COLGATE TOLARAM LFTZ ENTERPRISE
Standard Operating Procedure
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PERSONAL PROTECTIVE
EQUIPMENT (PPE) Supersedes:
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Document Name Signature/Date Job Tittle
Role
Author Maurice Amadi 23/6/2025 Subject Matter Expert (SME)
Reviewer Kemeibi Timi Johnson 23/6/2025 SME Manager
Approver Satish Singh 23/6/2025 Quality &Technical Manager
1. PURPOSE
This standard outlines the procedures for removal of liquids from containment areas to
prevent environmental contamination and ensure a safe work environment.
SCOPE
1.1. This standard applies to Colgate Tolaram LFT Enterprises. This standard covers all types of PPE
except for hearing protectors, which are discussed under standard 2005-01 Hearing
Conservation.
2. DEFINITIONS
2.1. Action Level
Fifty percent (50%) of the lowest of the American Conference of Governmental Industrial
Hygienists (ACGIH) Threshold Limit Value or any relevant governmental exposure standard.
2.2. Emergency Escape Mask:
A type of respirator used exclusively to allow users to escape from areas where a dangerous
contaminant is unexpectedly present near or above levels that would be immediately dangerous to
life and health (IDLH).
2.3. Filtering Facepiece / Dust Mask
A negative pressure respirator in which the facepiece itself serves as the filtering medium. These
respirators usually attach by a double elastic band that goes around the wearer’s head.
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2.4. Hierarchy of Controls
2.5. The order of preference for protecting employees from occupational health and safety hazards,
starting with elimination of the hazard, substitution of the hazard, use of engineering controls
(that typically separate individuals from the hazards), administrative controls (that control the
hazard through job procedures to be followed), and personal protective equipment. PPE is the
least preferred option insofar as it accepts the presence of a hazard in the immediate work
environment and controls it at the last possible instant.
3.5 Job Hazard Analysis (JHA) or Job Safety Analysis (JSA)
For the purposes of this Standard, each of these two terms describe a comprehensive evaluation of work
tasks/activities to determine what safety or health hazards are present and what types of controls of all
types (elimination, engineering, administrative, or PPE) are necessary to provide sufficient protection for
employees. Such analyses can be performed in conjunction with PPE hazard assessments to ensure all
risks and appropriate controls (including PPE) are identified.
3.6 Loose Fitting Respirator
Any type of respirator whose effectiveness does not rely on a seal to be created between the respirator
and the skin around the face. The most common examples of loose-fitting respirators are powered air
purifying respirators, where the individuals wear a loose hood and the respirator prevents the entry of
contaminants by creating a positive pressure of clean air within the hood versus the surrounding room
air.
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3.7 Personal Protective Equipment (PPE)
A form of employee protection worn between the body and a hazard present in the workplace. PPE is to
be used to support existing controls, or when controls are not practical. The expectation is that the
hierarchy of controls is applied and prioritized: elimination, substitution, engineering, administrative,
and finally PPE.
3.8 Powered Air Purifying Respirator (PAPR)
A type of respirator where the work of forcing ambient air through a filtering medium is performed by a
battery-powered fan instead of by the respirator user. The filtered air is then blown into the user’s
breathing space.
3.9 Respiratory Protective Equipment
Protective equipment such as elastomeric respirators, filtering facepieces, self-contained breathing
apparatuses (SCBA), powered air-purifying respirators (PAPRs), etc., designed to protect the wearer
from airborne contaminants.
3.10 Tight Fitting Respirator
Any type of respirator whose effectiveness relies on a seal to be created between the respirator and the
skin around the face (forehead, nose, cheek, and/or chin). The most common examples of tight-fitting
respirators are elastomeric (rubber) full-face or half-face respirators and filtering facepieces (“dust
masks”).
3.11 Workplace PPE Assessment
A comprehensive evaluation of work tasks/activities to determine what safety or health hazards are
present and what types of personal protective equipment are necessary to provide sufficient protection
for employees. Due to its focus on PPE, this type of analysis is less comprehensive than a JSA/JHA
3. GENERAL REQUIREMENT
3.1. Workplace PPE Assessments
4.1.1 Each location shall conduct a workplace job safety or hazard analysis (JSA or JHA) or PPE
assessment to identify the health and safety hazards present in specific work areas and/or during
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the conduct of specific work tasks. The PPE necessary to protect employees from health and safety
hazards present in these areas during the conduct of such work tasks should be determined and
documented whenever preferred methods of control are not feasible or practical and/or when PPE
is leveraged as an additional mechanism to reduce potential employee exposure
4.1.2 PPE assessments shall be reviewed and either validated (if still current) or updated as appropriate
if there are process, chemical, or other changes, but no less often than once every 18 months. This can
be done as part of the periodic self-assessment of the PPE standard.
