishes to submit
Performance Security in the form of Bank Guarantee, the Bank Guarantee should be routed directly to
IIT Madras from the Bank.
The Performance Security Deposit should remain valid for a period of sixty days beyond the date of
completion of all contractual obligations.
11) For the same tender, either the OEM or the authorized dealer/service provider can only quote. But both
of them cannot quote separately for the same tender.
12) The offers/bids should be submitted only for an item/Equipment of the exact standard that is acceptable
to IIT Madras without Prejudice. The details of a list of customers in India for whom the item is already
supplied with must accompany the quotations. Quotations for a prototype machine will not be accepted
13) Original catalogue (not any photocopy) of the quoted model duly signed by the principals must
accompany the quotation in the technical bid.

14) Compliance or Confirmation report with reference to the specifications and other terms & conditions
should also be obtained from the principal/OEM.
15) Risk Purchase Clause
In the event of failure of contractual obligation during the schedule, the Office of Industrial Consultancy
and Sponsored Research, Indian Institute of Technology Madras has all the right to engage other sources
on the total risk of the sanctioned vendor under risk purchase clause.
16) Payment:
(i) As per GFR 2017 Terms: 90% Payment after supply and 10% after installation are
agreed to wherever the installation is involved.

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 (ii) Advance Payment: No advance payment is generally admissible. In case a specific
percentage of advance payment (not more than 30%) is required, the Vendor has to submit a
Bank Guarantee from a scheduled commercial bank in India equivalent to the amount of advance
payment.
17) On-site Installation:
The equipment/item or Machinery has to be installed or commissioned by the successful bidder
within the number of days (as prescribed by PI) from the date of receipt of the item at the site of
IIT Madras.

18) Warranty:
The offer should clearly specify the warranty period for the machinery/equipment. Any extended
warranty offered for the same has to be mentioned separately (For more details please refer our
Technical Specifications).
** Note: PO which involves installation, warranty shall be applicable from date of installation.
19) Acceptance and Rejection:
Failure to comply with any of the instructions stated in this document or offering unsatisfactory
explanations for non-compliance will likely to lead to rejection of offers.
I.I.T. Madras has the right to accept the whole or any part of the Tender or portion of the
quantity offered or reject it in full without assigning any reason.
20) Debarment from Bidding:
In case of breach of Terms & Conditions, Bidder may be suspended from being eligible for
bidding in any contract with the IIT Madras up to 2 Years [as per Rule 151(iii) of GFR] from the
date as fixed by IIT Madras.
21) Disputes and Jurisdiction:

Settlement of Disputes: Any dispute, controversy or claim arising out of or in connection with
this PO including any question regarding its existence, validity, breach or termination, shall in the
first instance be attempted to be resolved amicably by both the Parties. If attempts for such
amicable resolution fails or no decision is reached within 30 days whichever is earlier, then such
disputes shall be settled by arbitration in accordance with the Arbitration and Conciliation Act,
1996. The Parties shall usually agree to appoint a sole arbitrator. The arbitration proceeding shall
be carried out in English language. The cost of arbitration and fees of the arbitrator shall be shared
equally by the Parties. The seat of arbitration shall be at Chennai.
a. The Applicable Law: The Purchase Order shall be construed, interpreted and governed by the
Laws of India. Court at Chennai shall have exclusive jurisdiction subject to the arbitration
clause.
b. Any legal disputes arising out of any breach of contact pertaining to this tender shall be settled in
the court of competent jurisdiction located within the city of Chennai in Tamil Nadu.
22) Force Majeure: The Supplier shall not be liable for forfeiture of its performance security, liquidated
damages or termination for default, if and to the extent that, it’s delay in performance or other failure to
perform its obligations under the Contract is the result of an event of Force Majeure.
For purposes of this Clause, “Force Majeure” means an event beyond the control of the Supplier
and not involving the Supplier’s fault or negligence and not foreseeable. Such events may
include, but are not limited to, acts of the Purchaser either in its sovereign or contractual

7|Page
 capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight
embargoes.
If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of
such conditions and the cause thereof. Unless otherwise directed by the Purchaser in writing, the
Supplier shall continue to perform its obligations under the Contract as far as is reasonably
practical, and shall seek all reasonable alternative means for performance not prevented by the
Force Majeure event.
Eligibility Criteria:
23)
 As per the Government of India Order, only “Class - I Local Suppliers” and “Class - II
Local Suppliers” can participate in this tender.

 Bidder should confirm their acceptance that they comply with the provisions with report to
“Guidelines for eligibility of a bidder from a country which shares a land border with
India as detailed at Annexure-D. The bidder should submit Certificate for “Bidder from/
Not from Country sharing Land border with India & Registration of Bidder with
Competent Authority” as per Order of DoE [Link].6/18/2019-PPD dated
23.07.2020,No.F.7/10/2021-PPD(1) dated 23.02.2023 and No. P-45021/2/2017-PP (BE II)-
Part(4)[Link] dated 19th July 2024

 Any vendor furnishing MSME (Trading) certificate is not eligible for EMD Exemption and
as well not entitled for any relaxation in the tender conditions.
Preference to “class I Local Suppliers”: preference will be given to “class 1 local suppliers” (subject
24)
to class -I local supplier’s quoted price falling within the margin of purchase preference ) as per public
procurement (preference to make in India) order 2017 .O.M No P- 45021/2/2017 – pp(BE - 11) dt
04/06/2020 & No. P-45021/2/2017-PP (BE II)- Part(4)[Link] dated 19th July 2024 subject to the
conditions that the “class 1 Local Supplier” should agree to supply goods / provide service at L1 rate
and furnish a certificate with the technical bid document that the goods/service provided by them
consists local content equal to or more than 50%.( certificate from Chartered Accountant in case value of
contract exceeds Rs 10 crore).
 ‘Class - I local supplier’ means a supplier or service provider whose goods, services or works
offered for procurement consists of local content equal to or more than 50% as defined under the
above said order. Declaration to be provided as per Annexure-C per item/service/work.
 ‘Class - II local supplier’ means a supplier or service provider whose goods, services or works
offered for procurement consists of local content equal to 20% but less than 50% as defined under
the above said order. Declaration to be provided as per Annexure-C per item/service/work.
 ‘Margin of purchase preference’: - The margin of purchase preference shall be 20%. The
Definition of the margin of purchase preference is defined in the Govt. of India Order No: P-
45021/12/2017-PP (BE-II) Dt.4th June, 2020) Order 2017 & No. P-45021/2/2017-PP (BE II)-
Part(4)[Link] dated 19th July 2024. As per the Government of India Order – “Margin of
Purchase Preference” means the maximum extent to which the price quoted by a “Class-I
local supplier” may be above the L1 for the purpose of purchase preference.
**Note: Local content percentage to be calculated in accordance with the definition provided at
clause 2 of revised public procurement preference to Make in India Policy vide GoI Order no. P-
45021/2/2017-PP (B.E.-II) dated 15.06.2017 (subsequently revised vide orders dated 28.05.2018,
29.05.2019and 04.06.2020) MOCI order No. 45021/2/2017-PP (BE II) Dt.16th September 2020 & P-
45021/102/2019-BE-II-Part(1) (E-50310) Dt.4th March 2021

