SAP FI S/4HANA CONSULTANT
(FINANCIAL ACCOUNTING)
Configuration & End user Manual training
Organization Structure
Table of Content:-
Contents
Define Company ID ( Group of company) ..................................................................................... 3
Define Business area ............................................................................................................................. 5
Define segment ..................................................................................................................................... 7
Create New company code ................................................................................................................... 9
Enter Company Code Global Parameter: .................................................................................... 11
Define Fiscal Year Variants ...................................................................................................................... 13
Define Field Status Variants..................................................................................................................... 14
Define posting period Variants ................................................................................................................ 19
Open and Close Posting Periods................................................................................................. 20
Define Company ID ( Group of company)
In this step you can create companies. The company is an organizational unit in accounting that allows
you to organize your enterprise to meet certain legal requirements in a country/region.
You store basic data for each company in company definition. You only specify particular functions when
you customize in Financial Accounting. Company G0000 is preset in all dependent tables.
In the SAP system, consolidation functions in Financial Accounting are based on companies. A company
can contain one or more company codes.
When you create a company you should bear in mind the following points relating to group accounting:
•If your organization uses several clients, the companies which only appear as group-internal business
partners, and are not operational in each system, must be maintained in each client. This is a
precondition for the account assignment of a group-internal trading partner.
•Companies must be cataloged in a list of company IDs that is consistent across the group. The parent
company usually provides this list of company IDs.
•It is also acceptable to designate legally dependent branches 'companies' and join them together as a
legal unit by consolidation.
Recommendation
It is recommended that you keep the preset company ID G00000 if you only require one company. In this
way you reduce the number of tables that you need to adjust.
Activities
Create your companies.
Further notes
All company codes for a company must work with the same operational chart of accounts and fiscal year.
The currencies used can be different.
Step Action
(1) Enter T-Code : SPRO
(2) SAP reference IMG
Step Action
(3) Enterprise Structure Definition Financial Accounting Define Company
Action
Step
(1) Excute (F8)
(2) New entries
(3) Enter Company, Name , City , Country Region , Language Key , Currency
(4) Click Save
(5) Save your input in your Own request
Define Business area
In this section you create business areas. A business area is an organizational unit within
accounting that represents a separate area of operations or responsibilities in a business
organization.
When defining a business area, you enter a four-character alphanumeric key and the name of
the business area.
In a client, you can set up several business areas to which the system can assign the postings
made in all company codes defined in this client. To ensure consistency in document entry, you
should give business areas the same name in all company codes.
You make all other specifications for your business areas in the Financial Accounting
Implementation Guide.
Activities
If necessary, create business areas.
Step Action
(1) Enter T-Code : SPRO
(2) SAP reference IMG
(3) Enterprise Structure Definition Financial Accounting Define Business Area
Define segment
Segments are used for segment reporting. If you define your profit centers, you can enter an
associated segment in the master record of a profit center. The segment is then derived from
the assigned profit center during posting.
Use
In this Customizing activity, you define your segments.
If you then define your profit centers, you can enter an associated segment in the master record
of a profit center. The segment is then derived from the assigned profit center during posting.
If you want to derive the segment by other criteria, you can implement a Business Add-In
(BAdI). To do this, go to Customizing for Financial Accounting and choose Derive Segment.
Step Action
(1) Enter T-Code : SPRO
(2) SAP reference IMG
Step Action
(3) Enterprise Structure Definition Financial Accounting Define Segment
Enter code and description for segment(s)
Create New company code
Step Action
(1) Enter T-Code : SPRO
(2) SAP reference IMG
Enterprise Structure Definition Financial Accounting Edit, Copy, Delete, Check
(3)
Company Code
Step Action
(1) Enter Company Code, Company name , City , Country , currency , Language
(2) Click Save
Enter Company Code Global Parameter:
In this activity, you can make various global specifications for the company code. In addition, you can
look at the most important specifications of the company code at any time in the overview. This
includes, among other things, the chart of accounts and the fiscal year variant.
Prerequisites
You have created the organizational unit "Company code" in the "Enterprise Structure" section of
Customizing. For further information, see "Create company code".