4.1.3 The PPE assessment may be performed as part of a more comprehensive job safety or job hazard
analysis (JHA/JSA), if the hazards to the body and the required PPE are identified and documented as
part of that effort.
4.1.4 Safety data sheets (SDSs) should be referenced during assessments of tasks involving chemicals.
However, the final conclusions on PPE and other controls may differ from those recommended by the
SDS based on the professional judgment of the qualified individual or small team performing the
assessment (see immediately below)
4.2 Employee Responsibilities
4.2.1 JHA/JSA and PPE assessments should be performed by an individual or small team of individuals
with an understanding of a) the operation in question, b) health and safety hazards, and c) the
capabilities and limitations of different types of personal protective equipment.
4.2.2 Once identified and communicated, employees should wear the designated forms of PPE. Facility
supervision should include consistency and correctness of the use of designated PPE as part of routine
formal inspections and informal observations. Supervision should provide employees with reinforcing
and corrective feedback
4.3 Provision at No Cost to Employees
Where PPE assessments or job safety analyses result in the mandatory requirement for employees to
wear personal protective equipment during specified activities and/or while in specified areas, the PPE
should be provided at no cost to the employees. This includes providing replacements at no cost at
intervals based on normal wear and tears and based on the expected durability of the item.
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For each employee who is required to wear safety shoes, the site should provide at least one option in
that employee’s size at no cost to the employee.
Sites are not required to pay for the full cost of every option, as long as one or more options continue to
be available at no cost. Sites are not required to pay for prescription safety glasses, if the site provides
suitable safety “over glasses” that can be worn over the individual’s prescription glasses. Except where
prohibited by law, sites may charge employees to replace PPE that is lost or damaged through
negligence and/or the failure of the employee to properly wear, store, or maintain the item.
4.4 Marking PPE Use Boundaries
In areas where PPE is always required regardless of what work activities are or are not occurring,
facilities should mark the area and/or provide signage at entry points.
4. BODY PROTECTION
5.1 Eye and Face Protection
Appropriate eye and face protection (e.g., safety glasses with side shields, chemical protective goggles,
face shields, etc.) should be worn in areas/for tasks where the potential for dust, splashing of liquids,
and/or flying debris exists.
In all geographies where they are commercially available, eye and face protective equipment purchased
after the effective date of this standard should comply with ANSI/ISEA Z87.1-2015 or its updates. For
Colgate locations in geographies where eye and face protection are manufactured against some
different standard, sites should consult with Corporate EOHS to align on whether to purchase protection
that complies with the ANSI/ISEA standard or the local one.
Contacts should not be worn in work areas requiring eye protection without approval from the EOHS
Coordinator and an appropriate occupational health provider.
5.2 Foot Protection
Appropriate foot protection (e.g., safety shoes, foot guards, etc.) should be worn by all people in
areas/for tasks where the potential for falling objects, object rollovers, or puncture wounds to the feet
exists.
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At their discretion CT site may establish pedestrian walkways where foot protection is not required to
pass through areas where such protection is otherwise required. Such walkways shall only be
established to the extent that the potential for injury to the foot is substantially lower than in the
surrounding areas where protection is required, i.e. away from areas where there is the potential for
falling objects and away from the areas designated for forklift operations (other than where paths may
intersect). All such pedestrian walkways should be permanently and prominently marked to distinguish
them from surrounding areas where foot protection is required.
The safety shoes purchased shall comply with ASTM F2413-18 or its updates.
5.3 Head Protection
Hardhats shall be worn in areas/for tasks where the potential for overhead falling objects exists and
when employees are near exposed to electrical equipment. Bump caps should be worn in areas where
equipment, process piping, etc. poses an impact hazard at head level.
The hard hats and bump caps purchased shall comply with ANSI/ISEA Z89.1-2014 or its updates.