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 Evaluation of Bids
25)
Bid evaluation will take place in two stages.
Stage I Technical Bid evaluation
All bids received within the due date and time will be opened for technical evaluation as per scheduled
time. All bidders who have fully complied with bidder eligibility criteria I, II and technical Specification
(Annexure-A) and accompanied with Unquoted offer to be enclosed with technical will only be
considered for opening of financial bid.
Stage II: Financial Bid Evaluation
The Financial bid evaluation will be based on price quoted by the bidder. The rate quoted for
High Pressure Storage Tank with accessories unit will alone be taken up for arrival of Lowest Bid
(L1) value.
In accordance to the Rule 173 of GFR,2017 and relevant provisions thereof in Procurement Manuals,
26)
2022, IC&SR, IITM reserves the right to carry out the negotiation process through its purchase/technical
committee with L1/H1 (as applicable) vendor to ensure price reasonability before final recommendation
to the Competent Authority. The negotiation details, if any, on case-to-case basis shall be recorded in
minutes of meetings suitably for records.
Selection of successful bidder and Award of Order
27)
The order will be directly awarded to the technically qualified bidder as well to the L1 bidder as per the
condition in para 3A of DIPP, MoCI Order No. 45021/2/2017-PP (BE II) dated 16th September 2020 &
No. P-45021/2/2017-PP (BE II)- Part(4)[Link] dated 19th July 2024.
All information including selection and rejection of technical or financial bids of the prospective bidders
28)
will be communicated through e-Tender portal. In terms of Rule 173(iv) of General Financial Rule 2017,
the bidder shall be at liberty to question the bidding conditions, bidding process and/or rejection of bids.

The tenderer shall certify that the tender document submitted by him / her are of the same replica of the
29)
tender document as published by IIT Madras and no corrections, additions and alterations made to the
same. If any deviation found in the same at any stage and date, the bid / contract will be rejected /
terminated and actions will be initiated as per the terms and conditions of the contract.
Clarification to the queries and doubts raised by the bidders will be issued as a corrigendum/addendum
30)
in the e-tenders portal.

In the e-tender process, participation of bidders after the due date is not possible. The eligible bidders can
31)
login to the e-Procurement portal to ascertain the tender status.

CODE OF INTEGRITY & CONFLICT OF INTEREST:

The bidders/ suppliers should be asked to sign a declaration about abiding by a Code of Integrity for
32)
Public Procurement in registration applications and in bid documents, with a warning that, in case of
any transgression of this code, its name is not only liable to be removed from the list of registered
suppliers, but it would be liable for other punitive actions such as cancellation of contracts, banning
and blacklisting or action in Competition Commission of India, and so on.

Code of Integrity for Public Procurement: Procuring authorities as well as bidders, suppliers,
contractors and consultants should observe the highest standard of ethics and should not indulge in
the following prohibited practices, either directly or indirectly, at any stage during the procurement
process or during execution of resultant contracts:

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32.1 “Corrupt practice”: Making offers, solicitation or acceptance of bribe, rewards or gifts or any
material benefit, in exchange for an unfair advantage in the procurement process or to otherwise
influence the procurement process or contract execution;

32.2 “Fraudulent practice”: Any omission or misrepresentation that may mislead or attempt to
mislead so that financial or other benefits may be obtained or an obligation avoided. This includes
making false declaration or providing false information for participation in a tender process or to
secure a contract or in execution of the contract;

32.3 “Anti-competitive practice”: Any collusion, bid rigging or anti-competitive arrangement, or any
other practice coming under the purview of The Competition Act, 2002, between two or more
bidders, with or without the knowledge of the procuring entity, that may impair the transparency,
fairness and the progress of the procurement process or to establish bid prices at artificial, non-
competitive levels;
“Coercive practice”: Harming or threatening to harm, persons or their property to influence their
32.4
participation in the procurement process or affect the execution of a contract
“Conflict of interest”: Participation by a bidding firm or any of its affiliates that are either involved
32.5
in the consultancy contract to which this procurement is linked; or if they are part of more than one
bid in the procurement; or if the bidding firm or their personnel have relationships or financial or
business transactions with any official of procuring entity who are directly or indirectly related to
tender or execution process of contract; or improper use of information obtained by the
(prospective) bidder from the procuring entity with an intent to gain unfair advantage in the
procurement process or for personal gain;
“Obstructive practice” : Materially impede the procuring entity’s investigation into allegations of
32.6
one or more of the above mentioned prohibited practices either by deliberately destroying,
falsifying, altering; or by concealing of evidence material to the investigation; or by making false
statements to investigators and/or by threatening, harassing or intimidating any party to prevent it
from disclosing its knowledge of matters relevant to the investigation or from pursuing the
investigation; or by impeding the procuring entity’s rights of audit or access to information.

OBLIGATIONS FOR PROACTIVE DISCLOSURES

A. The Purchaser as well as bidders, suppliers, contractors and consultants, are obliged under Code of
Integrity for Public Procurement to sue-moto proactively declare any conflicts of interest (coming under
the definition mentioned above – pre-existing or as and as soon as these arise at any stage) in any
procurement process or execution of contract. Failure to do so would amount to violation of this code of
integrity; and
33 B. The bidder must declare, whether asked or not in a bid document, any previous transgressions of such
a code of integrity with any entity in any country during the last three years or of being debarred by any
other Procuring Entity. Failure to do so would amount to violation of this code of integrity;
C. To encourage voluntary disclosures, such declarations would not mean automatic disqualification for
the bidder making such declarations. The declared conflict of interest would be evaluated and mitigation
steps, if possible, taken by the purchaser

Punitive Provisions Without prejudice to and in addition to the rights of the Purchaser to other penal
provisions as per the bid documents or contract, if the Purchaser comes to a conclusion that a
34. (prospective) bidder/supplier, directly or through an agent, has violated this code of integrity in
competing for the contract or in executing a contract, the purchaser may take appropriate measures
including one or more of the following:

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 A. If his bids are under consideration in any procurement:
34.1 i. Forfeiture or encashment of bid security;
ii. Calling off of any pre-contract negotiations; and
iii. Rejection and exclusion of the bidder from the procurement process.

