Teachers copy
PCOWERPOINT
PowerPoint is a presentation program that allows
you to design and create presentation. When you
create a PowerPoint presentation, it is made up of a
series of slides. The slides contain the information
you want to communicate with your audience. This
information can include text, pictures, charts, video,
sound, and more.
Exploring the PowerPoint Window
1. Tabbed Ribbon/ menu system
2. Microsoft Office Button.
3. Quick Access Toolbar
4. Task pane: On the left side of the window,
you will see a Task pane with slides and outline
tabs.
5. Zoom tool.
Presentation Basics
Things to cover:
How to start a new presentation
Insert new slides
Modify a layout
Move and copy slides
How placeholders work
How to save your presentation.
1
Teachers copy
New Presentations
There are three ways of creating a presentation
1. Using a blank presentation
2. Using Templates
3. From existing presentations
Procedure of creating a new presentation
Click the Microsoft Office Button/File and choose
New from the menu.
Choose any of this options
Blank presentation
Installed templates
Existing presentations
Click Create
Slide Basics
Slides contain placeholders, or areas on a slide that
are enclosed by dotted borders. Placeholders can
contain many different items including text,
pictures, and charts. Some placeholders have
placeholder text, or text that you can replace, and
thumbnail-sized icons that represent specific
commands such as Insert Picture, Insert Chart, and
Insert Clip Art.
To Insert a New Slide:
2
Teachers copy
Click the New Slide command in the Slides group
on the Home tab from the menu Click the slide
you want to insert.
About Slide Layouts
A slide layout arranges your slide content. Layouts
contain different types of placeholders that you can
use depending on what information you want to
include in your presentation. Each layout has a
descriptive name, but the image of the layout shows
you how the placeholders are arranged on the slide.
To Change the Layout of an Existing Slide:
Select the slide you wish to change.
Click the Layout command in the Slides group on
the Home tab.
Themes and Background Styles
A theme is a predefined combination of colors, fonts,
and effects that can be applied to your entire
presentation.
When you create a new presentation in PowerPoint
there is a theme applied even though the slide
background is white. This default theme is called the
Office theme.
To Apply a Theme:
3
Teachers copy
Select the Design tab.
Locate the Themes group. Each image represents
a theme.
Click the drop-down arrow to access more
themes.
Background Styles
The styles are fill variations based on theme colors.
To Apply a Background Style:
Click the Background Styles command in the
Background group on the Design tab.
Click a style to select it. The new background
will appear in the slides.
Slide Views
Once you finish creating the slides, you may want to
view your presentation to make sure all the slides
appear how you want.
It is important that you be able to access the different
PowerPoint slide views and use them for various
tasks.
1. Normal View: This view is where you create
and edit your slides. You can also move slides in
the Slides tab on the task pane on the left.
4
Teachers copy
2. Slide Sorter View: small slides are arranged
on the screen in this view. You can drag and
drop slides easily to reorder them, and see more
slides at one time. This is a good view to use to
confirm that you have all the needed slides and
that none have been deleted.
3. Slide Show View: This view fills the
computer screen with a slide and is what the
audience will see when they view the
presentation. The slide show view has an
additional menu that allows you to navigate
through the slides, as well as other features you
can use during a presentation.
The Slide Show Menu consists of the following:
Arrows, Menu Icon and Pen Icon.
4. Notes Page View
It can be accessed from the View tab. Notes Page
view provides a space for presentation notes, often
called speaker notes.
Using Transitions
Transition effects, or transitions as they are often
called, are the movements you see when one slide
changes to another in slide show view.
5
Teachers copy
To Apply a Transition
Select the slide you wish to modify.
Select the Animations/Transition tab.
Click a slide transition effect to apply it to the
selected slide.
Click Apply To All to apply the transition to all the
slides in the presentation
Animating Text and Objects
In PowerPoint you can animate text and objects
such as clip art, shapes, and pictures on the slide.