5.4 Hand Protection
Appropriate hand protection (e.g., chemical resistance, leather, rubber, etc., gloves) shall be worn in
areas/for tasks where the potential for skin contact with chemicals or hot/cold objects exists. Work
gloves offering cut and/or puncture protection should be used during tasks identified as risks during the
PPE hazard assessment. For chemical protection, sites should ensure that selected gloves are compatible
with the material or materials that will be handled.
chemical protective gloves purchased shall comply with ISO 374-1:2016 or it updates
5.5 Full Body Protection
Appropriate protection for the body (e.g., aprons, coveralls, disposable clothing, etc.) shall be worn for
tasks and in areas identified as risks during the PPE hazard assessment due to the potential for exposure
to corrosive liquids, irritants, hot fluids, or other temperature extremes. Sites should ensure that the
selected body protection is compatible with the material or materials that will be handled.
6. RESPIRATORY PROTECTION
6.1 Written Respiratory Protection Program
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The site shall develop and maintain a written respiratory protection program document that contains or
describes the implementation of the following program elements:
● Procedures for selecting respirators for use in the workplace,
● Information regarding employee qualification to wear a respirator (medical clearance and fit-tests and
lack of facial hair as appropriate),
● Procedures for the proper use of respirators in routine and emergency situations,
● Procedures and schedules for cleaning, disinfecting, storing, inspecting, repairing, discarding and
maintaining respirators,
● Information on employee respiratory protection training,
● Respiratory protection program evaluation procedures, and
● Procedures detailing how the site will improve controls to eliminate the need for exposure-based
respiratory protection.
6.2 Determining the Requirement for Respiratory Protection
Site EOHS staff (with the advice as needed of Divisional or Corporate EOHS staff) should determine
those areas/work tasks where respiratory protection is necessary to protect employees, temporaries, or
contractors from airborne contaminants. Wherever possible, the determination should be made based
on the most current and directly relevant chemical exposure data for the task or area.
● Where current, relevant exposure data confirms or suggests the possibility that exposure levels
routinely or occasionally exceed the action level for any material present, the site should mandate the
use of appropriate respirators.
● Where exposure data is unavailable or where its relevance to an exposure is uncertain, or in situations
where no exposure standard is available, the decision on the necessity of respiratory protection is at the
discretion of the site EOHS staff, with the advice of Divisional or Corporate EOHS staff as needed.
● In the event a new chemical is being used and/or exposure data is not available, a respirator should
be selected based on the best available technical information. Consult with Divisional and Corporate
EOHS for guidance.
Site EOHS staff should review all newly available exposure data and either validate or update the
decisions on respiratory protection for each area/task.
6.3 Selection of Respirators
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6.3.1 Only US National Institute of Occupational Safety and Health (NIOSH) approved makes and models
should be specified and used.
6.3.2 Respirators and cartridges (as appropriate) should be selected to provide protection against the
exposure type or types identified in section 6.2 that resulted in the decision to require respirator use.
For example, either a filtering facepiece or a tight-fitting respirator with a HEPA cartridge provides a
level of protection against airborne dust, neither would be suitable when removal of gases or vapors is
required.
6.3.3 Respirators should be used only in environments where they can reduce the external contaminant
concentration to a level at or below the action level, by applying an Assigned Protection Factor (APF) in
the equation below. Where a national body for a site assigns APFs or similar, those values should be
used. In other countries, these values should be used:
● APF = 10 for filtering facepiece respirators (“dust masks”),
● APF = 10 for half-face elastomeric respirators,
● APF = 25 for powered air-purifying respirators (PAPRs, loose fitting or hood), or
● APF = 50 for full-face elastomeric respirators. Protected exposure = (Contaminant level / APF) <=
Action level If any other respirator is required, e.g., self-contained breathing apparatus (SCBA), airline
respirator, etc., the site must obtain approval from Division and Corporate EOHS.
6.4 Qualifications for Using a Respirator
6.4.1 Individuals assigned to wear a respirator should be medically cleared prior to fit testing or actual
respirator use. Refer to the Occupational Medical Standard on Job-Related Medical Evaluations, 1997-
037, for details. The site should provide the medical professional performing each clearance at least the
following information:
● Make and model of the respirator intended to be used,
● Frequency and duration of expected respirator use, and
● Physical demands of the work to be performed while wearing the respirator.
6.4.2 Individuals assigned to wear any tight-fitting respirator should be successfully fitted on one or
more appropriate respirators for their anticipated exposures prior to actual respirator use. Where a
relevant national body for a site establishes fit test protocols, site shall follow that body’s protocols.