If a contract has already been awarded

I. Cancellation of the relevant contract and recovery of compensation for loss incurred by the purchaser;
34.2 II. Forfeiture or encashment of any other security or bond relating to the procurement;
III. Recovery of payments including advance payments, if any, made by the purchaser along with interest
thereon at the prevailing rate.

Provisions in addition to above:

i. Removal from the list of registered suppliers and banning/debarment of the bidder from participation
in future procurements of the purchaser for a period not less than one year;
34.3 ii. In case of anti-competitive practices, information for further processing may be filed under a signature
of the Joint Secretary level officer, with the Competition Commission of India;
iii. Initiation of suitable disciplinary or criminal proceedings against any individual or staff found
responsible.

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 Tender Reference No. AE/8580/185/2025/HGHPRSTA

Name of the Goods/Service – High Pressure Storage Tank with accessories

ACKNOWLEDGEMENT

It is hereby acknowledged that I/We have gone through all the points listed under “Specification, Guidelines,

Terms and Conditions” of tender document. I/We totally understand the terms and conditions and agree to abide

by the same.

SIGNATURE OF TENDERER ALONG WITH

SEAL OF THE COMPANY WITH DATE

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 ANNEXURE – A

TECHNICAL BID PROFORMA

Tender No. AE/8580/185/2025/HGHPRSTA
Item Name: High Pressure Storage Tank with accessories

1.0 Bidder Eligibility Criteria:

Bidder Eligibility Criteria-I Local Ref.

Class I /
I (Public Procurement – Preference to Make in Content Page
Class II
India) Percentage No.
Only 'Class-I local suppliers' and 'Class-II local
suppliers', as defined under DIPP, MoCI Order No. P-
I 45021/2/2017-PP (BE II) dated 16th September 2020,
No. P-45021/2/2017-PP (BE II)- Part(4)[Link] dated
19th July 2024 and other subsequent orders issued
therein (ANNEXURE – C)
2.0 Bidder Eligibility Criteria:
Ref
Complied/Not
II Bidder Eligibility Criteria-II Page
Complied
No.
1 IC&SR (IITM) - Vendor Registration ID/Proof
Quotation/Offer without mentions/disclosing the price of
2 item/Goods/Service with Tariff No./Model No./Part No. types of
service and detailed Terms and Conditions indicating price (for
Destination), Insurance and transportation etc.,
Land Border Certificate: The Bidder shall submit a certificate
3 (ANNEXURE–D) regarding restrictions on procurement from a
OEM/bidder of a country which shares a land border with India
Manufacturer Authorization Form (MAF): The Participating
4 Bidder’s firm shall be the Original Equipment Manufacturer (OEM)
or OEM Certified authorized firm to quote the bid. The specific MAF
should be submitted by bidder in (ANNEXURE–E).
Bidder's Undertaking: By submitting this bid, the bidder undertakes
5 to comply with the terms and conditions in (ANNEXURE–F), and
not to deviate from the bid, except as provided.

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 Non-Debarment Declaration: The bidder must submit an
undertaking (ANNEXURE-G) that they have not been non debarred
by any state government / central government / PSU in last five years
6 as on last date of bid submission/Undertaking on the Stamp paper
duly Notarized that the firm has never been blacklisted/barred
(temporary or permanent) and disqualified by any state government /
central government / PSU undertaking in India needs to be furnished.

EMD as per Tender, to be remitted in the account number as given in

the (ANNEXURE–H) or EMD is exempted for Micro and Small
Enterprises (MSE) as defined in MSE Procurement Policy issued by
Department of Micro, Small and Medium Enterprises (MSME) and
Startups as recognized by Department of Industrial Policy &
7
Promotion (DIPP). (MSE/MSME/DIPP PROOF should be enclosed
in the cover containing technical bid). Any vendor furnishing the
MSME (Trading) certificate is not eligible for EMD Exemption
and as well not entitled for any relaxation in the tender
conditions.

8 Mandate Form (ANNEXURE–I)

The bidder will submit a “No Conflict of Interest” declaration in

9
ANNEXURE – J

10 The Bidder must submit their valid PAN, GST Registration

Certificate

The bidder/OEM must have supplied similar items to IITs, NITs,

IISERs, CSIR laboratories, or other Government or internationally
reputed R&D organizations within the last five years. As proof of
11 supply, copies of purchase orders or installation certificates, along
with contact details of the end users, must be submitted. IIT Madras
reserves the right to verify the claims made by the bidder, and
feedback from previous clients will form a part of the technical
evaluation.

3. Technical Compliance Statement:

Complied/Not Ref Page

S. No Technical Specifications
Complied No.
1 Fabricated using Corrosion Resistance Steel Selected
from ASME SA516 Gr. 70 (Meeting the requirement of
ASME Sec II - Part A)

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 2 Code to be followed: ASME Sec VIII Division -1.
3 Pressure Vessel content: Air.
4 Working Pressure: 40 Bar.
5 Design pressure: 45 Bar.
6 Design temperature: 100oC.
7 Volume of each container: 15 m3
8 Type of container: Horizontal, Cylindrical with dished
ends.
9 Number of containers: 02 Nos.
10 Max Length of tank: 8 mtrs.
11 Corrosion allowance: 1.5mm.
Additional requirements
1 Air charging port 4” with flange end.
2 Delivery line of 12” with flange end.
3 Pressure relief valve, 1” flanged connection (2nos).
4 Pressure sensor, ½” NPT Threaded(F).
5 Pressure Gauge, ½” NPT Threaded(F).
6 Vent valve – 1” flanged connection.
7 Manhole nozzle with blind flange - 24”
Conditions
1 The Vendor has to design the pressure vessels for the
rated pressure and make detailed design and production
Drawings.
2 The vendor have to select and employ any Quality
management systems (QMS) certified inspectors of The
National Accreditation Board for Certification Bodies
(NABCB) as the third party (hereinafter “Third party”).
3 The design calculation and detailed production drawings
and the process plan shall be prepared by the vendor and
get approval from the Third Party and IIT.
4 The Vendor shall generate the QA Plan and assign a
third party for detailed inspections during the course of
the fabrication process.
5 Detailed documents for the welding processes must be
prepared and submitted to IIT/Third Party for approval.

