INFORMATION
MANAGEMENT
YSSANDREA KNERRE Z. DEL CASTILLO, MIT
INFORMATION MANAGEMENT
• It refers to the process of collecting, organizing, storing, processing, and
distributing information efficiently and securely to support decision-making
and business operations.
• Itinvolves strategies, policies, and technologies that ensure information is
accessible, accurate, and useful while maintaining data security and
compliance with regulations.
2. acquiring
information
1. 3.
identifying organizing
information and storing
needs information
Information
Management
5. 4.
distributing developing
and using information
information products
and services
DATABASE
computerize record keeping system
collection of logically related data
any size and complexity
used to store objects
DATA
raw facts concerning people,
objects, events or other entities.
facts that could be recorded
and stored in a computer media.
consists of facts, text, graphics,
images, sound and video
segments
DATA EXAMPLE
INFORMATION
data that have been processed
and presented
data and information are closely
related and in fact are often used
interchangeably
it can increase the knowledge of
the person who uses it.
INFORMATION EXAMPLE
INFORMATION EXAMPLE
META-DATA
information about the data in an
organization
data that describe the properties or
characteristics of other data.
data types, field sizes, allowable values,
and documentation.
“Data about data”
META-DATA EXAMPLE
TRADITIONAL FILE
PROCESSING
Computers were used almost
exclusively for scientific
engineering calculations.
Computers must be able to store,
manipulate and retrieve large files
of data.
Each user defines and implements
the needed files for a specific
application to run.
TRADITIONAL FILE
PROCESSING
DISADVANTAGES
Program-data Dependence
Data Redundancy
Limited Data Sharing
Lengthy Development Time
Excessive Program Maintenance
DATABASE APPROACH
Database approach Database
Management System
software system that
simply uses database to facilitates the processes of
manage all data and defining, constructing,
information (as a whole). manipulating, and sharing
databases
integration and sharing of stores data in such a way
data throughout the that it becomes easier to
organization. retrieve, manipulate, and
produce information.
Enterprise
Data Model
Elements
Database of Enterprise
Resource
Applications
Database Planning
Approach
Relational
Databases
Enterprise Data Enterprise Resource
Model Planning
company-wide computer software
system used to manage and
coordinate all the resources,
information, and functions of a
business from shared data stores.
a map or graphical model that
shows the entities and the
relationship among them
handle the manufacturing,
logistics, distribution, inventory,
shipping, invoicing, and
accounting for a company.
Relational databases Database
Applications
an application program (or
set of related programs)
that is used to perform a
Database technology series of activities on
involving tables (relations) behalf of database users
representing entities and
primary/foreign keys
representing relationships
Create , Read
Update , Delete
RANGE OF DATABASE
APPLICATIONS
1. Personal Databases
• These are designed to support one user. They have long resided on
personal computers (PCs), including laptops.
2. Workgroup Databases
• A workgroup is a relatively small team of people who collaborate on the
similar project or application.
• A workgroup typically comprises fewer than 25 persons.
3. Department Databases
• A department is a functional unit within an organization.
• Examples: Personnel, marketing, manufacturing and accounting
• larger than a workgroup (typically 25-100 persons) and is more
responsible for a more diverse range of functions.
4. Enterprise Databases
• An enterprise database is one whose scope is the entire organization or
enterprise (or, at least many different departments).
• These databases are intended to support organization wide operations
and decision making..
5. Internet, Intranet and Extranet
Databases
• The internet enables us to access information from nearly anywhere in the
world directly and conveniently.
• Extranet is a network connection to non-company entities that are not
accessed via an internet connection.
• Intranet is the use of Internet protocols to establish access to company data
and information limited to the organization.
Components of
Database Environment
• Automated tools use to design databases and
1. Computer-Aided application programs.
Software Engineering • It is a technology for automating software and
(CASE) Tools database development and maintenance tasks.
• Centralized knowledge base containing all data
definitions, screen reports and report formats and
2. Repository definition of other organizations and system
components.
• Commercial software system use to provide access
3. DBMS to the database and also the repository.
• Contains occurrences of data while
repository contains all definition of
4. Database programs.
• Computer programs that are used to
5. Application create and maintain the database and
Programs provide information to users.
• Languages, menus and other facilities by
which users interact with various system
6. User Interface components such as case tools, application
programs, the DBMS and the repository.
• Persons who are responsible of designing
7. Database database and for developing policies regarding
Administrators database security and integrity.
• Persons such as system analysts and programmers
8. System Developers who design new programs.
• Persons through the organization who add, delete,
and modify data in the database and who
request or receive information from the database.
9. End-Users All user interactions with the database must be
routed through the DBMS.
THANK YOU !!!!