Formal Complaint for Service Issues
Formal Complaint for Service Issues
● I am writing to express my dissatisfaction with…
● I would like to lodge a formal complaint regarding…
● I am extremely disappointed with the service/product I received…
● I feel compelled to bring to your attention the following issue…
● I was rather upset by…
● This is not the standard I expected from a … of your reputation.
● The product/service did not meet my expectations in terms of...
● I would appreciate it if you could look into this matter and provide a solution as soon
as possible.
● Unfortunately, I have experienced some issues with...
I hope that we can resolve this issue amicably and in a timely manner.
●
● I would like to request a refund/replacement for…
● he experience was far from satisfactory
T
● I was shocked to discover that…
● The product/service did not meet my expectations.
● What I found most concerning was…
● This caused significant inconvenience.
● The situation was unacceptable / frustrating / disappointing.
● I kindly request that you look into this matter as soon as possible.
● I would appreciate it if you could provide a full explanation.
● I would like to ask for a refund / replacement / compensation.
● I expect the issue to be resolved promptly.
● I trust that appropriate measures will be taken to prevent this from happening again.
● I look forward to your prompt response.
● hank you for your attention to this matter.
T
● I hope to hear from you soon.
● Yours sincerely,
● Kind regards,
● W hat concerns me the most is that this issue could have been avoided with proper
attention.
● This situation not only caused inconvenience, but also affected my overall experience
negatively.
● I find it unacceptable that such a reputable company would allow this to happen.
● Had I been informed in advance, I could have made alternative arrangements.*
*(Usando tercer condicional)
● This lack of professionalism reflects poorly on your organisation’s standards.
● I believe the situation deserves immediate attention, as it may affect other customers
as well.
● Despite my attempts to resolve the issue at the time, no assistance was provided.
● It was particularly disappointing considering the high expectations I had based on
your advertisement.
● This incident has led me to reconsider using your services in the future.
● Furthermore, the staff’s attitude was dismissive, which made the situation worse.
● W
hat concerns me the most is that the situation could have been avoided entirely.
Despite informing the staff, no action was taken, which was particularly disappointing
given your company’s reputation
Dear Sir/Madam,
I kindly request a partial refund and hope that appropriate action will be taken to prevent
similar situations in the future.
ours faithfully,
Y
*Name*
★ I am a … of your … and I understand the importance of..but also I think that you
could do this in a way that every … could continue enjoying it.
★ For example, ...
★ So, can you find a solution for this big deal?
★ Are you considering to …?
★ In my opinion it could be a really interesting and valuable solution, because all …
could follow … in this way according to …
★ Please, let me know about your decision
★ That’s an extraordinary idea
★ I’m very excited about this, I would like to …
★ Have you read the last advise of … about …?
★ I can’t believe …
★ I can’t understand how they could …
★ What do you think about this?
★ Write to me ASAP
★ Do you agree on this? Have you any ideas?
★ I think that if they need … they can do other things in order to solve it, like …
★ I am writing this reply/email because I have read the last news in …
★ I am very disappointed by it, because I think that…
★ In order to …
★ In my opinion some … can decide to leave our … for this reason and it is a really sad
future for all of us.
★ I can understand that you need …, but also it is true that we can … in a lot of
different and creative ways like …
★ Have you thought about that?
★ I am really convinced that … will enjoy … with all of my previous ideas, so please let
me know about your opinions about it.
★ Yours faithfully → desconocidos
★ Yours sincerely → conocidos
★ In no doubts, I prefer V+ING because I think …
★ In other case, …
★ I can’t believe that … doesn’t try to fix the problem with … or maybe with …
★ It is unbelievable
★ I’m thinking in writing an email to …
★ It is really awful and I don’t understand why …
★ On the other hand, I think that … For this reason, I would like to … if is possible to …
on these conditions
★ I can recommend you V+ING
★ That’s a shame!
★ I think that they must apologise and give us some kind of refund
★ I am writing to you because I have read your previous email and I could not believe it
★ I mean, in my humble opinion you must resolve the issue in another way, like … .
★ And furthermore, …
★ I want the entire refund of my money, in the way that you consider, but I want it.
★ If you did not refund my money back, I would call my lawyer in order to get my money
back, so I hope you do all you can according to my requirements as soon as possible
★ I am looking forward to your reply
★ Have you received the … email which asks for …?