 The WPS and PQR is to be generated by Vendor and

submitted prior to any welding operation.
 Welding procedures and welder should be qualified
as per ASME Boiler and Pressure Vessel code Sec-
IX. Existing qualifications under any other agency
can be used only after the review and approval by
IIT/Third-party.
 100% GTAW process shall be adopted with high
quality (99%) Argon gas shielding, right from root to
final passes for all butt welds.
 Radiography testing (100%) to be done on all butt
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 welds including nozzle neck to flange joints.
 Radiographic test (RT) procedure shall be as per
ASME Sec.V/[Link] Div. 1. The RT interpretation
is to be conducted by a ASNT/ISNT Level III
qualified person.
6 The fabricated tank must be stress relieved as per
standards at 400~600oC, for a minimum soaking time of
1.5 to 2 hours (or as per the maximum thickness) with
rate of heating and cooling at 75 to 100oC per hour (to
be carried out prior to hydro test).
7 The finished containers must satisfactorily pass the
Hydro-static pressure tests in the presence of inspecting
authority. Each container should be subjected to an
internal hydrostatic test pressure of 1.3 times of the
working pressure as per ASME code for boiler and
pressure vessels. The container must be maintained at
that specified test pressure for a sufficient amount of
time (minimum of 30 minutes) to permit a thorough
examination of all the seams and joints for leakage.
8 ASME-U stamping is mandatory.
9 The outer surface of the tanks are to be painted in
skyblue color with a three coat system. (Epoxy primer,
midcoat and top coat). The interior wall of the vessels
are to be coated using suitable paints in order to
minimize corrosion.
Documents to be submitted to IIT/Third party
The fabrication process has to be documented at each stage of the work in order to keep record
of various activities. The following documents have to be submitted.

1 Engineering Drawing
2 Material Certifications
Mil test certificates
Laboratory reports
Inspection reports
Inspection Release Notes
3 Welding Procedure Specification (WPS)
4 Performance Qualification Record (PQR)
5 Report of Dimensional checks
6 NDT Reports
•Radiography
•Liquid Penetrant Test
•Other tests
7 Pressure Test Reports
Notes to the vendor
The vendor must supply the following accessories along with the vessels.

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 1 Pressure Relief Valve
Normal Working Pressure: 40 Bar
Type of valve: Spring loaded
Set Pressure: 42 Bar ± 2% tolerances
Material of Construction: OEM standard
Accumulation: The container pressure shall not
overshoot by 10% of set pressure
2 Drain/Vent Valve
Normal Working Pressure: 40 Bar
Size: 1”
Class: AS per ASME standard.
Material of Construction: SS 304/316
3 Block and Bleed Valve
Size: ½” (F) NPT
Class: AS per ASME standard.
Material of Construction: SS 304/316
4 Pressure Gauge
Dial: 6” Bottom connection
MOC: SS internals and SS gauge
Range: 0- 75 Bar
5 Pressure Transmitter
Output: 4-20 mA
Connection: ½” BSP (F)
Enclosure: WP
Power supply: DC 10-30 V
Response time: ≤ 1 ms
Accuracy: ≤ 0.25% of spam
Compensated temperature: 0 TO + 80°c range
Working Protection: Protected against reverse polarity
over voltage and short circuiting.
The transmitter must contain CE conformity

Note:
(i) It is mandatory for the bidders to provide the compliance statement (Complied/Not Complied) for the
above points with document proof as required). If the compliance statement (Complied/Not Complied)
is not furnished for the evaluation Bidders will be disqualified.
(ii) Technical Bid Should NOT Contain Price Bid/Financial Bid details (or) Indication. If the price
Details are indicated, mentioned inside the technical bid, then bid will be disqualified and neither the
Technical Bid nor the Price Bid/Financial Bid will be considered.
(iii) Consortium in any form will not be permitted.

SIGNATURE OF BIDDER ALONG WITH

SEAL OF THE COMPANY WITH DATE

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 ANNEXURE – B

FINANCIAL BID (PROFORMA) - BILL OF QUANTITIES (BOQ)

Item Name: High Pressure Storage Tank with Accessories

Tender No. AE/8580/185/2025/HGHPRSTA

Basic Total
GST in
It. No Description of work Quantity Units Rate in Amount with
Percentage
INR taxes in INR
High Pressure Storage Tank (Air
Storage Containers, 15m³ capacity at
1 2 Nos. XXX XXX XXX
working pressure 40 bar with
accessories) with one year warranty

Grand Total XXX

Total Amount Rupees in words ______________________________________________________

Note:
1. Price bid as per this format to be uploaded only at the financial document column in CPP Portal.
Price disclosure at the technical bid will result in disqualification.

2. Technical Bid Should NOT Contain Price Bid/Financial Bid details (or) Indication. If the price
Details are indicated, mentioned inside the technical bid, then bid will be disqualified and
neither the Technical Bid nor the Price Bid/Financial Bid will be considered.

3. Unquoted offer to be enclosed with technical bid in detail mentioning Model number,
Description of the goods / service if any, for the supply with terms and conditions in conformity
with the Tender requirement.

I/We the bidder accept all the terms and conditions as per tender including all technical & commercial
conditions.

Date: Authorized Signatory

Place: (________________)
Seal and signature

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 ANNEXURE – C
To be obtained from the Supplier Goods/ Service Provider
FORMAT FOR AFFIDAVIT OF SELF-CERTIFICATION UNDER PREFERENCE TO MAKE IN
INDIA – PER ITEM
This letter should be on the letterhead of the quoting firm and should be sealed & signed by a competent authority.
Non-submission of this form will lead to Disqualification of bids.
Name of the Item / Service: ______________________________________________

Date:

I/We S/o, D/o, W/o, _____

Resident of ______________________________________________________________________

Hereby solemnly affirm and declare as under:

That I will agree to abide by the terms and conditions of the Public Procurement (Preference to Make in India) Policy
vide GoI Order no. P-45021/2/2017-PP (B.E.-II) dated 15.06.2017 (subsequently revised vide orders dated
28.05.2018, 29.05.2019and 04.06.2020) MOCI order No. 45021/2/2017-PP (BE II) Dt.16th September 2020 & P-
45021/102/2019-BE-II-Part (1) (E-50310) Dt. 4th March 2021, No. P-45021/2/2017-PP (BE II)- Part(4)[Link] dated
19th July 2024 and any subsequent modifications/Amendments, if any and

That the local content for all inputs which constitute the said item/service/work has been verified by me and
I am responsible for the correctness of the claims made therein.

Tick ( ) and Fill the Appropriate Category

I/We [name of the supplier] hereby confirm in respect of quoted items that
Local Content is equal to or more than 50% and come under “Class-I Local Supplier” category.
I/We [name of the supplier] hereby confirm in respect of quoted items that
Local Content is equal to 20% but less than 50% and come under “Class-II Local Supplier”
category.

