REPORT WRITING
What is a report?
Areport is afactual description of an issue or aproblem. Areport is written for a clear purpose
and for aparticular audience. Various forms of reports are: newspaper reports, inquiry reports,
progress or action taken report, a police report, a report of a meeting, etc., each having a
distinct character and format.
Generally, two types of reports are asked in the CBSE Class 12 English paper, namely,
newspaper report or a magazine report. Newspaper report is the one which is published in a
newspaper and magazine report is generally written for a school magazine.
Awell written report will must possess the following traits:
adherence to the specifications of report brief.
analysis of relevant information.
structuring material in a logical and coherent order.
presentation in a consistent manner according to the instructions of the report brief.
making appropriate conclusions that are supported by the evidence and analysis of the
report.
Now, it is very important to follow a proper format. Not to forget that format carries marks.
FORMAT OF AMAGAZINE REPORT
1. Heading: A descriptive title which is expressive of the contents of the report.
2. By line: Name of the person writing the report. It is generally given in the question.
Remember, you are not supposed to mention your personal details in your answer.
3. Opening paragraph (introduction): It may include the '5 Ws' namely, WHAT, WHY,
WHEN and WHERE along with WHO was invited as the chief guest.
4. Account of the event in detail: The proper sequence of events that occurred along with
their description. It is the main paragraph and can be split into two short paragraphs if
required.
5. Conclusion: This will include the description of how the event ended. It may include quote
excerpts from the Chief Guest's speech or how did the event wind up.
FORMAT OF ANEWSPAPER REPORT
1. Headline: A descriptive title which is expressive of the contents of the report.
2. By line: Name of the person writing the report along with the designation. It is generally
given in the question. Remember, you are not supposed to mention your personal details in
your answer.
3. Place and date of reporting: It is generally not mentioned in a magazine report
separately, but here, it is.
4. Opening paragraph: It includes expansion of the headline. It needs to be short as it is a
general overview of the report.
5. Account of the event in detail: It is generally written in two parts: First, complete
account of what happened in it's chronological sequence (preferably) and second, the witness
remarks.
6. Concluding paragraph: This will include the action that has been taken so far or that will
be taken. It is the last paragraph.
Talking about marks, it comes as a 5 marks question. The breakup for which (as per
CBSE Marking scheme for 2022-23) is as follows:-Format (Heading and Reporter's
name): 1 mark, Organization of ideas: 2 marks, Content: 1 mark, Spelling and grammar:1
mark
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Tips to attempt a question on report writing format:
writing skills - report
e d TeW valuable tips for vou to attempt the class 12 English
writing question in abetter way. addressin9 to.
ake Sure you use language which js suitable for the audience you are
Usage of complex vocabulary for addressing children is not advisabie.
Make sure you write in paragraphs.
Practice previous year question papers.
idea as to how they are actually
hedd ds many samples as you can. It will give you an
written.
important information. It is very
Kedd the question at least twice and highlight the Einstein once
Important to understand the auestion and read between the lines. Albert
said,
"If you can't explain it simply, you didn't understand it well enough."
the rough sheet
Plan before you pen. Just make a list of all your important points on points while
relevant
(last sheet of your answer booklet) so that you do not forget
writing. This also helps you in maintaining a sequence, which is very important.
Presentation is very important.
carry marks.
Make sure you double check for grammatical acCuracy and spellings. They
Leave adequate number of lines between paragraphs to make it lookS clean.
finishing
Underlining the main points is very important. But it is advised to do it after
your exam. Use adark blue pen and Scale for underlining.
Make small sentences. It restricts the scope of grammatical inaccuracies.
auditorium. Write
1. Your school had recently arranged a musical night in the school
a report in 100-120 words on this programme, for your school magazine. You are
Mahima/Mahesh, Cultural Secretary of Vasant Public School, Delhi. Invent the
details.
A MUSICAL NIGHT
By - Mahesh Gupta (Cultural Secretary)
Delhi: 6th November, 2022: To promote awareness towards cultural activities and to enhance
the talent of students, particularly in the field of music and dance, the mnanagement and staff
organised a musical night in the school auditorium on 4th November,
of Vasant Public School
2022. Mr. PrabhuShekhar, the D. M. of Delhi, inaugurated the programme as the chief guest.
institutions were also present. The
Many other reputed people from various schools and
programme began with the invocation of Goddess Saraswati.