Standard settings
For the standard company code 0001, the global parameters for Germany have already been set, such
as, for example, the payment methods, the tax calculation procedures and the chart of accounts most
frequently used in Germany.
If you require a company code for another country/region and its legal requirements, you must first run
the country/region installation program in client 001. The country/region of company code 0001 is then
set to the country/region that you require and all country-/region-specific parameters related to it are
set to this country/region. Read the chapter "Set Up Client" within your Customizing project.
Activities
You can view and check the most important specifications. You make these specifications later on from
other activities.
Step Action
Financial accounting Financial accounting Global setting global parameter for company code
(1)
Enter global parameter
(2) Click Execute
(3) Postion
(4) Enter your company code created above then Double click
(5) Select Chart of accounts , Company , Fiscal year Variant , Field status variant , Posting period Variant
Define Fiscal Year Variants
The following properties belong to a fiscal year variant:
• How many posting periods a fiscal year has
• How many special periods you need
• How the system should determine the posting periods when you make a posting
When defining your fiscal year, you have the following options:
◦ Your fiscal year is the calendar year
In this case, you only need to select the Calendar year field.◦Your fiscal year deviates from the calendar year and is not related to the
calendar year
In this case, you first enter the number of your posting periods in the Number posting per. field. To define your posting periods,
select your fiscal year variant and select Periods on the navigation screen. On this screen, enter the month and the day of the period
end and the period in each case.◦Your fiscal year deviates from the calendar year and is related to the calendar year
Enter the number of your posting periods in the field Number posting periods and select the field Year-dependent. To define your
posting periods, select your fiscal year variant and select Periods on the navigation screen. The system asks for which calendar
year your year-dependent fiscal year variant is valid. You then enter the month and day of the period end for each of your periods,
and the periods in each case.
It is also possible to determine names for the periods of a non-year-specific fiscal year variant. To do so, select your fiscal year
variant and choose Period texts on the navigation screen. You can specify a three-character abbreviation (Jan, Feb, Mar...) and a
20-character long text (January, February, March).
Step Action
(1) Enter T-Code : SPRO
(2) SAP reference IMG
Financial Accounting Financial Accounting Global Settings Ledgers Fiscal Year and
(3)
Posting Periods Maintain Fiscal Year Variant
Define Field Status Variants
Field status variants use field status groups to specify which fields are ready for input, which
fields must be filled, or which fields are suppressed when entering postings. Note that additional
account assignments (that is, for cost centers or orders) are possible only if data can be entered
in the corresponding fields. The groups defined here can be assigned in the company code part
of the general ledger account master record.
In this activity, you can define and edit field status variants and groups. You group several field
status groups in one field status variant. You assign the field status variants to a company code
in the activity Assign Company Code to Field Status Variants. This allows you to work with the
same field status groups in any number of company codes.
You can also define and process field status groups. You must define a field status group in the
company-code-specific area of each G/L account. The field status group determines which fields
are ready for input, which are required entry fields, and which are hidden during document entry.
Bear in mind that additional account assignments (for example, cost centers or orders) are only
possible if the corresponding fields are ready for input.
In the standard SAP system, the field status variant 0001 is entered for company code 0001.
Field status groups are already defined for this field status variant.
Note
Some fields cannot be defined with a field status. This includes, for example, fields from the
document header. Some fields from the document header can, however, be defined as required
or optional fields in the document type.
The field status group you enter in the reconciliation accounts affects the corresponding
customer or vendor accounts when posting. You cannot enter a field status group in customer
and vendor accounts. Field status groups are determined for customer and vendor accounts
from their respective reconciliation accounts, via the G/L account number in their master
records.
In addition to the field status group, other factors influence the field status. These include:
•The field status, which is defined for the posting key.
The status "optional entry field" was assigned to posting keys 40 and 50 in the standard system.
These are the standard posting keys for G/L account postings. The status "optional entry field"
does not have any influence on the field status.
• Specifications for document type.
There you can, for example, specify that a reference number and a document header must
always be entered.
Recommendation
Determine the field status using the field status groups in the G/L accounts. You then have an
account-specific screen layout. No differentiation via posting keys is possible since there are
only two posting keys for postings to G/L accounts.