The percentage of Local Content confirmed above is excluding the following such as transportation, insurance,
installation, commissioning, testing, training and after sales service support like AMC/CMC etc.

We also understand, false declaration will be in the breach of the Code of Integrity under rule 175(1)(i)(h) of the
General Rules for which a bidder or its successors can be debarred for upto two years as per Rule 151 (iii) of the
General Financial Rules along with such other actions as may be permissible under law.

 The details of the location (s) at which the local value addition is made and the proportionate value of
local content in percentage

Address _______________________ Percentage of Local content: ___________________%

______________________________ Country of Origin of Goods: ___________________

For and on behalf of ......................................................... (Name of firm/entity)

Authorized signatory (To be duly authorized by the Board of Directors)

<Insert Name, Designation and Contact No.>

[Note: In case of procurement for a value in excess of Rs. 10 Crores, the bidders shall provide this certificate from statutory
auditor or cost auditor/CA (With UDIN) of the company (in the case of companies) or from a practicing cost accountant or
practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local19 content.]
|Page
 ANNEXURE – D
Land Border Sharing Declaration
(Certify A or B)

(To be given on the Letterhead of the Supplier / Bidder)

In-line with Department of Expenditure’s (DoE) Public Procurement Division Order vide ref.

No.F.6/18/2019-PPD dated 23.07.2020 & 24.7.2020; No.F.7/10/2021-PPD (1) dated 23.02.2023

Quotation / Tender No._________________________________________Dated: __________________

CERTIFICATE

(Bidders from India & other countries which does not share’s Land Border with India)

(A) “I/ We have read the clauses pertaining to Department of Expenditure’s (DoE) Public Procurement Division
Order (Public procurement no 1, 2 & 3 vide ref. No.F.6/18/2019-PPD dated 23.07.2020 & 24.7.2020;
No.F.7/10/2021-PPD (1) dated 23.02.2023) regarding restrictions on procurement from a bidder of a country
which shares a land border with India. I/We hereby certify that I/ we (Name of the
bidder) is/are not from such a country and eligible to be considered for this tender.

“I have read the clause regarding restrictions on procurement from a bidder having transfer of technology (ToT)
arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the
competent authority”

(OR)

(Bidders from Country which shares a land border with India)

(B) I/We (Name of the bidder) is/are from (Name of the Country) and has been registered with the Competent Authority.
I / We also certify that I fulfil all the requirements in this regard and is / are eligible to be considered. (Copy/ evidence
of valid registration by the Competent Authority from Government of India, Ministry of Commerce and Industry,
Department for Promotion of Industry and Internal Trade (Public Procurement Section), Udyog Bhawan, New Delhi is
to be attached)

“I have read the clause regarding restrictions on procurement from a bidder having transfer of technology (ToT)
arrangement. I certify that this bidder has valid registration to participate in this procurement.”

Place: Signature of the Bidder

Date: Name & Address of the Bidder with Office Stamp

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 ANNEXURE – E

MANUFACTURER’S AUTHORIZATION FORM/CERTIFICATE & AFTER SALES

WARRANTY SUPPORT DECLARATION
(ON OEM’s Letter Head)

Quotation / Tender No: ........................................................................Dated: ...............................

(strike out whichever is not applicable)

1. We M/s……………………………………………………………(Name of the company) are

the Original Equipment Manufacturers (OEM) / Service Providers of the
............................................................................... (Equipment Name / Services)
and

2. M/s................................................................... (Name of the vendor) is our Authorized

Distributors/Exclusive-Distributor/Dealers/Resellers/Partners (tick one) for the supply of
………………………………………………………………….(Name of the Product Equipment Name
/ Services) and is participating in the procurement process / tender by offering our product
model & make...............................................(specify the details) and is authorized to quote / bid,
sell, provide after sales service support for our product as mentioned above till Dt. ……………...

Name and Signature of the

authorized signatory of OEM
along with seal of the
company with Date

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 ANNEXURE – F
UNDERTAKING - ACCEPTANCE OF TERMS& CONDITIONS OF TENDER
(ON Bidder Letter Head)
Date:
To
The Head (Project Purchase)

Sub: Acceptance of Terms & Conditions of Tender.

Bid No:

Name of Bid / Work:

Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned
„Tender‟ from the web site(s) namely as per your advertisement, given in the
above mentioned website(s).

2. I/ We hereby certify that I/ we have read the entire terms and conditions of the
tender documents (including all documents like annexure(s), schedule(s), etc.,),
which form part of the contract agreement and I/ we shall abide hereby by the
terms/ conditions/ clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ Organization
too have also been taken into consideration, while submitting this acceptance
letter.

4. I/ We hereby unconditionally accept the tender conditions of above-mentioned

tender document(s)/ corrigendum(s) in its totality/ entirety.

5. I/ We certify that all information furnished by our Firm is true & correct and in
the event that the information is found to be incorrect/ untrue or found violated,
then your department/ Organization shall without giving any notice or reason
therefore or summarily reject the bid or terminate the contract, without prejudice
to any other rights or remedy including that we can be debarred for a period up to
two years as, per Rule 151(iii) of GFR 2017, in case of false declaration.

Yours Faithfully,
(Signature with Date and Stamp of the Bidder)

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 ANNEXURE - G

FORM - A
NON- DEBARMENT DECLARATION
Date: XXXX

To,
The Indian Institute of Technology Madras,
Sardar Patel road,
Guindy, Chennai - 600036

Subject: Non-debarment declaration in connection with tender RFF No: XXXXXX for
procurement of “XXXXXXXXXXXXXXXXXXXXXXXXXXX”

Dear Sir,

This is to notify you that our Firm/Company/Organization <provide Name of the

Firm/Company/Organization> intends to submit a proposal in response to the invitation for
procurement of “XXXXXXXXXXXXXXXXXXXXXXXXXXX” In accordance with the above
we declare that:

a. We are not involved in any major litigation that may have an impact of affecting or
compromising the delivery of services as required under this assignment.

b. We are not debarred by any Central/ State Government/ agency of Central/ State
Government of India or any other country in the world/ Public Sector Undertaking/ any
Regulatory Authorities in India or any other country in the world for any kind of fraudulent
activities in last XX years.

Sincerely,

[BIDDERS NAME]
Name
Title Signature

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ANNEXURE - H

24 | P a g e
 ANNEXURE – I
MANDATE FORM

ELECTRONICS CLEARING SERVICE (CREDIT CLEARING)/REAL TIME GROSS SETTLEMENT (RTGS)

FACILITY FOR RECEIVING PAYMENTS.