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Sites shall follow the US Occupational Health and Safety Administration (OSHA) protocol found in
Appendix A to 29 CFR 1910.134 “Respiratory Protection” (the text used for the speaking exercise should
be in the local language). Unless specified by relevant law, either qualitative or quantitative fit testing
may be performed.
Fit testing should be re-conducted whenever the individual self-reports or a supervisor or manager
makes visual observations of changes in the individual’s physical condition that could affect the fit of a
respirator to the individual’s face. Examples include facial scarring, dental changes, cosmetic surgery,
and/or obvious changes in body weight. At a minimum, fit testing should be completed at least once
every 12 months.
6.4.3 In cases where a job task requires the use of a tight-fitting respirator, sites should only allow
individuals who lack facial hair that would interfere between the sealing surface of the facepiece and the
face to perform work requiring such a respirator. Sites may elect to fit test individuals who on occasion
may have facial hair that would interfere with the respirator’s use. However, fit testing should only be
conducted when an individual’s facial hair does not impede a good face-to-facepiece seal. Individuals
assigned intermittent respirator usage may be permitted to maintain facial hair, provided their facial
hair is removed when respirator usage is mandated to ensure an effective face-to-face piece seal. Facial
hair cannot impede the face-to-facepiece seal to avoid potential unintended exposure
6.5 Use and Maintenance of Respirators
6.5.1 Reusable respirators should be:
● Cleaned and inspected per its manufacturer’s instructions no less often than once during or at the
conclusion of each shift during which it was used,
● Sanitized at the conclusion of use by one individual prior to its reuse by any other individual (when
respirators are shared),
● Stored in a way that prevents contamination from dust or other contaminants (e.g. within a dedicated
bag in a locker in a clean and dry area of the facility),
● Stored without being contacted by other objects or equipment that could lead to deformation (a
change in shape) of the respirator,
● Removed from service and marked or disposed of if an inspection revealed any defect that would
prevent the unit from providing the intended level of protection against airborne contaminants.
6.5.2 When cartridges are used, change-out frequencies should be established for each use scenario
considering factors such as:
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● The concentrations of the contaminant or contaminants (higher contaminant exposures will require
more frequent change-outs),
● The duration and frequency of use against the contaminant (more frequent use and/or use for longer
durations will require more frequent change-outs), and
● Any available guidance or calculator provided by the cartridge’s manufacturer or distributor. An “in
service” date should be legibly marked on each cartridge for purposes of determining when it should be
swapped out. Notwithstanding the above minimum change-out frequency, employees should be
instructed to change their cartridges in either of these scenarios:
● Breathing through the cartridge is becoming noticeably more difficult or
● The individual experiences a taste, smell, or other sensation that suggests breakthrough of the
contaminant.
6.5.3 Unless such re-use is prohibited by the manufacturer’s instructions, filtering facepieces may be
stored and re-worn by the same single individual. The site should ensure the following practices are
followed. The mask should be:
● Stored in a way that prevents contamination from dust or other contaminants,
● Stored without being contacted by other objects or equipment that could lead to deformation (a
change in shape) of the mask,
● Discarded when the mask becomes soiled or unhygienic, or when the user notices that contaminant
has built up on the mask and is causing breathing to become more difficult
6.6 Respiratory Protection Program Evaluation
The respiratory protection program should be evaluated annually and improvement opportunities
identified as needed. This periodic revaluation can be performed in conjunction with receipt of the
report on annual industrial hygiene sampling.
6.7 Voluntary Use of Filtering Facepieces
Employees who voluntarily use dust masks should receive training in the correct use of this type of
respirator and should use them as instructed. Note: Medical clearance and fit testing are not required
for individuals voluntarily wearing filtering facepieces. This paragraph does not apply to sites that
mandate the use of respiratory protection as a precautionary measure despite data suggesting that
exposures are routinely well-controlled. In these scenarios, the sites must implement all the
requirements for mandatory use of a respirator (medical clearance, fit testing for tight fitting respirators,
etc.).
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6.8 Emergency Escape Respirators
Sites shall provide emergency escape respirators to allow individuals to work locations where
dangerous concentrations of an air contaminant may be infrequently and unexpectedly present due to a
leak or other type of system failure. Medical clearance and fit testing are not required for individuals
who may use an emergency escape respirator.
The site shall also provide useful instructions (including doing procedures) to those individuals who
most frequently visit or pass through areas of concern. The instructions used may be incorporated into
respirator, PPE, or other training courses, if the instructions used are included in the training
documentation.