It acts differently with the reconciliation accounts. For these special G/L accounts, you do not
define the field status differently using the master record. For this, you use the debit and credit
postings keys.
Activities
1. Create new field status variants using Edit -> New entries. You can also use the copy function
to create new field status variants. To do this, select Edit -> Copy as. When copying field status
variants, the accompanying field status groups are also copied.
2. Look at the standard field status groups.
3. Find out which fields on the entry screens for the G/L Accounts in your company:◦
◦ Are to be ready for input
◦ Are required to have an entry
◦ Are to be hidden
You do not make this specification for each individual account, but for groups of accounts. In this
case, use the standard field status groups as a reference.
4. If necessary, change the standard field status groups, or define your own for each field status
variant.
5. If there are any field status variants you no longer need, you can delete them by choosing
Edit-> Delete. The accompanying field status groups will also be deleted.
Step Action
(1) Enter T-Code : SPRO
(2) SAP reference IMG
Financial accounting Financial Accounting global settings ledger Fields Define
(3)
field Status Variants
(4) Excute ( F8 )
Action
Step
(1) Select (Position)
(2) Enter ( AA01 ) – Standard Field Status Variants will copy from
(3) Select the Click Copy as from Menu
(4) Enter New Code ( ZZZZ)
(5) Then Select Copy all
(6) Click Save
Define posting period Variants
Define Variants for Open Posting Periods
Maintain the variants for open posting periods.
A posting period variant must be assigned to each company code since the opening and closing
of posting periods takes place for each posting period variant.
Standard settings
In the standard setting, a separate variant for posting periods is defined for every company
code. The name of this variant is identical to the company code name. Every company code is
assigned to this variant of the same name. Thus, nothing has changed in the system yet: Every
company code has its own variant. If you want to and can continue working on this basis (for
example, if you manage with only a few company codes), you do not have to make any changes
in the configuration.
If however, you want to use identical variants in several company codes, you must change the
default settings as described in the "Activities" section.
Activities
1. Change the name in one of the variants.
2. Allocate all company codes, for which you want to use identical variants for open posting
periods, to this variant.
3. Delete the variants no longer required.
Step Action
(1) Enter T-Code : SPRO
(2) SAP reference IMG
Financial accounting Financial Accounting global settings ledger Fields Define
(3)
Variant for open posting periods
(4) Select New Entries
(5) Enter variant Code & Discriptions
(6) Click Save Button
Open and Close Posting Periods
Enter T-Code : Ob52
In transaction OB52, for each variant you can specify which posting periods are open for posting. You can choose period intervals
between 1 and 3. You can use period intervals 1 and 2 for all normal posting processes in regular and special periods. For period
interval 1, you can enter a group of authorized users. This means that for month end or year-end closing, for example, you can open
posting periods for specific users only. You make the necessary authorization settings in the optional authorization object Accounting
Document: Authorizations for posting periods (F_BKPF_BUP). We recommend using period interval 1 for special periods because
authorizations can only be managed here. Period interval 3 is used for postings from Controlling (CO) to Financial Accounting (FI). If
you do not make an entry for period interval 3, the check on these postings is made against period intervals 1 and 2. If you make an
entry for period interval 3, the check on these postings is only made against period interval 3. For each interval, you specify the
lower and upper limits of the posting period as well as the fiscal year. You can also use the report RFOB5200. Use authorizations to
control who is allowed to execute the program RFOB5200 for the opening and closing of posting periods in the background. See
SAP Note 2251160. Which accounting period version is checked? The leading ledger works with the accounting period that is
assigned to the accounting area. Non-leading ledgers can be assigned different posting period variants. The version of the non-
leading ledger should not only be checked at ledger group specific bookings, but also for bookings with ledger group blank. You
have to determine this by selecting the Manage Posting Period field in the global parameters of the company code
Action
Step
(1) SAP reference IMG
Financial Accounting Financial Accounting Global Settings Ledgers Posting Periods
(2)
Open and Close Posting Periods
(3) Ecxute or ( F8 )
(4) Enter posting period Variants (ZZZZ)
New entries
(5) Select Account type/s , from period 1 , year 1, to Period 1 ,Year1 , Authprozation group if available ,
From period 2 , year2 , to period 2 , year2