Scribd
Upload
9 views2 pages

How to Write Formal Letters

The document provides guidelines for writing formal letters to authority figures, emphasizing the importance of structure, tone, and vocabulary. Key components include a clear introduction, detailed body paragraphs, and a polite conclusion. Tips include using formal language, avoiding contractions, and maintaining a respectful tone throughout.

Uploaded by

mousamikelkar
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
9 views2 pages

How to Write Formal Letters

The document provides guidelines for writing formal letters to authority figures, emphasizing the importance of structure, tone, and vocabulary. Key components include a clear introduction, detailed body paragraphs, and a polite conclusion. Tips include using formal language, avoiding contractions, and maintaining a respectful tone throughout.

Uploaded by

mousamikelkar
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

FORMAL LETTERS

These will be written to somebody in a position of authority, usually to


your school principal, the manager of a company etc. I’ll give a very brief
idea of how to write one.
● Salutations and Signatures: use either of this format

○ Dear Sir or Madam……. Yours faithfully

○ Dear Ms Weasley………….Yours sincerely

● Introduction: Dive straight into the point. Why are you writing? To

appreciate, complain, suggest, request or disagree? What are you


writing in regards with? A new project, a newspaper advertisement,
an article or an event? Mention it. That’s your introduction.
● Body: This can be divided into two paragraphs

○ Details of situation: give previous history of event or your

background or experience. Say what happened exactly if you


are making a complaint, or focus directly on the text you are
arguing with. This section should include specific data such as
names, dates, facts and details.
○ Further development: Give further support to your claim or

request. Summarise the current situation and why you should


be given consideration. Persuade the reader.
● Conclusion: Say what you wish to happen next. Suggest, firmly but

politely, what may happen if you do not receive a response to a


complaint. Wrap up by once again, stating your request/complaint/
suggestion and politely say something along the lines of ‘I hope you
will consider this and take action as soon as possible’.

TIPS
● Use formal vocabulary only. Instead of ‘can’t wait for your reply’ say
‘I hope you will consider the above suggestion and take prompt
action‘.
● Don’t use contractions like can’t, won’t, don’t, we’re etc. Use their
full forms. Contractions are informal.
● Don’t use exclamation marks.
● Your tone should be serious and respectful.
● Keep to the word limit.

You might also like