Animation, or movement, on the slide can be used to
draw the audience's attention to specific content or
to make the slide easier to read.
To Apply a Custom Animation Effect:
1. Select the text or object on the slide you wish to
animate.
2. Select the Animations tab.
3. Click Custom Animation in the Animations group.
The Custom Animation task pane will appear on
the right.
4. Click Add Effect in the task pane to add an
animation effect to the selected text or object.
6
Teachers copy
[Link] Entrance, Emphasis, Exit, or Motion Path to
display a sub menu of animation effects for the
category.
6. Select an animation effect to apply it.
7. The animation will display on the selected item on
the slide and will appear listed in the Custom
Animation task pane.
Pictures and Clip Art
Things to know
1. To Insert a Picture from the Ribbon:
2. To Insert a Picture from a Placeholder
Command:.
3. To Resize a Picture:
4. To Move a Picture:
5. To Apply a Picture Style:
6. To Change the Shape of a Picture:
7. To Add a Border to a Picture:
8. To Crop a Picture:
Word Art and Shapes
Things to know
Working with Shapes
To Insert a Shape:
To Change a Shape Style:
7
Teachers copy
To Apply a Shape Effect:
Working with Tables
Things to know
1. To Insert a Table Using a Placeholder
Command:
2. To Apply a Table Style:
3. To Insert a Row:
4. To Delete a Row:
5. To Insert a Column:
6. To Delete a Column:
7. To Change the Text Alignment in a Table:
8. Alternate Method to Insert a Table
9. To Move a Table:
Working with Charts
Things to know
1. To Insert a Chart:
2. Enter Chart Data
Creating custom shows
You may want to create a show of specific slides in
your presentation.
To create a custom show:
On the slide show tab, click Custom shows.
8
Teachers copy
Click new, click the slides that you want to include
in the custom show, and then click Add.
Creating a slide master
Slide master is part of a template that stores
information, including placements of text and objects
on a slide, text and object placeholder sizes, text
styles, backgrounds, color themes, effects, and
animation that you can use to create new
presentations.
On the view tab, click Slide Master.
On the Slide master tab, select the first slide and
edit then close the master view.
Using Narrations
Narration can enhance Web-based or self-running
presentations. Your computer must be equipped with
a sound card, microphone and speakers.
How to record Narration
Select the slide that you want to start the
recording on.
On the Slide show tab click Record Narration
Click the slide to advance to the next slide. Repeat
this process for all the slides in your presentation.
9
Teachers copy
Inserting Movies
You can insert a movie from a file on your computer
or from the Microsoft Office clip organizer.
Things to know
To Insert a Movie from the Clip Organizer
To insert a movie from file
Inserting Sound
You can do this using a sound file on your computer,
choose from hundreds of sounds available through
the clip organizer, or play tracks from an audio CD.
To Insert a Sound File from Your Computer:
Select the slide where you want to add sound.
Select the Insert tab.
Select Sound from File from the menu.
Locate the sound file on your computer.
Select the file.
Click OK.
Select Automatically or When Clicked.
Sound Options
On the Sound Tools Options tab there are several
options you can control that determine how the
sound is used in the presentation. These include:
10
Teachers copy
Preview, Slide Show Volume, Hide during Show,
Loop Until Stopped
Printing
You may want to print copies of your slides for the
people who view your presentation or for yourself.
There are three print options: Print, Quick Print,
and Print Preview.
To Use Print Preview:
From here you can view each slide in gray scale,
make decisions about whether to print the slides
individually or as handouts, choose options and
more.
To Print:
Select the printer you would like to use, if you
have more than one printer.
Click Properties. From here you can make choices
about paper size and whether to print double-
sided. These options vary from printer to printer.
Handouts print many slides per page. The
default is 6
Choose horizontal or vertical slide layout.
You can print Notes Pages, if you typed speaker
notes for the slides.
11
Teachers copy
Choose the number of copies to print.
Click OK.
12