*****

A. DETAILS OF ACCOUNT HOLDER: -

NAME OF ACCOUNT HOLDER
COMPLETE CONTACT ADDRESS

TELEPHONE NUMBER/E MAIL

B. BANK ACCOUNT DETAILS: -
BANK NAME
BRANCH NAME WITH COMPLETE ADDRESS,
TELEPHONE NUMBER AND EMAIL
WHETHER THE BRANCH IS COMPUTERISED?
WHETHER THE BRANCH IS RTGS ENABLED? IF YES,
THEN WHAT IS THE BRANCH IFSC CODE
IS THE BRANCH ALSO NEFT ENABLED?
TYPE OF BANK ACCOUNT(SB/CURRENT/CASH
CREDIT)
COMPLETE BANK ACCOUNT NUMBER(LATEST)
MICR CODE OF BANK

DATE OF EFFECT:

I hereby declare that the particulars given above are correct and complete. If the transaction is
delayed or not effected at all for reasons of incomplete or incorrect information I would not hold the
user institution responsible. I have read the option invitation letter and agree to discharge the
responsibility expected of me as a participant under the Scheme.
(……….……………………………….)
Signature of Bidder
Date:
Certified that the particulars furnished above are correct as per our records.
(Bank’s Stamp)
(………….…………………………….)
Signature of Bidder
Date:
1. Please attach a photocopy of the cheque along with the verification obtained from the bank.
2. In case your Bank Branch is presently not “RTGS enabled”, then upon its upgradation to
“RTGS Enabled” branch, please submit the information again in the above pro-forma to the
Department at the earliest.

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 ANNEXURE – J

DECLARATION: Code of Integrity & conflict of interest

(On letterhead of the Bidder duly stamped and signed)

Ref. No: Date

To,

(Name & address of the Purchaser)

Sir,

With reference to your Tender No. dated I/We

hereby declare that we shall abide by the Code of Integrity for Public
Procurement as mentioned under Point No. (32 to 34.3) of your Tender
document and have no conflict of interest as mentioned under Point No. (32 to
34.3) of Tender. The details of any previous transgressions of the code of
integrity with any entity in any country during the last three years or of being
debarred by any other Procuring Entity are as under:
(a)
(b)
(c)
We undertake that we shall be liable for any punitive action in case of
transgression/ contravention of this code.

Thanking you,

Yours sincerely,

Signature
(Name of the Authorized Signatory)
Company /Firm etc.

26 | P a g e
 ANNEXURE – K
TENDER CHECKLIST – Mandatory documents to be filled and attached along with
technical bid document.
(1) I have registered as a Vendor with IC&SR. (Proof to be enclosed).
(2) The Bidder must submit their valid PAN, GST, Registration Certificate & Tender ISO Certificate.
(3) Technical Bid details and Financial Bid details have to be provided in a separate folder.
(4) Completed and Signed Form of Tender. The Form of Tender document shall be signed by a
person legally authorized. (Proof of Authorization to be enclosed

(5) Completed and Signed Form of Tender. The Form of Tender document shall be signed by a
person legally authorized. (Proof of Authorization to be enclosed)

(6) Completed Technical Compliance Statement (Annexure – A)

(7) Quotation/Offer without mentions/disclosing the price of item/Goods/Service with Tariff
No./Model No./Part No. types of service and detailed Terms and Conditions indicating price
(for Destination), Insurance and transportation etc. (Annexure B)

(8) Certification of Class I / Class II Local Supplier (Goods, Services, or Works) is submitted as
part of the technical bid. (Annexure – C)

(9) Land Border sharing declaration document is submitted (Annexure – D)

(10) Authorized agent certificate from OEM is mandatory if Indian agent/Indian office of OEM is
participating in this tender on behalf of OEM. (Annexure E)

(11) Bidder's Undertaking: By submitting this bid, the bidder undertakes to comply with the terms
and conditions in (Annexure – F), and not to deviate from the bid, except as provided.

(12) Non- Debarment Declaration (Annexure – G)

(13) EMD as per tender norms is deposited and the proof is enclosed (Annexure – H)
(14) Mandate Form (Annexure – I)
(15) Declaration: Code of Integrity & conflict of interest (Annexure – J)
(16) Integrity pact (Annexure –L) The bidder will have to upload along with their offer, digitally
signed /self- certified Integrity pact as per format attached

The bid will be valid if all the above documents are provided. Bidders are asked to supply and tick off the
required information. Failure to provide any of the stated documents as per tender norms may result in the bid
being considered non-compliant and rejected.

Signature of the Bidder

27 | P a g e
 ANNEXURE – L

INTEGRITY PACT
(Applicable only for purchases above 1 crore)
(To be printed on Bidder / Supplier's letterhead)

This pre-bid pre-contract Agreement hereinafter called the Integrity Pact is made on ............................
day of the month of .................................., between, on one hand, the President of India acting through
The Registrar, Indian Institute of Technology, Madras hereinafter called the “BUYER” of the First Part
and M/s.............................................................. represented by
Shri............................................................., Director /Chief Executive Officer/ General Manager
hereinafter called the “BIDDER/Seller” of the Second Part. WHEREAS the BUYER proposes to
procure............................................................................. (Name of the Stores/Equipment/Item) and the
BIDDER/Seller is willing to offer/has offered the stores and WHEREAS the BIDDER is a private
company/public company/Government undertaking/partnership/registered export agency, constituted in
accordance with the relevant law in the matter and the BUYER is an Autonomous Body/Department of
the Government of India performing its functions on behalf of the President of India.

NOW, THEREFORE, to avoid all forms of corruption by following a system that is fair, transparent and
free from any influence/prejudiced dealings prior to, during and subsequent to the currency of the
contract to be entered into with a view to :-Enabling the BUYER to obtain the desired said stores /
equipment at a competitive price in conformity with the defined specifications by avoiding the high cost
and the distortionary impact of corruption on public procurement, and Enabling BIDDERs to abstain
from bribing or indulging in any corrupt practice in order to secure the contract by providing assurance
to them that their competitors will also abstain from bribing and other corrupt practices and the BUYER
will commit to prevent corruption, in any form, by its officials by following transparent procedures. The
parties hereto hereby agree to enter into this Integrity Pact and agree as follows:

1. Commitments of the BUYER

1.1 The BUYER undertakes that no official of the BUYER, connected directly or indirectly with the
contract, will demand, take a promise for or accept, directly or through intermediaries, any bribe,
consideration, gift, reward, favor or any material or immaterial benefit or any other advantage from the
BIDDER, either for themselves or for any person, organization or third party related to the contract in
exchange for an advantage in the bidding process, bid evaluation, contracting or implementation process
related to the Contract.
1.2 The BUYER will, during the pre-contract stage, treat all BIDDERs alike, and will provide to all
BIDDERs the same information and will not provide any such information to any particular BIDDER
which could afford an advantage to that particular BIDDER in comparison to other BIDDERs.
1.3 All the officials of the Buyer will report to the appropriate Government office any attempted or
completed breaches of the above commitments as well as any substantial suspicion of such a breach.