After that many colourful
students. Natraj stuti and Dance Drama - Save the planet
programmes were presented by the
event. Many of them performed
stole theshow. Participants were very enthusiastic about the
Parents of almost all the students
quite well and received great applause from the audience.
of everyone present there by her
were also present. One girl, Aditi, of class XII won the heart
melodious song. One group of boys and girls performed the folk dance that represented the
Chief Guest appreciated the efforts made by
cultural heritage of our state. In his address,
children and wished them all sUccess, The event ended with the vote of thanks. It was a
fascinating show.
are Sakshi/
You debate
[Link] Ajay of Jan Kalyan School, Delhi. Your school organised an inter
competition last month. Write areport of this event in 100-120 words
for your school magazine giving details like schedule, venue, topic, winners etc.
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INTER-SCHOOL DEBATE
By - Sakshi
Delhi; 15h September, 2022: An Inter School Debate was held at Jan Kalyan School, Delhi on
14"September, 2022. It was a very successful event due to the enthusiastic participation by
the students. The topic chosen was interesting, 'Nothing is Permanent Except Change'. The
judges were renowned personalities from education, media, and journalism. The debate
started sharp at 9 am in the school auditorium. Intelligent and lively expression of points and
Counterpoints by the speakers charged the atmosphere. There was rebuttal from the audience
to test the speakers further. The judges had a tough job picking up the best from the best. The
announcement of results brought great cheers and some disappointments. After the debatethe
guests were served refreshments. Thus our annual event came to a happy ending.
3. Literary Club of your College organized a panel discussion on Brain Drain for the
benefit of the senior school students. Write a report for your College magazine, about
the event.
BRAIN DRAIN
By - Rajesh V. Kumar
Patna; 30th August, 2022. "The Problem of Brain Drain could be tackled very easily with the
willing cooperation of students". This was the finding of the students who listened to the panel
discussion at St. Patrick's College Patna. Inaugurating the discussion, Dr. Charan T. Verma,
Dean of career studies M.G. University said the new Economic policy could provide avenues to
the unemployed youth of the country. 150 students from across the state were benefited out
of the Panel Discussion. Messrs. Mallikarjuna, Industrialist from Noida V. R. Shukla,
Psychologist Kiran and Professor S.V. University, were the members of the panel and the panel
discussion was followed by a Brain Storming session on "Issues before the Nation" moderated
bySri. J. A. Balakumar, Professor, Delhi University. In the post-lunch session, the participants
had a group discussion on various isues related to Brain Drain.
Dr. Kamalakar, Bursar of the college, in close association with the college Literary Club had
made elaborate arrangements.
5. Write anews report on the inauguration of ascience exhibition which was
attended by a VIP.
(Note: When a VIP attends the function, the function may become less important and
the VIP gets prominence inthe report.)
"SCIENCE HOLDS INDIA'S FUTURE"- KALAM
By - Nadeem
says Dr. A..P.
Agarthala;28hAugust, 2022: It is science that holds the destiny of India's future Kalam said
here, Dr.
J. Abdul Kalam. Inaugurating a science exhibition in one of the schools adoctor or an
science for its own sake and not for becomning
that students will have to study who could help
Scientists
engineer. "The development of the country much depends on the citizen to see India
dreamn of every
solve problems faced by the nation in different fields" The enthusiasm are properly
students' energy and
as a super power will soon be fulfilled if the Lions' Club of Agarthala. Earlier
channelized. The exhibition was organized under the aegis of
the children for over an hour and
during the day, he visited an orphanage and spoke to
lunched with them
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6. Write anews report on a road accident you
witnessed.
24 KILLED IN ROAD ACCIDENT
By - Jaya Prakash
Agra;29tn August, 2022: Twenty-four people including a woman and a two-month baby were
killed in atragic road accident involving a truck and Tata Sumo at Najafgarh, avillage
14
from here. The ill-fated Tata Sumo was carrying a marriage party from Delhi to Mathura. km
truck carrying industrial goods to Noida collided head-on with Tata Sumo killing twelve The
of them
on the spot.. The injured were immediately rushed to Dr. RML Hospital where eight
to injuries. The Police have registered a case against the truck driver and they succumbed
hunt. Eye - witnesses commented that it seemed the negligence of the truck driver
are on a man
that
caused the accident. It was really aheart touching scene.
7. Maxim Gorky School, Delhi, celebrated 'Nutrition Week' from 1st September to 7th
September by arranging inter-school cookery contests, oratorical, painting and
poster competitions, besides talks by eminent nutritionists and medical
professionals. There was an overwhelming response from students and parents.
Prepare a report in 120-150 words to be published in your school magazine. You are
Arjun/Anita, School Pupil Leader.