Sites shall also inspect each unit according to the manufacturer’s instructions. The frequency should be
quarterly or more often if directed by the manufacturer. Sites should correct each identified deficiency
as quickly as practical according to the nature of the finding.
The location of each escape respirator should be prominently marked.
7. EYEWASHES AND SAFETY SHOWERS
7.1 Eyewash and Safety Shower Locations
Eyewash stations and safety showers should be in areas where employees are potentially exposed to
hazardous materials (e.g., corrosives, alcohol, solvents, etc.) which may cause injury to the eyes, face, or
other body parts. For routine hazards, units should be accessible from the anticipated hazard locations:
● Within ten seconds of travel time on the same level (i.e. no more than ~55 feet or 17 meters and
requiring no ladders or steps);
● Without requiring passage through doorways where the door would be typically closed; and
● Without requiring a complex pathway (e.g. go ten meters, turn left, go five more meters, then turn
right…). For severe hazards like strong acids or bases, units should be located adjacent to the hazard
location. Locations should have adequate lighting and be marked with a highly visible green sign and
green wall/piping markings.
7.2 Activation and Continuous Flow
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Eyewashes and showers should be simple to activate, for example by pushing a paddle, pulling on a
hangar, or stepping on a foot pedal. Once activated, water should continue flowing until manually
turned off and without further use of the affected person’s hands.
7.3 Maintenance, Inspections, and Accessibility
Eyewashes and showers should be kept clean and maintained to provide reliable operation when
needed in an emergency. Each unit should have a documented inspection no less often than once
weekly, and the inspection should include activating the unit to verify adequate flow and water quality
(no visible discoloration, odor, rusting, etc.).
Each eyewash inspection should also include verifying that the nozzles and dust covers are free of mold
or mildew. Sites should correct each identified deficiency as quickly as practical according to the nature
of the finding. The area around each unit and the pathways leading to each unit should be kept free of
obstructions.
7.4 Flow Rate and Temperature
Eyewashes shall be plumbed in accordance with ANSI/ISEA Z358.1-2014 to have a minimum flow of 20
gallons per minute at 30 psi (75 liters per minute at 2 x 10 5 Pa).
Sites shall consult with Corporate EOHS to align on whether to conform with the ANSI/ISEA standard or
the local one. Internal or external eyewashes and showers should be capable of delivering tepid water,
defined as between 60° and 100° F (16° – 38° C).
Testing that flow rates and temperatures conform to the above requirements shall be performed during
commissioning of newly installed units, and documentation of the testing shall be maintained by the
site. Flow rates and temperatures do not need to be reconfirmed unless weekly inspections suggest
some problem or unless some relevant modification is made the eye wash, shower, or the water supply
system upstream of the unit.
7.5 Nozzle Dust Covers
The nozzles of eyewashes should be provided with dust covers to keep the nozzles free of dust or other
airborne contaminants, and these nozzles should be maintained in place between uses or tests.
8. TRAINING
8.1 Initial Training
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Prior to hazardous exposures in the workplace, employees shall be trained in what PPE is required to
perform which tasks or when present in which areas. They should be trained to properly put on,
remove, adjust, wear, clean, inspect, maintain, and dispose of each type of PPE that they will use/wear.
Finally, they should be trained in the capabilities and limitations of each type of PPE.
8.2 Refresher Training
Respirator training should be refreshed no less often than every twelve months. For all types of hazards
and PPE, retraining should be provided when new hazards/PPE are introduced at the facility, and in
situations where employees are observed using PPE improperly.
8.3 Documentation
Training documentation may be paper or electronic and should include the person’s name, their
department, the date of training, and the content of the training.
9. RECORDKEEPING
9.1 Recordkeeping
The site should maintain the following documentation associated with its personal protective
equipment program.
● Workplace PPE assessments or the comprehensive JHAs/JSAs,
● Respiratory protection program with the elements identified in section 6.1,
● Medical clearances for respirator wearers (note that this is considered a type of medical record and
should be stored accordingly and separate from other EOHS records required by this section),
● Respirator fit test records,
● Documentation of the basis for cartridge change-out frequencies,
● Eyewash and safety shower inspection records,
● Training content and completion records for personal protective equipment (and for respiratory
protection if trained separately
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DOCUMENT CONTROL
Version Date Section List of changes Revised By Approved By
number Released Revised
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