2. In case any such preceding misconduct on the part of such official (s) is reported by the BIDDER to
the BUYER, with full and verifiable facts and the same is prima facie found to be correct by the
BUYER, necessary disciplinary proceedings, or any other action as deemed fit, including criminal
proceedings may be initiated by the BUYER and such a person shall be debarred from further dealings
28 | P a g e
related to the contract process. In such a case while an enquiry is being conducted by the BUYER the
proceedings under the contract would not be stalled.

3. Commitments of BIDDERs: [Link] BIDDER commits itself to take all measures necessary to prevent
corrupt practices, unfair means, and illegal activities during any stage of its bid or during any pre-
contract or post-contract stage in order to secure the contract or in furtherance to secure it and in
particular commit itself to the following:

3.1 The BIDDER will not offer, directly or through intermediaries, any bribe, consideration, gift,
reward, favor, any material or immaterial benefit or other advantage, commission, fees, brokerage or
inducement to any official of the BUYER, connected directly or indirectly with the bidding process, or
to any person, organization or third party related to the contract in exchange for any advantage in the
bidding, evaluation, contracting and implementation of the Contract.

3.2 The BIDDER further undertakes that it has not given, offered or promised to give, directly or
indirectly any bribe, gift, consideration, reward, favor, any material or immaterial benefit or other
advantage, commission, fees, brokerage or inducement to any official of the BUYER or otherwise in
procuring the Contract or forbearing to do or having done any act in relation to the obtaining or
execution of the Contract or any other Contract with the Government for showing or for bearing to
show favor or disfavor to any person in relation to the Contract or any other Contract with the
Government.

3.3 BIDDERs shall disclose the name and address of agents and representatives and Indian BIDDERs
shall disclose their foreign principals or associates.

3.4 BIDDERs shall disclose the payments to be made by them to agents / brokers or any other
intermediary, in connection with this bid/contract.

3.5 The BIDDER further confirms and declares to the BUYER that the BIDDER is the original
manufacturer/ integrator/ authorized government sponsored export entity of the defence stores and has
not engaged any individual or firm or company whether Indian or foreign to intercede, facilitate or in
any way to recommend to the BUYER, or any of its functionaries, whether officially or unofficially to
the award of the contract to the BIDDER, nor has any amount been paid, promised or intended to be
paid to any such individual, firm or company in respect of any such intercession, facilitation or
recommendation.

3.6 The BIDDER, either while presenting the bid or during pre-contract negotiations or before signing
the contract, shall disclose any payments he has made, is committed to, or intends to make to officials of
the BUYER or their family members, agents, brokers, or any other intermediaries in connection with the
contract and the details of services agreed upon for such payments.

3.7 The BIDDER will not collude with other parties interested in the contract to impair the
transparency, fairness, and progress of the bidding process, bid evaluation, contracting and
implementation of the contract.

3.8 The BIDDER will not accept any advantage in exchange for any corrupt practice, unfair means, and
illegal activities.

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3.9 The BIDDER shall not use improperly, for purposes of competition or personal gain, or pass on
to others, any information provided by the BUYER as part of the business relationship, regarding plans,
technical proposals, and business details, including information contained in any electronic data carrier.
The BIDDER also undertakes to exercise due and adequate care lest any such information is divulged.

3.10 The BIDDER commits to refrain from giving any complaint directly or through any other manner
without supporting it with full and verifiable facts.

3.11 The BIDDER shall not instigate or cause to instigate any third person to commit any of the actions
mentioned above.

3.12 If the BIDDER or any employee of the BIDDER or any person acting on behalf of the BIDDER,
either directly or indirectly, is a relative of any of the officers of the BUYER, or alternatively, if any
relative of an officer of the BUYER has financial interest/stake in the BIDDER's firm, the same shall be
disclosed by the BIDDER at the time of filing of tender. The term relative for this purpose would be as
defined in Section 6 of the Companies Act 1956.

3.13 The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings or
transactions, directly or indirectly, with any employee of the BUYER.

4. Previous Transgression

4.1 The BIDDER declares that no previous transgression occurred in the last three years immediately
before signing of this Integrity Pact, with any other company in any country in respect of any corrupt
practices envisaged hereunder or with any Public Sector Enterprise in India or any Government
Department in India, that could justify BIDDER's exclusion from the tender process.
4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be
disqualified from the tender process or the contract, if already awarded, can be terminated for such
reason.

5. SECURITY DEPOSIT /PERFORMANCE GUARANTEE:

5.1 Performance Guarantee Bond is mandatory.

5.2 Successful tenderer/ bidder should submit performance guarantee as prescribed above to be sent to
Additional Registrar, Materials management Division, IIT Madras on or before 15 days from the due
date of issue of order acknowledgement. The PBG be furnished in the form of bank guarantee as per
proforma or annexure of the tender documents, for an amount covering 5% of the purchase order value.
5.3 The Performance Guarantee should be established in favor of “The Registrar, IIT Madras”.
5.4 PBG to be established through any of the National Banks (whether situated at Chennai or outstation)
with a clause to enforce the same on their local branch of Chennai or any scheduled bank (other than
national bank) situated in Chennai. Bonds issued by cooperative banks will not be accepted.
5.5 Performance Guarantee Bond shall be for the due and faithfully performance of the contract and
shall remain binding, notwithstanding such variations, alterations for extensions of time as may be
made, given, conceded, or agreed to between the successful tenderer and the purchaser under the terms
& conditions of acceptance to the tender.
5.6 The successful tenderer is entirely responsible for due performance of the contract in letter and spirit
and all other documents referred to in the acceptance of tenders.
5.7 The PBG shall be kept valid during the period of contract and shall continue to be enforceable for a
period of Two year or up to warranty period whichever is later from the date of order acknowledge. In
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case PBG needs extensions up to extension period then supplier shall initiate extensions to PBG one
month prior to expiry of PBG.

5.8 For successful suppliers, if PBG is not submitted within 15 days from the date of Order
Acknowledgement, then the Purchase Order will be cancelled with forfeiting of EMD.
5.9 No interest shall be payable by the buyer to the Bidder on PBG.