NUTRITION WEEK
By : Anita (Pupil leader)
New Delhi; 8h September, 2022: The ever active Health Club of Maxim Gorky School, Delhi,
celebrated 'Nutrition week' starting from September 1 to September 7, 2022. Renowned
holistic health and fitness guru, Mr. Mickey Mehta graced the occasion with his presence as
Chief Guest on the inauguration day. He spoke about why exercise is important to stay fit.
Other eminent nutritionists who visited the school throughout the nutrition week also shared
ideas about choosing a healthy life style and food alternatives. Medical professionals were also
invited to the event, who conducted health check-ups for students, teachers and staff
members.
Throughout the week, the school witnessed a variety of cultural programmes, such as inter
school cookery contest, oratorical, painting, poster making competition, etc. There was an
overwhelming response from students and parents who even invited their friends and familyto
the event.
The celebration ended with distribution of prizes and certificates among winners of various
competitions, which took place during the 'Nutrition Week'
8. A few teachers and students fromthe Edwin University had visited your school on
an exchange programme. You welcomed them grandly. Write a report in 120-150
words on the celebration. You are Brijesh/Benu.
AN ENLIGHTENING EXCHANGE PROGRAMME
By : Benu
Gurugram; 12th February, 2022: Four teachers and fourteen students of Edwin University,
London visited our school on a month long exchange programme, which commenced on
Monday, February 11, 2022. They were given a grand welcome by the Principal, teachers and
students of our school. The school was beautifully decorated and sported cheerful welcome
posters for the delegates everywhere.
The grand inaugural event began with the welcome speech by our school Principal followed by
a vote of thanks by the Head of the Department, Cultural Affairs, Edwin University. Their
speeches focussed on explaining the students about the importance and features of this
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exchange programme. This was followed by a cultural programme that was presented by the
students of both schools. The highlight of the event was the folk dance presented by the
students of class-XII. The music and the beats of the song made the students of Edwin
University dance along. Later a group song by the student delegates of Edwin University, which
they performed in Hindi, came as apleasant and enjoyable surprise. With exchange of new
learning and teaching methods, this exchange programme was truly a learning experience for
the visitorsas well as the host school.
9. You are Mridul/Mridula, an HT correspondent. You witnessed a protest rally by a
youth organisation. Mentioning the purpose of rally, places covered and reaction of
public, write a report in 120-150 words for your newspaper.
PROTEST RALLY AGAINST RAMPANT CORRUPTION
By : Mridul Gupta (HT Reporter)
New Delhi; 24th May, 2022: Members of the Young Urban Volunteers Association (YUVA), a
youth organisation, held a protest rally on 23 May, 2022. Young boys and girls of YUVA
organised the rally to raise their voice against rampant corruption in the society. The four
hours long rally saw participants from various age groups who took to the road at 11:00 a.m.
sharp. The rally started from Connaught Circus and moved further to Janpath. From there the
rally group walked to various iconic places of capital city, singing patriotic songs and shouting
slogans on anti-corruption. The rally finally stopped at Qutub Minar where the youth
representatives of YUVA performed a street play on corruption and how to curb it. The attempt
to spread the message of protest against corruption proved quite successful with general public
joining in and vowing to fight against it.
[Link] school had recently arranged a musical night in the school auditorium. Write
a report in 120-150 words on this programme, for your school magazine. You are
Mahima/Mahesh, Cultural Secretary of Vasant Vihar Public School, Itarsi. Invent the
details.
AMUSICAL NIGHT
By : Mahesh Gupta(Cultural Secretary)
Itarsi;6thApril, 2022: To promnote awareness towards cultural activities and to enhance the
talent of students, particularly in the field of music and dance, the management and staff of
Vasant Vihar Public School organised a musical night in the school auditorium on 4tn April
2022.
Mr. Prabhu Shekhar, the D M of Itarsi, inaugurated the programme as the chief guest. Many
other reputed people from various schools and institutions were also present.
many colourful
The programme began with the invocation of Goddess Saraswati. After that
programmes were presented by the students. Natraj stuti and Dance Drama - Save the planet
stole the show. Participants were very enthusiastic about the event. Many of them performed
almost all the students
quite well and received great applause from the audience. Parents of
XII won the heart of everyone present there by her
were also present. One girl, Adhiti, of class represented the
melodious song. One group of boys and girls performed the folk dance that
appreciated the efforts made by
cultural heritage of our state. In his address, Mr. chief guest
event ended with the vote of thanks. It was a
children and wished them all success. The
fascinating show.
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