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Inventory Management at Round Table Health Center

The Round Table Health Center employs a systematic approach to inventory and stock management, utilizing both alphabetical and therapeutic classification for drug arrangement. Stock cards are used to track transactions, and a periodic ordering system ensures timely restocking based on consumption. Proper storage conditions are maintained, including cold chain management for vaccines and insulin, with strict adherence to FEFO and FIFO practices to minimize waste and manage near-expiry products.

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3 views3 pages

Inventory Management at Round Table Health Center

The Round Table Health Center employs a systematic approach to inventory and stock management, utilizing both alphabetical and therapeutic classification for drug arrangement. Stock cards are used to track transactions, and a periodic ordering system ensures timely restocking based on consumption. Proper storage conditions are maintained, including cold chain management for vaccines and insulin, with strict adherence to FEFO and FIFO practices to minimize waste and manage near-expiry products.

Uploaded by

rahmakomanje2
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

CHAPTER THREE

Store at Round Table health center where medicine and Medical supplies are
kept here . As seen though this store covered by shelves also the room was
so clean and full secured

INVENTORY AND STOCK MANAGEMENT

Arrangement Method/System Used:

At Round Table Health Center, the medical store used a combination of


alphabetical and therapeutic classification systems to arrange drugs.
Medicines were grouped based on their use (e.g., antibiotics, analgesics,
antimalarials) and labeled clearly. Shelves were organized for easy retrieval
and to minimize dispensing errors.

Stock Card Usage:

I was introduced to stock cards which are used to record every transaction
involving medicine stock. Each item had its own card that showed quantities
received, issued, balance, date, and reference. This tool helped in keeping
track of inventory and planning for restocking.

Ordering Process:

The health center followed a periodic ordering system. Orders were placed
monthly or quarterly based on consumption reports and physical stock
counts. Standard tools like R&R forms (Report and Request forms) were used
to communicate with MSD (Medical Stores Department).

Storage Conditions, Cold Chain Maintenance for Vaccines and Insulin:

The store ensured proper storage conditions:

Medicines were kept in cool, dry, and well-ventilated areas.

Vaccines and insulin were stored in a dedicated refrigerator, monitored with


a thermometer to maintain the cold chain (2°C–8°C).
Power backup and temperature monitoring charts were in place to ensure
consistency.

First Expiry First Out (FEFO) & First In First Out (FIFO) Application:

Store at Round Table health center where medicine and Medical supplies are
kept here . As seen though this store covered by shelves also the room was
so clean and full secured .

FEFO was strictly followed to minimize wastage. Medicines nearing expiry


were issued first. In non-perishable stock, FIFO was practiced, meaning the
first items received were the first to be issued. Shelves were labeled with
expiry dates to support this practice.

Handling Near-Expiry or Expired Products:

Near-expiry products were highlighted, separated, and issued first. Expired


drugs were documented in a damage and expiry register, then kept in a
designated quarantine area before being returned to the district office or
destroyed according to policy.

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