6. Sanctions for Violations

6.1 Any breach of the aforesaid provisions by the BIDDER or anyone employed by it or acting on its
behalf (whether with or without the knowledge of the BIDDER) shall entitle the BUYER to take all or
any one of the following actions, wherever required: -

i. To immediately call off the pre-contract negotiations without assigning any reason or giving any
compensation to the BIDDER. However, the proceedings with the other BIDDER(s) would continue.
ii. The Earnest Money Deposit (in pre-contract stage) and/or Security Deposit/Performance Bond (after
the contract is signed) shall stand forfeited either fully or partially, as decided by the BUYER and the
BUYER shall not be required to assign any reason, therefore.
iii. To immediately cancel the contract, if already signed without giving any compensation to the
BIDDER.
iv. To recover all sums already paid by the BUYER, and in case of an Indian BIDDER with interest
thereon at 2% higher than the prevailing Prime Lending Rate of State Bank of India, while in case of a
BIDDER from a country other than India with interest thereon at 2% higher than the LIBOR. If any
outstanding payment is due to the BIDDER from the BUYER in connection with any other contract for
any other stores, such outstanding payment could also be utilized to recover the aforesaid sum and
interest.
v. To encash the advance bank guarantee and performance bond/warranty bond, if furnished by the
BIDDER, in order to recover the payments, already made by the BUYER, along with interest.
vi. To cancel all or any other Contracts with the BIDDER. The BIDDER shall be liable to pay
compensation for any loss or damage to the BUYER resulting from such cancellation/rescission and the
BUYER shall be entitled to deduct the amount so payable from the money(s) due to the BIDDER. vii.
To debar the BIDDER from participating in future bidding processes of the Government of India for a
minimum period of two years, which may be further extended at the discretion of the BUYER.
viii. To recover all sums paid in violation of this pact by the BIDDER(s) to any middleman or agent or
broker with a view to securing the contract.
ix. In cases where irrevocable Letters of Credit have been received in respect of any contract signed by
the BUYER with the BIDDER, the same shall not be opened.
x. Forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the same without
assigning any reason for imposing sanction for violation of this Pact.

6.2 The BUYER will be entitled to take all or any of the actions mentioned at para 7.1(i) to (x) of this
Pact also on the Commission by the BIDDER or any one employed by it or acting on its behalf (whether
with or without the knowledge of the BIDDER), of an offence as defined in Chapter IX of the Indian
Penal code, 1860 or Prevention of Corruption Act 1988 or any other statute enacted for prevention of
corruption.

6.3 The decision of the BUYER to the effect that a breach of the provisions of this Pact has been
committed by the BIDDER shall be final and conclusive on the BIDDER. However, the BIDDER can
approach the independent Monitor(s) appointed for the purposes of this Pact.
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7. Fall Clause

7.1 The BIDDER undertakes that it has not supplied/is not supplying similar product/systems or
subsystems at a price lower than that offered in the present bid in respect of any other Ministry /
Department of the Government of India or PSU and if it is found at any stage that similar
product/system or sub-system was supplied by the BIDDER to any other Ministry/Department of the
Government of India or PSU at a lower price, then that very price, with due allowance for elapsed time,
will be applicable to the present case and the difference in the cost would be refunded by the BIDDER
to the BUYER, if the contract has already been concluded.

8. Independent monitors

The Institute has appointed two Independent Monitors (hereinafter referred to as Monitors)

1. Shri Mukesh Mittal, IRS (Retd.)

Z-63, Tatvam Villas, Sector-48,
Gurgaon-122 018.
Email: mukeshmittal6045@[Link]

2. Shri Prahlad Kumar Sinha, IP&TAFS (Retd.)

C-I/9, Tilak Lane, VIP Park,
New Delhi – 110 002.
Email: pekay66@[Link]

8.1 The BUYER has appointed Independent Monitors (hereinafter referred to as Monitors) for this Pact
in consultation with the Central Vigilance Commission (Chief Vigilance Officer, Indian Institute of
Technology Madras).
8.2 The task of the Monitor shall be to review independently and objectively, whether and to what
extent the parties comply with the obligations under this Pact.
8.3 The Monitor shall not be subject to instructions by the representatives of the parties and performs
their functions neutrally and independently.
8.4 Both the parties accept that the Monitor have the right to access all the documents relating to the
project/procurement, including minutes of the meetings.
8.5 As soon as the Monitor notices, or believes to notice, a violation of this Pact, he will so inform the
Authority designated by the BUYER.
8.6 The BIDDER(s) accepts that the Monitor has the right to access without restriction to all Project
documentation of the BUYER including that provided by the BIDDER. The BIDDER will also grant
the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional
access to his project documentation. The same is applicable to Subcontractors. The Monitor shall be
under contractual obligation to treat the information and documents of the BIDDER/Subcontractor(s)
with confidentiality.
8.7 The BUYER will provide to the Monitor sufficient information about all meetings among the parties
related to the Project provided such meetings could have an impact on the contractual relations between
the parties. The parties will offer to the Monitor the option to participate in such meetings. 8.8 The
Monitor will submit a written report to the designated Authority of BUYER/ Secretary in the
Department/within 8 to 10 weeks from the date of reference or intimation to him by the BUYER /
BIDDER and, should the occasion arise, submit proposals for correcting problematic situations.

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9. Facilitation of Investigation In case of any allegation of violation of any provisions of this Pact or
payment of commission, the BUYER or its agencies shall be entitled to examine all the documents
including the Books of Accounts of the BIDDER and the BIDDER shall provide necessary information
& documents in English and shall extend all possible help for the purpose of such examination.

10. Law and Place of Jurisdiction This Pact is subject to Indian Law. The place of performance and
Jurisdiction is the Seat of the BUYER.

11. Other Legal Actions The actions stipulated in this Integrity Pact are without prejudice to any other
legal action that may follow in accordance with the provisions of the extant law in force relating to any
civil or criminal proceedings.

12. Validity

12.1 The validity of this Integrity Pact shall be from date of its signing and extend up to 5 years or the
complete execution of the contract to the satisfaction of both the BUYER and the BIDDER/ Seller,
including warranty period, whichever is later. In case BIDDER is unsuccessful, this Integrity Pact shall
expire after six months from the date of the signing of the contract.

12.2 Should one or several provisions of this Pact turn out to be invalid, the remainder of this Pact
remains valid. In this case, the parties will strive to come to an agreement to their original intentions.
The Parties hereby sign this Integrity Pact.

BUYER BIDDER

The Registrar, IIT Madras Signature with seal

Date & Place: Date & Place:

Witness Witness
1. ________________________ (Indenter) 1. ________________________
2. ________________________ 2. ________________________

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