★ I’m absolutely sure that … would like to…
★ I am sending you this reply to your previous email because I think that … will be
interesting …
★
et me explain all about it to you.
L
★ Later, I cannot forget to talk about other interesting advises
★ And, what’s more important
★ I attach
★ I need to do some important questions that I did not find in the information provided
on your website/email, as if …
★
Finally, I inform you that we need to …
★ When can we do it?
★ Looking forward to getting your reply
★ You cannot resist the temptation to …
★ You cannot avoid V+ING
★ There are plenty of things that you can do in order to solve
★ Secondly, …, although not being the most important part, it seems to be what causes
me the most anxiety
★
Despite this, … → A pesar de
★ It is obvious that …
★ All in all, …
★ Despite the efforts you need to make, they are worth it
★ If you are unsure of what to do, there are easy ways to solve this deal with our help
★ You should really think about the happiness of your members/pupils/customers
★ There is no doubt that …
★ With my ideas the impact is minimal in comparison with your proposal
★ The key is to think of the happiness of your …
★ I panic about the future consequences of your last decisions…
★ … as well as …
★ … is easy, free and has immediate results
★ The easiest way to solve this, in my humble opinion is …
★ immediately to avoid any mistake
★ it doesn’t take a lot of time or effort
★ To inspire you and show how interesting it can be, I want to give you some examples
as …
★
This could work incredibly well.
★ A wide range of solutions
★ Avoid the harmful effects of your proposal
★ I am really fed up with your last decisions
★ An alternative way of solving this problem would be by V+ING
★ To sum up, there are several better measures which could be taken to solve the
problem
★
This tells us a lot about it
★ I have the determination of giving up V+ING
★ I know that it is not your responsibility the issue but I want to admit that I am really
disappointed with …
★ At the end, but not least important, I want to thank you for all the amazing initiatives
that you carry on in our club. I am very glad to be a member in your club.
★
I can’t image the issue that they tells us
★ I’m keen on …
★ If I need any help in the future, I will advise you, in no doubt
★ I really think that the best way to get new members is doing a free event, where
people can meet us
★
Can you recommend me a really good one?
★ I can’t understand how they didn’t fix the problem in another way
★
I want to tell you my humble opinion in order to improve the future actions of our club
★ Firstly, …
★ I think that some members could end their subscription because of the unfair
resolution that you have made
★ In the near future
★ Did you think about these ideas?
★ The last email of our club has broken my heart
★ So, now, the matter is, …?
★ …, instead of the original plan
★ last-minute
★ refund
★ reschedule
★ initiatives
★ I hope this advise can be helpful for your improvement
★ I am a member of our organization and I have just read an awful notice on …, so I
would like to express my humble opinion since my own experience, I hope that with
this email we can arrive to a wonderful arrangement for both parts.
★ I’ll explain my situation to you
★ I want to know if we could do another thing to …, like …
★ Do you think that this would be possible? Or, maybe, do you have another
interesting idea in order to solve this big deal?
★ That rinse in the price is higher than my worst dystopian imagination about it
★ I’m searching for a new club
★ To the attention of the …
★ I hope that we can do anything in order to …, because unless you solve it, I would
have to give up our club, like other members that chatted with me the last days
★ I know that it must be difficult, but I am sure that we can do awesome actions
together in order to preserve and improve our club without annoying anybody
★ what is your sincere opinion?
★ I want to write a complain email with some better ideas that the club could use to
solve this
★ I am writing this reply to your previous advise because I can understand the situation
but in my humble opinion the club would solve it in another way, like for instance
★ I sincerely hope that …
★ I must confess to being rather disappointed with …
★ As a consequence I am afraid that I will …
★ Would you be so kind as to …
★ Have let us know before now
★ Instead
★ I would appreciate if you would take my suggestions into consideration
★ Althought it is true that …
★ If you feel that this might be interesting to the members, please do not hesitate to
contact me and I will help you.
★ Nevertheless, there are a few questions I would like to ask about that
★ Most importantly
★ How unprofessional!
★ Although I understand that
★ Not only … but also …
★ Might I suggest that …? Or perhaps we could …?
