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Aditya Birla Capital Document Archival Policy

The Policy for Archival of Documents by Aditya Birla Capital Limited outlines the procedures for archiving company documents in compliance with SEBI regulations. Effective from June 26, 2017, it mandates that disclosed information be hosted on the company's website for a minimum of five years and establishes protocols for document retention and approval for deletion. The policy is subject to periodic review and amendments as necessary.

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153 views3 pages

Aditya Birla Capital Document Archival Policy

The Policy for Archival of Documents by Aditya Birla Capital Limited outlines the procedures for archiving company documents in compliance with SEBI regulations. Effective from June 26, 2017, it mandates that disclosed information be hosted on the company's website for a minimum of five years and establishes protocols for document retention and approval for deletion. The policy is subject to periodic review and amendments as necessary.

Uploaded by

singhvimehul10
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd

Aditya Birla Capital Limited

Document Name Policy for Archival of Documents

Original Issue Date 26-June- 2017


Reviewer Company Secretary
Owner Company Secretary
Approver Board of Directors of the Company
Last Approval Date 01-August-2024
Next Review Date August 2025
Version 1.0

Effective Date of the policy 26-June- 2017


Aditya Birla Capital Limited
(Formerly known as Aditya Birla Financial Services Limited)

POLICY FOR ARCHIVAL OF DOCUMENTS

1.0 OBJECTIVE

1.1 The Board of Directors of Aditya Birla Capital Limited (the “Company”) has adopted this policy (the,
“Policy”) for the archival of documents of the Company in accordance with, and to comply with the
provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘Listing
Regulations’).

1.2 This Policy shall be effective from 26th June, 2017.

2.0 DEFINITIONS

All the words and expressions used in this Policy, unless defined herein, shall have meaning assigned to
them in the Companies Act, 2013, rules made thereunder, Listing Regulations and other applicable
statutory enactments (collectively, the ‘Applicable Laws’), as the case may be, as amended, from time
to time.

3.0 ARCHIVING OF DOCUMENTS HOSTED ON THE COMPANY'S WEBSITE

3.1 The events or information of the Company disclosed to the stock exchanges (the “Disclosed
Information”) where the securities of the Company are listed, shall be disclosed on the website of the
Company i.e. [Link] (the “Website”) and shall be hosted on the Website for a
minimum period of five (5) years from the date of each such disclosure (“Mandatory Hosting Period”).

3.2 Beyond the Mandatory Hosting Period, the Disclosed Information shall be archived for such other
additional period as may be required considering the requirement of various statutes, law, regulations
etc. and other legal and administrative aspects (the “Archival Period”).

3.3 beyond the Mandatory Hosting Period as stipulated in 3.1, no Disclosed Information shall be deleted or
destroyed or purged from the Website or from the archival without the prior written approval of any one
of the Key Managerial Personnel of the Company, appointed under the Companies Act, 2013.

4.0 DISCLOSURE

This Policy shall be disclosed on the Website.

5.0 INTERPRETATION

In case of any conflict between the provisions of this Policy and of Applicable Laws, the Applicable Laws
shall prevail over this Policy. Any subsequent amendment/ modification in the Applicable Laws shall
automatically apply to this Policy.
Page 1 of 2
In case of any clarification required with respect to this Policy, kindly contact the Company Secretary of
the Company.

6.0 REVIEW

This Policy shall be reviewed periodically and may be amended by the Managing Director of the
Company, as may be deemed necessary.

7.0 ADMINISTRATION

Approval: Key Managerial Personnel of the Company


Prepared & Reviewed by: Aditya Birla Capital Limited Secretarial Department
Review Date: Two years from the Effective Date
Reason for issue: For simplification of Retention of Documents

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