★ I would like to take this opportunity to thank you for all the work you do for the club
★ It is a pain in my neck
★
I cannot spend any money
★ I’ll explain my situation to you
★ We could do another thing to earn money
★ Point system
★ Which lets you
★ Our least lucky members
★ Believe
★ Worst
★ Knowledge
★ At weekends
★ A lof of
★ High
★ I’ve been a member of this club for … years
★ I’m not able to …
★ advise
★ I thought that the club could go up the fees during this year due to the actual
economical situation of our country but this is more than I could dream in my worst
nightmares
★
There are so many amusing alternatives that we can use to fix the problem
★ We must receive some compensation according to this inconvenience, like …
★ I am sure that if you had thought about the happiness of yours members, you would
have done something like this one.
★
So, please let me know your position about this as soon as possible
★ When are you available in our organisation?
★ Do you know what kind of subjects does the club organise more often?
★ I joined because I wanted to …
★ I decided to join our club because I would like to …
★ I’m really glad with this fact because, …
★ In addition, …
★ I am here only since Friday
★ In order to keep the quality
★ according to …
★ It doesn’t worry me because …
★ I hope to enjoy …
★ I can only …
★ For this reason I want to know if it is possible that …
★ Marvelous
★ In my country
★ received
★ Glad of
★ Academy
★ Startup
★ Answer
★ Worried
★ Provides
★ Bookworm
★ Or if our club will arange another method to solve this
★ On the other hand, can you please answer me which is …
★ That’s why
★ Thanks in advance
★ Is a lovely hobby for me
★
It is a fact that …
★ So I expect that you can think about it and do the necessary changes
★ Would be awful …
★ Determination of giving up buying = determinacion de dejar de comprar
★ I want to thank you for all the initiatives that you carry on in our club
★ I’m very glad to be a member in your club
★ According to my requirements
★ In order to make it the most …
★ Encourage other people to …
★ How can they ask for a fee?
★ There are other more interesting ways to get …
★ I help another organizations with money
★ After that, …
★ I think that if you had made them in the correct way, we would not have suffered the
economical problems
★
Provided on your website/email
★ Or if there are …
★ Walking at weekends … so we can enjoy
★ need to go to …
★ At you earliest convenience
★ Can you recommend me …?
★ attending → asistir
★ I am a … very disappointed with your previous email so I am sending this reply
because I would like to express my humble opinion abou the information that I have
already read on it
★
so that we can …
★ allow to use
★ I hope that you can consider my recommendations to improve the happiness of
everyone in our lovely …
★
HOLY MOLY!
★ HI!
★ It is more interesting than the new one
★ I think that in next issues all the members should give their opinion, although the
decisions of the eldest ones have more weight in the final solution.
★ If you had included all of us in order to solve this matter, you would have improved
the club, and this would have been the best club in our country/city.
★
Thanks in advance for helpingout
★ Where can I sign up?
★ Do you know if you are going?
★ If you like I can …
★ Do you have any suggestions?
★ I would like to get some more details if it is possible.
★ I hope I can join it
★ I was not able to find the trip dates anywhere
★ There is no information yet.
❖ EJEMPLO COMPLAIN 1:
➢ CARTA INFORMAL A AMIGO:
Hi
How are you? Have you readthe last email from our course?
I’m really disappointed with it! I don’t know who has chosen the new class
time but nobody asked me and I work since ever in that schedule, so I’m
going to write acomplaintresponse.
Do you have anysuggestionsaboutit?
Write to me ASAP.
with love,
Lola
➢ C
ARTA FORMAL:
To the attention of the course responsible,
I am a student of your French programme and I have just finished reading
your previous email.
I would like to express my humble opinion basedonmy own experience in
order to figure out the best solution that will solve theinconveniencesthat
your decision has done in my life.
On theonehand,from my point of vieweveryone mustvote for the
reschedule time, because all the pupils have other engagements in their own
lives, just like me, who work during these hours.
On theotherhand, but not least important, I hope that you improve your
future behaviour in crisis, I mean, if you hadthoughtabout us, you would
have asked us before in order to get the best solution for everyone.
Do you have any solution for thisserious issueorwillI have to stop my
subscription?
Looking forward to receiving your reply as soon as possible.
Yours faithfully.
Lola.
❖ EJEMPLO COMPLAIN 2:
➢ CARTA INFORMAL A AMIGO:
My dear friend!
How are you? Have you already read the email of the delivery club?
I’m really disappointed, because thatrisein the prices is too much, but this is
not a nightmare, we canlookfor a betterclub if theydon’tchange their
mind.Don’t you agree?
Write to me ASAP.
With Love,
Lola
➢ CARTA FORMAL:
To the attention of the delivery club,
I have been a member of the club during the last five years and I want to tell
you my humble opinion about your lastadviceemail.
Firstly, I am able to understand the new change in the delivery fees, but it is
truethat thisriseis too high according to the prices of other clubs, so we
need to reduce it in order to preserve the quality of ourassociationwithout
losing customers.
Secondly, I hope that the following ideas can fix the issue in the best way:
- I attach the cheapest delivery companies of our country, because
maybe we can achieve a better arrangements than the actual with
some of them.
- If you had not thought abouthaving a physicaldelivery center, it
would have beentheworst disaster, so maybe youshouldstart to
allowyour clientstopick up theiritemsthere.
Looking forward to receiving your reply.
Yours faithfully,
Lola.
❖ Emails:
➢ Informal emails:
1) Di hola: How are things with you?
a) It been ages since we last spoken
b) Sorry for not writing back sooner
c) I’ve been snowed under with exams lately
d) How’s life treating you?
e) What are you up to these days?
f) So you wanted to know about … I’d be happy to help
2) Pregunta si sabe las noticias: Hey, have you read/heard the news
about …?
a) Guess what. I’ve …
b) I’ve got some fantastic news
c) I’m afraid I’ve got some bad news
d) Bad news, …
3) Express como te sientes: I can’t tell you has disappointed I am
a) I’m so happy for you!
b) I was disappointed to hear that you’ve…
c) I’m so glad to hear that you’re…
d) I’m thrilled for you
e) What great news!
f) Sorry to hear that…
g) Congratulations!
4) Haz sugerencias: Don’t you reckon they should …? // I think they
should …, don’t you?
a) I’d love for you to come to…
b) Have you got any plans for summer?
c) Do you fancy coming to…?
d) I’d love to come!
e) Count me in!
f) Count me out, I’m afraid
g) I wouldn’t miss it for the world
h) I wish I could but …
i) I’ll take a rain check
j) If I were you, I’d
k) If I were in your shoes, I’d …
l) You simply have to…
m) By far and away the best thing to do is…
n) Have you thought about …ing?
o) It wouldn’t be a bad idea to…
p) …is worth a try
q) something that I found really useful is
r) What seems to work for a lot of people is…
5) Termina el email: Let’s meep us soon // Write to me ASAP // Do you
think they’d like it?
a) Well that’s all for now
b) I’d better go, I’ve got an early start in the morning
) I must dash/go
c
d) Pass on my regards to your family
e) Let me know how it goes
f) Can’t wait to …
g) All the best
h) Hugs and kisses
i) Take care
6) Despidete: Take care // All my love // With love
➢
Formal Emails:
1) Saluda: Dear … // To the attention of …
a) Dear sir or Madam, /To whom it may concern,
b) I am writing to express my disappointment/dissatisfaction with
the service I received in…
c) I would like to lodge a formal complaint against your company
for the reasons outlined below
d) I feel compelled to write to you in order to describe the …
2) Porque escribes:
● I am contacting you regarding your recent email
● I feel compelled to write to you regarding
3) Conectores:
● First of all
● First and foremost
● Another point is
● Finally
● Moreover
● Additionally
● Furthermore
● Nevertheless
4) Queja: I am bitterly disappointed with the ..
a) Not only was there a hair in my wife’s soup, but the main
course also arrived cold
b) On top of that…
c) As if that was not enough…
d) To top it all off…
e) The straw that broke the camel’s back was …
f) The standard of the … was not up to scratch
g) The … was not up to the expected standard
h) The … left a lot to be desired
i) The … failed to live up to our expectations
j) We were left bitterly disappointed by…
k) The quality of the customer service we received was woefully
inadequate
l) The … was an absolute disagree
m) Overall, our visit to your (restaurant) was an unmitigated
disaster from start to finish
5) Sugerencias:
● I strongly recommend that your organisation …
● May I suggest + V+ING
● It would be advisable to …
● It seems only fair that you should … (offer a full refund)
● I would appreciate it if you …
I would be grateful if you …
●
● Should these demands not be met, you will be hearing from
my lawyers
● I expect to receive compensation to the tune of (x$) for the…
● I strongly recommend that your organisation…
● It would be advisable to …
● I suggest re-evaluating your procedures regarding…
6) Despedida: I’m looking forward to receiving your reply. Yours faithfully
a) I expect to receive a prompt reply to this letter